Northwest ISD District Improvement Plan 2012-2013 · Northwest ISD District Improvement Plan 2012-2013 District Goal: I Northwest ISD will provide premier programs to ensure that

Modified 06-26-2013

Northwest ISD District Improvement Plan 2012-2013 District Goal: I Northwest ISD will provide premier programs to ensure that all students are successful learners.

Targeted Objective: A Develop curriculum that addresses learning requirements of students as identified by The Partnership for 21st Century Skills.

Summative Evaluation: Increased performance on identified student achievement measures; District Academic Standards (DAS).

Strategy *Article II

Develop a transformational staff development program that prepares an instructional community to utilize • problem/project based learning • alternative summative assessments rubrics • assessments for learning

Department C & I

Needs Assessment Staff Development Survey Baseline Person(s) Responsible C & I Resources Needed Time; Budget; Site Visits Timeline July 2012 - June 2013

Formative Evaluation Baseline: current professional learning opportunities evaluated Interim: staff development plan Final: multiple professional learning opportunities for each category

Mid-Year Review Baseline: Staff Development Committee with campus reps. Scheduled to meet Jan. 29 to review current offerings and make recommendations Interim: Plan under development to prescribe both best practices and content specific opportunities in a 1, 3, and 5 year cycle

End of Year Review

All district curriculum writers have been trained in problem-based learning lesson design (Dr. Thom Markham) and along with curriculum coordinators have identified and embedded additional PBL experiences into the curriculum K-12 for the 2013-2014 school year Training for alternative assessments have been embedded into PD plans that align with the Community Based Accountability System.


Train District staff on the implementation of a standardized rubric and summative assessments aligned with content standards and 21st century learning skills.

Department C & I

Needs Assessment Current evaluation of current rubrics and summative assessment baseline Person(s) Responsible C & I; Campus Teacher Leaders Resources Needed Training for C & I; Campus Teams; Time; Budget; Subs; Supplies from other districts Timeline July 2012 - June 2013

Formative Evaluation Baseline: current evaluation Interim: Implement developed rubric and summative assessments Final: Exemplars embedded within the Curriculum documents

Mid-Year Review

Interim: Min. of two common summative assessments per semester have been embedded into the curriculum for ever STAAR/EOC grade level or class Final: ELA has completed exemplar writing samples and rubrics in Eduphoria at each grade level; Other contents have several samples available but not completed K-12

End of Year Review Rubric training and development remains ongoing; sample exemplars have been embedded within NetSchool for teachers to use as models at all grade levels. These examples include rubric, work sample, and teacher commentary.

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Strategy

*Articles III & IV Implement Profile of a Graduate’s Portfolio and reflect grade appropriate versions as an annual measure of learning

requirement as identified by the partnership for 21st century skills.

Department C & I

Needs Assessment Baseline data Person(s) Responsible C & I Resources Needed Marketing Outside expert reviewer(s); Project Share Timeline July 2012 - June 2013

Formative Evaluation

Develop a matrix of identified assignments for a portfolio that demonstrates 21st Century skills: • Elementary: 3rd grade • Middle: 7th grade • High School: 9th grade

Mid-Year Review Matrix completed and in process of being implemented for feedback; baseline examples at each grade level will be ready in January.( 3rd, 5th, 7th) 10th grade will be Spring of 2013

End of Year Review Portfolio examples are now functioning in grades 3, 5, 7,8, 9, 10 using Project Share and the Profile of a Graduate Rubric.


Increase opportunities for service learning

Department C & I

Needs Assessment Baseline Year: 21st century skills; civic literacy Person(s) Responsible Director of Guidance & Counseling; Campus Counselors Resources Needed Professional development on service learning, notebook, and DVD Timeline August 2012 – May 2013

Formative Evaluation Bi-annual data collection of ongoing and completed projects

Mid-Year Review Ongoing: Counselors will submit a list of activities at the end of the first semester and again at end of second semester.

End of Year Review Campus counselors reported current and on-going service learning projects in January and in May. This is a baseline year of data collection. The totals are: HS – 32 events; MS – 31 events; EL – 65 events.

Strategy Monitor, as appropriate, the transition to the new state assessment system (STAAR) and provide timely information to prepare students and staff for changes in administration for the new state assessment system.

Department SServ

Needs Assessment New state requirements for STAAR Person(s) Responsible C & I Resources Needed Training and information about STAAR Timeline August 2012 – March 2013

Formative Evaluation Baseline: Campus testing coordinators by January 2013 Final: 100% of appropriate staff trained by March, 2013

Mid-Year Review

Training for high school campus testing coordinators was held October 2012 for the December STAAR EOC test administration. Training will be held for campus testing coordinators in February 2013 for the April and May test administration. Training will be held in Spring 2013 for all secondary campuses faculty and staff to provide STAAR EOC information.

End of Year Review Released assessments from the state will be available in August and used in back to school professional development.

Goal I/Objective A NISD District Improvement Plan 2012-2013 Page 2 of 3

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Strategy Evaluate and adjust the continuum of services for Special Education, 504, Dyslexia, RtI, Migrant, Homeless, and At Risk

Department SServ

Needs Assessment AYP and AEIS Person(s) Responsible C & I Resources Needed Title I supplemental funding, SCE funding and local funds Timeline August 2012 – August 2013

Formative Evaluation Baseline: 2010-2011 AYP and AEIS data Interim: 2012 AYP data Final: 2013 AYP and AEIS data

Mid-Year Review Interim: 2012 AYP data End of Year Review 2013 AYP and AEIS data

Goal I/Objective A NISD District Improvement Plan 2012-2013 Page 3 of 3

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Targeted Objective: B Transform the learning environment through relevance, engagement, and choice.

Summative Evaluation: Increased performance on identified student achievement measures; measures (to be developed) to monitor use of technology resources; assessments of mastery of technology standards; District Academic Standards (DAS). Secondary students’ engagement survey results in the areas of rigor, relevance, and relationships reflect that students perceive learning and school as engaging.

Strategy *Article V

Increase opportunities for students to experience problem/project-based learning that incorporates rigorous content standards while enhancing 21st Century skills.

Department C & I

Needs Assessment Baseline Person(s) Responsible Exec. Directors; Curriculum Coordinators Resources Needed Training materials on problem-based learning and student self-management systems Timeline August 2012 – May 2013

Formative Evaluation Professional Development provided to NISD staff on problem-based learning aligned with NISD assessments and student self-management processes.

Mid-Year Review August and throughout the Fall with District level PLCs, teachers have been trained to implement current PBL projects; Spring will include feedback, writing of more units, and continued teacher training

End of Year Review All curriculum writers have been trained in PBL design and there are projects ongoing K-12 with more underdevelopment for 2013-2014 school year. All NISD students will experience at least one PBL during the school year.

Strategy *Article V

Continue implementation of a grading system that provides staff with guidance in the use of a variety of assessments in evaluating learning.

Department C & I

Needs Assessment Baseline Applied data Person(s) Responsible C & I Resources Needed Professional development time for staff Timeline August 2012 – May 2013

Formative Evaluation Professional Development designed and scheduled.

Mid-Year Review On-going through District PLCs

End of Year Review

Grading calibration trainings using authentic student work to monitor and assess consistency have been used to assist teachers. Community Based Accountability document will be used to train teachers for flexibility in assessment.

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Strategy *Article IV

Monitor the process for elementary and secondary Rtl to maintain TIER target angles and enhance student growth.

Department C & I

Needs Assessment EOY data collection by Rtl coaches Person(s) Responsible Exec. Director of Elementary Education; Elementary & Secondary LA Coordinators Resources Needed District RtI documents Timeline August 2012 – May 2013

Formative Evaluation Quarterly RtI folder inventory

Mid-Year Review EOY data collection by campus RtI coaches/liaisons; quarterly monitoring: Students move in and out of the three RtI Tiers throughout the school year. At this time, the district percentages for RtI Tiers II and III are within the recommended ranges.

End of Year Review

Data remained steady throughout the school year with students moving in and out of the RtI tiers. The estimated percent of students being served in Tiers 2 and 3 should be approximately 5 – 10% in Tier 2 and 1 – 5% in Tier 3. The final collection of data was taken on May 6, 2013. HS – Tier 2 at 1% and Tier 3 at .4%; MS – Tier 2 at 2% and Tier 3 at 1%; EL – Tier 2 at 7.4% and Tier 3 at 4%.


Expand implementation of the Texas initiative, “Generation TX,” campaign on elementary and secondary campuses to prepare students for all postsecondary education options, and clarify the application process for postsecondary admission and student financial aid.

