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VENTURA RIVER WATER DISTRICT MINUTES OF REGULAR MEETING JULY 19, 2017

Directors present were: Bruce Kuebler, Jack Curtis, Peggy Wiles, Ed Lee and Marvin Hanson. Also present were: Attorney Lindsay Nielson, General Manager/Board Secretary Bert Rapp, and Office Manager Amy Joy Bakken. Public present were: George Galgas.

1. CALL MEETING TO ORDER- President Bruce Kuebler called the meeting to order at 3:00 P.M.

2. PLEDGE OF ALLEGIANCE – Bruce Kuebler.

3. CONSENT AGENDA: A. MINUTES JUNE 21, 2017 B. FINANCIAL EXPENDITURES FOR JUNE 2017 C. FINANCIAL REPORTS FOR MAY 2017 D. REIMBURSEMENT DISCLOSURE FOR FY 2016/17

Marvin Hanson moved for approval of the Consent Agenda, items A, B, C & D, seconded by Jack Curtis and carried 5-0 for items B, C & D only. Ed Lee abstained on item A – Minutes of June 21, 2017 as he was not present for the June 21, 2017 meeting. Approval of consent agenda item A approved 4-1. (AYES: Bruce Kuebler, Marvin Hanson, Peggy Wiles, Jack Curtis. ABSTENTION: Ed Lee)

4. PUBLIC COMMENT – None.

5. APPROVAL OF BILL PRINTING & MAILING CONTRACT – With the implementation of Water Budget Rates in January 2018, the District will be going from a postcard size bill to a full page bill format. Amy Joy Bakken discussed printing options for the new bill format. To continue printing in house would be expensive and inefficient. Outsourcing the bill printing would save the District approximately $5,000/year. Jack Curtis asked if the bills would be pre-printed in a large quantity. Bert Rapp explained the bills are not pre-printed. Ed Lee moved for approval of the recommended action to enter into contract with DataProse for the District’s bill printing beginning in January 2018, seconded Peggy Wiles, and carried 5-0.

6. GENERAL MANAGERS REPORT ON WATER & DISTRICT STATUS– The aquifer is currently 3.8

feet above the 25 year average for July 1 at an elevation of 531.9. Well #1 is pumping at 830 gpm down from 30 gpm last month. Well #3 is pumping at a rate of 355 gpm down 10 gpm from last month. Well #2 can be pumped but isn’t needed at this time. No water was purchased from Casitas in June. Sales dollars billed on June 30, 2017 came in above budget. Lake Casitas was at 41.9% of full capacity as of July 1, 2017 decreasing 1.38 feet or 0.8% since last month. No action was taken on this item.

7. OLD & NEW BUSINESS – Bert Rapp gave an update on the progress of the Tico Mutual possible annexation to VRWD. Ventura County Fire contacted Bert Rapp after their walkthrough with Tico Mutual and discussed grandfathering in the Tico Mutual area for fire flow requirements but when granny flats, room additions or new structures would be built current fire standards would need to be met. Bert Rapp stated that adequate fire flow in all areas would be a requirement and that the idea of grandfathering the neighborhood in wouldn’t be acceptable. Bert Rapp and Amy Joy Bakken informed the Board of two problem customers with large outstanding bills. The Board consensus was to follow normal District procedure to collect funds owed. Bruce Kuebler gave a brief update on the Upper Ventura River Groundwater Agency which is set to become an official GSA on July 20, 2017. He has been working with Lorraine Walter and Jordan Kear to prepare a Prop 1 Grant application and stated they have made reasonable progress since the last meeting.

8. EXECUTIVE SESSION- Bruce Kuebler moved the meeting into executive session at 3:25 pm to discuss pending litigation. The executive session ended at 3:48 pm. No actions were taken during the executive session.

Board Packet Page 2 of 48

Page 2 of 2

9. SETTLEMENT AGREEMENT SMALL V. VRWD CASE #56-2015-00464077-CU-EI-VTA – The Board discussed the staff report. No action was taken on this item.

10. MEETING ADJOURNMENT - Bruce Kuebler adjourned the meeting at 3:53 P.M.

Attested:

_____________________________ ______________________________ Bruce Kuebler, President John Curtis, Vice President


Notes to A/P Check Register

JULY 2017

Date Vendor Description Amount

7/5/2017 CALPERS 457 Plan 1,095.66$

7/5/2017 CALPERS Unfunded Accrued Liability 1,278.38$

7/5/2017 CALPERS Unfunded Accrued Liability 11.55$

7/5/2017 CALPERS Classic 2,453.84$

7/5/2017 CALPERS PEPRA 653.92$

7/18/2017 CALPERS Classic 2,352.65$

7/18/2017 CALPERS PEPRA 609.49$

7/21/2017 DELUXE BUSINESS Check Order 251.60$

7/14/2017 EDD State Payroll Taxes 885.72$

7/14/2017 IRS Federal Payroll Taxes 5,446.84$

7/31/2017 RABOBANK SERVICE FEE Monthly Fee 65.00$

7/6/2017 RABOBANK RETURNED ITEM FEE Returned Check 12.00$

7/14/2017 PAYROLL - DD Direct Deposit 12,577.15$

7/31/2017 PAYROLL - DD Direct Deposit 13,350.86$

TOTAL ONLINE PAYMENTS: 41,044.66$

Online Payment Transactions - July 2017


Page: 18/2/17 Ventura River Water District9:14:55 AM

Check Dates: 7/1/2017 to 7/31/2017

AP Check Register (Current by Bank)

StatusDate AmountVendor ID Payee NameCheck No.

