NOTICE OF REGULAR MEETING FINANCE COMMITTEE...Minutes of the Regular Meeting of the GVRD Finance Committee held on Thursday, February 23, 2012 Page 2 of 6 2. ADOPTION OF THE MINUTES

NOTICE OF REGULAR MEETING FINANCE COMMITTEE

9:00 AM

Thursday, March 22, 2012 2nd Floor Boardroom (1), 4330 Kingsway, Burnaby, British Columbia

A G E N D A

Note: Recommendation is shown under each item, where applicable.

1 ADOPTION OF THE AGENDA

1.1 March 22, 2012 Regular Finance Committee Meeting Agenda

That the Finance Committee adopt the agenda for its regular meeting scheduled for March 22, 2012 as circulated.

2 ADOPTION OF THE MINUTES

2.1 February 23, 2012 Regular Finance Committee Meeting Minutes That the Finance Committee adopt the minutes for its regular meeting held February 23, 2012 as circulated.

3 DELEGATIONS

4 INVITED PRESENTATIONS

5 REPORTS FROM COMMITTEE OR STAFF

5.1 Electoral Area Director Position Compensation That the Board direct staff to bring forward an amendment to the remuneration bylaw that sets the salary of the electoral area director position at 14.5% of the board chair’s salary.

5.2 Attendance at the 2012 Lower Mainland Local Government Association Annual General Meeting and Conference That the Board approve the attendance of Director Raymond Louie at the 2012 Lower Mainland Local Government Association conference and associated meetings being held May 8 to 11, 2012 in Whistler, BC at the estimated costs outlined in the report dated 02/15/2012 titled Attendance at the 2012 Lower Mainland Local Government Association Annual General Meeting and Conference.

5.3 Amendment to 2012 Tipping Fee Bylaw That the Board:

a) Introduce and give first, second and third reading to “Greater Vancouver Sewerage

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and Drainage District Bylaw No. 267, 2012, A Bylaw to Establish the Tipping Fee and Solid Waste Disposal Regulation”;

b) Reconsider, pass and finally adopt “Greater Vancouver Sewerage and Drainage District Bylaw No. 267, 2012, A Bylaw to Establish the Tipping Fee and Solid Waste Disposal Regulation”.

5.4 DCC Reserve Fund Expenditure Bylaw No. 1165, 2012 a) That the GVS&DD Board introduce and give first, second and third reading to “Greater

Vancouver Sewerage and Drainage District Development Cost Charge Reserve Fund Expenditure Bylaw No. 1165, 2012”.

b) That the GVS&DD Board reconsider, pass and finally adopt “Greater Vancouver Sewerage and Drainage District Development Cost Charge Reserve Fund Expenditure Bylaw No. 1165, 2012”.

5.5 Lions Gate Secondary Wastewater Treatment Plant - Project Update That the Finance Committee receive the report titled “Lions Gate Secondary Wastewater Treatment Plant – Project Update”, dated February 29, 2012 for information.

5.6 Semi-Annual Report on GVS&DD Development Cost Charges That the Finance Committee receive the report dated February 29, 2012 titled “Semi-Annual Report on GVS&DD Development Cost Charges” for information.

5.7 Floating Rate Exposure to December 31, 2011 That the Finance Committee receive the report titled “Floating Rate Exposure to December 31, 2011”, dated February 29, 2012 for information.

5.8 Investment Position and Returns – September 1 to December 31, 2011 That the Finance Committee receive the report titled “Investment Position and Returns – “September 1 to December 31, 2011 ” dated February 29, 2012 for information.

5.9 2012 Risk Advisory & Audit Services Work Plan That the Finance Committee receive the report titled „‟2012 Risk Advisory & Audit Services Work Plan‟ dated February 28, 2012 for information.

5.10 Tender/Contract Award Information - December 2011 and January 2012 That the Finance Committee receive the report titled “Tender/Contract Award Information – December 2011 and January 2012”, dated March 1, 2012 for information.

5.11 Manager's Report That the Finance Committee receive the report titled “Manager‟s Report”, dated March 15, 2012 for information.

6 INFORMATION ITEMS

7 OTHER BUSINESS

8 RESOLUTION TO CLOSE MEETING

8.1 March 22, 2012 Regular Finance Committee Meeting - Resolution to Close Meeting. That the Board close its regular meeting scheduled for March 22, 2012 pursuant to the

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Community Charter provisions, Section 90 (1) (g) and (i) as follows: 90 (1) A part of a meeting may be closed to the public if the subject matter being

considered relates to or is one or more of the following: (g) litigation or potential litigation affecting the regional district;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

9 ADJOURNMENT

9.1 March 22, 2012 Regular Finance Committee Meeting Adjournment. That the Finance Committee conclude its regular meeting of March 22, 2012.

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Minutes of the Regular Meeting of the GVRD Finance Committee held on Thursday, February 23, 2012 Page 1 of 6

GREATER VANCOUVER REGIONAL DISTRICT FINANCE COMMITTEE

Minutes of the Regular Meeting of the Greater Vancouver Regional District (GVRD) Finance Committee held at 9:00 a.m. on Thursday, February 23, 2012 in the 2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia. PRESENT: Chair, Director Richard Walton, North Vancouver District Vice Chair, Director Marvin Hunt, Surrey Director Malcolm Brodie, Richmond Director Ernie Daykin, Maple Ridge Director Jack Froese, Langley Township Director Lois Jackson, Delta Councillor Michael Lewis, West Vancouver Director Geoff Meggs, Vancouver Director Mae Reid, Coquitlam Councillor Brad West, Port Coquitlam ABSENT: Director Colleen Jordan, Burnaby ALSO PRESENT: Board Vice Chair, Director Raymond Louie, Vancouver STAFF: Delia Laglagaron, Interim Commissioner/Interim Chief Administrative Officer, Chief

Administrative Officer’s Department Jim Rusnak, Interim Deputy Commissioner/Interim Deputy Chief Administrative Officer, Chief Administrative Officer’s Department Klara Kutakova, Assistant to Regional Committees, Board Secretariat and Corporate

Information Department 1. ADOPTION OF THE AGENDA

1.1 February 23, 2012 Regular Meeting Agenda It was MOVED and SECONDED That the Finance Committee adopt the agenda for its regular meeting scheduled for February 23, 2012, as circulated.

CARRIED

Request of Staff Staff was requested to provide the Committee with a list of Committee’s staff contacts.

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2. ADOPTION OF THE MINUTES

2.1 October 13, 2011 Regular Meeting Minutes

It was MOVED and SECONDED That the Finance Committee: a) correct the minutes from its regular meeting held October 13, 2011, in

item 5.22.1, by replacing the phrase “role over” with the phrase “roll over”; and

b) adopt the minutes as corrected. CARRIED

3. DELEGATIONS

No items presented. 4. INVITED PRESENTATIONS

No items presented.

5. REPORTS FROM COMMITTEE OR STAFF 5.1 2012 Finance Committee Priorities

Report dated January 11, 2012, from Jim Rusnak, Chief Financial Officer, Finance and Administration Department, providing the Committee with information on its Terms of Reference, key priorities and Work Plan for the year 2012.

Presentation material titled “Metro Vancouver Finance Committee – February 23, 2012“ is retained with the February 23, 2012 Finance Committee agenda. Discussion ensued on: The timing and the extent of the Board and Finance Committee input in the

budget The waste-to-energy procurement process The need to enhance public communication on Metro Vancouver capital

and operational expenditures Metro Vancouver’s amortization period, underlying principles and modeling Integrated versus disintegrated wastewater treatment on North Shore Comments were provided on the following: Provide quarterly updates not only on Lions Gate WWTP upgrades but also

on Iona WWTP Review the development cost charges program Monitor the actual debt per capita Provide municipalities with a common language for Metro Vancouver

expenditure line, which is part of their tax notice

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In response to questions and comments, members were informed about the following: As a result of input received, two pre-budget workshops will be scheduled

in 2012 to engage the Board prior to the public budget consultation process; a budget workshop in April to discuss high-level, strategic priorities and a workshop in July to discuss a preliminary draft budget

In regards to the waste-to-energy procurement process: o A report pertaining to the matter is on the March 2, 2012 Board

agenda o Members will be provided regular updates on the process o A standard non-solicitation clause is included in Metro Vancouver

requests for proposal Budget workshops are structured by functions On the operational level, elected officials are engaged in the discussion

on best practices and processes at the committee level A review of the existing development cost charges program is on

the 2012 Finance Committee work program (4th quarter) Metro Vancouver has reserves designated to replace aging equipment and

buildings

Request of Staff Staff was requested to report on the overall approach to the debt management strategy. It was MOVED and SECONDED That the Finance Committee direct staff to bring forward to its April meeting a preliminary report on the development cost charges program.

CARRIED It was MOVED and SECONDED That the Finance Committee endorse the Terms of Reference, priorities, activities and work plan set out in the report dated January 11, 2012, titled “2012 Finance Committee Priorities”.

CARRIED The Committee was requested to consider the following changes to the Committee’s 2012 workplan: Provision of periodic updates not only on the Lions Gate but also on Iona

WWTP Deletion of the Finance Committee workshop with TransLink which would

be in line with the Intergovernmental Committee suggestion that Metro Vancouver’s political engagement with TransLink is directed through the Mayors’ Council

Addition of a preliminary report on the development cost charges program It was MOVED and SECONDED That the Finance Committee amend the previously decided resolution by adding after the phrase “2012 Finance Committee Priorities” the following phrase: “, with the following amendments: by replacing in each quarter the bullet "WWTP project update" (Q1, Q2,Q2,Q4) " with a bullet "Lions Gate

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and Iona WWTP project update" (Q1, Q2,Q2,Q4)", by removing in the second quarter the bullet "the Finance Committee workshop with TransLink"; and by adding in the second quarter a bullet "an interim report on the Development Cost Charges program (April).”

CARRIED

5.2 Spring MFA Borrowing for City of Pitt Meadows - GVRD Security Issuing Bylaw 1162, 2012 Report dated January 19, 2012, from Phil Trotzuk, Financial Planning and Operations Division Manager, Finance and Administration Department, seeking approval of the the City of Pitt Meadows borrowing request for the construction of the South Bonson Community Centre in the amount of $3,379,596. It was MOVED and SECONDED a) That the GVRD Board, pursuant to Sections 182(1)(b) and 182(2)(a) of

the Community Charter, give consent to the request for financing from the City of Pitt Meadows in the amount of $3,379,596;

b) That the Board introduce and give first, second and third reading to “Greater Vancouver Regional District Security Issuing Bylaw No. 1162, 2012” being a bylaw to authorize the entering into of an Agreement respecting financing between the Greater Vancouver Regional District and the Municipal Finance Authority of British Columbia;

c) That the Board reconsider, pass and finally adopt “Greater Vancouver Regional District Security Issuing Bylaw No. 1162, 2012”;

d) That the Board forward “Greater Vancouver Regional District Security Issuing Bylaw No. 1162, 2012 to the Inspector of Municipalities for Certificate of Approval.

CARRIED

5.3 Attendance at the 2012 Western Transportation Advisory Council (WESTAC) Semi-Annual Meetings Report dated February 15, 2012, from Paulette Vetleson, Corporate Secretary/ Manager, Board Secretariat and Corporate Information Department, seeking Board authorization for Chair Moore or Vice Chair Louie to attend the Western Transportation Advisory Council (WESTAC) Semi-Annual Meetings in 2012.

It was MOVED and SECONDED That the Board authorize the attendance and payment of expenses of either Director Moore or Director Louie at WESTAC’s 2012 semi-annual meetings being held April 3 and 4, 2012 in Edmonton Alberta, and tentatively November 20 and 21, 2012 in Vancouver British Columbia at the estimated costs outlined in the report dated February 15, 2012 titled “Attendance at the 2012 Western Transportation Advisory Council (WESTAC) Semi-Annual Meetings”.

CARRIED

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5.4 2012 Finance Committee Meeting Dates Report dated February 15, 2012, from Paulette Vetleson, Corporate Secretary/ Manager, Board Secretariat and Corporate Information Department, outlining the 2012 Finance Committee regular meeting dates.

Members requested that the May 17, 2012 meeting be rescheduled due to conflicts with their other commitments and suggested that the proposed July board budget workshop take place on July 19, 2012, the day of the Finance Committee meeting, and that Board members be invited to the meeting. Request of staff Staff was requested to: Canvass for alternate dates for the May 17, 2012 Finance Committee

meeting Arrange the board budget workshop as part of or following the

July 19, 2012 Finance Committee meeting, and invite Board members to the meeting

Provide Board members with the pre-budget (April and July) workshop dates

It was MOVED and SECONDED That the Finance Committee establish the day, hour and place for its 2012 regular meetings as follows: Day and Hour Thursday, February 23 9:00 am Thursday, March 22 9:00 am Thursday, April 19 9:00 am Thursday, May 17 9:00 am Thursday, June 21 9:00 am Thursday, July 19 9:00 am Thursday, September 20 9:00 am Thursday, October 11 1:00 pm Thursday, November 22 9:00 am Place Meetings will be held in the 2nd floor boardroom, 4330 Kingsway, Burnaby, British Columbia unless otherwise specified on the Metro Vancouver public notice board, Metro Vancouver website, and the respective agenda.

CARRIED 5.5 Tender/Contract Award Information – September, October and

November 2011 Report dated February 8, 2012, from Tracey S. Husoy, Purchasing and Risk Division Manager, Finance and Administration Department, outlining contracts valued at or estimated at more than $250,000.00.

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It was MOVED and SECONDED That the Finance Committee receive the report titled “Tender/Contract Award Information – September, October and November 2011” dated February 8, 2012 for information.

CARRIED

5.6 Manager’s Report (Verbal) Jim Rusnak, Chief Financial Officer, Finance and Administration Department, informed the Committee about the following: The Committee will be provided regular updates on the workplan under

this report; and March 2, 2012 Board meeting will be followed by a Board orientation.