Department C & I

Needs Assessment EOY student reported data of attendees to 2 & 4 year institutions Person(s) Responsible Director of Guidance & Counseling; Campus Counselors Resources Needed Budget Timeline August 2012 – May 2013

Formative Evaluation Bi-annual review of campus activities; increase number of students attending 4 year universities.

Mid-Year Review

Ongoing: All NISD campuses planned and implemented a week of activities to highlight college options, financial aid, and admissions. In addition, the first College Symposium was held during GenTx week for parents. Speakers addressed the ins and outs of financial aid and admissions, information on the SAT and ACT, the importance of selecting the college or university for you, and NCAA regulations for student athletes.

End of Year Review

Data was collected in January and May to assess opportunities for career and college readiness. All campuses participated in GenTx week and GenTx day. In addition, the first College Ready Symposium was offered for parents. For the 2011-12 school year, BNHS had 59% of seniors self-reporting 4-year university plans. NHS had 51% reporting 4-year university plans. This is a baseline year of data collection for SAHS. Data for the graduating class of 2013 will not be available until June.

Goal I/Objective B NISD District Improvement Plan 2012-2013 Page 2 of 2

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Strategy *Article V

Collaborate with C & I staff to identify and recruit teachers that excel in the instruction and development of 21st century skills in students.

Department AS

Needs Assessment AEIS Person(s) Responsible Asst. Supt. for Administrative Services, Exec. Director of Human Resources, Human

Resource Coordinator Resources Needed Recruiting Budget Definition of targeted groups Timeline August 2013

Formative Evaluation Baseline – Employee Credentials; Final –Evaluations Mid-Year Review This process is ongoing

End of Year Review All new employees are fully certified (TEA) and highly qualified (NCLB). The number of non-renewals/terminations (teachers not invited to return) has lowered from last year.

Goal IV/Objective A NISD District Improvement Plan 2012-2013 Page 2 of 3

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Targeted Objective: C Advance creativity, imagination, and innovation through differentiation and multidimensional learning.

Summative Evaluation: Increased performance on identified student achievement measures; measures (to be developed) to monitor use of technology resources; assessments of mastery of technology standards; District Academic Standards (DAS)

Strategy *Articles III & IV

Continue the development and implementation of Graduate’s Portfolio and grade appropriate versions as an annual measure of learning requirements as identified by the partnership for 21st century skills.

Department C & I

Needs Assessment Volunteer Campuses baseline Person(s) Responsible C & I, Campus personnel, and Communications Resources Needed Profile of Graduate’s Portfolio and respective grade level versions Timeline July 2012 - June 2013

Formative Evaluation Random Quality Checkpoints by C & I and campus leadership team; Grades 3, 7, and 9

Mid-Year Review The process of student work has begun on campuses. Formative observations of student portfolios should be available in January

End of Year Review Portfolio examples are now functioning in grades 3, 5, 7,8, 9, 10 using Project Share and the Profile of a Graduate Rubric.

Strategy Expand PLC opportunities on Cultural and linguistic differences for Special Education assessment staff.

Department SServ

Needs Assessment PBMAS disproportional representation data and staff survey Person(s) Responsible SE Admin Resources Needed Staff time Timeline September 2012 - June 2013

Formative Evaluation Baseline: September 2012 staff survey & PBMAS disproportional representation data Final: June 2013 staff survey

Mid-Year Review Interim: Mid-year PBMAS data discussion with campus administration

End of Year Review 2012 PBMAS disproportional representation data

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Targeted Objective: D Provide anywhere/anytime learning using tools and resources available for a 24/7 environment.

Summative Evaluation: Number of students graduating with credit in online courses.

Strategy *Articles I, III, & IV

Creation of on-line and hybrid courses that allow students to earn credits towards graduation in “anyplace, anytime” environment.

Department C & I

Needs Assessment District Academic Standards Transcripts Person(s) Responsible C & I; Instructional Technology and Teachers Resources Needed Additional money for technology upgrades, staff and facilitators Timeline July 2011- June 2014

Formative Evaluation Progress monitoring of student success portfolios and product assessment through rubric development.

Mid-Year Review

End of Year Review -Dual Credit offerings have expanded to include 18 courses. -Dual credit agreements with Lamar University, Howard College, & University of Texas-Permian Basin in place. -e2020 digital content implemented -District iTunes U space in place

Strategy

*Article I Community and Parent Awareness of 24/7 learning opportunities, as well as student e-portfolios.

Department C & I

Needs Assessment Parent Surveys Person(s) Responsible C & I; Communications, Exec. Cabinet, & Board Resources Needed Advertising, Publication, Technology Websites. Budget Timeline July 2011- June 2014

Formative Evaluation Parent/Community participation, surveys

Mid-Year Review COMM - Shared information through Leadership NISD, Superintendent’s Roundtable, Northwest News e-newsletter and website.

End of Year Review *The New Vision for Public Education Needs Assessment: AEIS – Academic Excellence Indicator System; DAS – District Academic Standards; WTS – We Teach Survey; WLS – We Learn Survey; NSDCS – National Staff Development Council Survey; TSTRS - Texas School Technology & Readiness Survey; OHI – Organizational Health Inventory; NH – New Hire Survey; NHF – New Hire Follow-up Survey; EI – Exit Interview; SDCS – Salary District Comparison Survey; PS – Parent Survey; SATS – Safety Audit Teacher Survey; SASS – Safety Audit Student Survey; ASVS – Aramark Student Viewpoint Survey; HRAJS – Human Resource Ambassadors Survey Special Populations: (Sp. Pop.): GT = Gifted and Talented; ESL=English as a Second Language; AR=At Risk; SE=Special Education; E=Ethnicity Departments: AS – Administrative Services; Comm – Communications; C&I – Curriculum & Instruction; FCP – Facilities, Planning & Construction; Fin – Finance; AA – Advanced Academics; Athl- Athletics; CATE – Career & Technology; DS – Data Services; FA – Fine Arts; FS – Food Service; HRB – Human Resources Benefits; IT – Instructional Technology; Maint – Maintenance; PIE– Partners in Education; S&S – Safety & Security; SD – Staff Development; SServ – Student Services; SO – Superintendent’s Office; Tech – Technology; Trans – Transportation

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Northwest ISD District Improvement Plan 2012-2013 District Goal: II Northwest ISD will recruit, develop, retrain, and recognize an exceptional, highly motivated staff to

optimize student engagement and learning.

Targeted Objective: A Promote a climate and culture within Northwest ISD that maximizes the core beliefs and vision of the District.

Summative Evaluation: 85% of surveyed participants will indicate positive response to strategies in which they participated; campus plans and activities reflective of data collected in surveys.

Strategy *Article V

Provide training and support to Principals to ensure the effective utilization on interview tools to support the selection of the highest quality teachers.

Department AS

Needs Assessment Person(s) Responsible Asst. Supt. for Administrative Services; Exec. Director of Human Resources Resources Needed Funds budgeted to support interview tool. Training time for principals. Timeline July 2012- June 2013

Formative Evaluation Documentation of training sessions completed

Mid-Year Review Training has been provided with additional training on the calendar.

End of Year Review Training has been completed for new principals. Ongoing training is necessary due to turnover in campus leadership. Principals indicate they are using the system. Administrative Services is reviewing ways to improve the system and increase the data sharing between interviewers.

Strategy Article I:i; V:m

Evaluate staff communications for most effective, timely methods for sharing information with staff (The Source, NTouch, NISD News).

Department Comm

Needs Assessment Inclusion in K12 Surveys; Focus groups Person(s) Responsible Director of Comm; Multimedia & Comm Specialist Resources Needed Survey development and agenda placement on Faculty Council and DLT meetings Timeline Sept 2012 & April 2013

Formative Evaluation Feedback documents and evaluation of new methods, if applicable.

Mid-Year Review COMM – Surveyed faculty council and researched email marketing solutions

End of Year Review COMM – Used survey results to change format of The Source and NISD News. The Source is now sent every two weeks instead of monthly and features video spotlights. It also features short news items that feature best instructional practices throughout the district.

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Targeted Objective: B Recognize excellence by rewarding efforts that are successful reflections of the District’s mission and goals.

Summative Evaluation: Publicizing of showcase campuses and of individuals who reflect best practices is disseminated throughout the District.

Strategy *Article: V

Provide resources and support to increase campus based employee recognition.

Department AS

Needs Assessment Budget constraints limit financial awards. Person(s) Responsible Assist. Supt. for Administrative Services; Exec. Director of Personnel Services Resources Needed Employee Recognition Resources Timeline July 2012- June2013

Formative Evaluation Verification of resources and support to principals and/or office managers provided for campus recognition of employees

Mid-Year Review The Office Manager’s academy has been used to provide support for campus recognition and climate. Each meeting’s agenda has a section on employee recognition.