BANK ID: RABOTR - RABOBANK 10004

ALTA COMMUNITY INVESTMENTS2865 P07/24/17 $150.00 ALTACO

BANK RABOTR REGISTER TOTAL: $150.00

BANK ID: RBOGEN - OPERATING ACCOUNT 10005

VCSDA14365 P07/27/17 $80.00 10100

ACWA JPIA14557 P* 07/12/17 $9,490.94 110

ASSOC WATER AGENCIES OF VTA CA14558 P07/12/17 $750.00 126

AT&T14559 P07/12/17 $223.38 330

AT&T MOBILITY14560 P07/12/17 $208.04 345

BADGER METER14561 P07/12/17 $399.00 10094

BERT RAPP14562 P07/12/17 $30.00 10058

BMD MOBILE DIAGNOSIS AND REPAI14563 P07/12/17 $110.00 10093

CASITAS MUNICIPAL WATER DIST14564 P07/12/17 $5,331.16 750

CHASE CARD SERVICES14565 P07/12/17 $1,110.57 790

CONTINENTAL UTILITY SOLUTIONS14566 P07/12/17 $1,000.00 1000

CUSTOM PRINTING14567 P07/12/17 $650.20 1125

DIAL SECURITY14568 P07/12/17 $316.00 1268

FERGUSON WATERWORKS #108314569 P07/12/17 $707.45 1391

FGL, INC.14570 P07/12/17 $548.00 1393

FRANCHISE TAX BOARD14571 P07/12/17 $300.00 10001

KELLY CLEANING & SUPPLIES14572 P07/12/17 $197.00 1730

LAFCO14573 P07/12/17 $1,133.00 1775

MATILIJA PURE WATER SYSTEMS14574 P07/12/17 $33.00 10050

MCCROMETER, INC.14575 P07/12/17 $3,649.89 1945

MEINERS OAKS HARDWARE14576 P07/12/17 $56.95 1950

MITEC SOLUTIONS LLC14577 P07/12/17 $1,779.17 2025

NATIONAL METER & AUTOMATION14578 P07/12/17 $4,495.20 2073

NIELSON SAND & GRAVEL14579 P07/12/17 $1,355.58 2075

OJAI VALLEY SANITARY DISTRICT14580 P07/12/17 $112.56 2400

UNDERGROUND SERVICE ALERT14581 P07/12/17 $30.00 3550

VENTURA RIVER WATER DISTRICT14582 P07/12/17 $66.09 10034

WIN-91114583 P07/12/17 $495.00 10098

BROWNSTEIN HYATT FARBER SCHREC14584 P07/26/17 $5,686.25 10038

BYRD INDUSTRIAL ELECTRONICS14585 P07/26/17 $1,145.92 10063

CRAIG LEE14586 P07/26/17 $60.00 10046

DOCUMENT SYSTEMS14587 P07/26/17 $219.96 1269

DTL EXCAVATIONS14588 P07/26/17 $1,710.00 1270

E J HARRISON & SONS, INC14589 P07/26/17 $91.85 1300

FERGUSON WATERWORKS #108314590 P07/26/17 $58.64 1391

FGL, INC.14591 P07/26/17 $170.00 1393

FP MAILING SOLUTIONS14592 P07/26/17 $83.66 1396

LAW OFFC OF LINDSAY F. NIELSON14593 P07/26/17 $925.00 2074

MEINERS OAKS HARDWARE14594 P07/26/17 $117.93 1950

MITEC SOLUTIONS LLC14595 P07/26/17 $214.75 2025

NATIONAL METER & AUTOMATION14596 P07/26/17 $215.51 2073

QUILL CORPORATION14597 P07/26/17 $271.31 2750

VCSDA14598 P07/26/17 $150.00 114387

VENCO POWER SWEEPING, INC14599 P07/26/17 $220.00 10064

AQUA-FLO SUPPLY14601 P* 07/24/17 $13.76 300

BIRCH COMMUNICATIONS14602 P07/24/17 $111.85 550

SHRED-IT14603 P07/24/17 $34.15 3080

SOUTHERN CALIFORNIA EDISON14604 P07/24/17 $7,498.88 3125

UNIVAR USA INC14605 P07/24/17 $1,099.60 3555

INDUSTRIAL COATING & RESTORATI14606 P07/27/17 $1,580.25 10096

* Check Status Types: "P" - Printed ; "M" - Manual ; "V" - Void ( Void Date ); "A" - Application; "E" - EFT

** Denotes broken check sequence.Board Packet Page 5 of 48

Page: 28/2/17 Ventura River Water District9:14:55 AM

Check Dates: 7/1/2017 to 7/31/2017

AP Check Register (Current by Bank)

StatusDate AmountVendor ID Payee NameCheck No.