A part of the orientation will be dedicated to management of Metro Vancouver finances.

6. INFORMATION ITEMS

No items presented. 7. OTHER BUSINESS

No items presented. 8. RESOLUTION TO CLOSE MEETING

It was MOVED and SECONDED That the Finance Committee close its regular meeting scheduled for February 23, 2012 pursuant to the Community Charter provisions, Section 90 (2) (b) as follows: “90 (2) A part of a committee meeting may be closed to the public if the subject

matter being considered relates to or is one or more of the following: (b) the consideration of information received and held in confidence relating

to negotiations between the regional district and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

CARRIED

9. ADJOURNMENT It was MOVED and SECONDED That the Finance Committee conclude its regular meeting of February 23, 2012.

CARRIED (Time: 10:29 a.m.)

_____________________________________ ________________________________ Klara Kutakova, Richard Walton, Chair Assistant to Regional Committees 5960121 FINAL

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Page 1 of 7 EMM 26/2012

metrovancouver Greater Vancouver Regional District – Greater Vancouver Water District

…………………………………………………………………………………………………………………………………………………………………. Greater Vancouver Sewerage and Drainage District – Metro Vancouver Housing Corporation

4330 Kingsway, Burnaby, BC, Canada V5H 4G8 604-432-6200 www.metrovancouver.org

Finance Committee Meeting Date: March 22, 2012 To: Finance Committee

From: Paulette Vetleson, Corporate Secretary/Manager, Board Secretariat and

Corporate Information Katherine Milnes, Compensation Supervisor, Labour Relations Department

Date: 2/15/2012

Subject: Electoral Area Director Position Compensation Recommendation: That the Board direct staff to bring forward an amendment to the remuneration bylaw that sets the salary of the electoral area director position at 14.5% of the board chair’s salary. 1. PURPOSE To provide the results of a review conducted of the compensation of the electoral area director position 2. CONTEXT At its April 23, 2010 meeting the Board directed staff to conduct a review of compensation, duties and responsibilities of the electoral area director position, taking into consideration meeting payments and the geographic size of the electoral area, and to bring back a recommendation to the Finance Committee. Since that time the electoral area local government responsibilities changed with the UBC planning function being assumed by the Province. Time has permitted the electoral area director to re-assess the nature and time spent on local government activities and to share observations with staff for the review. The current remuneration policy, bylaw 1057, was established in 2007. It based remuneration on a percentage of the chair’s salary, which until then, remuneration had been set at a monthly rate. Bylaw 1057 established rates as follows:

the chair’s salary was set at 75% of the median of the Metro Vancouver mayors’ salaries;

the vice chair’s salary was set at 50% of the chair’s; the meeting rate was set at .5% of the chair’s; and the electoral area directors salary was set at 10% of the chair’s.

The Electoral Area Director’s remuneration has four components as shown in Table 1 (attached). Three payments are for meeting attendance which is not under review. The fourth is the annual stipend which is the focus of this review and report.

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http://www.metrovancouver.org/

History of Increases Using a derivative of information previously provided to the board, the relative size of the increase in the salary of the chair and that of the electoral area director was compared since 1977, as shown in Table 2 (attached).

In years of lower increases the percentage change in the electoral area director salary was the same as the chair’s but the increase was substantially less in years of large jumps in the chair’s salary (1982, 2003 and 2007). This has led to the electoral area director salary becoming a lower and lower percentage of the chair’s. It is interesting to note that in 2003, when an independent review of board and committee remuneration was done, the electoral area director stipend was unchanged, with a note that a full compensation review of the position should be carried out if it is viewed that the nature/scope of the electoral area director’s function significantly changed. Then in 2007, the adoption of bylaw 1057 resulted in a 24% increase in meeting payment for all directors by establishing the rate at .5% of the Chair’s salary. This was the same percentage increase awarded to the chair’s salary between 2006 and 2007. Establishing the remuneration of the electoral area director at 10% of the Chair’s delivered only a 19% increase. Municipal Councils Base compensation for elected officials typically involves a comparison to related positions. The information previously given to the board provided a comprehensive look at the compensation practices for base salaries of mayors and councillors within Metro Vancouver. This information provided little guidance other than establishing that using a fixed percentage of a “market median” for the board’s chair is a sound methodology. Other Electoral Areas Subsequently a review of the salary and rationale for the establishing salary paid to electoral area directors in select regional districts was undertaken; the information is provided in Table 3 (attached). There is a wide variety of payment methodologies. Rationale for establishing salaries includes factors such as volume of work, population served, traveling time, distance, mileage, and geographic size. The median salary paid to electoral area directors in other regional districts is $17,475 (2011 numbers); this is 26.4% of the Metro Vancouver chair’s salary. Director’s Observations Observation shared by the electoral area director is that the geographic size of the electoral area should not form the basis of remuneration and bears no relationship to the amount of time required of the director. However, time spent on electoral area responsibilities, while varying significantly from week to week, is an estimated average of 10 hours per week. At the current annual stipend of $6,608, this translates to $12.66 per hour. Summary The current policy ties the remuneration of the vice chair, the committee chairs, the electoral area director, and the meeting rate to the chair’s salary. The selection of a 10% ratio for the electoral area director was established in 2007. The 1999 increases did not include the electoral area director. There are discrepancies between 1) the annual increase received by the electoral area director compared to other board members between 1999 and today, and 2) level of average base salary provided to other B.C. regional district electoral area directors.

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3. ALTERNATIVES a) Base salary of the electoral area director on the median of other regional district

electoral area directors salaries In this option the electoral area director’s salary is based on the median of other regional district electoral area directors’ salaries, and then applied as a percentage of the chair’s salary. As noted in Table 3, the median salary of electoral area directors in select regional districts is $17,475. If this median salary was to be used as the basis for establishing the electoral area director salary, and it was tied to the chair’s salary, the result would be an annual salary equivalent to 26.4% of the chair’s salary. As there is not a consistent methodology for establishing salary of other regional district electoral area directors, the median may not be a rigorous measure. b) Maintain the status quo Currently the electoral area director’s salary is set at 10% of the chair’s. This option does not address the missed review of the electoral area director in 2003 or that the electoral area director did not get the same increases as the other groups. c) Increase the ratio in the current formula for the electoral area director to 10.4% to

match the increases made in the chair’s salary from 2007 Had the electoral area director’s salary started in at least 2007 by providing the same percentage increase as the chair’s, the result would have been a ratio of 10.34% of the chair or $6,689 per annum by 2011. d) Increase the ratio in the current formula for the electoral area director to 14.5% to

match the increases made in the chair’s salary from 2003 Had the electoral area director received the same percentage increase as the chair’s from 2003 to 2007, the result would have been a ratio of 14.5% of the chair or $9,576 per annum by 2011, thus providing equitable increases. This is the recommended option. 4. CONCLUSION A review of the electoral area director compensation concludes an increase in the electoral area director stipend is warranted.

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Table 1

Components of Electoral Area Director’s Remuneration

Year Payment for Attendance

at Board Meetings $

Payment for Attendance

at Other Committee Meetings $

Payment for Attendance at Electoral

Area Committee Meetings $

Annual Stipend $

Total Salary $

2006 5,086 4,877 2,757 4,844 17,564 2007 5,208 2,728 2,976 4,960 15,872 2008 6,573 1,011 2,528 5,056 15,168 2009 6,638 6,954 3,161 6,322 23,075 2010 5,474 7,728 1,610 6,440 21,252 2011 5,940 5,610 1,320 6,608 19,478

2012* 5,940 3,960** 1,650 6,608 18,158 Total 40,859 32,868 16,002 40,838 130,567

Average 5,837 4,695 2,286 5,834 18,562 *Estimated **Committee Chair monthly payment

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Table 2

Comparison of the relative size of the increase in the chair’s and electoral area director salaries since 1977 when the first occurrence of a stipend

was set for the electoral area directors

Year Bylaw

Board Chair

Salary $ %

Increase

Electoral Area

Director Salary $

% Increase % of Chair

1977 273 13,780 2,400 17.4 1979 324 14,745 7 2,568 7 17.4 1980 382 15,851 8 2,760 7 17.4 1982 438 20,100 27 3,036 10 15.1 1986 536 21,444 7 3,240 7 15.1 1989 625 24,000 12 3,432 6 14.3 1990 633 25,200 5 3,600 5 14.3 1990 664 26,520 5 3,996 11 15.1 1992 704 27,576 4 3,996 0 14.5 1997 861 28,788 4 4,164 4 14.5 1999 912 28,800 0 4,164 0 14.5 2003 995 40,006 39 4,164 0 10.4 2007 1057 49,596 24 4,960 19 10.0 2009 1057 63,220 27 6,322 27 10.0 2010 1057 64,400 2 6,440 2 10.0 2011 1057 66,082 3 6,608 3 10.0

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Table 3

Electoral area director remuneration of regional districts with populations greater than 80,000

(as of 2011)

Regional District

Annual Remuneration

Including Expense

Remuneration Per Meeting

Rationale

Capital

$39,886 Based on volume of work, traveling time to and from the islands, the long distances to Jordan River and Port Renfrew.

Central Okanagan

$14,000 (plus supplement)

$65 up to 4 hours; $130 over 4 hours

Considers work of electoral area directors in meeting with constituents or attending resident association meetings etc. The supplement is calculated on the basis of 25% of the basic remuneration for the first 5000 constituents. When the number of constituents exceeds 5000, the supplement is calculated on the basis of 5% of the basic remuneration for each thousand constituents or major portion thereon.

Cowichwan Valley

$26,517

$119 for alternate directors

An average was calculated from previous per-meeting amounts (received by EA directors for their efforts on behalf of the constituents) to make a consistent monthly/annual amount; at the same time, an informal wage analysis was carried out based on other local regional governments. Percentage increases from then on matched what unions receive.

Fraser-Fort George

$17,475 $100 for meetings held other than the day of regular board meeting $200 for alternate directors at regular meetings and $100 for special meetings

Recognizes costs associated with local service matters and electoral area specific work

Fraser Valley $11,510 (Plus $5,113 if serving as Chair

$173 for alternate directors

An additional allowance is provided for administrative duties under the Local Government Act

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Regional District

Annual Remuneration

Including Expense

Remuneration Per Meeting

Rationale

to Electoral Area Services Committee)

Part 21-Building Regulations, and other requirements as electoral area directors.

Nanaimo

$16,500 (includes additional allowance of $5,890)

$70 up to 4 hours; $110 over 4 hours $110 for meetings exceeding half a day or 4 hours in length

An additional allowance is provided in recognition of Electoral Area Directors additional responsibilities and out of pocket expenses.

North Okanagan

$12,780 (includes additional allowance of $4,884)

$137 Electoral Area Directors receive an additional allowance for travel and other costs incurred in their Electoral Area. This is in addition to reimbursement for mileage expenses incurred in connection with attending meetings or engaging in business of the Regional District.

Okanagan – Similkameen

$19,716 $852 for alternate electoral area director

$213 $71 for committee meetings held on same day as board meeting $158 for committee meetings held on non board meeting day

Information not available.

Thompson Nicola

$20,645 average Considers travel time and geographic size of the electoral area.

Total $179,029 Average $19,892 Median $17,475

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Finance Committee: March 22, 2012 GVRD Board of Directors: March 30, 2012

To: Finance Committee

From: Paulette Vetleson, Corporate Secretary/Manager, Board Secretariat and

Corporate Information Department

Date: 2/15/2012

Subject: Attendance at the 2012 Lower Mainland Local Government Association Annual General Meeting and Conference

Recommendation: That the Board approve the attendance of Director Raymond Louie at the 2012 Lower Mainland Local Government Association conference and associated meetings being held May 8 to 11, 2012 in Whistler, BC at the estimated costs outlined in the report dated 02/15/2012 titled Attendance at the 2012 Lower Mainland Local Government Association Annual General Meeting and Conference. 1. PURPOSE To seek board authorization for Director Raymond Louie to attend the 2012 Lower Mainland Local Government Association (LMLGA) annual general meeting, the conference, and the executive meeting being held May 8 to 11, 2012 in Whistler, BC. 2. CONTEXT Director Louie was appointed by the board on January 13, 2012 as the board’s representative to the LMLGA for 2012. The Association’s annual general meeting and conference is being held this year in Whistler, BC from May 8 to 11, 2012. Executive members are required to attend an executive meeting on May 8; the LMLGA will pay for the extra hotel accommodation costs incurred by attendance at that meeting. The estimated cost to attend is as follows: Accommodation (May 9 and 10) $ 330 Mileage 130 Per diem (4 days at $87.55/day) 350 Registration 225 Meeting rate for attendance (4 days) N/A1 0 $1,035 The Remuneration Bylaw provides for the board to authorize the attendance of a member at a conference and for payment for expenses incurred in attending the conference.

1 Meeting rate does not apply as the Chair and Vice-Chair are paid a salary.

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3. ALTERNATIVES The board may approve or not approve the board appointee’s participation in the 2012 Lower Mainland Local Government Association annual general meeting and conference as outlined in this report. 4. CONCLUSION The board appointed a member to the Lower Mainland Local Government Management Association. The member represents Metro Vancouver in serving on the Association’s executive; participation at the annual general meeting and conference is appropriate.

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Finance Committee Meeting Date: March 22, 2012 Zero Waste Committee Meeting Date: March 28, 2012

To: Finance Committee

Zero Waste Committee

From: Mike Stringer, Senior Engineer, Policy & Analysis, Solid Waste Department

Date: March 16, 2012

Subject: Amendment to 2012 Tipping Fee Bylaw Recommendation: That the Board: a) Introduce and give first, second and third reading to “Greater Vancouver Sewerage and

Drainage District Bylaw No. 267, 2012, A Bylaw to Establish the Tipping Fee and Solid Waste Disposal Regulation”;

b) Reconsider, pass and finally adopt “Greater Vancouver Sewerage and Drainage District Bylaw No. 267, 2012, A Bylaw to Establish the Tipping Fee and Solid Waste Disposal Regulation”.