End of Year Review The Office Manager’s academy included activities and strategies to increase staff recognition. Academy agenda’s reflect the activities used to increase staff recognition.

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Targeted Objective: C Develop a wellness program designed to improve employee health, productivity, and well-being.

Summative Evaluation: Representative participant groups indicate use of and favorable response (85% or above) to supplied services.

Strategy Continue and increase participation in adult fitness opportunities for District employees.

Department AS

Needs Assessment Past participation Baseline Person(s) Responsible Assist. Supt. for Administrative Services; Exec. Director of Personnel Services Resources Needed Time; Budget Timeline July 2012- June 2013

Formative Evaluation Listing of programs offered and staff enrollment.

Mid-Year Review Opportunities are ongoing.

End of Year Review

The Wellness Program has expanded based on input from the School Health Advisory Committee, and faculty input. A committee is in the process of forming to develop plans and protocols for expanding offerings that support employee health. The Fitness Boot Camp has been successful, and partnerships with local hospitals are seeking ways to expand offerings to staff.

Strategy Increase employee use of the NISD Employee Health and Wellness Clinic.

Department AS

Needs Assessment Employee Absences and Program Costs Baseline Person(s) Responsible Assist. Supt. for Administrative Services; Exec. Director of Personnel Services Resources Needed Time; Budget Timeline July 2012- June 2013

Formative Evaluation Wellness Center use records reflecting increased use by employees.

Mid-Year Review Wellness Center records show heavy and ongoing use of the facility by employees.

End of Year Review

The number of visits in January 2013 was 434 patients with an average of 3.06 patients per hour, or 24 patients per month, compared to visits in January 2012 at 344 patients with an average of 2.47 patients per hour or 20 patients per month. The NISD Employee Wellness Center is in the process of considering the feasibility of adding additional medical personnel and/or expanding hours of service. .

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Strategy Incorporate the NISD Employee Health and Wellness Clinic into the district culture to support and enhance employee health.

Department AS

Needs Assessment Employee Absences Baseline Person(s) Responsible Assist. Supt. for Administrative Services; Exec. Director of Personnel Services; Exec.

Director of HR Resources Needed Time; Budget Timeline July 2012 - June 2013

Formative Evaluation Record of programs and interactions with employees by Clinic staff designed to positively impact employee health.

Mid-Year Review The Wellness Center has ongoing initiatives to increase communication and develop quality relationships with district staff.

End of Year Review

Wellness Center records reflect a large and growing number of staff members who seek medical services during working hours and immediately return to work. Due to the growing number of teachers the number of employee absences is not reducing numerically. The process for documenting the effectiveness of the Wellness Center relative to the impact on employee absences may be positively evaluated by reviewing the number of staff visiting the doctor who return to duty the same day.

Strategy Partner with physician at the NISD Employee Health and Wellness Center to create and develop podcasts and videos on health topics.

Department AS

Needs Assessment Feedback and evaluation of current implementation Person(s) Responsible Assist. Supt. for Administrative Services; Exec. Director of Personnel Services; and the

Doctor of NISD Wellness Center Resources Needed Video filming and editing Timeline July 2012- June 2013

Formative Evaluation Documentation of completion, web trends, and survey information

Mid-Year Review The Wellness Center website is being used to feature wellness tips, ideas, and communications from Dr. Hull to staff.

End of Year Review Podcasts are available on the Wellness Center Website.

Strategy Create NISD specific worker’s compensation video. Create helpful tips and documentation to prevent work related injuries. Conduct training for all staff members on how to prevent work related injuries.

Department AS

Needs Assessment Reduced claims and costs Person(s) Responsible Assist. Supt. for Administrative Services; Exec. Director of Personnel Services; and

Administrative Assistant Personnel Services Resources Needed Video filming, editing, and illustration Timeline July 2012- June 2013

Formative Evaluation Documentation of completion, reduced costs and training logs.

Mid-Year Review The Worker’s Compensation Video has been completed and data gathering is ongoing.

Goal II/Objective C NISD District Improvement Plan 2012-2013 Page 2 of 3

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End of Year Review Northwest ISD was recognized and given a financial award from TASB Risk Management for Worker’s Compensation videos produced to support employee wellness and safety.

Strategy Create interactive video presentation regarding benefits, safety & security, and basic information about the district for new hires to review.

Department AS

Needs Assessment Feedback and survey feedback from new hires Person(s) Responsible Asst. Supt. of Administrative Services; Exec. Director of Personnel Services; Director of

Safety and Security Resources Needed Video filming and editing Timeline July 2012- June 2013

Formative Evaluation Documentation of video presentation and survey results.

Mid-Year Review Video presentations have been completed for Benefits, Employee Orientation, Substitutes, and Safety and Security. Additional videos are planned.

End of Year Review Video presentations are being incorporated into the “New Hire Orientation” process. Additional videos are developed as new areas of need are identified.

Goal II/Objective C Page 2 of 3

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Targeted Objective: D Reward continued service to the District and profession through a salary structure that is competitive and that serves as a recruiting tool.

Summative Evaluation: Competitive salary adopted for 2012-2013.

Strategy Survey districts within our recruiting market to ensure the Northwest ISD’s pay scale remains above regional averages to attract, retain, and motivate a highly skilled, outstanding workforce.

Department AS

Needs Assessment SDCS; Use TASB surveys and personnel group contacts for District survey. Person(s) Responsible Assist. Supt. for Administrative Services; Human Resource Specialist Resources Needed TASB Access; NCTASPA Timeline February 2013-March 2013

Formative Evaluation Baseline: Past comparisons Final: Comparison and status relative to available funding

Mid-Year Review The NISD Compensation Plan still ranks within the top five districts in the DFW region. The NISD start teacher salary is in the top five salaries within the DFW region.

End of Year Review The annual review/comparison of teacher and Para-professional employee compensation indicates the district is maintaining a top five position among districts in the DFW region.

Strategy Survey districts within our recruiting market to ensure the Northwest ISD’s extra-duty stipend schedule is comparable in amounts and types.

Department AS

Needs Assessment Use TASB surveys and personnel group contacts for District survey Person(s) Responsible Assist. Supt. for Administrative Services; Human Resource Specialist Resources Needed TASB Access Timeline February 2013-March 2013

Formative Evaluation Baseline: Current Extra-Duty stipend schedule Final: Comparison and recommendations to Board relative to available funding

Mid-Year Review This survey is scheduled for the Spring.

End of Year Review An Extra-Duty Stipend comparison will be completed in September. This timing will provide districts time to finalize their 2013-2014 budgets and to set stipends. The study is scheduled to be completed in time to impact the 2014-2015 budget recommendations.

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Strategy Work with Exec. Director of Personnel Services on job descriptions to verify proper placement in pay grades.

Department AS

Needs Assessment Current and new job descriptions Person(s) Responsible Asst. Supt. for Administrative Services; Human Resource Specialist; Exec. Director Of

Personnel Services Resources Needed None Timeline July 2012 – June 2013

Formative Evaluation Baseline: Current job descriptions and compensation plan: Final: New Job Descriptions and compensation plan

Mid-Year Review NISD job descriptions have been updated and reviewed.

End of Year Review Employee job descriptions have been updated with an ongoing review of descriptions impacted as a result of reclassifications, changes in job responsibilities, perceived need, and upon request.

Strategy Work with Exec. Director of Personnel Services to create a temporary employee compensation plan.

Department AS

Needs Assessment List of temporary positions needed Person(s) Responsible Asst. Supt. for Administrative Services; Human Resource Specialist; Exec. Director Of

Personnel Services Resources Needed None Timeline July 2012 – June 2013

Formative Evaluation Baseline: List of temporary jobs Final: Temporary Employee Compensation Plan Document

Mid-Year Review This goal is in progress.

End of Year Review The Temporary Employee Compensation Plan was included as part of the NISD Employee Compensation Plan approved by the board on May 13, 2013.