U S POSTMASTER14607 P07/27/17 $950.00 3500

BANK RBOGEN REGISTER TOTAL: $57,287.45

GRAND TOTAL : $57,437.45

* Check Status Types: "P" - Printed ; "M" - Manual ; "V" - Void ( Void Date ); "A" - Application; "E" - EFT

** Denotes broken check sequence.Board Packet Page 6 of 48

VenturaRiverWaterDistrictIncomeStatement

OriginalBudgettoActualComparison) Fortheperiodof 6/1/2017Through6/30/2017

CurrentPeriodYearToDateActualBudgetVariance% ActualBudgetVariance%

RevenuesWATERSALES$ 224,524.62$ 171,549.50$ 52,975.1230.9%$ 1,974,552.59$ 2,058,594.00$( 84,041.41)( 4.1)% SERVICEINSTALLATION460.35333.33127.0238.12,612.963,999.96( 1,387.00)( 34.7) DELINQUENTFEES1,181.00666.67514.3377.16,147.578,000.04( 1,852.47)( 23.2) RE-CONNECTFEE138.00166.67( 28.67)( 17.2) 1,600.002,000.04( 400.04)( 20.0) PURCHASEDWATERSURCHARGE0.0019,583.33( 19,583.33)( 100.0) 53,698.13234,999.96( 181,301.83)( 77.1) DWELLINGCHARGE3,025.00787.502,237.50284.137,211.629,450.0027,761.62293.8FIRESTANDBY245.46233.3312.135.22,917.262,799.96117.304.2

TotalRevenues 18.8%( 10.4)% 229,574.43$ 193,320.33$ 36,254.10$ 2,078,740.13$ 2,319,843.96$( 241,103.83) OperatingExpensesWATERPURCHASES & CASITASBASEFEES5,331.1625,416.6720,085.5179.0129,161.89305,000.04175,838.1557.7SALARIES43,083.2948,166.675,083.3810.6517,199.63578,000.0460,800.4110.5VACATION & SICKEXPENSE3,769.620.00( 3,769.62) 0.034,804.710.00( 34,804.71) 0.0FICA2,897.383,750.00852.6222.733,330.4445,000.0011,669.5625.9MEDICARE677.611,166.67489.0641.98,089.2214,000.045,910.8242.2SUI & ETT18.560.00( 18.56) 0.01,398.050.00( 1,398.05) 0.0PUBLICEMPLOYEESRETIREMENTSYSTEM3,891.803,166.67( 725.13)( 22.9) 49,917.2138,000.04( 11,917.17)( 31.4) GROUPINSURANCE9,490.949,666.67175.731.8113,966.07116,000.042,033.971.8BOARDMEMBERFEES640.001,541.67901.6758.59,760.0018,500.048,740.0447.2CONTRACTLABOR - OFFICE0.0041.6741.67100.018,189.94500.04( 17,689.90)( 3537.7) CONTRACTLABOR - FIELD0.009,333.339,333.33100.067,381.05111,999.9644,618.9139.8PROFESSIONALSERVICES - AUDITOR0.001,000.001,000.00100.09,150.0012,000.002,850.0023.8ENGINEERING/PROFESSIONALSVCS9,115.685,916.67( 3,199.01)( 54.1) 9,799.0571,000.0461,200.9986.2FUEL787.391,333.33545.9440.97,570.1215,999.968,429.8452.7VEHICLEMAINTENANCE2,405.611,000.00( 1,405.61)( 140.6) 7,130.0312,000.004,869.9740.6OFFICEEQUIPMENTMAINTENANCE1,254.871,166.67( 88.20)( 7.6) 21,925.0914,000.04( 7,925.05)( 56.6) OTHEREQUIPMENTMAINTENANCE34.303,916.673,882.3799.111,924.9747,000.0435,075.0774.6METERREPLACEMENT & MAINTENANCE4,495.205,794.581,299.3822.469,681.0069,534.96( 146.04)( 0.2) EQUIPMENTRENTAL0.00416.67416.67100.04,968.575,000.0431.470.6WATERSYSTEMMAINTENANCE7,612.865,333.33( 2,279.53)( 42.7) 80,879.4063,999.96( 16,879.44)( 26.4) DEPRECIATIONEXPENSE257,678.7714,166.67( 243,512.10)( 1718.9) 257,678.77170,000.04( 87,678.73)( 51.6) DISTRICTLEGALCOUNSEL950.001,083.33133.3312.310,762.0012,999.962,237.9617.2BADDEBTEXPENSE0.0041.6741.67100.0977.61500.04( 477.57)( 95.5) VENTURARIVERWATERSHEDISSUES0.002,125.002,125.00100.02,099.0025,500.0023,401.0091.8UPPERVENTURARIVERGSA( 19,521.65) 1,666.6721,188.321271.316,781.0720,000.043,218.9716.1NEWWATERRESOURCE0.002,083.332,083.33100.00.0024,999.9624,999.96100.0DEPRECIATIONEXPENSE0.005,833.335,833.33100.00.0069,999.9669,999.96100.0

TotalOperatingExpenses 115.7)% 19.7% 334,613.39$ 155,127.94$( 179,485.45)$ 1,494,524.89$ 1,861,535.28$ 367,010.39General & AdministrativeExpensesLIABILITYINSURANCE3,126.253,083.33( 42.92)( 1.4) 35,578.8736,999.961,421.093.8WORKER'SCOMPENSATIONINSURANCE2,369.032,369.00( 0.03) 0.021,613.3228,428.006,814.6824.0


