Nonprofit Project Management Tips and Tools 23@4 : October 2012

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Nonprofit Project Management Tips and Tools 23@4 : October 2012. Paul Clarke Nonprofit Resource Center Lettice Haver -Torres. About the 23@4. Brief Fast Not subject matter experts Resources for further study. Todays Objectives. Overview of Project Management - PowerPoint PPT Presentation


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Nonprofit Project Management Tips and Tools

23@4: October 2012

Paul Clarke Nonprofit Resource Center

Lettice Haver-Torres1About the 23@4 Brief Fast Not subject matter experts Resources for further study

2Todays Objectives Overview of Project Management

Basic understanding of key parts of cycle

Tips and tools

Resources for further study

Emerging Leader attendance: 72Nonprofit attendance (individuals): 81Nonprofit participation (organizations): 79Programs: 13Get on BoardProject Management History Since 1969 PMI PMBOK PMP

The National Archives UK on flickrProject Management Institute International nonprofit researches and establishes best practices in project management Project Management Body of Knowledge Project Management Professionals CertificationFields: Construction, Health Care, Technology, more5Project Management LifecycleImage by Ivan Walsh via Flickr

Celebration6Define PhaseCommunity need Goals What do we do?Why you? Why me? What does success look like? How are decisions made?What are our filters?

Define the change that is about to happen so that it doesnt come as a terrible surprise when you change.

Why is the organization spending time and money on my project instead of something else?

Goals individual and collective

Filters how do we say no. Beginning of process reinforced throughout project

Who does what? Whose level of quality do we perform to? Whose participants matter?

7Defining to Planningscopetimecosthuman resourcesprocurement quality communication integration

By JRoo on FlickrScope what part of problem are we addressing? Lots of options of how - but given constraints where do our edges touch?Time project deadlines or timeframecost budget for specific parts : where do we have slack, where can we increase sustainabilityhr what expertise are we leveraging? Relationships? Volunteers? Training? Networks? Buy-in? reputation?Procurement bus= getting bid, for nonprofits if we build it, will they come? Audience building; funding; who is reporting on funding? Who signs checks/off on purchases? What purchases need approval?Quality evaluation: how do we measure results? When do we know weve hit goals? When are we done? Whose level of quality do we perform to? Whose participants matter?Communication who responds to general inquiries? Who communicates to the funder? How do we communicate as a team? How often/when/where do we meet? How do we build time into the feedback loop for or leaders?Integration sustainability what parts fit into what were already doing, how/will we integrate the project long-term; short-term are parts repeating? Can we build supporting infrastructure to repeat with less input?

8ImplementationFeedback loop Define phase shows!Communicate clearlyTrack progressRule your emotions

By Pennstatealive on FlickrKnowing teams motives, personal motivations, and strengths helps. Knowing who is responsible for what also helps.

Turnaround time for external changes need internal deadlines

Feedback loop is not only continuous, but also complete all the way to the bosses

Not a need to know basis, but a balance. Share successes share stories of triumph over challenges. Share official reports. Ask open-ended questions what do you want to know? What do you think? How is it going from your perspective?

9Tips Emotional needs and motivations

Collaboration invites conflict

Projects bring change

Celebrate success!

By hasmil on Flickr10A Little EQ in the AfternoonTo be competent, and respected as suchTo belong to something larger than self

By Bogdan Morar on flickrFrom Collaboration resources program

Leading Across Boundaries Creating Collaborative Agencies in a Networked World by Russell M. Linden114 QuestionsDo I have something to contribute?

Is this project important to me?

Are we making progress?

How will this project support/threaten my core needs or interests?

By Clarkston SCAMP on flickrDefine phase! Feedback loop! Change!12What does EQ have to do with Project Management?- recorded webinar by Lou Russell 4 Hour Hangover

Recognize Triggers

By anitafrances on flickrStart with awareness of your triggers. 13ToolsFile sharing Google Docs Dropbox

Training Jing YouTube/Vimeo

By Eva Funderburgh on flickr14 More Tools Project ManagementBasecampBig PictureTrello

CommunicationWebexSkypeWordpress, etc.

By Nick Johnson on flickrWe also use Basecamp for project management:1. it's not free :(, but it is:2. Secure. If you're sharing confidential information, this is huge.3. It allows us to store large files, ones that would be too big to send via email.4. it also functions as a listserv, letting you push a message out to a large audience.

Can't afford Basecamp? Try trello ( - Seriously cool project collaboration software.

17 Management GamesTask Dependencies to begin plan Lou RussellFrom Discover to Shapeto Prioritizeto Act: 21

23 you!

Fensterbme on flickr