1. PURPOSE To amend the 2012 Tipping Fee Bylaw to set the tipping fee applicable at the North Shore Transfer Station for all source separated organic waste, including food scraps, food soiled paper, green waste and clean wood waste. 2. CONTEXT Metro Vancouver and its member municipalities have a goal of 70% diversion of material from the garbage by 2015. In order to achieve this goal, organics and more specifically, food scraps and food soiled paper, must be diverted to recycling facilities. Introducing a financial incentive will encourage waste generators to separate their food scraps and food soiled paper for composting. Metro Vancouver is constructing a facility at the North Shore Transfer Station to receive and temporarily store food scraps and food soiled paper either segregated or commingled with yard waste. The material will then be transported to Fraser Richmond Soil & Fibre for processing. Initially this service will only be for organic waste collected by municipalities from single family residents. The current tipping fee for disposal of mixed garbage is $107 per tonne. The proposed tipping fee for source separated organics at the North Shore Transfer Station is $71 per tonne. This rate applies to food scraps, food soiled paper, green waste and clean wood waste from any sources which is deposited at the North Shore Transfer Station. The $71 per tonne rate is an increase of $8 per tonne over the current rate for green waste of $63 per tonne and will cover the cost of modifications at the North Shore Transfer Station and the

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Amendment to 2012 Tipping Fee Bylaw Finance Committee Meeting Date: March 22, 2012 Zero Waste Committee Meeting Date: March 28, 2012 Page 2 of 2 __________________________________________________________________________________________ additional processing cost for organics which include food scraps. Since the capital funding report was approved by the Board, the cost recovery model has been revised with the new rate applying to all source separated organics. The Tipping Fee Bylaw must be amended to provide the required definitions and tipping fees for food scraps and food soiled paper delivered by municipalities to the North Shore Transfer Station. The bylaw would take effect on May 1, 2012. 3. ALTERNATIVES

1. The Board may: a) Introduce and give first, second and third reading to “Greater Vancouver

Sewerage and Drainage District Bylaw No. 267, 2012, A Bylaw to Establish the Tipping Fee and Solid Waste Disposal Regulation”;

b) Reconsider, pass and finally adopt “Greater Vancouver Sewerage and Drainage District Bylaw No. 267, 2012, A Bylaw to Establish the Tipping Fee and Solid Waste Disposal Regulation”;

2. The Board may direct staff to modify provisions of the bylaw.

Staff recommends Alternative 1. 4. CONCLUSION The proposed tipping fee for source separated organics at the North Shore Transfer Station is $71 per tonne, an increase of $8 per tonne over the current rate for green waste of $63 per tonne. This rate applies to food scraps, food soiled paper, green waste and clean wood waste from any source which is deposited at the North Shore Transfer Station. The increased tipping fee will ensure the recovery of the cost of modifications at the North Shore Transfer Station and the additional processing cost for organics including food scraps. The Tipping Fee Bylaw must be amended to allow this change. ATTACHMENT: Greater Vancouver Sewerage and Drainage District Bylaw No. 267, 2012

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_________________________________________________________________________ Greater Vancouver Sewerage and Drainage District Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 267, 2012

Page 1 of 17

GREATER VANCOUVER SEWERAGE AND DRAINAGE DISTRICT

BYLAW NO. 267, 2012

A Bylaw to Establish the Tipping Fee and Solid Waste Disposal Regulation

WHEREAS: A. Pursuant to the Greater Vancouver Sewerage and Drainage District Act (the “Act”) the

objects of the Greater Vancouver Sewerage and Drainage District (“GVS&DD”) include the disposal of all types of waste and the operation and administration of facilities for the disposal of all types of waste;

B. Section 7A(5)(b) of the Act empowers the GVS&DD to establish the uses to which its

waste disposal facilities may be put and by whom they may be used; C. Section 7A(5)(g) of the Act empowers the GVS&DD to establish scales of charges for

services rendered by the GVS&DD and for the use of any of the GVS&DD’s waste disposal facilities;

D. In relation to the disposal of solid waste generated within its area, section 7B of the Act

empowers the GVS&DD to set levies payable by generators of waste or by other persons who use the services of a waste hauler based on the quantity, volume, type or composition of waste generated;

E. Pursuant to section 14 of the Act, the Board of the GVS&DD may proceed by bylaw,

resolution or order unless specially required by the Act to proceed by by-law. NOW THEREFORE the Board of the Greater Vancouver Sewerage and Drainage District in open meeting assembled, enacts as follows: 1.0 Repeal of Bylaw 1.1 “Greater Vancouver Sewerage and Drainage District Tipping Fee and Solid Waste

Disposal Regulation Bylaw No. 263, 2011” is hereby repealed. 2.0 Citation 2.1 The official citation for this bylaw is “Greater Vancouver Sewerage and Drainage

District Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 267, 2012”. 2.2 This Bylaw may be cited as the “2012 Tipping Fee Bylaw”. 3.0 Definitions 3.1 In this Bylaw:

ATTACHMENT

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(a) “Agricultural Waste” means Municipal Solid Waste that originates from an agricultural operation as defined pursuant to the Environmental Management Act and includes manure, used mushroom medium and agricultural vegetation waste;

(b) “Assistant Commissioner” means the person appointed to the position of

Assistant Commissioner from time to time by the GVS&DD and includes any person appointed or designated to act in his or her place;

(c) “Banned Recyclable Material” means Refuse listed under Schedule “D”;

(d) “Banned Recyclable Plastic” means polyethylene terephthalate (number 1

PET plastic), high density polyethylene (number 2 HDPE plastic), low density polyethylene (number 4 LDPE plastic) or polypropylene (number 5 PP);

(e) “Biomedical Waste” means Municipal Solid Waste defined as biomedical

waste pursuant to the Environmental Management Act; (f) “Board” means the Board of the Greater Vancouver Sewerage and Drainage

District; (g) “Clean Wood Waste” means Municipal Solid Waste that comprises solid

wood, plywood, particle board, oriented strand board that is unpainted, unstained and untreated, but that may or may not be pierced with nails or other metal fasteners;

(h) “Commissioner” means the person appointed to the position of Commissioner from time to time by the GVS&DD and includes any person appointed or designated to act in his or her place;

(i) “Contaminated Recyclable Paper” means Recyclable Paper that has been

contaminated with grease, oil, food residue or other material with the result that the paper is Unmarketable;

(j) “Corrugated Cardboard” means Recyclable Paper that consists of a fluted

corrugated sheet and one or two flat linerboards;

(k) “Disposal Site” means any of the Municipal Solid Waste disposal facilities listed in Schedule A;

(l) “Emergency” means a present or imminent event or circumstance that:

(i) is caused by accident, fire, explosion, technical failure, labour strike or the forces of nature; and

(ii) requires prompt coordination of action or special regulation of persons or

property to protect the health, safety or welfare of a person or to limit damage to property;

(m) “Environmental Management Act” means the Environmental Management

Act S.B.C. 2003 c. 53;

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(n) “Food Waste” means Municipal Solid Waste that comprises food, including meat, fish, fat, dairy products, bread, baking products, fruits and vegetables, whether cooked or uncooked;

(o) “Fraser Valley Regional District Levy” or “FVRD Levy” means the solid

waste levy that is charged by the Fraser Valley Regional District pursuant to the Fraser Valley Regional District Bylaw No. 0327, 1999, as amended or replaced from time to time;

(p) “Garbage” means Municipal Solid Waste that is deposited in a bunker, pit or

on the tipping floor at a Disposal Site or a Vancouver Disposal Site for disposal, as opposed to a Recycling Area;

(q) “Greater Vancouver Sewerage and Drainage District Act” or “the Act”

means the Greater Vancouver Sewerage and Drainage District Act S.B.C. 1956 c. 59;

(r) “Green Waste” means Municipal Solid Waste that comprises vegetative

matter resulting from gardening, landscaping or land clearing that is capable of being composted and includes grass, shrub and tree branches, grass sod, flowers, weeds, leaves, vegetable stalks, brush and tree stumps with a maximum diameter of 30 centimetres and maximum length of 120 centimetres, but excludes Food Waste and Agricultural Waste;

(s) “Gypsum” means Municipal Solid Waste that comprises board made of

several plies of fiberboard, paper or felt bonded to a hardened gypsum plaster core that is also known as drywall and includes gypsum board that has been painted or covered in wallpaper and removed during renovation and demolition;

(t) “Hazardous Waste” means

(i) dangerous goods if they:

(1) are no longer used for their original purpose, and (2) meet the criteria for Class 2, 3, 4, 5, 6, 8 or 9 of the federal

dangerous goods regulations,

including those that are recycled, treated, abandoned, stored or disposed of, intended for recycling, treatment or disposal or in storage or transit before recycling, treatment or disposal,

(ii) PCB wastes, (iii) wastes containing dioxin, (iv) waste oil, (v) waste asbestos, (vi) waste pest control product containers and wastes containing pest control

products, including wastes produced in the production of treated wood products using pest control products,

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(vii)leachable toxic waste, (viii) waste containing tetrachloroethylene, (ix) wastes listed in Schedule 7 to the Hazardous Waste Regulation B.C. Reg.

63/88, as amended or replaced from time to time; and

(x) waste containing polycyclic aromatic hydrocarbon. (u) “International Waste” means Municipal Solid Waste traveling or originating

from outside Canada but does not include Refuse from cruise ships from the United States;

(v) “Load” means the quantity of Municipal Solid Waste material that is or was

contained within a single vehicle attending at a Disposal Site; (w) “Manager” means the person appointed to the position of Division Manager,

Contracted Services from time to time by the GVS&DD and includes any person appointed or designated to act in his or her place;

(x) “Mattresses” means Municipal Solid Waste that comprises a case of canvas or other heavy cloth stuffed with wool, cotton, other fibers or similar material, with or without coiled springs, that was used as a bed or as support for a bed;

(y) “Municipal Solid Waste” means Refuse that originates from residential, light

industrial, commercial, institutional, demolition, land clearing or construction sources or Refuse specified to be included in the GVS&DD’s solid waste management plan pursuant to the Environmental Management Act;

(z) “Occupational Health and Safety Regulation” means the Occupational

Health and Safety Regulation B.C. Reg. 296/97 enacted pursuant to the Workers Compensation Act;

(aa) “Peak Hours” means from 10:00 am to 2:00 pm on Monday through Friday

inclusive; (bb) “Prohibited Material” means Refuse listed under Schedule “C”; (cc) “Quarter” means, within any calendar year, the three month period from

January 1 to March 31, April 1 to June 30, July 1 to September 30, or October 1 to December 31;

(dd) “Radioactive Waste” means waste defined as radioactive waste pursuant to

the Environmental Management Act; (ee) “Reactive Waste” means waste defined as reactive waste pursuant to the

Environmental Management Act;

(ff) “Recyclable Paper” means Municipal Solid Waste manufactured from thin sheets from wood pulp or other fibrous substances that may be converted into reusable materials and includes newspapers and inserts, magazines, telephone directories, catalogues, office papers, envelopes, boxboard, paper bags and mail, but excludes photographic paper, carbon paper, tissue paper,

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paper napkins or towels, paper that is adhered to plastic or metal, composite paper products such as tetrapak containers, gable-top paper containers such as milk cartons, or paper that is covered or infused with wax;

(gg) “Recycling Area” means those parts of a Disposal Site or Vancouver

Disposal Site designated for Gypsum, Green Waste, Source Separated Organics, Clean Wood Waste, Mattresses and the specific materials, substances and objects that comprise Source-Separated Recyclables;

(hh) “Recycling Regulation” means the Recycling Regulation, B.C. Reg.

449/2004 enacted pursuant to the Environmental Management Act; (ii) “Refuse” means discarded or abandoned materials, substances or objects;

(jj) “Regional Services Rate” means the fee charged by the GVS&DD for solid

waste management related services that the GVS&DD provides for the benefit of the entire area of the GVS&DD including, but not limited to, system analysis and planning, regulation and enforcement, demolition, land clearing and construction waste management, recycling and sustainability initiatives, public education, communication and administration;

(kk) “Soiled Paper” means:

(i) Recyclable Paper that has been soiled by or commingled with food

residue; or

(ii) carbon paper, tissue paper, paper napkins or towels, gable top paper containers such as milk cartons and paper that is covered or infused with wax;

(ll) “Source-Separated Organic Waste” means Food Waste, Green Waste,

Clean Wood Waste, or Soiled Paper or any combination thereof that has been collected by or on behalf of a GVS&DD member municipality from single family residences within the boundaries of that municipality in a loose (unbagged) form or in kraft paper bags and does not contain more than 0.05% (by wet weight) of any other type of Refuse;

(mm) “Source-Separated Recyclables” means Municipal Solid Waste that has

been sorted by material, substance or object and that satisfies at least one of the following criteria:

(i) is managed as a marketable commodity with an established market by the

owner or operator of the Disposal Site, including Recyclable Paper, Corrugated Cardboard, glass and metal;

(ii) is being used in the manufacture of a new product that has an established

market or is being processed as an intermediate stage of an existing manufacturing process; or

(iii) has been identified as a recyclable material in the GVS&DD’s solid waste

management plan;

but does not include Source-Separated Organic Waste, Mattresses or Gypsum;

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(nn) “Surcharge” means the cost charged by the GVS&DD, in addition to the

applicable Tipping Fee, for depositing Banned Recyclable Materials or Prohibited Materials at Disposal Sites;

(oo) “Tipping Fee” means the fee charged by the GVS&DD for depositing

Municipal Solid Waste at Disposal Sites, which fee includes the applicable Regional Services Rate;

(pp) “Treasurer” means the person appointed to the position of Treasurer from

time to time by the GVS&DD and includes any person appointed or designated to act in his or her place;

(qq) “Treated Wood Waste” means Municipal Solid Waste that comprises solid

wood, plywood, particle board or oriented strand board that has been painted, stained, treated or that it is coated in residue from form work or similar contamination;

(rr) “Unmarketable” means a material, substance or object that cannot be sold

or otherwise disposed of through an existing recycling program or a commercial market;

(ss) “Vancouver Disposal Site” means either of the following Municipal Solid

Waste disposal facilities that are owned or operated by the City of Vancouver:

(i) Vancouver Landfill located at 5400 72nd Street, Delta; and (ii) Vancouver South Transfer Station, Recycling Depot and Yard Trimmings

Drop-off located at 377 West Kent Avenue North, Vancouver; and

4.0 Restrictions and Prohibitions 4.1 No person shall dispose of any material, substance or object at a Disposal Site

except in accordance with this Bylaw. 4.2 No person shall dispose of any Prohibited Material at a Disposal Site. 4.3 No person shall dispose of any Loads that emit odours, fumes or particulate matter

(such as dust) that causes or is capable of causing material discomfort to a person at a Disposal Site.