*The New Vision for Public Education Needs Assessment: AEIS – Academic Excellence Indicator System; DAS – District Academic Standards; WTS – We Teach Survey; WLS – We Learn Survey; NSDCS – National Staff Development Council Survey; TSTRS - Texas School Technology & Readiness Survey; OHI – Organizational Health Inventory; NH – New Hire Survey; NHF – New Hire Follow-up Survey; EI – Exit Interview; SDCS – Salary District Comparison Survey; PS – Parent Survey; SATS – Safety Audit Teacher Survey; SASS – Safety Audit Student Survey; ASVS – Aramark Student Viewpoint Survey; HRAJS – Human Resource Ambassadors Survey Special Populations: (Sp. Pop.): GT = Gifted and Talented; ESL=English as a Second Language; AR=At Risk; SE=Special Education; E=Ethnicity Departments: AS – Administrative Services; Comm – Communications; C&I – Curriculum & Instruction; FCP – Facilities, Planning & Construction; Fin – Finance; AA – Advanced Academics; Athl- Athletics; CATE – Career & Technology; DS – Data Services; FA – Fine Arts; FS – Food Service; HRB – Human Resources Benefits; IT – Instructional Technology; Maint – Maintenance; PIE– Partners in Education; S&S – Safety & Security; SD – Staff Development; SServ – Student Services; SO – Superintendent’s Office; Tech – Technology; Trans – Transportation

Goal II/Objective D NISD District Improvement Plan 2012-2013 Page 2 of 2

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Northwest ISD District Improvement Plan 2012-2013 District Goal: III Northwest ISD will provide timely, open communication and positive parental and community partnership

opportunities in our schools. Targeted Objective: A Engage parents as partners to create a shared ownership of established and emerging cultures to

enhance the learning of students. Summative Evaluation: An increase in satisfaction and parent engagement at the campus level is evidenced in the parent survey.

Strategy Train campus office staff on the correct procedures for operating the Raptor System, including the correct procedure to log volunteer hours through the system.

Department AS

Needs Assessment Person(s) Responsible Asst. Supt. for Administrative Services; Safety and Security Coordinator; PIE Specialist Resources Needed Operational Raptor System on all campuses. Timeline August – October 2012

Formative Evaluation Effective implementation and use of Raptor System. Ongoing training as staff turnover takes place.

Mid-Year Review Campus staff has been trained and support is ongoing.

End of Year Review Campus staff has been trained, ongoing support provided with system and protocol modifications as appropriate. Hosted 5 New Volunteer Orientations and gave presentation to Office Managers at Office Managers’ Academy. Explored new volunteer management system to implement for 2013-2014.

Strategy Collaborate with campus liaisons, PTA Volunteer Coordinators, and principals to help embed the Partners in Education culture in NISD schools.

Department Comm; PIE

Needs Assessment Parent Survey; Campus Feedback Person(s) Responsible PIE Specialist Resources Needed Contact information; Schedule of appointments and opportunities; Volunteer hours

captured through Raptor System Timeline August 2012 – May 2013

Formative Evaluation Increased number of volunteers, mentors, and partners based on baseline data established in 2010-2011.

Mid-Year Review

End of Year Review The 2012-2013 Parent Survey showed 93% of parents either Strongly Agree or Agree that they feel welcome at their child’s school while 89% either Strongly Agree or Agree they are provided opportunities to volunteer. 2012-2013 total number of volunteers = 7,914 and, 2012-2013 total number of Partners in Education = 87.

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Strategy Collaborate with C & I to develop a communication plan that promotes the education standards used in the transformation of education to engage and develop the 21st century student.

Department Comm; C & I

Needs Assessment Parent Survey Person(s) Responsible Exec. Director of Communications & Government Relations; Director of Comm; Comm

Specialist; Asst. Supt. for C & I; C & I Exec. Directors Resources Needed Time Timeline October 2012 – June 2013

Formative Evaluation Results from We Teach We Learn Survey and Parent Survey.

Mid-Year Review

End of Year Review

Involved with the planning and promotion of Techno Expo and Night of No Limits. Communication Specialist served on the Next Generation Technology committee and the Community-based Accountability committee. Exec. Director of Communications & Government Relations and Director of Communications serve on the Texas High Performing Schools Communications Committee.

Goal III/Objective A NISD District Improvement Plan 2012-2013 Page 2 of 2

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opportunities in our schools. Targeted Objective: B Increase community connections and relationships that positively contribute to the academic and social

success of students. Summative Evaluation: Increase in recorded community support and donated resources at campus and district levels.

Strategy Collaborate with principals and businesses to showcase student work in the community.

Department Comm

Needs Assessment Person(s) Responsible PIE Specialist Resources Needed Time Timeline July 2012 – June 2013

Formative Evaluation Schedule of meetings; Increase in volunteerism in the schools; more opportunities for campus presence in the community.

Mid-Year Review

End of Year Review

Served 688 students through the NISD Angel Tree program; hosted 240 volunteer readers for Northwest Reads; provided school supplies to 439 students. PIE in partnership with Northwest Council of PTA’s, hosted “The Magic of a Moment” Reflections art showcase at The Book Carriage in Roanoke. Students’ artwork from each campus was on display to the public. BNHS junior Audrey Vincenzo was recognized for her artwork created especially for PIE for the annual PIE Partnership plaque. For the fifth year, Moritz Chevrolet donated a new Camaro to be given to a NISD high school student through the PIE Strive N Drive program.

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opportunities in our schools. Targeted Objective: C Engage in open dialogue and information sharing between the District and the greater Northwest

community. Summative Evaluation: Public is well informed about District programs and operations as indicated on District and campus

surveys.

Strategy Implement K12 Insight Engagement Plan.

Department Comm

Needs Assessment Person(s) Responsible Exec. Director Comm and Government Relations Resources Needed Time Timeline July 2012- June 2013

Formative Evaluation Engagement plan is adopted and administered according to schedule. Survey data is used to measure successes and identify areas of needed improvement.

Mid-Year Review Conducted Opening of Schools Survey – Reviewed with District Leadership Team

End of Year Review

Conducted Parent Climate Survey in February 2013. Conducted Staff Engagement Survey in March 2013. Conducted Senior Exit Survey in May 2013. For budget reasons, the decision has been made to discontinue the services of K12 Insights and return to our former methods of conducting surveys.

Strategy Explore effective communication tools that will consolidate and push out information to parents in a timely, user friendly manner through a common device.

Department Comm

Needs Assessment Person(s) Responsible Exec. Director Comm and Government Relations; Director of Comm; Exec. Director of

Secondary Education; Director of Technology; Director of Instructional Technology; Coordinator of Student Data

Resources Needed Time Timeline July 2012- June 2013

Formative Evaluation Report of findings and recommendation.

Mid-Year Review

End of Year Review Launched text messaging campaign and have identified a custom mobile app solution that can fulfill this strategy and meet this objective. A budget recommendation for 2013-2014 for a custom mobile app has been made.

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Strategy Engage key administrators and staff in Ammerman Training.

Department Comm

Needs Assessment Effective communications for crisis situations Person(s) Responsible Exec. Director Comm and Government Relations; Director of Comm Resources Needed Budget; Training Schedule Timeline Spring 2013

Formative Evaluation Feedback from trainees feel confident in providing the necessary communications during a crisis situation

Mid-Year Review Training scheduled for 50 administrators.

End of Year Review Two-day training completed with positive feedback from participants. Follow up discussions held at DLT. A trainer of trainers model will be used to train administrators for the 2013-2014 school year.

Strategy Implement communications plan for 2012 Bond Program.

Department Comm

Needs Assessment Person(s) Responsible Exec. Director Comm and Government Relations; Director of Comm Resources Needed Budget; Time; Documented Plan Timeline August 2013 – November 2013

Formative Evaluation Schedule of presentations; Document distribution.

Mid-Year Review Comprehensive communications plan was executed and the bond passed with 57 percent voter approval in Novemer 2012.

End of Year Review Bond project updates are distributed through newsletters and posted on the district’s Website.

Strategy Articles 1d, 1i

Continue researching e-newsletter options to determine budget and training needs for campus and central office staff.

Department Comm

Needs Assessment User friendly e-newsletter format needed for enhanced district and campus communication. Person(s) Responsible Director of Comm; Comm & Multimedia Specialist Resources Needed Time, Collaboration with other departments, Budget for new e-newsletter solution Timeline August 2012-December 2012

Formative Evaluation District and campus staffs are able to implement an e-newsletter and community feedback is favorable.

Mid-Year Review Researched email marketing solutions and text messaging options. End of Year Review Implemented new branded e-newsletter, e-announcements and text messaging.

Goal III/Objective C NISD District Improvement Plan 2012-2013 Page 2 of 3

Modified 06-26-2013

Strategy * Articles 1i, 5m

Evaluate current methods and investigate advanced technology resources that can be used to increase communication with parents and community. For example, mobile apps and other communications tools. Resources could include ParentLink, Blackboard Connect, School Messenger, Schoolwires, etc.)

Department Comm; C & I; Fin

Needs Assessment Advanced technology is available and many systems have been in place for years. Person(s) Responsible Director of Comm; Comm & Multimedia Specialist, Director of Technology, Director of

Instructional Technology, eSchool Plus Coordinator of Students Resources Needed Time, Collaboration with other departments, Budget for new solution (if applicable) Timeline August 2012-December 2012

Formative Evaluation An increase in satisfaction with communication processes and campus connectivity is evident in the Parent Survey.