VenturaRiverWaterDistrictIncomeStatement

OriginalBudgettoActualComparison) Fortheperiodof 6/1/2017Through6/30/2017

CurrentPeriodYearToDateActualBudgetVariance% ActualBudgetVariance%

UTILITIES7,897.808,029.58131.781.671,632.6296,354.9624,722.3425.7TELEPHONE/COMMUNICATIONS843.751,250.00406.2532.58,257.4315,000.006,742.5745.0LAFCOFEES0.00116.67116.67100.00.001,400.041,400.04100.0MISC/TAX/LICENSE/BANKCHARGES3,700.19291.67( 3,408.52)( 1168.6) 10,420.963,500.04( 6,920.92)( 197.7) MEMBERSHIP,DUES,SUBSCRIPTIONS1,185.751,283.3397.587.69,339.8215,399.966,060.1439.4PUBLICRELATIONS/EDUCATION/CONSERV55.00541.67486.6789.84,619.436,500.041,880.6128.9LEGALNOTICES & NEWSLETTERS650.20750.0099.8013.37,502.559,000.001,497.4516.6ELECTIONS0.00583.33583.33100.04,025.396,999.962,974.5742.5DIRECTORSTRAVEL/EDUCATION28.00416.67388.6793.32,498.055,000.042,501.9950.0SECURITY391.07366.67( 24.40)( 6.7) 4,083.494,400.04316.557.2POSTAGE1,179.751,083.33( 96.42)( 8.9) 11,523.4612,999.961,476.5011.4OFFICESUPPLIES797.281,450.00652.7245.018,743.6017,400.00( 1,343.60)( 7.7) COLLECTION0.0016.6716.67100.00.00200.04200.04100.0

TotalGeneral & AdministrativeExpenses 2.7)% 19.2% 22,224.07$ 21,631.92$( 592.15)$ 209,838.99$ 259,583.04$ 49,744.05TotalExpenses$ 356,837.46$ 176,759.86$( 180,077.60)( 101.9)%$ 1,704,363.88$ 2,121,118.32$ 416,754.4419.6%

Income (Loss) fromOperations$( 127,263.03)$ 16,560.47$( 143,823.50)( 868.5)%$ 374,376.25$ 198,725.64$ 175,650.6188.4%

OtherIncome (Expense) PROPERTYTAXES - SECURED$ 1,227.07$ 2,250.00$( 1,022.93)( 45.5)%$ 35,312.47$ 27,000.00$ 8,312.4730.8% PROPTAXES - UNSECURED0.004.17( 4.17)( 100.0) 1,101.7450.041,051.702101.7PROPERTYTAXES - PRIOR0.000.000.000.011.980.0011.980.0HOMEOWNERPROPERTYTAXRELIEF42.168.3333.83406.1281.1399.96181.17181.2INTERESTINCOME4,529.86283.334,246.531498.817,208.633,399.9613,808.67406.1CAPITALIMPROVEMENTCHARGES0.00333.33( 333.33)( 100.0) 1,091.253,999.96( 2,908.71)( 72.7) OTHERREVENUE417.3541.67375.68901.62,941.33500.042,441.29488.2

TotalOtherIncome (Expense) 112.8% 65.3% 6,216.44$ 2,920.83$ 3,295.61$ 57,948.53$ 35,049.96$ 22,898.57IncomeBeforeTaxes$( 121,046.59)$ 19,481.30$( 140,527.89)( 721.3)%$ 432,324.78$ 233,775.60$ 198,549.1884.9%

121,046.59)$ 19,481.30$( 140,527.89)( 721.3)%$ 432,324.78$ 233,775.60$ 198,549.18 84.9% NetIncome (Loss)


8/2/17 VenturaRiverWaterDistrict10:29:23AM

BalanceSheetAsof6/30/2017

Assets

CurrentAssetsFUNDSINCOUNTYTREASURY$ 441,810.34LOCALAGENCYINVESTMENTFUND1,963,512.29PETTYCASH580.72SECURITYDEPOSITCHECKING32,795.99RABO6073124,256.47ACCOUNTSRECEIVABLE219,294.72TREASURYINTERESTRECEIVABLE215.35LAIFINTERESTRECEIVABLE4,526.61CMWDPENALTYRECEIVABLE622.38UPPERVENTURARIVERGSARECEIVABLE29,757.60PREPAIDSECURITYMONITORING & MAINT1,878.51PREPAIDINSURANCE60,211.58PREPAIDCOMPUTERMAINTENANCE2,473.35PREPAIDPOSTAGE100.00PREPAIDMEMBERSHIPS6,427.18DEFERREDOUTFLOWS88,084.00

TotalCurrentAssets$ 2,976,547.09AProperty, Plant & EquipmentWATERSYSTEMSIMPROVEMENT$ 43,244.85SCADASYSTEMIMPROVEMENTS85,068.10METERREPLACEMENT35,972.92HYDRANTREPLACEMENT/UPGRADE14,287.04WELL#3MONWELL/WELL#7( 4,498.20) WELL #5CHROM6TESTINGWELLDESIGN1,080.00AUTOEQUIPMENT91,267.50SHOP & MAINTENANCEEQUIPMENT5,235.39DOCMGMTSERVERREPLACEMENT2,311.24DISTRICT4ANDDISTRICT7118,245.00WELLS1,186,871.95TANKS1,430,882.17PUMPS403,613.38METERS133,010.94TRUCKS158,142.27OFFICEANDSHOPEQUIPMENT332,560.75BUILDINGS457,759.45LAND,WATER & RIGHTSOFWAY227,580.50SCADASYSTEM32,391.60409OLDBALDWINFLOODCONTROL201570,408.24PIPELINES2,884,875.00ACCUMULATEDDEPRECIATION( 4,453,102.24) CONSTRUCTIONINPROGRESS300.00WELL7CONSTRUCTION522,934.50GAIN/LOSSONASSETDISPOSAL( 3,000.00) TotalProperty, Plant & Equipment3,777,442.35A

ATotalAssets 6,753,989.44

LiabilitiesandEquity

CurrentLiabilitiesACCOUNTSPAYABLE$ 20,574.46PAYROLLTAXESPAYABLE2,334.88CALPERS/PEPRAPAYABLE1,124.70VACATION & SICKPAYABLE30,469.60GARNISHMENTSPAYABLE300.00