4.4 No person shall dispose of any Loads dominated by oily materials, substances or

objects at a Disposal Site. 4.5 Despite sections 4.3 and 4.4, the Manager may authorize Loads that:

(a) emit odours, fumes or particulate matter (such as dust) that causes or is capable of causing material discomfort to a person; or

(b) are dominated by oily materials, substances or objects,

to be accepted at the Waste-to-Energy Facility.

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4.6 No person shall dispose of any Gypsum or Mattresses at the Waste to Energy Facility.

4.7 No person shall dispose of any Gypsum at a Disposal Site:

(a) except at a Recycling Area designated for Gypsum; and (b) unless the Load of Gypsum weighs one-half (1/2) tonne or less.

4.8 No person shall dispose of Mattresses at a Disposal Site:

(a) except at a Recycling Area designated for Mattresses; and (b) unless the Load of Mattresses comprises four (4) or fewer Mattresses.

4.9 No person shall dispose of Municipal Solid Waste at a Disposal Site unless it

originates from within the boundaries of GVS&DD’s member municipalities.

4.10 Despite section 4.9, the Board may authorize the Manager to accept Municipal Solid Waste at a Disposal Site, including International Waste, that originates from outside the boundaries of GVS&DD’s member municipalities.

4.11 No person shall enter a Disposal Site with a Load unless the Load is tied, tarped,

covered or otherwise secured to prevent any Municipal Solid Waste from escaping while the vehicle is in motion or at a standstill.

4.12 The Manager may prohibit a person who contravenes this Bylaw from disposing of

Municipal Solid Waste at any Disposal Site for such period as the Manager may determine.

5.0 Tipping Fees and Surcharges 5.1 Every person disposing of Municipal Solid Waste at a Disposal Site must pay to the

GVS&DD the applicable Tipping Fees and Surcharges calculated in accordance with Schedule “B” of this Bylaw.

5.2 If a person attends a Disposal Site with a Load that contains Source-Separated

Recyclables, Green Waste, Source-Separated Organic Waste, Clean Wood Waste, Gypsum and/or other Municipal Solid Waste and the person chooses not to weigh-out after disposing of each part of the Load, namely the Source-Separated Recyclables, Green Waste, Source-Separated Organic Waste, Clean Wood Waste, Gypsum and/or other Municipal Solid Waste, at the designated Recycling Areas, then the person must pay to the GVS&DD a Tipping Fee for the entire Load that is based on the highest fee payable for any part of the Load, in the amounts set out in Schedule “B” of this Bylaw, together with any applicable Surcharges.

5.3 In addition to the Tipping Fees and Surcharges set out in Schedule “B” of this Bylaw,

every person who disposes of a Load at the Matsqui Transfer Station must pay the applicable FVRD Levy when disposing of the Load.

5.4 Every person who disposes of a Load at a Disposal Site that contains a quantity of

Banned Recyclable Materials that exceeds either 5% of the total weight of the Load or 5% of the total volume of the Load must pay a Surcharge in the amounts set out in Schedule “B” of this Bylaw.

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5.5 Every person who disposes of a Load at a Disposal Site that contains Contaminated

Recyclable Paper that exceeds either 5% of the total weight of the Load or 5% of the total volume of the Load must pay a Surcharge in the amounts set out in Schedule “B” of this Bylaw.

5.6 Every person who disposes of a quantity of Prohibited Material must pay a Surcharge in the amount set out in Schedule “B” of this Bylaw.

5.7 Despite sections 5.4 and 5.5, in the event of an Emergency, the Manager may waive

the Surcharges that are payable for Loads that contain Banned Recyclable Materials or Contaminated Recyclable Paper.

5.8 Despite section 5.6, for three months from the date an item is added to any product category described in a schedule to the Recycling Regulation and becomes a Prohibited Material under this Bylaw, the Manager may waive the Surcharge that is payable for disposing of such item.

5.9 All Tipping Fees and Surcharges payable pursuant to this Bylaw must be paid to the

Greater Vancouver Sewerage and Drainage District before the person leaves the Disposal Site.

5.10 Despite section 5.9 of this Bylaw, a person who disposes of Municipal Solid Waste at

a Disposal Site on a regular basis may apply to the GVS&DD for a customer charge account in accordance with Schedule “E” to this Bylaw.

5.11 In the event the weigh scale system at a Disposal Site is not functioning, whether due

to a power outage, mechanical failure or any other reason, at his or her discretion the Manager may either:

(a) close the Disposal Site until the weigh scale system is functioning; or (b) permit a person to dispose of a single Load at the Disposal Site subject to the

following:

(i) the Load must not measure more than 0.5 cubic metres in volume; and (ii) the flat fee Tipping Fees set out in Schedule “B” of this Bylaw will apply to

the Load.

6.0 Regional Services Rate 6.1 The Regional Services Rate is $0.60 per flat fee charged or $0.06 per 10 kilograms or

$6.00 per tonne, whichever amount is greater, for every Load of Garbage deposited at a Disposal Site or at a Vancouver Disposal Site.

6.2 In addition to any fees and charges levied by the City of Vancouver, every person

disposing of Municipal Solid Waste at a Vancouver Disposal Site must pay the applicable Regional Services Rate to the City of Vancouver.

6.3 The City of Vancouver must:

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(a) record the number of Loads and tonnage deposited at a Vancouver Disposal Site that originate from the Corporation of Delta and provide such information to both the GVS&DD and the Corporation of Delta;

(b) collect the applicable Regional Services Rate for every Load that is deposited

at a Vancouver Disposal Site except for residential curbside Loads that originate from the Corporation of Delta;

(c) establish and maintain a separate account for the Regional Services Rate

monies collected by the City of Vancouver under this Bylaw and deposit and hold those monies in that separate account in trust for the GVS&DD;

(d) on or before July 30 of each year, remit to the GVS&DD the total amount of

Regional Services Rate monies collected between January 1 and June 30 of that year based on an invoice provided by GVS&DD that explains the amount due; and

(e) on or before January 31 of each year, remit to the GVS&DD the total amount

of Regional Services Rate monies collected between July 1 and December 31 of that year based on an invoice provided by GVS&DD that explains the amount due.

6.4 If the City of Vancouver fails or neglects, for any reason, to collect all or any part of

the Regional Services Rate monies payable under this Bylaw, then the City of Vancouver must pay to the GVS&DD an amount equal to the Regional Services Rate monies that the City of Vancouver should have collected and remitted under this Bylaw.

6.5 The City of Vancouver must retain, for a period of at least four years, sufficient information to support the records referred to in section 6.3.

6.6 During normal business hours for the City of Vancouver and subject to first giving reasonable notice to the City of Vancouver, the GVS&DD may inspect any and all records of the City of Vancouver relating to the calculation and collection by the City of Vancouver of the Regional Services Rate levied under this Bylaw. The City of Vancouver shall permit the GVS&DD’s employees or agents to inspect the records referred to above and to make and take away copies of those records.

6.7 The Corporation of Delta must:

(a) pay the equivalent of the Regional Services Rate for every residential curbside Load that is deposited at a Vancouver Disposal Site and that originates from the Corporation of Delta (the “Delta Regional Services Charge”);

(b) on or before July 30 of each year, remit to the GVS&DD the Delta Regional

Services Charge calculated for between January 1 and June 30 of that year based on an invoice provided by GVS&DD that explains the amount due; and

(c) on or before January 31 of each year, remit to the GVS&DD the total amount

of the Delta Regional Services Charge calculated for between July 1 and December 31 of that year based on an invoice provided by GVS&DD that explains the amount due.

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6.8 The Corporation of Delta must retain, for a period of at least four years, sufficient

information to support the records referred to in section 6.7.

6.9 During normal business hours for the Corporation of Delta and subject to first giving reasonable notice to the Corporation of Delta, the GVS&DD may inspect any and all records of the Corporation of Delta relating to the calculation of the Delta Regional Services Charge levied under this Bylaw. The City of Vancouver shall permit the GVS&DD’s employees or agents to inspect the records referred to above and to make and take away copies of those records.

7.0 Interpretation 7.1 If a portion of this Bylaw is held to be invalid it shall be severed and the remainder of

the Bylaw shall remain in effect. 7.2 In this Bylaw, the word “person” includes a corporation. 7.3 Schedules “A”, “B”, “C”, “D” and “E” are attached to and form part of this Bylaw. 8.0 Effective Date 8.1 This Bylaw comes into force and takes effect May 1, 2012. Read a first, second and third time this _____ day of _____________________2012. Reconsidered, passed and finally adopted this _____ day of _________________2012.

__________________________________________ Greg Moore, Chair

__________________________________________

Paulette A. Vetleson, Secretary

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SCHEDULE “A”

DISPOSAL SITES

Coquitlam Resource Recovery Plant located at 1200 United Boulevard, Coquitlam

North Shore Transfer Station located at 30 Riverside Drive, North Vancouver

Surrey Transfer Station located at 9770 192nd Street, Surrey

Langley Residential Transfer Station located at 1070 272 Street, Langley

Maple Ridge Residential Transfer Station located at 10092 236 Street, Maple Ridge

Matsqui Transfer Station located at 33621 Valley Road, Abbotsford

Waste-to-Energy Facility located at 5150 Riverbend Drive, Burnaby

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SCHEDULE “B”

2012 TIPPING FEES AND SURCHARGES*

Tipping Fees for Garbage Originating from the District of Maple Ridge: $10.00 flat fee or $1.11 per 10 kilograms or $111.00 per tonne, whichever amount is greater Deposited at the Matsqui Transfer Station: $10.00 flat fee or $1.07 per 10 kilograms or $107.00 per tonne, whichever amount is greater, plus the applicable FVRD Levy * Deposited at Coquitlam Resource Recovery Plant, North Shore Transfer Station and Surrey Transfer Station during Peak Hours: $20.00 flat fee or $1.07 per 10 kilograms or $107.00 per tonne, whichever amount is greater All other Loads of Garbage: $10.00 flat fee or $1.07 per 10 kilograms or $107.00 per tonne, whichever amount is greater Tipping Fees for Source-Separated Organic Waste, Green Waste, or Clean Wood Waste Deposited at the North Shore Transfer Station in the Recycling Area designated for each category of waste: $7.00 flat fee or $0.71 per 10 kilograms or $71.00 per tonne, whichever amount is greater, plus an additional fee of $50.00 per Load if the Load contains more than 0.05% (by wet weight) of any other type of Refuse. Tipping Fees for Green Waste or Clean Wood Waste Deposited at Disposal Sites other than the North Shore Transfer Station in the Recycling Area designated for Green Waste or Clean Wood Waste $6.00 flat fee or $0.63 per 10 kilograms or $63.00 per tonne, whichever amount is greater Tipping Fees for Gypsum Loads comprising two 1.22 metre x 2.44 metre sheets or less deposited at a Recycling Area designated for Gypsum: $10.00 flat fee or $1.07 per 10 kilograms or $107.00 per tonne, whichever amount is greater Loads comprising more than two 1.22 metre x 2.44 metre sheets deposited at a Recycling Area designated for Gypsum: $15.00 flat fee or $1.50 per 10 kilograms or $150.00 per tonne, whichever amount is greater

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Tipping Fees for Mattresses Deposited at a Recycling Area designated for Mattresses: $20.00 flat fee for each Mattress Tipping Fees for International Waste International Waste: $50.00 flat fee or $2.00 per 10 kilograms or $200.00 per tonne, whichever amount is greater Tipping Fees for Source Separated Recyclables Source-Separated Recyclables deposited at Recycling Areas designated for such materials, substances and objects: No Charge Surcharges Prohibited Material: $50 Surcharge plus the cost of removal, clean-up and remediation Banned Recyclable Materials in excess of either 5% of the total weight of the Load or 5% of the total volume of the Load: 50% of the applicable Tipping Fee Contaminated Recyclable Paper in excess of either 5% of the total weight of the Load or 5% of the total volume of the Load: 50% of applicable Tipping Fee

*Note: As per section 5.3 of this Bylaw, in addition to the Tipping Fees and Surcharges set out in

this Schedule, every person depositing a Load at the Matsqui Transfer Station must pay the applicable FVRD Levy when depositing the Load.