Mid-Year Review COMM – Researched email marketing solutions, text messaging options and mobile apps.

End of Year Review COMM – Implemented new branded e-newsletter, e-announcements and text messaging. Interviewed mobile app developers and identified a company to provide a custom mobile app solution that can fulfill this strategy and meet this objective. A budget recommendation for a custom mobile app has been made for the 2013-2014 school year.

Goal III/Objective C NISD District Improvement Plan 2012-2013 Page 3 of 3

Modified 06-26-2013


opportunities in our schools. Targeted Objective: D Brand Northwest ISD to promote an identity that is immediately recognizable and conveys connection

and pride in the school district and its schools. Summative Evaluation: Northwest ISD’s identity is recognized by stakeholders and the Texas education community.

Strategy Demonstrate branding across campuses and central office to reflect NISD’s identity, including interior displays and multimedia resources.

Department Comm

Needs Assessment Awareness of NISD Person(s) Responsible Director of Comm Resources Needed Budget; Collaboration with departments and principals; Update photos and images Timeline July 2012- June 2013

Formative Evaluation Evidence of district branding is found throughout the district and communities.

Mid-Year Review District and campus letterhead has been designed and ordered. Branded posters with the district’s mission, vision and core belief were created and delivered to each campus.

End of Year Review All materials created by communications department adhere to district branding guidelines. Created brand manual for district and campus staff to use as reference and for training.

Strategy Create internal branding awareness through district spirit days, activities, and events.

Department Comm

Needs Assessment Awareness of NISD Person(s) Responsible Dir of Comm; Human Resources Resources Needed Budget Timeline July 2012- June 2013

Formative Evaluation Branding strategies can be identified in materials and programs created by departments and campuses.

Mid-Year Review Event materials are created with district brand as a focus.

End of Year Review All district events have highlighted the district’s brand. *The New Vision for Public Education Needs Assessment: AEIS – Academic Excellence Indicator System; DAS – District Academic Standards; WTS – We Teach Survey; WLS – We Learn Survey; NSDCS – National Staff Development Council Survey; TSTRS - Texas School Technology & Readiness Survey; OHI – Organizational Health Inventory; NH – New Hire Survey; NHF – New Hire Follow-up Survey; EI – Exit Interview; SDCS – Salary District Comparison Survey; PS – Parent Survey; SATS – Safety Audit Teacher Survey; SASS – Safety Audit Student Survey; ASVS – Aramark Student Viewpoint Survey; HRAJS – Human Resource Ambassadors Survey Special Populations: (Sp. Pop.): GT = Gifted and Talented; ESL=English as a Second Language; AR=At Risk; SE=Special Education; E=Ethnicity Departments: AS – Administrative Services; Comm – Communications; C&I – Curriculum & Instruction; FCP – Facilities, Planning & Construction; Fin – Finance; AA – Advanced Academics; Athl- Athletics; CATE – Career & Technology; DS – Data Services; FA – Fine Arts; FS – Food Service; HRB – Human Resources Benefits; IT – Instructional Technology; Maint – Maintenance; PIE– Partners in Education; S&S – Safety & Security; SD – Staff Development; SServ – Student Services; SO – Superintendent’s Office; Tech – Technology; Trans – Transportation

Modified 06-26-2013

Northwest ISD District Improvement Plan 2012-2013 District Goal: IV Northwest ISD will provide premier facilities and support systems that enhance a positive learning

environment and foster student and community pride. Targeted Objective: A Ensure safe, comfortable, and secure facilities by evaluating, making modifications and incorporating the

latest innovations in student safety, custodial services, transportation services, and student management.

Summative Evaluation: Staff and/or parent surveys will indicate satisfaction with facility maintenance, safety, and transportation services

Strategy Construct the Incident Command Center.

Department FPC

Needs Assessment Preparation for possible use during crisis situations Person(s) Responsible Asst. Supt. for FPC Resources Needed Budget Timeline Complete by January 1, 2013

Formative Evaluation The Crisis Control Center construction should be complete by November 1, 2012

Mid-Year Review New completion date of January 1, 2013; initial schedule was delayed because of the availability of the PDC rooms.

End of Year Review Due to the lack of availability of the PDC rooms, the final tie-in of the electrical system was not complete as originally reported. The rooms have been scheduled for two weeks beginning June 3, 2013. As of June 7, the final electrical tie-in is underway and will be complete by June 17. All other work is complete.

Strategy Update the surveillance camera system in NISD facilities where old technology exists.

Department FPC

Needs Assessment Current system is outdated and not as effective as the latest technology Person(s) Responsible Asst. Supt. for FPC Resources Needed Pending approval of the 2012 Capital Bond Program (Approved 11-06-12) Timeline June 2013 through August 2014

Formative Evaluation Pending approval of the 2012 Capital Bond Program, preparations to select a specific product and vendor should be underway by February 26, 2013

Mid-Year Review Preparations to select a specific product and vendor should be underway by February 26, 2013

End of Year Review Replacement of the camera system is underway and will be complete by August 2014.

Modified 06-26-2013

Strategy Evaluate a transportation student tracking system through a pilot program at Schluter Elementary School.

Department FPC

Needs Assessment Improve student safety Person(s) Responsible Asst. Supt. for FPC Resources Needed Durham has provided equipment at no cost to NISD Timeline 2012-13 School Year

Formative Evaluation Student tracking has been implemented at Schluter. An analysis should be complete by February 26, 2013.

Mid-Year Review

End of Year Review Schluter Elementary School successfully used the student tracking system during the 2012-13 school year. The basic equipment necessary for the student tracking system (minus the actual card reader) has been installed on all buses as part of Durham’s basic equipment. There was no cost to NISD.

Strategy Assist OLC Personnel in the development of an EOP (Emergency Operations Plan)

Department AS

Needs Assessment No Current EOP Person(s) Responsible OLC, Safety & Security Personnel; Asst. Supt. for Administrative Services; Director of

Safety and Security Resources Needed A safety analysis of the OLC and samples of EOP’s for similar facilities Timeline August 2012 - May 2013

Formative Evaluation Completion of an EOP for the OLC

Mid-Year Review The EOP for the OLC has been completed.

End of Year Review The Emergency Operations Plan for the Outdoor Learning Center was completed early in the year. The next step in the process is to review plans and protocols using information gathered during the year of heavy site use.

Strategy Host Sports and Special Event Incident Management Training for the North Texas Region.

Department AS

Needs Assessment Current safety plans Person(s) Responsible Athletic Director, Safety and Security Staff; Asst. Supt. for Administrative Services;Director

of Safety and Security Resources Needed NISD Board Room Timeline October 2012

Formative Evaluation Agenda and related documents created as a result of the training

Mid-Year Review The Sports and Special Events Incident Management Training was hosted by NISD in October 2012.


Modified 06-26-2013

End of Year Review The Sports and Special Events Incident Management Training took place and was heavily attended.

Strategy Implement plans for the effective operation of an Incident Command Center for NISD.

Department AS

Needs Assessment Limited current plan and resources for an ICC. Person(s) Responsible Asst. Supt. for Administrative Services; Director of Safety and Security; District leaders;

Technology and Safety and Security staff Resources Needed Funding to purchase needed resources, participation by district leadership team Timeline August to November 2012

Formative Evaluation ICC layout and operational plan

Mid-Year Review ICC layout and operational plan has been developed. Design changes are underway.


Modified 06-26-2013

End of Year Review Purchases have been made for a fully operational ICC. The ICC will not be fully operational until planned construction items are completed. These items are projected to be completed in early June.

Strategy Support campus safety initiatives by monitoring campus traffic flow, servicing as the liaison between the campuses and the crossing guards, and providing district level Watch Dog Dad support.

Department AS

Needs Assessment Person(s) Responsible Assistant Superintendent for Administrative Services, Director of Safety and Security Resources Needed Time, contact information, traffic pattern history Timeline August 2012 -June 2013

Formative Evaluation Documentation of Watchdog Training completed, Traffic Flow and crossing guard communication records.

Mid-Year Review Progressing

End of Year Review The monitoring of traffic flow and crossing guards is an ongoing process that must be revisited annually depending on enrollment shifts and/or community and roadway development. Coordination and support of the Watch Dog Dad program was initiated this year with opportunities for additional support in the future.

Modified 06-26-2013


environment and foster student and community pride. Targeted Objective: B Provide clean, safe, efficient, and effective instructional environments through proactive maintenance

and custodial services. Summative Evaluation: Staff and/or parent surveys will indicate satisfaction with facility maintenance and services

Strategy Maintain buildings in a clean and safe manner under current budget constraints.