8/2/17 VenturaRiverWaterDistrict10:29:23AM

BalanceSheetAsof6/30/2017

SECURITYDEPOSITPAYABLE30,734.31SUSPENSE6,680.61CalPERS457PAYABLE1,278.38CMWDPENALTYPAYABLE6,634.04NETPENSIONLIABILITY209,689.00DEFERREDINFLOWS43,721.00

TotalCurrentLiabilities$ 353,540.98AA

TotalLiabilities 353,540.98

EquityINVESTMENTINCAPITALASSETS$ 3,504,771.00UNRESTRICTEDNETPOSITION2,463,352.68

Current Year Profit/Loss 432,324.78ATotalEquity6,400,448.46A

6,753,989.44TotalLiabilitiesandEquity


VENTURARIVERWATERDISTRICTStatusofCapitalImprovementProjects

06/30/17WaterSystemImprovementsAccountFixedAsset16/17BudgetedYTD Remaining/OverStatus13010ValveReplacement/Upgrade$ 75,949.00$ -$ 75,949.0013011HydrantReplacement/Upgrade$ 55,183.00$ 14,287.04$ 40,895.96InProgress13149Well #7$ 1,002,000.00$ 519,130.44$ 482,869.56InProgress13013BlendingPipeforNitrates$ 35,000.00$ 6,870.81$ 28,129.19Complete13014Well #6TestingandWellDesign$ 30,000.00$ 1,080.00$ 28,920.00InProgress13040MixingValveSouthAltoTank (Tanks)$ 12,000.00$ 12,000.0013028PaintParkerTank$ 47,000.00$ 30,024.75$ 16,975.25Complete

AutoEquipmentAccountFixedAsset16/17BudgetedYTD Remaining/OverStatus13043ReplaceF-150Truck$ 37,000.00$ -$ 37,000.00InProgress13032ReplaceBackhoe$ 86,000.00$ 91,267.50$ (5,267.50) Complete

Shop/MaintenanceEquipmentAccountFixedAsset16/17BudgetedYTD Remaining/OverStatus13034TrashPumpforWaterLeakRepair$ 6,000.00$ 5,235.39$ 764.61Complete

OfficeEquipmentAccountFixedAsset16/17BudgetedYTD Remaining/OverStatus13044CYMAAcctngSystem + OMComputer$ 3,000.00$ 1,604.05$ 1,395.95Complete

Updated7/26/17


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VENTURA RIVER WATER DISTRICT

RESOLUTION # 2017 - 309

RESOLUTION EXPRESSING APPRECIATION TO CRAIG A. LEE FOR 10 YEARS OF SERVICE TO THE VENTURA RIVER WATER DISTRICT

WHEREAS, Craig A. Lee, began his career with the Ventura River County Water District as a Utility Worker I on July 16, 2007; and WHEREAS, Craig obtaining his Grade II Water Treatment and Distribution license and was promoted to a Utility Worker II in July of 2009; and WHEREAS, during Craig's tenure at VRWD he has diligently maintained and operated the Districts facilities, his knowledge and care for proper and efficient operations has been a vital part to the success in the District's ability to continue to deliver clean and reliable water to its customers; and WHEREAS, since starting at VRWD Craig has maintained a strong, productive work ethic and cooperative spirit. The Ventura River Water District Board of Directors hereby express their sincere appreciation to Craig A. Lee for his ten (10) years of service and dedication to the Ventura River Water District. ADOPTED this 16th day of August 2017. Ayes: Kuebler, Curtis, Wiles, Hanson, Lee Noes: None Bruce Kuebler, President John R. Curtis, Vice President Peggy Wiles, Treasurer Marvin Hanson, Director Ed Lee, Director



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C:\Users\General Manager\Documents\Board\Agenda's\A August 16, 2017\2017-8-16 AWARD OF CONTRACT Well #7 Retaining Wall.docx Page 1 of 2


DATE: August 16, 2017

TO: Board of Directors

FROM: Bert J. Rapp, P.E. General Manager

SUBJECT: AWARD OF CONTRACT Well #7 Retaining Wall

SUMMARY

The District received one bid for the Well #7 Retaining Wall project in the amount of $22,001 from Derek Buckley Masonry. The Engineer’s Estimate was $20,000.

The retaining wall will serve as the east wall of the well house for Well #7 and create an access area on north side of the well for future well maintenance. The Retaining wall is about 8’ tall and 48’ long. The wall must be constructed before the electrical panel for Well #7 can be mounted. The wall was bid as a masonry or concrete wall. The Contractor elected to build a masonry wall. A bid bond, performance bond and materials bond were not requested for this small project.

RECOMMENDED ACTIONS

The General Manager recommends that the Board take the following actions:

1. Waive the irregularity of the contractor’s license being temporarily expired because the State acknowledges the renewal application has been received, is being processed and does not indicate any debarment issues.

2. Award the Well #7 Retaining Wall project to Derek Buckley Masonry in the amount of $22,001 and authorize the General Manager change order authority on the contract of $2,500.

