North Carolina Emergency Management Emergency Management Assistance Compact (EMAC): Overview of the Mission Ready Package (MRP)

North Carolina Emergency Management

Emergency Management Emergency Management Assistance Compact Assistance Compact (EMAC):(EMAC):

Overview of the Mission Ready Package (MRP)


OverviewOverview

• What is an MRP?• The Value of the MRP• Elements of an MRP• Summary


What is an MRP?What is an MRP?

A Mission Ready Package (MRP)

- Includes the supporting administrative information and documentation for deployable resources.


What is an MRP?What is an MRP?• Specific response and recovery resource

capabilities that are organized, developed, trained, and exercised prior to an emergency or disaster.

• Based on NIMS resource typing when possible.• Has a specific mission description and capability

that is clear.• Includes mission cost information.• Includes footprint, limiting factors, and logistical

support requirement information.


The Value of the MRPThe Value of the MRP• Personnel, skill sets, credentials, salaries,

benefits, overtime, and equipment are all included.

• MRPs can be used for both intrastate and interstate mutual aid.

• Logistical support, necessary supplies, and space requirements are part of the MRP.

• An accurate estimate of costs can be determined before the MRP is deployed.

• No resource will be deployed without MRP information gathered.


Elements of the MRPElements of the MRP

The MRP template can be found on the EMAC website http://www.emacweb.org


Elements of the MRPElements of the MRP

• MRP – Summary Information• Travel• Personnel• Equipment• Commodities• Other – Not captured on other tabs, and very

critical in capturing cost information


Elements: MRP TabElements: MRP Tab

It’s all in the name…

•Identifies owner•Identifies what

Examples: NC-USAR TF10, NC-NCNG WLFP


Elements: MRP TabElements: MRP Tab• If NIMS typed, provide the information, else be very specific

in the components, metrics, ESFs, and capabilities.• Space and size requirements should not be “what we want”

but should be “barest minimum we truly need.”• Be very clear on the limiting factors – what you cannot do

or what will hold you up from completing your mission.• Costs are transposed from the other tabs, but when getting

started, you can “hand jack” initial figures in each block.• When “estimating” travel costs, calculate from your home

station to the farthest place you’re willing to go.


Elements: Travel TabElements: Travel Tab• If you’re mainly going to be stationary on site, then pad about

50 miles per day per vehicle, else estimate the maximum miles to drive (e.g. a PA Team should calculate traveling across a state, or at least in 200 mile each way blocks).

• You don’t have to use GSA mileage rates. Find out how much your vehicle costs per mile (fuel, insurance, maintenance, etc.), check IRS rates, check GSA rates, then use the highest cost factor. This applies to both POV and government vehicles.

• The cost for meals are typically much higher at where you’re going. Take local costs and pad about an additional 50%.

• Don’t forget to calculate taxes and other fees in lodging. A hotel in or near a disaster area will have higher rates (like you’re going to a large metropolitan area).


Elements: Travel TabElements: Travel Tab

• Think of everywhere you may park before, during and after a deployment and calculate parking fees.

• If you need to move supplies, or have to move restock supplies, calculate it into Shipment costs (e.g. consumables in a mobile pharmacy or hospital, or used by a hazmat team).

• Sources: Hotels.com, Orbitz.com, Google maps, general internet searches, area visitor bureau websites, agency’s budget and logistics staff, and vendor contract/pricing information.


Elements: Personnel TabElements: Personnel Tab

• If fixed teams/shifts, include everyone, and then before deployment back out those not used (e.g. fire and EMS shifts and hazmat teams)

• You don’t need exact names up front, you can fill in positions (e.g. first name – Battalion, last name – Chief)

• It is imperative to account for fringe benefits (taxes, insurances, etc.)

• If folks can only work 8 hours per day, make sure it is clearly denoted in the “limiting factors” section on the MRP tab.

• When in doubt and when salaries vary, use an average.• Sources: Agency HR, Salary.com


Elements: Equipment TabElements: Equipment Tab

• As a rule of thumb, if it moves then it is better to use an equipment rate (by day) versus by quantity (fixed rate for duration).

• If it’s not listed, it’s not being reimbursed. Most vehicles have pieces of equipment that will be operated (Hurst tools, generators, light towers, etc.). Decide up front if these will be included in the master equipment line item or listed separately.

• Trailers should be listed separate from the prime movers towing them.

• Remember, if you went there with it, it needs to come back, and just the opposite applies; if you buy it there, it becomes the property of the agency you’re helping.


Elements: Equipment TabElements: Equipment Tab• If your equipment comes with a service, such as satellite

communications, list the service in the Other tab.• Equipment includes fuel costs. If you need the requesting

agency to supply you, make sure it is listed in the Logistical Support section on the MRP tab.

• Sources:• FEMA Rate Tables - https://www.fema.gov/schedule-

equipment-rates• Agency budget• Agency logistics staff• Vendor/contract information


Elements: Commodities Elements: Commodities TabTab

• If it is expendable/consumable list it, especially the components of a kit (bandages, meds, boots, gloves, paper, toner or ink cartridges, etc.).

• Costs vary around the nation, and your vendor may not be able to ship it to where you are at. Check market prices.

• Costs constantly fluctuate. Do not use the cost that you paid for it way back when, use the cost you will use when you get back.

• Use individual replacement costs, not the cost of a bulk purchase.

• You must be able to document the use of commodities. Keep records of everything you use.


Elements: Commodities Elements: Commodities TabTab

• Sources:• Agency budget• Agency logistics section• Vendor/contract information• General internet websites


Elements: Other TabElements: Other Tab

Many costs incurred are not captured on the other tabs. Think about:

•Repair or replace equipment damage during deployment.•Decontamination and cleaning of protective equipment.•Maintenance and repair of equipment to restore it to pre-deployment condition (DEF fluid, oil changes, service inspections, etc.).•Laundry services on site.•Telecommunication services.•Back-fill costs (only if requesting agency and assisting agency agree).Toiletries for staff deployed is typically an ineligible cost.


Elements: Other TabElements: Other Tab

• Sources:• Agency budget• Agency logistics staff• Agency maintenance staff• Telecommunication service providers• Vendor/contract information• General websites


SummarySummary

• What is an MRP?• The Value of an MRP• Elements of an RMP

• Sources of Information


Questions?Questions?

Brian FalconerNCEM Logistics [email protected]

Jim BrownNCEM Deputy Logistics [email protected]

Glenn WisbeyNCEM Logistics Operations Branch [email protected]

Michelle TuckNCEM [email protected]

Documents

North Carolina Emergency Management Emergency Management Assistance Compact (EMAC): Overview of the Mission Ready Package (MRP)