Department FPC

Needs Assessment On-going Person(s) Responsible Asst. Supt. for FPC Resources Needed Approved 2012-13 M&O Budget Timeline 2012-13 School Year

Formative Evaluation All buildings are clean and safe throughout the year.

Mid-Year Review

End of Year Review Parents responded with a 98% approval rating on the survey when asked “My child’s school is clean and well maintained”.

Strategy Operate a safe, efficient, and effective student transportation system under current budget constraints.

Department FPC

Needs Assessment On-going Person(s) Responsible Asst. Supt. for FPC Resources Needed Approved 2012-13 M&O Budget Timeline 2012-13 School Year

Formative Evaluation A safe, efficient and effective transportation system is operated throughout the school year.

Mid-Year Review

End of Year Review

Parents responded with an 86% approval rating on the survey when asked “I am satisfied with the transportation services that are provided for my child”. It should be noted that in 2011, transportation services were reduced to a two mile eligibility. Analysis of the individual schools revealed that schools that lost 50% or less in transportation services remained the same or improved in the approval rating with the exception of one school. All parents were allowed to respond to this survey regardless of the eligibility of the students for transportation services.

Modified 06-26-2013


environment and foster student and community pride. Targeted Objective: C Provide relevant technology resources to optimize District operations and student learning.

Summative Evaluation: On-time, user-ready implementation of technology resources completed

Strategy Evaluate, select, and distribute computing devices for elementary and secondary students.

Department Tech

Needs Assessment Instructional input. TCO analysis Person(s) Responsible Technology; C & I Staff Resources Needed Budget Process Timeline Ongoing

Formative Evaluation Feedback from C & I and Tech staff; Student performance

Mid-Year Review Steps to determine focus group to determine next devices for students. Additions of iPads to elementary campuses.

End of Year Review Visioning committee results to be presented to board on 3/28/13.

Strategy Develop guidelines for Bring-Your-Own-Technology (BYOT), evaluate infrastructure readiness and access training and support requirements.

Department Tech

Needs Assessment Instructional input. TCO analysis Person(s) Responsible Technology ; C & I Staff Resources Needed Budget Process Timeline Ongoing

Formative Evaluation Feedback from C & I and Tech staff; Student performance

Mid-Year Review Standards have been established and are continuing to be reviewed for BYOT.

End of Year Review BYOT information completed and will be presented to board on 3/28/2013.

Modified 06-26-2013

Strategy Provide training, implementation and support for student computing devices.

Department IT

Needs Assessment Instructional Input Person(s) Responsible Instructional Technology and Technology staff Resources Needed Budget; Training modules Timeline Ongoing

Formative Evaluation Feedback from teachers and Instructional Technology Support teachers; Student performance.

Mid-Year Review -Technopalooza -Ongoing training from instructional technology support teachers.

End of Year Review -Feedback from teachers and Instructional Technology Support teachers. -Student performance.

Strategy Develop training and support materials for staff, students and parents for Bring-Your-Own-Technology (BYOT).

Department IT

Needs Assessment Instructional input Person(s) Responsible Instructional Technology & Technology staff Resources Needed Time; Collaboration with stakeholders, C & I, IT staff, Technology staff Timeline Ongoing

Formative Evaluation Feedback from campus staff, C & I, and parents; Student performance.

Mid-Year Review Standards have been established and are continuing to be reviewed for BYOT.

End of Year Review BYOT information completed and will be presented to board on 3/28/2013.

Goal IV/Objective C NISD District Improvement Plan 2012-2013 Page 2 of 2

Modified 06-26-2013


environment and foster student and community pride. Targeted Objective: D Conserve energy, reduce waste and promote environmental stewardship among staff and students.

Summative Evaluation: 5% or more reduction in energy cost occurs

Strategy Continue energy and water conservation initiatives.

Department FPC

Needs Assessment Ongoing Person(s) Responsible Energy Manager; Asst. Supt. for FPC Resources Needed Approved 2012-13 M&O Budget Timeline 2012-13 School Year

Formative Evaluation The energy budget should be proportionally spent with enough money remaining to last through the remainder of the school year.

Mid-Year Review

End of Year Review The energy cost is 8% less than the previous year. Overall the energy cost is 30% less than the 2008-09 school year. This was accomplished while increasing the building area of NISD by 1,326,000 square feet since 2008.

Modified 06-26-2013


environment and foster student and community pride. Targeted Objective: E Meet fast-growth needs through a dynamic Long-Range Facility Plan that anticipates and prepares for

enrollment gains. Summative Evaluation: Campuses open on time with anticipated enrollment; long-range plan serves as a communication path to

inform public of district growth

Strategy Complete a building addition at Clara Love Elementary School

Department FPC

Needs Assessment Bond 2008 Person(s) Responsible Asst. Supt. for FPC Resources Needed Time; Budget – 2008 Capital Bond Timeline Completion by August 2013

Formative Evaluation Construction of the Love Elementary School addition should be 25% complete by February 26, 2012

Mid-Year Review

End of Year Review In June 2013, the Love Elementary School addition is 65% completion. All construction work will be complete by the beginning of the 2013-14 school year.

Strategy Provide accurate enrollment projections

Department FPC

Needs Assessment Budget, facility, staff, planning Person(s) Responsible Asst. Supt. for FPC Resources Needed Research Time; Demographic and Enrollment Reports Timeline January 2013

Formative Evaluation The 2012-13 projections should be within 2% of actual enrollment. 2013-14 school year projection should be complete by January 3, 2013.

Mid-Year Review

End of Year Review The actual enrollment in the 2012-13 was less than 0.5% of the projections.

Modified 06-26-2013

Strategy Complete the construction of Elementary School #17

Department FPC


Formative Evaluation Construction of the Elementary School #17 should be 25% complete by February 26, 2012

Mid-Year Review

End of Year Review Construction of Cox Elementary School is 60% complete by June 2013. All construction will be complete by the beginning of the 2013-14 school year.

Strategy Complete the construction of a building addition and major renovation project at Lakeview Elementary School

Department FPC


Formative Evaluation Construction of the Lakeview Elementary School addition should be 25% complete by February 26, 2012

Mid-Year Review

End of Year Review Construction of the Lakeview Elementary School addition is 65% complete by June 2013. All construction will be complete by the beginning of the 2013-14 school year.

Strategy Complete the construction of a sub-varsity stadium at Northwest High School

Department FPC


Formative Evaluation Construction of the sub-varsity stadium should be 25% complete by February 26, 2012

Mid-Year Review

End of Year Review Construction of the stadium is 60% complete by June 2013. All construction will be complete by the beginning of the 2013-14 school year.

Goal IV/Objective E NISD District Improvement Plan 2012-2013 Page 2 of 4

Modified 06-26-2013

Strategy Complete the replacement of the roof at Seven Hills Elementary School

Department FPC

Needs Assessment 2012 Capital Bond Program Person(s) Responsible Asst. Supt. for FPC Resources Needed Pending approval of the 2012 Capital Bond Program (Approved 11-06-12) Timeline Completion by August 2013

Formative Evaluation Pending approval of the 2012 Capital Bond Program, the plans and specification should be in development by February 26, 2013

Mid-Year Review Bond approved 11-06-12; Plans and specification should be in development by February 26, 2013

End of Year Review Bids for the replacement of the roof at Seven Hills Elementary School have been approved. Replacement will begin in June and will be complete by the beginning of the 2013-14 school year.

Strategy Complete the design of the New High School

Department FPC

Needs Assessment Bond 2008 Person(s) Responsible Asst. Supt. for FPC Resources Needed Time; Budget – 2008 Capital Bond Timeline Completion by June 2013

Formative Evaluation Pending approval of the 2012 Capital Bond Program, a site package for the new High School should be complete by February 26, 2013

Mid-Year Review Bond approved 11-06-12; A site package for the new High School should be complete by February 26, 2013

End of Year Review Bids for the replacement of the roof at Seven Hills Elementary School have been approved. Replacement will begin in June and will be complete by the beginning of the 2013-14 school year.

Strategy Reach a CFA agreement with the City of Fort Worth for the construction of roads and infrastructure for the New High School

Department FPC

Needs Assessment Bond 2008 Person(s) Responsible Asst. Supt. for FPC Resources Needed Time; Budget – 2008 Capital Bond Timeline Completion by January 2013

Formative Evaluation Pending approval of the 2012 Capital Bond Program, a CFA agreement should be complete by May 26, 2013

Mid-Year Review Bond approved 11-06-12; A CFA agreement should be complete by May 26, 2013

End of Year Review Final development of the ILA agreement (formerly referred to as the CFA agreement) is nearing completion.