3. Direct the General Manager to notify the State of the award of contract utilizing on line form PWC 100. (https://www.dir.ca.gov/pwc100ext/)

BACKGROUND On July 27, 2017 the District began advertising for bids for the Well #7 Retaining Wall project. Bids were received and opened on August 10, 2017. The plans and


Award Of Contract Page 2 of 2

specifications were prepared by the General Manager and available for a free down load from the District web site and free hard copies were available in the office. Staff has checked the State Contractor’s License Board for debarments and this contractor currently has an expired license. The State website indicates that the renewal application has been received but not processed. Mr. Buckley indicates he submitted his renewal about 3 months ago and is still waiting for the State to process the renewal. Mr. Buckley indicates that he intends to construct the wall by himself and will not be hiring other employees. Mr. Buckley is a customer of the District. (https://www2.cslb.ca.gov/OnlineServices/CheckLicenseII/CheckLicense.aspx ) DISCUSSION The anticipated construction schedule is as follows: ITEM DATE 1. Board President Signs Contract August 16, 2017 2. Preconstruction Meeting August 21, 2017 4. Start Construction August 28, 2017 5. Finish Construction September 15, 2017

FISCAL SUMMARY The Well #7 Retaining Wall project is budgeted in account # 13149 with a current balance of about $267,000 in the 2017/18 Budget. The construction of the retaining wall was an anticipated project component and is included in the budget. The total cost of the Well #7 Retaining Wall Project is estimated at:

1. Bid Price $22,001 2. Contingency $2,500

TOTAL $24,500 Action: ___________________________________________________ Motion:_____________________ 2nd:__________________________ E. Lee____ B. Kuebler___ M. Hanson___ J. Curtis___ P. Wiles____


Data current as of 8/10/2017 3:36:20 PM

Contractor's License Detail for License # 963786DISCLAIMER: A license status check provides information taken from the CSLB license database. Before relying on thisinformation, you should be aware of the following limitations.

CSLB complaint disclosure is restricted by law (B&P 7124.6) If this entity is subject to public complaint disclosure, a link for complaint disclosure will appear below. Click on thelink or button to obtain complaint and/or legal action information.Per B&P 7071.17 , only construction related civil judgments reported to the CSLB are disclosed.Arbitrations are not listed unless the contractor fails to comply with the terms of the arbitration.Due to workload, there may be relevant information that has not yet been entered onto the Board's license database.

Business InformationDEREK BUCKLEY MASONRY

285 RIVERSIDE RD OAK VIEW, CA 93022

Business Phone Number:(805) 798-3306

Entity Sole OwnershipIssue Date 07/28/2011

Expire Date 07/31/2017License Status

This license is expired.

Additional Status

The renewal application has been received but not yet processed.

Classifications

C29 - MASONRY

Bonding InformationContractor's Bond

This license filed a Contractor's Bond with AMERICAN CONTRACTORS INDEMNITY COMPANY.Bond Number: 100168536Bond Amount: $15,000Effective Date: 01/01/2016Contractor's Bond History

Workers' Compensation

This license is exempt from having workers compensation insurance; they certified that they have no employees at this time.Effective Date: 07/30/2015 Expire Date: NoneWorkers' Compensation History


http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=BPC&sectionNum=7124.6

http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=BPC&sectionNum=7071.17

https://www2.cslb.ca.gov/About_Us/Library/Licensing_Classifications/C-29_-_MASONRY.ASPX

https://www2.cslb.ca.gov/OnlineServices/CheckLicenseII/INSDetail.aspx?Action=INSDETIC&Code=G52

https://www2.cslb.ca.gov/OnlineServices/CheckLicenseII/ContractorBondingHistory.aspx?LicNum=963786&BondType=CB

https://www2.cslb.ca.gov/OnlineServices/CheckLicenseII/WCHistory.aspx?LicNum=963786

https://www2.cslb.ca.gov/


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In the event that the drought continues and usage drops, a provision should be provided in the Protest Hearing Notice the reads something similar to this: “If usage drops 5% or more the Board of Directors may increase water rates by an equal percentage after a 30 day notice. If usage increases the Board of Directors may decrease water rates after accounting for cost adjustments due to inflation.” FISCAL SUMMARY The intention of water rate setting is to achieve revenue balance. The amount of water usage cannot be accurately predicted. By making reasonable assumptions of water usage and having a provision to make modifications over time if necessary, the Board is able to track usage and revenues and keep the District financially stable. Action: ___________________________________________________ Motion:_____________________ 2nd:__________________________ E. Lee____ B. Kuebler___ M. Hanson___ J. Curtis___ P. Wiles____


C:\Users\General Manager\Documents\Board\Agenda's\A August 16, 2017\2017-8-16 Goals Update.docx Page 1 of 1


DATE: August 16, 2017

TO: Board of Directors

FROM: Bert J. Rapp, P.E. General Manager

SUBJECT: GOALS UPDATE

SUMMARY

The Board of Directors reviewed the Goals of the District in January 2017. With the adopted budget in June 2017 several new tasks were added for this year. The update Goal summary adds in those new projects and provides a current status of each goal.

RECOMMENDED ACTIONS

The General Manager recommends that the Board review and comment on the goals, goal status and add or modify the goals as desired.

FISCAL SUMMARY The implementation of the goals is not anticipated to cause significant financial impacts. Action: ___________________________________________________ Motion:_____________________ 2nd:__________________________ E. Lee____ B. Kuebler___ M. Hanson___ J. Curtis___ P. Wiles____


# GOAL Comments

1 Put Well #7 into production by summer 2017.

The Well #7 drilling is complete. The next steps for bringing Well #7 on line are: Construction of a retaining wall, Installation of electrical cabinets, Installation of remaining water pipes and electrical conduits & wires, final well development work, SCADA programing and installation of the pump. This work should be competed about the end of September.