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SCHEDULE “C”

PROHIBITED MATERIALS

(a) Agricultural Waste; (b) Automobile parts and bodies; (c) Biomedical Waste; (d) Refuse that is on fire, smouldering, flammable or explosive; (e) Empty oil containers identified in “Schedule 2 — Residual Product Categories” to the

Recycling Regulation; (f) Oil filters identified in “Schedule 2 — Residual Product Categories” to the Recycling

Regulation; (g) Paint products identified in “Schedule 2 — Residual Product Categories” to the

Recycling Regulation; (h) Pesticide products identified in “Schedule 2 — Residual Product Categories” to the

Recycling Regulation; (i) Pharmaceutical products identified in “Schedule 2 — Residual Product Categories” to

the Recycling Regulation; (j) Solvents and flammable liquids identified in “Schedule 2 — Residual Product

Categories” to the Recycling Regulation; (k) Electronic and electrical products identified in “Schedule 3 — Electronic and Electrical

Product Category” to the Recycling Regulation; (l) Tires identified in “Schedule 4 — Tire Product Category” to the Recycling Regulation; (m) Hazardous Waste; (n) Inert fill material including soil, sod, gravel, concrete and asphalt exceeding 0.5 cubic

metres per load; (o) Lead acid batteries; (p) Liquids; (q) Sludges; (r) Metal household or commercial appliances; (s) Dead animals; (t) Excrement;

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(u) 45 gallon or larger barrels or drums, whether full or empty; (v) Radioactive Waste; (w) Reactive Waste; (x) Any single object that:

1. weighs more than 100 kilograms; or 2. exceeds 3 500 centimetres squared in cross section at any point; or 3. exceeds 2.5 metres in length.

(y) Clean Wood Waste or Treated Wood Waste exceeding 2.5 metres in length (z) Fabricated objects exceeding 1.2 metres in width or thickness and 2.5 metres in

length or 3 cubic metres in volume (aa) Gypsum commingled with other Municipal Solid Waste; (bb) Mattresses commingled with other Municipal Solid Waste; (cc) Refuse that would cause undue risk of injury or occupational disease to any person at

the Disposal Site or that would otherwise contravene the Occupational Health and Safety Regulation;

(dd) Any other Refuse that the Manager considers unsuitable for handling at a Disposal Site.

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SCHEDULE “D”

BANNED RECYCLABLE MATERIALS

(a) Beverage containers identified in “Schedule 1 — Beverage Container Product

Category” to the Recycling Regulation; (b) Containers made of metal, glass or Banned Recyclable Plastic; (c) Corrugated Cardboard; (d) Recyclable Paper; and (e) Green Waste.

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SCHEDULE “E”

CUSTOMER CHARGE ACCOUNTS

1) Any person wishing to establish a customer charge account with the GVS&DD must complete the GVS&DD’s application for credit (“Application for Credit”).

2) The Treasurer may approve the Application for Credit on behalf of the GVS&DD and

establish a commercial charge account for a person for up to one million dollars ($1,000,000).

3) Any two of the Commissioner, Assistant Commissioner and Treasurer may approve the

Application for Credit on behalf of the GVS&DD and establish a commercial charge account for a person for up to two million dollars ($2,000,000).

4) If the GVS&DD approves a person’s Application for Credit and establishes a commercial

charge account, then:

a) the person may leave the Disposal Site before paying the applicable Tipping Fees and Surcharges; and

b) the GVS&DD will generate invoices for Tipping Fees and Surcharges on a monthly

basis for up to the established commercial charge account limit, which invoices are payable on receipt.

5) Where a person fails or refuses to pay an invoice for Tipping Fees and Surcharges within

thirty-five (35) days, then the Treasurer may rescind their customer charge account and the person must:

a) pay interest on the Tipping Fee or Surcharge at the rate of 1.25% per month (15%

per year) compounded monthly and calculated daily on all amounts overdue, including all overdue interest from the date the charge was due to the date of payment; and

b) not dispose of any Municipal Solid Waste at a Disposal Site until any outstanding

invoice has been paid in full.

6005146

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EMM 168/2012





From: Phil Trotzuk, Financial Planning and Operations Manager, Finance and

Administration Department

Date: February 29, 2012

Subject: DCC Reserve Fund Expenditure Bylaw No. 1165, 2012 Recommendation: a) That the GVS&DD Board introduce and give first, second and third reading to “Greater

Vancouver Sewerage and Drainage District Development Cost Charge Reserve Fund Expenditure Bylaw No. 1165, 2012”.

b) That the GVS&DD Board reconsider, pass and finally adopt “Greater Vancouver Sewerage and Drainage District Development Cost Charge Reserve Fund Expenditure Bylaw No. 1165, 2012”.

1. PURPOSE To meet the statutory requirements for Development Cost Charge (DCC) funding of the growth capital program. This bylaw completes the authority for the required transfer to support the 2011 financial plan. 2. CONTEXT The regional sewer development cost charge is governed under the GVS&DD Act, rather than the Local Government Act, although its requirements are very similar. It was introduced in 1997, pursuant to the philosophy that “growth should pay for growth”. Funds received are accounted for on a sewerage area basis, including a regional component, and are expended for growth-related projects. The financial plan from the inception of the bylaw in 1997 has been for the sinking fund payments on debt funding growth capital projects to be dealt with as an expense in the annual budget and accounts, with the offsetting revenue being a transfer from the DCC Reserve Fund deferred revenues rather than the sewer levy. Under the Act, transfers of any revenues collected out of the Reserve Fund deferred revenues can only be for particular purposes, and must be authorized by bylaw. 3. ALTERNATIVES No items presented.

4. CONCLUSION The 2011 budget assumed the transfer of collected Development Cost Charge revenues to meet debt charges related to the growth capital program. This bylaw completes the process. ATTACHMENT

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GREATER VANCOUVER SEWERAGE AND DRAINAGE DISTRICT BYLAW NUMBER 1165, 2012 DEVELOPMENT COST CHARGE RESERVE FUND EXPENDITURE BYLAW WHEREAS: (1) The Greater Vancouver Sewerage and Drainage District (the “Corporation”) enacted Development Cost Charge Bylaw 254, 2010, which was effective as of April 23, 2010 (replacing repealed Development Cost Charge Bylaw 187, 1996, which was effective as of January 1, 1997), pursuant to which the Corporation has imposed development cost charges to assist the Corporation in paying capital costs incurred to provide, construct, alter or expand sewerage facilities to service development; (2) The Corporation has established a Development Cost Charge Reserve Fund pursuant to “Greater Vancouver Sewerage and Drainage District Development Cost Charge Reserve Fund Bylaw No. 188, 1997”, which was enacted pursuant to Section 58.6 of the Greater Vancouver Sewerage and Drainage District Act, into which fund the Corporation has deposited and continues to deposit the monies collected pursuant to Development Cost Charge Bylaw 254, 2010 (replacing repealed Development Cost Charge Bylaw 187, 1996); (3) The Development Cost Charge Reserve Fund is divided into 5 separate accounts, pursuant to “Greater Vancouver Sewerage and Drainage District Development Cost Charge Reserve Fund Bylaw No. 188, 1997”, being the Regional Account, the Fraser Area Account, the Lulu Island West Area Account, the North Shore Area Account and the Vancouver Area Account; and (4) The Corporation is authorized to pay from the Development Cost Charge Reserve Fund the capital costs of providing, constructing, altering or expanding sewerage facilities that relate to development within the area of the Corporation or principal and interest on a debt incurred by the Corporation as a result of an expenditure for the capital costs of providing, constructing, altering or expanding sewerage facilities that relate to development within the area of the Corporation. The Board of the Greater Vancouver Sewerage and Drainage District in open meeting assembled enacts as follows: 1. The sum of $1,848,588 held in the Regional Account shall be paid out of such account and used to pay the portion of the principal on the debt incurred by the Corporation that has been apportioned to the Regional Area, which debt was incurred by the Corporation to pay for the capital costs of providing, constructing, altering or expanding sewerage facilities that relate to development within that area of the Corporation. 2. The sum of $3,749,719 held in the Fraser Area Account shall be paid out of such account and used to pay the portion of the principal on the debt incurred by the Corporation that has been apportioned to the Fraser Sewerage Area, which debt was incurred by the Corporation to pay for the capital costs of providing, constructing, altering or expanding sewerage facilities that relate to development within that area of the Corporation.

Attachment

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3. The sum of $257,514 held in the Lulu Island West Area Account shall be paid out of such account and used to pay the portion of the principal on the debt incurred by the Corporation that has been apportioned to the Lulu Island West Sewerage Area, which debt was incurred by the Corporation to pay for the capital costs of providing, constructing, altering or expanding sewerage facilities that relate to development within that area of the Corporation. 4. The sum of $121,694 held in the North Shore Area Account shall be paid out of such account and used to pay the portion of the principal on the debt incurred by the Corporation that has been apportioned to the North Shore Sewerage Area, which debt was incurred by the Corporation to pay for the capital costs of providing, constructing, altering or expanding sewerage facilities that relate to development within that area of the Corporation. 5. The sum of $301,231 held in the Vancouver Area Account shall be paid out of such account and used to pay the portion of the principal on the debt incurred by the Corporation that has been apportioned to the Vancouver Sewerage Area, which debt was incurred by the Corporation to pay for the capital costs of providing, constructing, altering or expanding sewerage facilities that relate to development within that area of the Corporation. This bylaw may be cited for all purposes as “Greater Vancouver Sewerage and Drainage District Development Cost Charge Reserve Fund Expenditure Bylaw No. 1165, 2012”. Read a first time this 30th day of March, 2012. Read a second time this 30th day of March, 2012. Read a third time this 30th day of March, 2012. Reconsidered, passed and finally adopted by the Administration Board this 30th

day of March, 2012. Greg Moore, Chairperson Paulette A. Vetleson, Corporate Secretary

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EMM 182/2012




Utilities Committee Meeting Date: February 15, 2012 Finance Committee Meeting Date: March 22, 2012

To: Utilities Committee

Finance Committee

From: Fred Nenninger, Project Manager, Wastewater Secondary Treatment Upgrades, Chief Administrator's Office Simon Cumming, Division Manager, External Outreach and Intergovernmental Relations, Corporate Relations


Subject: Lions Gate Secondary Wastewater Treatment Plant - Project Update Recommendation: That the Finance Committee receive the report titled “Lions Gate Secondary Wastewater Treatment Plant – Project Update”, dated February 29, 2012 for information. 1. PURPOSE To update the Finance Committee on the project organization and work plan to complete the Project Definition Phase for the Lions Gate Secondary Wastewater Treatment Plant. 2. CONTEXT Project Initiation At their October 2011 meeting, the Waste Management Committee received the report titled “Lions Gate Wastewater Treatment Plant Secondary Upgrade – Project Initiation.” This report provided the background and context regarding the upgrading of the Lions Gate Plant to secondary level treatment and identified the project organization, the project objectives, the Partnerships BC and P3 Canada process and the project phasing and timeline. The Committee and Board resolved to make its highest priority the discussion around the funding formula with the provincial and federal governments prior to committing significant funds and directed staff to arrange meetings with federal and provincial cabinet ministers for the Board Chair and key Committee Chairs in early 2012 for the purpose of obtaining provincial and federal commitments for cost sharing on the project. Project Phases In accordance with Metro Vancouver’s Integrated Liquid Waste and Resource Management Plan approved by the Minister of Environment in May 2011, the Lions Gate Wastewater Treatment Plant must be operating at secondary level treatment by 2020. To meet this commitment and timeline, a three phase project work plan has been developed. Phase 1 – the Project Definition Phase – to be undertaken in 2012 and 2013 will scope the project work, develop a preliminary design for the upgrade, establish the project budget and recommend a procurement method for the second phase. During the Design and

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Lions Gate Secondary Wastewater Treatment Plant - Project Update Finance Committee Meeting Date: March 22, 2012 Page 2 of 3

Construction Phase, the procurement method selected by the Board will be implemented to complete the design and construction work. Six years have been allowed for this phase to have the new plant operational by 2020. The third phase involves the de-commissioning of the existing treatment plant. Project Funding The 2011 budget included the Board’s approval of $20 million under capital expenditures for the commencement of the Lions Gate Plant upgrade. From this authorization, an initial budget of $8 million for the Project Definition Phase has been established. On November 30, 2011, Infrastructure Canada announced an engagement process for developing a new long-term infrastructure plan beyond the expiry of the Building Canada Plan in 2014 (Attachment 1). This engagement process to develop a new infrastructure plan will involve the provinces, territories, the Federation of Canadian Municipalities (FCM) and others. The work will be ongoing in 2012 in three phases with the third phase – Informing the Next Agenda – taking place during the summer-fall of this year. Metro Vancouver is currently engaged with the FCM in ensuring that the local government perspective is fully considered in the development of the new federal infrastructure plan. The FCM will be taking a leadership role in working with the federal government as this new infrastructure plan evolves, and Metro Vancouver has offered to assist the Federation in developing a national strategy for securing federal support for municipal infrastructure priorities. At the political level, staff have tentatively scheduled a meeting for late February/early March that will allow Metro Vancouver Board Chair Greg Moore and Directors Mussatto, Walton and Brodie to brief Ministers Lake and Lekstrom on the Lions Gate Secondary Wastewater Treatment Plant project. A potential primary source of funding for the eventual construction of the Lions Gate WWTP is the federal long-term infrastructure plan announced by Minister Lebel (Transport, Infrastructure and Communities) in November of last year, and Metro Vancouver will continue working with the FCM to secure funding assistance through that program. Metro Vancouver is also actively seeking senior government support for the Project Definition Phase of the Lions Gate upgrades from several other possible sources, including:

Building Canada Plan, Major Infrastructure Component;

Green Municipal Fund (Federation of Canadian Municipalities);

General Strategic Priorities Fund, Innovations Fund (federal/provincial Gas Tax Agreement).