Modified 06-26-2013

Strategy Begin Construction of the New High School

Department FPC

Needs Assessment 2012 Capital Bond Program Person(s) Responsible Asst. Supt. for FPC Resources Needed Pending approval of the 2012 Capital Bond Program (Approved 11-06-12) Timeline Completion by August 2015

Formative Evaluation Pending approval of the 2012 Capital Bond Program, construction should begin for the third High School May 26, 2013

Mid-Year Review Bond approved 11-06-12; Construction should begin for the third High School May 26, 2013

End of Year Review The design is complete, Amendment #1 of the GMP is anticipated to be approved on June 10, 2013, the City of Fort Worth has issued an excavation permit, and construction is to begin in July.

*The New Vision for Public Education Needs Assessment: AEIS – Academic Excellence Indicator System; DAS – District Academic Standards; WTS – We Teach Survey; WLS – We Learn Survey; NSDCS – National Staff Development Council Survey; TSTRS - Texas School Technology & Readiness Survey; OHI – Organizational Health Inventory; NH – New Hire Survey; NHF – New Hire Follow-up Survey; EI – Exit Interview; SDCS – Salary District Comparison Survey; PS – Parent Survey; SATS – Safety Audit Teacher Survey; SASS – Safety Audit Student Survey; ASVS – Aramark Student Viewpoint Survey; HRAJS – Human Resource Ambassadors Survey Special Populations: (Sp. Pop.): GT = Gifted and Talented; ESL=English as a Second Language; AR=At Risk; SE=Special Education; E=Ethnicity Departments: AS – Administrative Services; Comm – Communications; C&I – Curriculum & Instruction; FCP – Facilities, Planning & Construction; Fin – Finance; AA – Advanced Academics; Athl- Athletics; CATE – Career & Technology; DS – Data Services; FA – Fine Arts; FS – Food Service; HRB – Human Resources Benefits; IT – Instructional Technology; Maint – Maintenance; PIE– Partners in Education; S&S – Safety & Security; SD – Staff Development; SServ – Student Services; SO – Superintendent’s Office; Tech – Technology; Trans – Transportation


Modified 06-26-2013

Northwest ISD District Improvement Plan 2012-2013 District Goal: V Northwest ISD will invest resources to ensure that students, parents, and the community receive optimal

educational services. Targeted Objective: A Ensure an instructionally driven budget process aligned with the Strategic Plan.

Summative Evaluation: Adopted budget and tax rate ensures students, parents, and the community receives optimal educational services within constraints of available funding sources.

Strategy Evaluate and refine budget procedures to ensure that the budget process is instructionally driven, guided by the Strategic Plan and evolves as the District’s monetary needs change.

Department Fin

Needs Assessment Evaluation of current process Person(s) Responsible Chief Financial Officer (CFO) Resources Needed ASBO; GFOA Timeline August 2013

Formative Evaluation Adopted budget and tax rate ensures students, parents, and the community receives optimal educational services within constraints of available funding.

Mid-Year Review (2012-2013 Budget) Adopted budget provides for accomplishment of District Goals & Objectives (2012-2013 Budget) Board reviews monthly financial and investment report (2011-2012 Budget) CAFR (audit) on prior year approved at fiscal year end (presented November, 2012)

End of Year Review (2012-2013 Budget) Final Amended Budget scheduled for Board of Trustee adoption on June 25th

Strategy Engage appropriate planning, communications, and measures to develop 2013-2014 campus & department budgets that reflect potential reductions of expenditures by the 83rd Legislature.

Department Exec. Cabinet

Needs Assessment 2012-2013 Person(s) Responsible Superintendent, Asst. Supt. for C&I; Asst. Supt. for Admin Services; Asst. Supt. for FPC;

Chief Financial Officer; Exec. Director of Comm & Government Relations Resources Needed Time; Communications with principals & program managers Timeline January 2013 – June 2013

Formative Evaluation Adopted budget and tax rate ensures students, parents, and the community receives optimal educational services within constraints of available funding.

Mid-Year Review (2013-2014 Budget) Five-Year Financial Forecast reviewed by Board of Trustee on January 31st (2013-2014 Budget) Budget Packages distributed at District Leadership Team meeting on January 31st

End of Year Review (2013-2014 Budget) Budget scheduled for Board of Trustee adoption on June 25th (2013-2014 Budget) Tax Rate scheduled for Board of Trustee adoption on August 26th

Modified 06-26-2013


educational services. Targeted Objective: B Provide relevant policy, regulatory, finance and student information systems ensuring organizational

efficiencies. Summative Evaluation: New and/or updated policies, administrative regulations, procedures and guideline manuals are refined

and participant communications and training reflect positive feedback.

Strategy Financial Services Procedures Manual, Activity Funds Procedures Manual, and Booster Clubs and Support Organizations Manual are updated and training provided annually.

Department Fin

Needs Assessment Evaluate current practices and new requirements Person(s) Responsible CFO Resources Needed Financial Services Procedures Manual; Activity Funds Procedures Manual; and Booster

Club and School Support Organizations Manual Timeline August 2013

Formative Evaluation Updated Financial Services Procedures Manual, Activity Funds Procedures Manual, and Booster Club and School Support Organizations Manual are refined and participant training reflects positive feedback.

Mid-Year Review Business Services Procedures and Training:

• Conducted Financial Services Procedures Manual Update and Training • Conducted Activity Funds Procedures Manual Update and Training

End of Year Review Business Services Procedures and Training: • Booster and School Support Organization Guidelines and Training scheduled for June 13th

Strategy Upgrade the eSchoolPLUS student management system to the latest 3.0 version

Department Fin

Needs Assessment Install upgrade and provide training Person(s) Responsible CFO Resources Needed SunGard Software and Support Timeline August 2013

Formative Evaluation Upgrade the eSchoolPLUS student management system to the latest 2.5 version

Mid-Year Review eSchoolPLUS Projects:

• (Delayed to 2013-14 for the 2014-15 school year due PEIMS and Home Access/Teacher Access Implementation Considerations) Upgrade the eSchoolPLUS student management system to the latest 3.0 version

End of Year Review

eSchoolPLUS Projects: • (Pending – Summer, 2013) Install and implement Student Success Planner • (Completed/Additional Project) Master Schedule Whiteboard - Application to help users set up the master schedule

in a more efficient way • (Pending/Additional Project) eSchoolPLUS – Mobile Application – Allows access to student schedules, attendance,

medical records, emergency contact information and facilitates anytime, anywhere access to the discipline referral process, as well as communications with district staff and student contacts on user’s iPhone®, iPad®, or iPod touch®; Android™ device; or Kindle Fire.

Modified 06-26-2013

Strategy Install online registration custom software and implement first phase.

Department Fin

Needs Assessment Install custom software and provide training Person(s) Responsible CFO Resources Needed Data Services; Curriculum; Campuses Timeline August 2013

Formative Evaluation Ability to initiate online registration

Mid-Year Review eSchoolPLUS Projects: (Pending) online registration custom software and implement first phase

End of Year Review eSchoolPLUS Projects: (Installed) online registration custom software and implement first phase

Strategy Implement PLUS360 software to synchronize eFinancePLUS & eSchoolPLUS teacher demographic data.

Department Fin

Needs Assessment Install software and provide training Person(s) Responsible CFO Resources Needed SunGard Software and Support Timeline Spring 2013

Formative Evaluation Install PLUS360 software

Mid-Year Review eFinancePLUS Projects:

• Created interface to import student e-mail addresses into eSchoolPLUS

End of Year Review

eFinancePLUS Projects: • (Pending Summer, 2103) Implement PLUS360 software to synchronize eFinancePLUS & eSchoolPLUS teacher

demographic data • (Delayed to 2013-14 due to Depository Change) Investigate using ACH to reimburse employee travel to increase

efficiency and reduce paperwork

Strategy *Article V

Conduct an internal audit of administrative regulations.

Department Comm

Needs Assessment Policy updates 2011-2012 Budget Reductions may have possible impact on processes and procedures

Person(s) Responsible Exec. Director Comm & Government Relations; Exec. Cabinet Resources Needed Time; Notification of revisions Timeline October 2012- June 2013

Formative Evaluation Documentation of review by Exec. Cabinet Administrative regulations are aligned with current policies and procedures

Mid-Year Review Ongoing

End of Year Review To be reviewed by appropriate Exec. Cabinet member with each TASB Policy Update issued. (2012-2013: Updates 95;96;97)

Goal V/Objective B NISD District Improvement Plan 2012-2013 Page 2 of 3

Modified 06-26-2013

Strategy Implementation of an enhanced electronic records storage system (including workflow capabilities) that will aid the district in the tracking, storage, and access of permanent records.

Department AS

Needs Assessment Current records process; Response time

Person(s) Responsible Assistant Superintendent for Administrative Services, District Records Manager

Resources Needed Training and hardware to operate system Timeline August 2012 through June 2013

Formative Evaluation Departments and campuses throughout the district have access to the electronic system and have begun scanning their permanent documents into files for electronic archiving.