2 Market the Electronic Payment system

Electronic payers now number 370 out of 2,100. Special letters were sent out to online payers through their bank which added about 50 more electronic payers. Staff is investigating offering the customer the savings created by using electronic payments by offering a dollar or two credit on the monthly water bill as an incentive to change. If this can work it will be presented to the Board for consideration.

3 Monitor the progress of the Ventura River Flow Study

The flow study is part of the California Water Action Plan and is intended to determine the water needs of the endangered steelhead trout. Work is on going, the District is providing historical data to the State to help with the study.

4 Prepare design of a pump system for Zone 5 & prepare an Edison Savings by Design Grant application

Edison has conducted an initial analysis for the Savings by Design Grant and found a potential savings of about $4,000 to $6,000 in savings per year. Staff has installed texting meter endpoints on the meters serving Zone 5 to obtain peak hourly data this August and September to size the VFD pumps.

5 Prepare Water Budget Rates The District has been flown, draft rate analysis is being prepared, target implementation date is January 2018

6 Parker Tank Landscape BermThe soil has been placed on site. Waiting for a cost proposal from a grading contractor to shape the berm. Then it will be landscaped in November 2017.

7 Valley Meadow Drive Phase I Design through Parker Tank site No work has been initiated on this task at this time.

8 Parker Automated Valve to backfill from Alto

The automated valve has been installed by using the valve purchased for the nitrate mixing system. The SCADA programmer is expected to have the SCADA integration complete by the end of September.

9 Pressure Reducing Vault Re-plumbing - Design

As builts for the vaults have been located and printed out. Staff will now determine construction strategies for keeping the neighborhoods in water during the work then have the design drawn up for advertise for bids.

10 Obtain field data and incorporate into the GIS system. The initial cost for implementing this task is about $30,000. Because of cost and available staff time this item has been postponed.

11 Water System Master Plan:a. Review and possibly fine tune the system hydraulic model to verify the recommended future Capital Improvementsb. Obtain Word and Excel copies of the Study and edit to enhance the analysis and recommendations.

2017 Goals - August 16, 2017

LONG TERM GOALS

Some additional hydraulic review is being conducted with the current fire flow study now underway with WREA. While this work is taking place staff will request Word and Excel copies of the Water System Master Plan. is the next task.


VENTURA RIVER WATER DISTRICT DATE: August 16, 2017 TO: Directors FROM: Bert J. Rapp, P.E. General Manager

SUBJECT: WATER AND DISTRICT UPDATE

Wells & Production

The static aquifer level at Well #2 on August 1, 2017 was at elevation 525.9, the level dropped 6.0 feet since the first of last month. The aquifer is currently 4.0 feet ABOVE the 25 year average for August 1st.

Well #1 is pumping 820 gpm down 10 gpm from last month. Well #3 is pumping 350 GPM down 5 GPM from last month. Well #4 is pumping 900 gpm down 10 GPM from last month. Well #2 can be pumped but is not needed at this time.

Supplemental Water from Casitas

No supplemental water was purchased from Casitas in July.

Usage Sales dollars billed on July 30, 2017 amounted to $231,826 ($10,328 under budget for July). Last year we billed $228,509 during the same period. Water sold in July 2017 amounted to 37,000 HCF, a decrease of 41% below the 62,374 HCF sold in July 2013.

Charts are enclosed to depict the ground water status and water usage. On August 1, 2017, Lake Casitas level was 40.9% of full capacity at elevation 496.17, 70.9 feet below spill elevation of 567.1 with storage of 104,008 AF. The lake has decreased 1.0% or 1.6 feet and decreased 2,460 AF feet since last month.

Electronic Billing The number of customers using automatic/free billing & payments increased from 342 to 370.

Violations – Water Waste One Notice of Violation was issued in July, no penalties were assessed.

Water Conservation A workshop has been scheduled for Saturday September 30, 2017 at 10:00 a.m. on the subject “Landscaping to Save Water and Money”. The workshop will be sponsored by VRWD, the Ojai Valley Green Coalition and Casitas.

LARWQCB Surprise Inspection On October 19, 2016 the Los Angeles Regional Water Quality Control Board conducted a surprise inspection of VRWD facilities for compliance with the National Pollutant Discharge Elimination System permit (NPDES). The inspection report is attached. The District received a satisfactory review.

Customer Complaint Log A copy of the Customer Complaint Log is attached.


CHART # 2

-100

-90

-80

-70

-60

-50

-40

-30

-20

-10

0

464

474

484

494

504

514

524

534

544

554

Jan

Feb

Mar

Apr

May Jun

Jul

Aug

Sept

Oct

Nov Dec

Dep

th B

elow

Gro

und

Surfa

ce

ELEV

ATIO

N A

BO

VE S

EA L

EVEL

WATER LEVEL HYDROGRAPH

AQUIFER LEVEL BELOW REFERENCE VRWD WELL # 2 FIRST DAY OF THE MONTH25 Yr AVG Aquifer Full 1990 Well #3 Shut Off2014 2013 2015 20161991 2017 Well #2 & #4 Shut Off

2013

Well #2 & 4 Shut Off Elev. 497

Sounding Pipe Elevation = 565.42

Well #3 Shut Off Elev 487

2014

2015

1990

25 year Average

Aquifer Full

August 1, 20171991

2016


CHART 1

-58.

4-7

4.0

-32.

7 -27.

1 -21.

5 -5

1.8

-15.

5 -4

7.1 -42.

3-1

7.5

-36.

8-3

6.9 -2

8.4

-59.