Metro Vancouver had been investigating the potential for funding support from the Green Infrastructure Fund through Infrastructure Canada, but that particular fund was exhausted as of the fall of 2011 and is no longer accepting funding applications. Integrated Design Process An Integrated Design Process (IDP) is being put in place to deliver the Project Definition Report. Three consultants have been short-listed for each of the Architectural / Community Integration Team and the Engineering Team. Other specialists that will form part of the team include an IDP facilitator and consultants with expertise in cost management, construction procurement, and contaminated site risk assessment. Independent experts will also be retained to provide advice on the overall project approach, sustainability objectives,

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Lions Gate Secondary Wastewater Treatment Plant - Project Update Finance Committee Meeting Date: March 22, 2012 Page 3 of 3

integrated resource recovery, technology selection and procurement options for design and construction. The Integrated Design Process is an approach to design that seeks to achieve high performance on a variety of defined economic, environmental and social goals and works at optimizing the interrelationships between all the elements and entities that are directly and indirectly associated with the project. It involves bringing key team members and stakeholders together at the beginning and throughout the project to understand, work together and collaborate on the project to optimize the elements as a whole, as compared to individual components. A key element of the IDP is the use of design charrettes and workshops for stakeholder and project team engagement and collaboration. These charrettes and workshops are essential to aligning of the project vision, goals and objectives; identifying the opportunities for innovation; integrating separate elements to create a cohesive whole; facilitating the decision making process; and providing feedback on the solutions identified and explored. The Committee will be able to provide input and direction during the Project Definition Phase of the Lions Gate Secondary Wastewater Treatment Plant project through both the quarterly progress review and reporting process and through formal participation in the Integrated Design Process. A public engagement and consultation program has been developed and is the subject of a separate report to the Committee. 3. ALTERNATIVES None presented. 4. CONCLUSION A three phase implementation plan has been developed to deliver a new Lions Gate Secondary Wastewater Treatment Plant to serve the North Shore communities. An Integrated Design Process is being put in place to complete the Project Definition phase of the work. The Finance Committee will be able to provide input and direction through both the formal quarterly reporting process as well as engagement and participation in the Integrated Design Process. ATTACHMENTS Attachment 1 - Infrastructure Canada Announcement - Government of Canada Invites Partners to Join in Developing a Long-Term Infrastructure Plan

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Skip to main content Skip to main navigation

Infrastructure Canada www.infrastructure.gc.ca

Government of Canada Invites Partners to Join in Developing a Long-Term Infrastructure Plan

The Engagement Process for Developing a Long-Term Infrastructure Plan

Ottawa, Ontario, November 30, 2011 – The Honourable Denis Lebel, Minister of Transport, Infrastructure and Communities, and Minister of the Economic Development Agency of Canada for the Region of Quebec, today launched the formal engagement process that will bring together the Government of Canada, provinces, territories, the Federation of Canadian Municipalities and others to develop a new long-term plan for public infrastructure beyond the expiry of the Building Canada Plan in 2014.

Minister Lebel invites partners to join in developing a long-term infrastructure plan that supports economic growth and job creation.

"Completing the economic recovery remains our Government's top priority. Our new plan will help identify Canada's infrastructure priorities to meet the needs of Canadians and build a more prosperous, competitive, and sustainable economy," said Minister Lebel. "Working together with partners, we will take stock, identify opportunities, and build the foundation of a new infrastructure plan that supports economic growth and job creation."

The engagement process will take place in three phases over the next year. First, the Government of Canada will work together with its partners to take stock of recent accomplishments and their impacts, and examine the results of the significant investments that have been made by all orders of government. The second phase will be working with our

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partners and leading experts to collaborate on research and analysis that will inform and guide the long-term infrastructure plan.

This important work will lay the foundation for the third phase that will include a series of in-depth discussions with partners to confirm the principles and priorities of the plan. The result: an effective, sustainable, long-term infrastructure plan for Canadians.

As the Government of Canada develops this new plan, it will continue to deliver significant infrastructure investments through the $33-billion Building Canada Plan. It has also tabled legislation to make the $2 billion Gas Tax Fund permanent, providing stable and predictable funding for municipalities to help support their local infrastructure priorities.

Through strong partnerships with provinces, territories, municipalities and other stakeholders, the Government of Canada is leading the way in investing in public infrastructure.

Contacts:

Pierre Floréa Press Secretary Office of the Minister of Transport, Infrastructure and Communities 613-991-0700

Infrastructure Canada 613-960-9251 Or toll-free 1-877-250-7154

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Skip to main content Skip to main navigation

Infrastructure Canada www.infrastructure.gc.ca

The Engagement Process for Developing a Long-Term Infrastructure Plan

Building for Prosperity: Public Infrastructure in Canada

The Government of Canada is engaging its key partners – provinces, territories, the Federation of Canadian Municipalities and other stakeholders to develop a long-term infrastructure plan (see announcement). Building on past achievements while strengthening partnerships between all orders of government, the process will roll out in three phases:

Phase 1 – Taking Stock (Fall 2011-Winter 2012)

Taking Stock is about working with our partners to review the accomplishments and results of past infrastructure investments. The Government of Canada will work together with provincial, territorial and municipal partners to review past infrastructure investments and initiatives and examine their benefits for communities.

Phase II – Identifying Priorities (Winter-Summer 2012)

To help ensure all levels of government have the right information to make informed decisions on infrastructure investments, we will work with our partners and stakeholders, as well as with technical experts and academics, to build knowledge around five broad themes:

1. Infrastructure and the Economy 2. Infrastructure and the Environment 3. Infrastructure and Stronger Communities 4. Financing Infrastructure 5. Asset Planning and Sustainability

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Phase III – Informing the Next Agenda (Summer-Fall 2012)

Building on the work of the first two phases, we will have in-depth and constructive discussions with our provincial, territorial and municipal partners and other key stakeholders. Together, we will explore the broad principles and future directions for public infrastructure in Canada, and discuss key lessons learned from past plans and programs that can help develop the next long-term public infrastructure plan.

As this engagement process unfolds, www.infrastructure.gc.ca will feature regular updates, along with research publications as they are developed.

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EMM 174/2012





From: Phil Trotzuk, Finance Planning and Operations Manager, Finance and



Subject: Semi-Annual Report on GVS&DD Development Cost Charges Recommendation: That the Finance Committee receive the report dated February 29, 2012 titled “Semi-Annual Report on GVS&DD Development Cost Charges” for information. 1. PURPOSE To report on the 2011 GVS&DD Development Cost Charge revenues and any implications on their adequacy, as required in the Board’s policy. 2. CONTEXT Board policy requires that the adequacy of GVS&DD Development Cost Charge revenues be reported to the Committee on a semi-annual basis. This is the second of such reports for 2011. The revenues for 2011 are up $1.3M (8%) over 2010 levels. This increase is reflective of increasing development in the Region over the past year. DCC revenues are shown below:

($ millions) Fraser Lulu N. Shore Vancouver Regional Total

2011 TOTAL 8.801 0.282 0.513 1.237 6.308 17.141 2010 TOTAL 7.804 1.050 0.238 0.847 5.910 15.849 The annual DCC revenues continue to be in excess of our annual actual DCC debt funding requirements. The annual debt funding applications were calculated and reported as shown below:

Fraser Lulu N. Shore Vancouver Regional Total 2011 DCC’s Applied 3.750 0.257 0.122 0.301 1.849 6.279 2010 DCC’s Applied 3.811 0.338 0.237 0.301 1.990 6.677 It is important to note that growth capital projects, for which DCCs are received, are funded over a 15 year debt amortization period (principal portion of long term debt financing). The excess revenues are maintained as deferred revenues for future application as required. 3. ALTERNATIVES No items presented.

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Semi-Annual Report on GVS&DD Development Cost Charges Finance Committee Meeting Date: March 22, 2012 Page 2 of 2 4. CONCLUSION

The longer term adequacy of Development Cost Charge revenue to either directly or indirectly finance the growth capital program will always be somewhat sensitive to major fluctuations in the Liquid Waste capital program as it evolves. While the current DCC revenues continue to be substantial, so is the plan for future Liquid Waste growth capital works. The “Integrated Liquid Waste and Resource Management Plan” was recently approved by the Province. Following the update of current / long range capital plans, a review of future DCC requirements and the adequacy of DCC rates has recently commenced. This review of adequacy will incorporate the requirements under the new plan as well as the impacts of recent legislative changes regarding social housing. In the medium term, current revenues in reserve appear adequate.

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EMM 143/2012





From: Phil Trotzuk, Financial Planning & Operations Manager,

Finance & Administration Department


Subject: Floating Rate Exposure to December 31, 2011 Recommendation: That the Finance Committee receive the report titled “Floating Rate Exposure to December 31, 2011”, dated February 29, 2012 for information. 1. PURPOSE To report on the GVRD’s exposure to interest rate risk from floating rate debt, as required by policy. 2. CONTEXT By Policy our exposure to floating rate debt is capped at a maximum of 20% of total debt. In the past it has been rare that we have reached or exceeded this limit and our current floating rate percentage is below the maximum established. The details of our fixed and floating rate debt are contained on the attached schedule. 3. ALTERNATIVES Not applicable. 4. CONCLUSION All Floating Rate Debt continues well below the 20% maximum allowable limit. ATTACHMENT Schedule 1 - Floating Rate Report

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FIXED DEBT & FLOATING RATE EXPOSURE2011

Jan'11 Feb Mar Apr May June July Aug Sept Oct Nov Dec

GVWD (30)

Capital Debt

Fixed Debt 939,994,000$ 939,994,000$ 939,994,000$ 963,294,000$ 963,294,000$ 953,294,000$ 953,294,000$ 953,294,000$ 938,294,000$ 938,294,000$ 938,294,000$ 938,294,000$ Weighted effective Fixed Rate 5.22% 5.22% 5.22% 5.18% 5.18% 4.70% 4.70% 4.70% 4.70% 4.70% 4.70% 4.70%

Floating Rate Debt (Credit balances only) 0 0 0 0 0 0 0 0 0 0 2,915,231 28,917,392 Effective Floating Rate 2.19% 2.22% 2.23% 2.27% 2.31% 2.42% 2.42% 2.02% 1.90% 1.96% 1.99% 1.95%

Total Debt 939,994,000$ 939,994,000$ 939,994,000$ 963,294,000$ 963,294,000$ 953,294,000$ 953,294,000$ 953,294,000$ 938,294,000$ 938,294,000$ 941,209,231$ 967,211,392$

Max Permitted Floating Debt 234,998,500 234,998,500 234,998,500 240,823,500 240,823,500 238,323,500 238,323,500 238,323,500 234,573,500 234,573,500 234,573,500 234,573,500Actual Floating Rate Debt 0 0 0 0 0 0 0 0 0 0 2,915,231 28,917,392Actual Floating Rate Debt as a % of Total Debt 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.3% 3.0%Actual Fixed Debt as a % of Total Debt 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 99.7% 97.0%

GVS&DD - LIQUID WASTE (51)

Capital Debt


Floating Rate Debt (Credit balances only) 13,072,053 18,955,903 23,731,499 6,916,418 7,291,757 2,930,107 5,175,549 0 0 0 0 2,273,360 Effective Floating Rate 2.19% 2.22% 2.23% 2.27% 2.31% 2.42% 2.42% 2.02% 1.90% 1.96% 1.99% 1.95%

Total Debt 410,657,280$ 416,541,130$ 421,316,726$ 424,501,645$ 424,876,984$ 370,701,651$ 372,947,093$ 367,771,544$ 352,771,544$ 352,771,544$ 352,771,544$ 355,044,904$

Max Permitted Floating Debt 99,396,307 99,396,307 99,396,307 104,396,307 104,396,307 91,942,886 91,942,886 91,942,886 88,192,886 88,192,886 88,192,886 88,192,886Actual Floating Rate Debt 13,072,053 18,955,903 23,731,499 6,916,418 7,291,757 2,930,107 5,175,549 0 0 0 0 2,273,360Actual Floating Rate Debt as a % of Total Debt 3.2% 4.6% 5.6% 1.6% 1.7% 0.8% 1.4% 0.0% 0.0% 0.0% 0.0% 0.6%

Actual Fixed Debt as a % of Total Debt 96.8% 95.4% 94.4% 98.4% 98.3% 99.2% 98.6% 100.0% 100.0% 100.0% 100.0% 99.4%

GVS&DD - SOLID WASTE (60)

Capital Debt


Floating Rate Debt (Credit balances only) 6,327,445 6,344,224 7,252,041 7,258,827 7,265,907 7,411,048 7,428,806 7,532,103 7,763,963 7,508,783 7,839,858 10,221,875 Effective Floating Rate 2.19% 2.22% 2.23% 2.27% 2.31% 2.42% 2.42% 2.02% 1.90% 1.96% 1.99% 1.95%

Total Debt 47,426,121$ 47,442,900$ 48,350,717$ 48,357,503$ 48,364,583$ 31,411,048$ 31,428,806$ 31,532,103$ 31,763,963$ 31,508,783$ 31,839,858$ 34,221,875$

Max Permitted Floating Debt 10,274,669 10,274,669 10,274,669 10,274,669 10,274,669 6,000,000 6,000,000 6,000,000 6,000,000 6,000,000 6,000,000 6,000,000Actual Floating Rate Debt 6,327,445 6,344,224 7,252,041 7,258,827 7,265,907 7,411,048 7,428,806 7,532,103 7,763,963 7,508,783 7,839,858 10,221,875Actual Floating Rate Debt as a % of Total Debt 13.3% 13.4% 15.0% 15.0% 15.0% 23.6% 23.6% 23.9% 24.4% 23.8% 24.6% 29.9%

Actual Fixed Debt as a % of Total Debt 86.7% 86.6% 85.0% 85.0% 85.0% 76.4% 76.4% 76.1% 75.6% 76.2% 75.4% 70.1%