Mid-Year Review This project is ongoing and targeting a completion date of August 2013.

End of Year Review The transition to electronic records storage is underway. Hard copies of some documents are being retained until the assigned destruction date as a way to ensure retention of all documents.

Goal V/Objective B NISD District Improvement Plan 2012-2013 Page 3 of 3

Modified 06-26-2013


educational services. Targeted Objective: C Deliver excellence in financial management.

Summative Evaluation: District achieves rating of Superior Achievement under School FIRST; ASBO; and GFOA Awards received

Strategy Review and remove time sensitive data that requires annual updates from the Emergency Procedures Manual

Department AS

Needs Assessment Person(s) Responsible Asst. Supt. for Administrative Services; Director of Safety and Security Resources Needed None Timeline August 2012 - May 2013

Formative Evaluation Review of material to ensure removal

Mid-Year Review Emergency Procedures Manuals have been updated and outdated information has been deleted.

End of Year Review The annual review of the Emergency Operations Procedures Manuals has been completed. Manuals for all campuses and facilities have been reviewed and updated.

Strategy Provide electronic forms and documents to campuses and departments to allow them to print as needed (i.e. lanyard cards, EOP wall charts, EOP manual)

Department AS

Needs Assessment Person(s) Responsible Asst. Supt. for Administrative Services; Director of Safety and Security Resources Needed Time to create electronic forms. Timeline August 2012 - May 2013

Formative Evaluation Continue to add additional forms and documents online, and ensure that current forms are updated with current information.

Mid-Year Review These documents have been updated and the printing capacity has been given to the campuses. Lanyard cards were printed and supplied to all campuses.

End of Year Review The updated documents are available for the campuses to print. Hard copies of the lanyard cards were provided to staff as well.

Modified 06-26-2013

Strategy Review current operational procedures and revise as needed to meet the highest standards of financial excellence as defined by ASBO, GFOA, and other relevant agencies

Department Fin

Needs Assessment Evaluate rating agency requirements Person(s) Responsible CFO; Exec. Director Business Services Resources Needed Financial Services departmental resources Timeline August 2013

Formative Evaluation District achieves rating of Superior Achievement under School FIRST; ASBO & GFOA awards received.

Mid-Year Review (TEA) Texas School FIRST Superior Achievement (highest level) for the tenth consecutive year

End of Year Review

(2012-2013 Budget) Received Meritorious Budget Award from ASBO (2012-2013 Budget) Received Distinguished Budget Presentation Award from GFOA (2012-2013 Budget) Received Gold Star Award from TSPRA (2011-2012 CAFR) (Pending) Certificate of Excellence in Financial Reporting from ASBO (2011-2012 CAFR) Received Certificate of Achievement for Excellence in Financial Reporting from GFOA

Strategy Review current operational procedures and revise as needed to meet the highest standards for purchasing under TASBO guidelines.

Department Fin

Needs Assessment Evaluate TASBO requirements Person(s) Responsible CFO; Purchasing Agent Resources Needed Purchasing departmental resources Timeline August 2013

Formative Evaluation TASBO Award received

Mid-Year Review (Purchasing) Submitted Award of Merit for Purchasing Operations to TASBO

End of Year Review (Purchasing) Received Award of Merit for Purchasing Operations from TASBO (Accounts Payable) Disbursement Review LLC disclosed a 99.99% disbursement accuracy rate

Strategy Provide forms and documents to campuses and departments electronically to reduce printing and paper cost.

Department AS

Needs Assessment Baseline Person(s) Responsible Asst. Supt. for Administrative Services; Exec. Director of Personnel Services; Exec.

Director of HR Resources Needed Time to create forms. Timeline August 2012 - May 2013

Formative Evaluation

Mid-Year Review This is a work in progress. A small number of documents are being tested.

End of Year Review A small number of documents are available. The number of documents available electronically is an ongoing work in progress.

Goal V/Objective C NISD District Improvement Plan 2012-2013 Page 2 of 3

Modified 06-26-2013

Strategy Review and analyze campus and department copier usage monthly to ensure the district stays within the copier budget. Provide data to campuses and departments on a monthly basis.

Department AS

Needs Assessment Baseline Person(s) Responsible Assistant to the Asst. Supt. for Administrative Services Resources Needed Oce usage reports Timeline August 2012 - May 2013 - ongoing

Formative Evaluation Usage records

Mid-Year Review Monthly use reports track data for each campus and the district. The district is currently well under the allotment and within the use and cost projects.

End of Year Review Copier use is within projections. The campus principals and office managers have access to campus copier use data and are able to track copier use on their campus.

*The New Vision for Public Education

Goal V/Objective C NISD District Improvement Plan 2012-2013 Page 3 of 3

Modified 06-26-2013


educational services. Targeted Objective: D Investigate and secure funding and resources to augment the District’s mission.

Summative Evaluation: District demonstrates strong collaboration with Texas school districts and professional organizations resulting in NISD representation in Texas public school system developments

Strategy Continue membership in Texas School Coalition

Department FIN

Needs Assessment Represents Texas School districts whose equalized wealth level exceeds $319,000 per weighted student

Person(s) Responsible Superintendent; CFO Resources Needed Time & Budget Timeline

Formative Evaluation Continue membership and active participation in anticipation of 83rd Texas Legislative session

Mid-Year Review Attended Coalition meetings and engaged in conference calls.

End of Year Review Testified before the Legislature.

Strategy Continue membership in TASBO Legislative Pipeline

Department FIN

Needs Assessment Provides subscribers with detailed analytical information regarding the effects of legislative actions

Person(s) Responsible CFO Resources Needed Time & Budget Timeline

Formative Evaluation Continue membership in anticipation of 83rd Texas Legislative session

Mid-Year Review

End of Year Review Attended TASBO meetings and received Legislative updates.

Modified 06-26-2013

Strategy Monitor, attend, and testify at Texas legislative committee meetings and related conferences as applicable

Department FIN

Needs Assessment Person(s) Responsible Superintendent Resources Needed Time & Budget Timeline

Formative Evaluation Continue membership and active participation in TASA, TASB, FGSC throughout the interim period prior to the 83rd Legislative session

Mid-Year Review

End of Year Review Attended meetings and received Legislative updates. Actively communicated with legislators during the 83rd Legislative session and with key community leaders.

Strategy Collaborate with NEF to secure sponsorships for district events.

Department Comm

Needs Assessment Budget Reductions Person(s) Responsible PIE Specialist Resources Needed Contacts; Event Budgets Timeline July 2012 – March 2013

Formative Evaluation Sponsorship dollars secured. Events continue with a reduction to NISD budget.

Mid-Year Review Sponsorships secured for the New Teacher Luncheon; Gold Card Luncheon; Realtors Luncheon; Inspire Celebration; United Way Kick-Off; TechnoExpo; and Strive-to-Drive Car Giveaway.

End of Year Review NEF provided funding for the events in the amount of $42,129.98. *The New Vision for Public Education Needs Assessment: AEIS – Academic Excellence Indicator System; DAS – District Academic Standards; WTS – We Teach Survey; WLS – We Learn Survey; NSDCS – National Staff Development Council Survey; TSTRS - Texas School Technology & Readiness Survey; OHI – Organizational Health Inventory; NH – New Hire Survey; NHF – New Hire Follow-up Survey; EI – Exit Interview; SDCS – Salary District Comparison Survey; PS – Parent Survey; SATS – Safety Audit Teacher Survey; SASS – Safety Audit Student Survey; ASVS – Aramark Student Viewpoint Survey; HRAJS – Human Resource Ambassadors Survey Special Populations: (Sp. Pop.): GT = Gifted and Talented; ESL=English as a Second Language; AR=At Risk; SE=Special Education; E=Ethnicity Departments: AS – Administrative Services; Comm – Communications; C&I – Curriculum & Instruction; FCP – Facilities, Planning & Construction; Fin – Finance; AA – Advanced Academics; Athl- Athletics; CATE – Career & Technology; DS – Data Services; FA – Fine Arts; FS – Food Service; HRB – Human Resources Benefits; IT – Instructional Technology; Maint – Maintenance; PIE– Partners in Education; S&S – Safety & Security; SD – Staff Development; SServ – Student Services; SO – Superintendent’s Office; Tech – Technology; Trans – Transportation

Goal V/Objective D NISD District Improvement Plan 2012-2013 Page 2 of 2

Documents

Northwest ISD District Improvement Plan 2012-2013 · Northwest ISD District Improvement Plan 2012-2013 District Goal: I Northwest ISD will provide premier programs to ensure that