8-3

2.9

-59.

5-2

1.1

-25.

9-5

0.8

-37.

3-4

7.1

-34.

9 -27.

5-4

9.8

-64.

5-6

7.1

-73.

3-8

0.0

-39.

5

475

485

495

505

515

525

535

545

555

565

-90

-80

-70

-60

-50

-40

-30

-20

-10

019

8919

9019

9119

9219

9319

9419

9519

9619

9719

9819

9920

0020

0120

0220

0320

0420

0520

0620

0720

0820

0920

1020

1120

1220

1320

1420

1520

16

Dept

h be

low

grou

nd su

rface

DEPTH TO GROUND WATER IN WELL #2 ON THE FIRST OF AUGUST Ground Surface



AS OF:

-20

-30

-40

-60

-70

-80

-90

-210

-200

-190

-180

-110

CURRENT GROUND WATER LEVEL

-50

-100

-10

August 1, 2017

0

Well Head

Ground Level Aquifer Full Level - 12.0 Feet

Static Water Level, August 1, 2017 -39.5 Feet

Pump Suction

Water Storage Tank

Pumping Level

Definitions

Static Level: is the level of water in the well when no water is being taken (pumped) from the well.

Pumping Level: is the level of water in the well during pumping.

Critical Satic Level: is the level where many of our wells can no longer pump water and we must use much more water from Lake Casitas.

ALWAYS CONSERVE WATER!

Rainfall

AVERAGE ANNUAL FAINFALL - 23"RAINFALL SINCE OCTOBER 1, 2016

28"40-YEAR AVERAGE RAINFALL

SINCE OCTOBER 1ST 22.8"

Average August 1st Static Water Level - 43.5 Feet

Critical Static LevelOnly one well out of four able to pump.


0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Uni

ts o

f Wat

er,

HC

FVRWD WELL PUMPING COMPARISON

2013 2014 2015 2016 2017

2017

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Uni

ts o

f Wat

er,

HC

F

VRWD WELL SERVICE AREA WELL WATER PLUS SUPPLEMENTAL CASITAS WATER

2013 2014 2015 2016 2017

2017

CHART 3Board Packet Page 29 of 48

-30%

-41%-39%

-32%

-51%

-22%-20%

-54%

-45%

-41%

-47%

-37%-41%

-31%-33%

-38%-39%

-39% -40%

-60%

-50%

-40%

-30%

-20%

-10%

0%

10%

20%

Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17

Ventura River WD Water Usage Compared to 2013

Rolling Average of Reduction from June 2013

2017 Target Reduction -30%


0

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000

450,000

500,000

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Units

of W

ater

Use

d

Water Revenues & UsageFY 2017/2018

Budgeted Water Revenue Actual Water Revenue Budgeted Water Usage Actual Water Usage

Revenues are 4% Under Budget

Usage is 8% Under BudgetUsage is 8% Under Budget

Wtr Use set at 837 AF/YR Wtr Use set at 782 AF/YR


CUSTOMER COMPLAINT LOG

LEAK OTHER/

DATE LOCATION/ADDRESSTASTE &

ODOR LCUSTOMER

SIDESERVICE or METER

MAIN - SYSTEM DESCRIPTION FINDINGS COMMENTS

7/3/2017 2198 LOS ENCINOS RD X MWA- CHECK FOR LEAK NONE DETECTED.7/3/2017 501 DONNA ST X MJZ - CHECK FOR LEAK NONE DETECTED.7/3/2017 321 VALLERIO AVE X MJZ- CHECK FOR LEAK NONE DETECTED.7/3/2017 220 ALTO DR X MJZ - CHECK FOR LEAK NONE DETECTED.7/3/2017 2242 VALLEY MEADOW DR X MJZ - CHECK FOR LEAK, FOUND ON THE CUSTOMER SIDE.7/3/2017 36 CALLE CINO DE MAYO X MJZ- SHUT OFF WATER FOR CUSTOMER, NO CUSTOMER VALVE.7/6/2017 10566 ALMOND AVE X CAL CHECK TO SEE IF WATER ON, IT WAS OFF AT THE CUSTOMER VALVE.7/5/2017 1906 COUNTRY PL X MJZ- CHECK FOR LEAK & MEET WITH CUSTOMER. NO LEAK DETECTED.7/5/2017 705 ALOMAR ST X MWA - CHECK FOR LEAK, NONE DETECTED.7/5/2017 125 FELIZ DR X MJZ - CHECK FOR LEAK NONE DETECTED.7/5/2017 2238 LOS ENCINOS RD X MJZ - LEAK DETECTED ON CUSTOMER SIDE.7/7/2017 1190 CAMILLE DR X CAL - CHECK FOR LEAK NONE DETECTED.

7/10/2017 1213 ALVIRA DR X CAL - CHECK FOR LEAK NONE DETECTED.7/11/2017 1159 BONMARK DR X CAL - CHECK FOR LEAK, CUSTOMER HAD A LEAK ON THEIR SIDE.7/11/2017 513 VALLERIO AVE X MWA- CHECK FOR LEAK NONE DETECTED.7/12/2017 2175 VALLEY MEADOW DR X MWA - CHECK FOR LEAK, CUSTOMER HAD LEAK ON THEIR SIDE.

7/14/2017 2381 Los Encinos XCUSTOMER COMPLAINED ABOUT DIRTY WATER COMING OUT OF PIPES. JMZ DROVE TO HOME. CUSTOMER HAD A WATER SOFTENER PROBLEM.

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