Total Fixed Utility Debt (above) 1,378,677,903$ 1,378,677,903$ 1,378,677,903$ 1,421,977,903$ 1,421,977,903$ 1,345,065,544$ 1,345,065,544$ 1,345,065,544$ 1,315,065,544$ 1,315,065,544$ 1,315,065,544$ 1,315,065,544$ Regional District Fixed (Park Debt) 11,650,000$ 11,650,000$ 7,150,000$ 7,150,000$ 7,150,000$ 7,150,000$ 7,150,000$ 7,150,000$ 7,150,000$ 7,150,000$ 3,935,000$ 3,935,000$ Direct Regional District Liability 1,390,327,903$ 1,390,327,903$ 1,385,827,903$ 1,429,127,903$ 1,429,127,903$ 1,352,215,544$ 1,352,215,544$ 1,352,215,544$ 1,322,215,544$ 1,322,215,544$ 1,319,000,544$ 1,319,000,544$

Total Floating 19,399,498$ 25,300,127$ 30,983,540$ 14,175,245$ 14,557,664$ 10,341,155$ 12,604,355$ 7,532,103$ 7,763,963$ 7,508,783$ 10,755,089$ 41,412,627$ Floating Percent of Total 1.40% 1.82% 2.24% 0.99% 1.02% 0.76% 0.93% 0.56% 0.59% 0.57% 0.82% 3.14%

Schedule 1

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EMM 175/2012





From: Gord Nicol, Comptroller - Treasury, Finance and Administration Department


Subject: Investment Position and Returns – September 1 to December 31, 2011 Recommendation: That the Finance Committee receive the report titled “Investment Position and Returns – “September 1 to December 31, 2011 ” dated February 29, 2012 for information. 1. PURPOSE To report the investment returns pursuant to the requirements of the Investment Policy. 2. CONTEXT Policy requires that investment returns be reported to the Committee three times per year. This is the third and final report for 2011. Regular cash demands as well as our conservative investment strategy require that we maintain a high degree of liquidity in our investment portfolio including both short and long term investments. Our short term investments, those with terms of less than one year and the highest degree of liquidity, are used to meet our working capital requirements. Short term investments normally include Canada Treasury Bills, Provincial debt instruments and Bankers’ Acceptances. Long term investments have terms greater than one year. These investments, normally include Canada, Provincial and Canadian Bank bonds, are less liquid than our short term investments and are held to manage the risk of interest rate fluctuations and for funding requirements of a longer term perspective. Long term investments include those for the Cultural Grant Reserve where revenues from these investments fund the Metro Vancouver’s annual contribution to cultural activities. Overall Investment Returns

PERIOD SHORT TERM LONG TERM CULTURAL RES.Jan to April '11 0.426 1.077 1.200May to August 0.450 1.100 1.190

Sept 0.10% 0.26% 0.30%Oct 0.10% 0.27% 0.30%Nov 0.10% 0.25% 0.29%Dec 0.11% 0.26% 0.30%

For the Period 0.41% 1.04% 1.19%For the Year 1.286 3.217 3.580

SUMMARY OF INVESTMENT RESULTS

Table 1

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Investment Position and Returns – September 1 to December 31, 2011 Finance Committee Meeting Date: March 22, 2012 Page 2 of 4 BENCHMARKS Our investment policy requires that we compare our actual performance indicated in the above table against specific benchmark returns. The selected benchmarks investments are consistent from period to period and are meant to be indicative of and comparable to each of our portfolios on an ongoing basis. The short term benchmarks are taken directly from the Bank of Canada and the MFA’s website. Rates on the Bank of Canada’s website are expressed as annual rates which need to be “adjusted” for our four month reporting period. They are therefore divided by 3 for an estimate over our four month period. The performance figures on the MFA Money Market Fund are taken directly from the MFA’s website and not adjusted. We use the MFA’s Intermediate Bond Fund as a benchmark for both of our long term portfolios. This fund is thought to normally approximate the term of our portfolios. The current average term on this MFA fund is approximately 10 months which is significantly below the average term on our long portfolios, therefore, making a direct comparison somewhat unfair to the MFA. As a result, we have also included the return on the MFA’s Bond Fund in this report as it better represents the MFA’s performance on longer term investments. The current average term on this fund is 2.2 years. Funds such as the MFA’s require a re-evaluation (mark-to-market) on a regular basis so that pricing reflects the current market value for those buying into the fund. As our portfolios are maintained for our organization through to maturity, the fluctuations in “market value” by re-valuing the portfolios each period can be misleading as the effect of these changes on the stated returns are unrealized. As a result we no longer mark-to market our two long term portfolios on a regular basis. SHORT TERM INVESTMENT PERFORMANCE At December 31, 2011 our short term portfolio held a total of $242.7 million dollars at historic cost and represented approximately 57% of our total investments. The weighted average term of this portfolio is 80 days with a weighted average yield of 1.27%. A listing of our short term investments at December 31, 2011 can be found on Schedule 1 attached to this report. Table 2 details our performance during the period compared to our benchmarks.

Jan to April '11 May to Aug '11 Sept to Dec '11 For the YearGVRD SHORT TERM 0.43% 0.45% 0.41% 1.29%BENCHMARKS (* FROM BANK OF CANADA)ONE MONTH B/A* 0.37% 0.37% 0.37% 1.11%THREE MONTH B/A* 0.40% 0.40% 0.40% 1.20%ONE MONTH CANADA T BILLS* 0.30% 0.29% 0.30% 0.89%

MFA MONEY MARKET FUND 0.35% 0.35% 0.33% 1.03%

SHORT TERM INVESTMENTS - COMPARISON TO BENCHMARK RETURNS

Table 2

Our short term portfolio performance exceeded all of our benchmarks in both the period and on an annual basis. LONG TERM INVESTMENT PERFORMANCE At December 31, 2011 our main long term portfolio held a total of $180.0 million (at cost) in Canadian bonds representing 42% of our total investments. This portfolio had a weighted average maturity of 1.29 years and a weighted average yield of 3.02% at year end. A detailed listing of these investments are on attached Schedule 2. FC - 53

Investment Position and Returns – September 1 to December 31, 2011 Finance Committee Meeting Date: March 22, 2012 Page 3 of 4 Our Cultural Reserve Fund held $2.4 million (at cost) in fixed income investments at December 31, had a weighted average yield to maturity of 1.68 years and a weighted average yield of 3.70%. A detailed listing of all the investments in this fund are listed on Schedule 3 attached. Table 3 details our performance during the period versus our benchmark.

PERIOD LT PORTFOLIO CULTURAL RESMFA INTERMEDIATE FUND MFA BOND FUND

Jan to April 2011 1.08% 1.20% 0.63%May to August 1.10% 1.19% 0.62%

Sept 0.26% 0.30%Oct 0.27% 0.30%Nov 0.25% 0.29%Dec 0.26% 0.30%

For the Period 1.040% 1.190% 0.450%For the Year 3.22% 3.58% 1.70% 3.74%

INVESTMENT RESULTS LONG TERM PORTFOLIOS COMPARISON TO BENCHMARKS

Table 3

The performance of both of our long term portfolios exceeded the return of the benchmark portfolio (MFA Intermediate Fund) during the period and on an annual basis but fell short of the return on the MFA’s bond fund. As the average term of our long term portfolios fall between that of the two MFA funds, it is expected that the returns on our portfolios would also fall between as investment returns in the current market (normal) are higher for longer term investments. GOING FORWARD The Bank of Canada in comments January 17, acknowledges the US economy has been stronger than originally anticipated and that growth will continue but at a more moderate pace. The Bank also revised the Canadian GDP estimate in 2012 to 2.0%, marginally higher than their previous forecast. Inflation is expected to remain contained at or near the 2.0% level for core prices.

Europe’s economic woes continue to support heavy buying of North American fixed income investments. Canada saw foreign inflows of $15.0 billion in November alone, about $12.0 billion of this in fixed income investments the balance in equities. Much of this demand is coming from European and Asian Central Banks looking for hedging opportunities. This trend is expected to continue until Europe is financially sorted out. It is expected to take some time. Taken collectively this will mean continued sub-par investment rates on fixed income products. Blue chip stocks with good dividend records will continue to benefit but will likely see volatility with each announcement on the status of Europe. Our portfolio duration continues to shrink or erode. We are at approximately 1.3 years on a weighted average basis at the end of the year. We look for value at each maturity but can find very little at these levels. Maturities are being rolled into the 1 to 3 year area where we wait for higher yields. On the plus side, our borrowing rates for capital projects have never been lower. The 10 year borrowing rate for the upcoming MFA Spring debenture issue is expected to be below 3.25%.

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Investment Position and Returns – September 1 to December 31, 2011 Finance Committee Meeting Date: March 22, 2012 Page 4 of 4 Other Investments - MFA At December 31, 2011 the MFA held $594.5 million in sinking fund investments for GVWD, GVS&DD and GVRD debt retirement. These investments earn returns to meet our future debt retirement obligations and are held for the benefit of the debenture holders. These sinking fund balances are updated once a year at December 31 for financial statement purposes. 3. ALTERNATIVES N/A 4. CONCLUSION Overall, investment performance for the period was acceptable exceeding the returns on all of our benchmarks. Our portfolios hold only quality investments and are reasonably positioned given our market expectations. ATTACHMENTS: Schedule 1 - Short Term Investments Schedule 2 - Long Term Investments Schedule 3 - Cultural Reserve Investment

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EMM 175/2012

GREATER VANCOUVER DISTRICTSSHORT TERM INVESTMENTS AS AT DECEMBER 30 (31ST), 2011

CONTRACT NUMBER PORT. MATURITY DATE MATURITY DAYS TO AND SECURITY DESCRIPTION % AMOUNT COST PURCHASED DATE MATURITY YIELD COUPON

PROVINCE OF ALBERTA110157 ALTA PN MARCH 15/12 .95% 1.4% 3,500,000 3,492,090 Dec ,19 2011 Mar ,15 2012 75 0.95290 0.95

BANK OF MONTREAL110146 BMO BA FEB 15/12 1.09% 10,000,000 9,973,200 Nov ,17 2011 Feb ,15 2012 46 1.09280 1.09110155 BMO BA MARCH 16/12 1.10% 3,500,000 3,490,725 Dec ,19 2011 Mar ,16 2012 76 1.10510 1.1110154 BMO BDN JUNE 5/11 1.18% 2,916,000 2,899,583 Dec ,13 2011 Jun ,05 2012 157 1.18090 1.18110065 BMO (FF) 5.20% JUNE 21/12-687 5,000,000 5,166,150 Jul ,06 2011 Jun ,21 2012 173 1.69130 5.2110078 BMO (FF) 5.20% JUNE 21/12-705 5,000,000 5,150,000 Aug ,02 2011 Jun ,21 2012 173 1.76730 5.2110142 BMO 5.04% SEPT 4/12-790 2,000,000 2,060,320 Nov ,14 2011 Sep ,04 2012 248 1.26000 5.04

11.8% 28,416,000 28,739,978BANK OF NOVA SCOTIA110122 BNS BDN JAN 12/12 1.15% 10,500,000 10,470,285 Oct ,14 2011 Jan ,12 2012 12 1.15410 1.15110012 BNS BDN FEB 10/12 1.55% 5,000,000 4,923,700 Feb ,10 2011 Feb ,10 2012 41 1.55390 1.55110104 BNS BDN FEB 16/12 1.17% 5,000,000 4,971,000 Aug ,18 2011 Feb ,16 2012 47 1.17320 1.17110075 BNS 3.03% JUNE 4/12-701 5,000,000 5,065,900 Jul ,25 2011 Jun ,04 2012 156 1.48180 3.03

10.5% 25,500,000 25,430,885CAISSE CENTRAL DESJARDINS110007 CAISSE CENT. FRN JAN 11/12 CDOR + 15 5,000,000 5,000,000 Jan ,14 2011 Jan ,11 2012 11 0.00000 1.43110136 CAISSE CENT. BA APR 13/12 1.16% 10,000,000 9,951,000 Nov ,10 2011 Apr ,13 2012 104 1.16270 1.16110143 CAISSE CENTRAL APRIL 13/12 1.16% 5,000,000 4,976,100 Nov ,14 2011 Apr ,13 2012 104 1.16420 1.16

8.2% 20,000,000 19,927,100GOVERNMENT OF CANADA 110101 CTB FEB 2/12 .91% 6.1% 15,000,000 14,936,250 Aug ,15 2011 Feb ,02 2012 33 0.91350 0.91

CIBC110066 CIBC BA FEB 16/12 1.26% 5,000,000 4,961,650 Jul ,07 2011 Feb ,16 2012 47 1.26290 1.26110134 CIBC BA MAR 1/12 1.11% 6,100,000 6,079,138 Nov ,09 2011 Mar ,01 2012 61 1.11150 1.11110141 CIBC BA MAY22/12 1.15% 2,000,000 1,988,100 Nov ,14 2011 May ,22 2012 143 1.15300 1.15110133 CIBC 5.00% SEPT 10/12-782 5,000,000 5,153,100 Nov ,09 2011 Sep ,10 2012 254 1.29970 5110132 CIBC NOV 7/12 1.25% 10,000,000 9,876,900 Nov ,09 2011 Nov ,07 2012 312 1.25320 1.25

11.6% 28,100,000 28,058,888COAST CAPITAL SAVINGS CREDIT UNION110125 COAST CAPITAL TDR FEB 2/12 1.70% 5,000,000 5,000,000 Oct ,31 2011 Feb ,02 2012 33 1.70000 1.7110129 COAST CAP. TDR FEB 9/12 1.75% 3,000,000 3,000,000 Nov ,07 2011 Feb ,09 2012 40 1.75000 1.75

3.3% 8,000,000 8,000,000HSBC BANK CANADA110062 HSBC BDN JAN 6/12 1.30% 3,000,000 2,980,350 Jul ,05 2011 Jan ,06 2012 6 1.30440 1.3110083 HSBC BA JAN 25/12 1.29% 2,000,000 1,987,360 Jul ,29 2011 Jan ,25 2012 25 1.29320 1.29110110 HSBC BA MARCH 1/12 1.16% 10,000,000 9,945,900 Sep ,12 2011 Mar ,01 2012 61 1.16420 1.16110156 HSBC BA MARCH 19/12 1.14% 1,500,000 1,495,755 Dec ,19 2011 Mar ,19 2012 79 1.14150 1.14110130 HSBC BDN MAY10/12 1.20% 10,000,000 9,939,500 Nov ,07 2011 May ,10 2012 131 1.20420 1.2110131 HSBC BDN NOV 1/121.25% 5,000,000 4,939,250 Nov ,08 2011 Nov ,01 2012 306 1.25390 1.25

13.3% 31,500,000 31,288,115NATIONAL BANK OF CANADA110137 NATIONAL BK BA JAN10/12 1.08% 5,000,000 4,991,000 Nov ,10 2011 Jan ,10 2012 10 1.08200 1.08110071 NAT. BK BA jAN 16/12 1.22% 5,000,000 4,970,250 Jul ,21 2011 Jan ,16 2012 16 1.22390 1.22110074 NATIONAL BK BA JAN 16/12 1.26% 2,000,000 1,987,640 Jul ,20 2011 Jan ,16 2012 16 1.26440 1.26110145 NATIONAL BK BA JAN 16/12 1.08% 3,000,000 2,994,600 Nov ,16 2011 Jan ,16 2012 16 1.08200 1.08110147 NATIONAL BK JAN 17/12 1.08% 5,000,000 4,991,150 Nov ,18 2011 Jan ,17 2012 17 1.08160 1.08

8.2% 20,000,000 19,934,640PROVINCE OF QUEBEC110158 PQ TBILL MAR 16/12 .94% 1.6% 4,000,000 3,991,040 Dec ,20 2011 Mar ,16 2012 76 0.94450 0.94

Schedule 1

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GREATER VANCOUVER DISTRICTSSHORT TERM INVESTMENTS AS AT DECEMBER 30 (31ST), 2011

CONTRACT NUMBER PORT. MATURITY DATE MATURITY DAYS TO AND SECURITY DESCRIPTION % AMOUNT COST PURCHASED DATE MATURITY YIELD COUPON

ROYAL BANK OF CANADA110144 ROYAL BK BA JAN13/12 1.06% 4,000,000 3,993,160 Nov ,15 2011 Jan ,13 2012 13 1.06260 1.06110088 ROYAL BDN JAN 26/12 1.15% 1,400,000 1,392,538 Aug ,09 2011 Jan ,26 2012 26 1.15370 1.15110089 ROYAL BK BA FEB 1/12 1.15% 1,400,000 1,392,286 Aug ,09 2011 Feb ,01 2012 32 1.15220 1.15110090 ROYAL BK BA FEB 2/12 1.15% 1,300,000 1,292,785 Aug ,09 2011 Feb ,02 2012 33 1.15400 1.15110135 ROYAL BK BA FEB 6/12 1.08% 10,000,000 9,974,000 Nov ,10 2011 Feb ,06 2012 37 1.08420 1.08110140 ROYAL BK BDN APRIL 5/12 1.13% 5,000,000 4,977,350 Nov ,10 2011 Apr ,05 2012 96 1.13300 1.13

9.5% 23,100,000 23,022,119TORONTO DOMINION BANK 110073 TD BK BDN JAN 18/12 1.25% 5,000,000 4,969,050 Jul ,20 2011 Jan ,18 2012 18 1.25260 1.25

110076 TD BK BDN JAN 18/12 1.25% 2,000,000 1,987,680 Jul ,21 2011 Jan ,18 2012 18 1.25330 1.25

110084 TD BDN FEB 1/12 1.34% 10,000,000 9,933,300 Aug ,02 2011 Feb ,01 2012 32 1.34300 1.34

110092 TD BA JULY 3/12 1.19% 2,000,000 1,978,960 Aug ,12 2011 Jul ,03 2012 185 1.19360 1.19

7.8% 19,000,000 18,868,990

VANCITY SAVINGS CREDIT UNION

110118 VANCITY TDR JAN5/12 1.75% 3,500,000 3,500,000 Oct ,07 2011 Jan ,05 2012 5 1.75000 1.75

110120 Vancity TDR Jan 12/12 1.75% 2,000,000 2,000,000 Oct ,12 2011 Jan ,12 2012 12 1.75000 1.75

110121 VANCITY TDR JAN 12/12 1.75% 2,000,000 2,000,000 Oct ,13 2011 Jan ,12 2012 12 1.75000 1.75

110124 VANCITY TDR JAN 19/12 1.80% 2,500,000 2,500,000 Oct ,19 2011 Jan ,19 2012 19 1.80000 1.8

110126 VANCITY TDR FEB 2/12 1.75% 5,000,000 5,000,000 Nov ,01 2011 Feb ,02 2012 33 1.75000 1.75110128 VANCITY TDR FEB 9/12 1.75% 2,000,000 2,000,000 Nov ,04 2011 Feb ,09 2012 40 1.75000 1.75

7.0% 17,000,000 17,000,000

TOTALS 243,116,000 242,690,095

Mean Average Term 75 days

Mean Average Yield 1.3%

Weighted Average Term 80 days

Weighted Average Yield 1.3%

Schedule 1 Cont'd

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GREATER VANCOUVER DISTRICTS LONG TERM INVESTMENTS AS AT DECEMBER 30 (31ST) , 2011

CONTRACT NUMBER Port. MATURITY COST OR PURCHASE MATURITY DAYS TO

SECURITY DESCRIPTION % VALUE BOOK VALUE DATE DATE MATURITY YIELD COUPON

PROVINCE OF ALBERTA110149 PROV ALTA (FF) JUNE 15/13-798 5,000,000 5,000,000 Dec ,01 2011 Jun ,15 2013 532 1.28000 1.28800209 - ALTA MUNI FIN 5.85% JUN 1/12-42 5,000,000 5,432,150 Nov ,20 2008 Jun ,01 2012 153 3.23880 5.85800219 - ALTA MUN FIN 5.% DEC 2/13 2,700,000 2,870,100 Dec ,01 2008 Dec ,02 2013 702 3.61220 5900118 - ALTA TR. BR. 4.40% DEC 3/12-8 5,000,000 5,325,500 Nov ,16 2009 Dec ,03 2012 338 2.17940 4.4900131 - ALTA TB 4.40% DEC 3/12 5,000,000 5,338,550 Nov ,20 2009 Dec ,03 2012 338 2.08620 4.4900035 - ALTA TR. BR 3.85% JUNE 3/13 3,000,000 3,146,700 Mar ,30 2009 Jun ,03 2013 520 2.60650 3.85

15.1% 25,700,000 27,113,000PROVINCE OF BC600259 - PROV BC 5.75% JAN 9/12-45 3,000,000 3,194,820 Aug ,15 2006 Jan ,09 2012 9 4.38520 5.75900096 - PROV BC 5.75% JAN 9/12-47 5,000,000 5,451,500 Oct ,13 2009 Jan ,09 2012 9 1.62570 5.75900119 - PROV BC 5.75% JAN 9/12-46 5,000,000 5,437,500 Nov ,16 2009 Jan ,09 2012 9 1.58700 5.75600319 - PROV BC 8.50% AUG 23/13 3,000,000 3,765,150 Sep ,22 2006 Aug ,23 2013 601 4.21100 8.5600398 - PROV BC 8.50% AUG23/13-19 5,000,000 6,257,500 Dec ,21 2006 Aug ,23 2013 601 4.14590 8.5

13.4% 21,000,000 24,106,470BANK OF MONTREAL800074 - BMO 5.04% SEPT 4/12-36 1,400,000 1,410,500 Apr ,28 2008 Sep ,04 2012 248 4.84510 5.04900045 - BMO 5.04% SEPT 4/12-37 2,000,000 2,142,200 Apr ,27 2009 Sep ,04 2012 248 2.80250 5.04

1.9% 3,400,000 3,552,700BANK OF NOVA SCOTIA110148 BNS (FF) 4.99% MAR 27/13-796 3,000,000 3,124,200 Nov ,24 2011 Mar ,27 2013 452 1.84740 4.99800059 - BNS 4.99% MAR 27/13 3,000,000 2,974,890 Apr ,08 2008 Mar ,27 2013 452 5.18280 4.99110037 BNS 3.35% NOV 18/14-620 5,000,000 5,058,050 Apr ,04 2011 Nov ,18 2014 1053 3.00860 3.35110039 BNS 3.34% MARCH 25/15-625 3,000,000 3,025,770 Apr ,04 2011 Mar ,25 2015 1180 3.10830 3.34

7.9% 14,000,000 14,182,910CIBC110079 CIBC 5.00% SEPT 10/12-706 5,000,000 5,184,000 Aug ,02 2011 Sep ,10 2012 254 1.62750 5800060 - CIBC 5.0% SEPT 10/12-34 2,000,000 1,994,820 Apr ,08 2008 Sep ,10 2012 254 4.92120 5900116 - CIBC 5.0% SEPT 10/12-33 3,000,000 3,212,040 Nov ,12 2009 Sep ,10 2012 254 2.37010 5110127 CIBC 3.03% NOV 19/14-763 1,500,000 1,557,060 Nov ,04 2011 Nov ,19 2014 1054 2.00400 3.3

6.6% 11,500,000 11,947,920HSBC BANK CANADA110038 HSBC 3.86% MAY 21/15-623 2.8% 5,000,000 5,123,000 Apr ,04 2011 May ,21 2015 1237 3.21830 3.86

PROVINCE OF MANITOBA600399 -- PROV MANITOBA 8.50% JULY 22/13-18 3,000,000 3,739,500 Dec ,21 2006 Jul ,22 2013 569 4.17920 8.5800224 - PROV MANITOBA 8.50% JULY 22/13-16 1,300,000 1,578,044 Dec ,08 2008 Jul ,22 2013 569 3.45250 8.5800225 - PROV MANITOBA 8.50% JULY 22/13-17 5,000,000 6,095,750 Dec ,12 2008 Jul ,22 2013 569 3.33230 8.5

6.3% 9,300,000 11,413,294

Schedule 2

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GREATER VANCOUVER DISTRICTS LONG TERM INVESTMENTS AS AT DECEMBER 30 (31ST) , 2011

CONTRACT NUMBER Port. MATURITY COST OR PURCHASE MATURITY DAYS TO

SECURITY DESCRIPTION % VALUE BOOK VALUE DATE DATE MATURITY YIELD COUPON

BCMFA

900048 - MFA BC 4.85% OCT 3/12-32 1,175,000 1,271,985 May ,06 2009 Oct ,03 2012 277 2.31780 4.85110077BCMFA 5.25% DEC 3/12-704 5,000,000 5,245,000 Aug ,02 2011 Dec ,03 2012 338 1.52930 5.25600330 - MFA BC 5.25% DEC 3/12 3,000,000 3,189,000 Oct ,10 2006 Dec ,03 2012 338 4.07990 5.25800210 - MFA 5.25% DEC 3/12-9 5,000,000 5,291,250 Nov ,20 2008 Dec ,03 2012 338 3.68300 5.25900050 - MFA BC 5.25% DEC 3/12 1,000,000 1,098,230 May ,06 2009 Dec ,03 2012 338 2.36900 5.25110138 BCMFA DEC 3/13 4.90%-786 2,500,000 2,683,000 Nov ,10 2011 Dec ,03 2013 703 1.29210 4.9110139 BCMFA 4.90% DEC 3/13-787 5,000,000 5,366,000 Nov ,10 2011 Dec ,03 2013 703 1.29210 4.9110159 BCMFA 4.90% DEC 3/13-810 4,000,000 4,277,600 Dec ,22 2011 Dec ,03 2013 703 1.28110 4.9110160 MFA BC 4.90% DEC 3/13-811 3,000,000 3,207,000 Dec ,23 2011 Dec ,03 2013 703 1.29630 4.9600318 - MFA 4.90% DEC 3/13 3,000,000 3,126,450 Sep ,22 2006 Dec ,03 2013 703 4.21390 4.9800185 - MFA BC4.90% DEC 3/13 3,000,000 3,102,720 Nov ,04 2008 Dec ,03 2013 703 4.14440 4.9600406 - MFA BC 4.90% DEC 2/14 2,000,000 2,082,600 Jan ,02 2007 Dec ,02 2014 1067 4.27880 4.9

22.2% 37,675,000 39,940,835PROVINCE OF NEW BRUNSWICK800223 - NEW BRUNSWICK 8.50% JUN 28/130.8% 1,200,000 1,450,716 Dec ,08 2008 Jun ,28 2013 545 3.49700 8.5

PROVICE OF QUEBEC900088 - PROV PQ 5.25% OCT 1/13-21 1.8% 3,000,000 3,294,300 Sep ,11 2009 Oct ,01 2013 640 2.68010 5.25

ROYAL BANK OF CANADA700242 - ROYAL BK 4.53% MAY 7/12-43 1,000,000 974,100 Oct ,19 2007 May ,07 2012 128 5.17530 4.53800204 - ROYAL BK 5.20% AUG 15/12-41 2,500,000 2,563,750 Nov ,17 2008 Aug ,15 2012 228 4.45110 5.2900047 - ROYAL BK 5.20% AUG 15/12 3,000,000 3,268,350 May ,06 2009 Aug ,15 2012 228 2.34850 5.2900062 - ROYAL BK 5.20% AUG 15/12-39 4,000,000 4,291,200 May ,26 2009 Aug ,15 2012 228 2.82020 5.2800064 - ROYAL BK 4.84% MAR 11/13 2,000,000 1,985,300 Apr ,17 2008 Mar ,11 2013 436 4.99630 4.84800065 - ROYAL BK 4.84% MAR 11/13-12 3,000,000 2,962,500 Apr ,18 2008 Mar ,11 2013 436 5.13080 4.84

8.9% 15,500,000 16,045,200PROVINCE OF SASKATCHEWAN800207 - PROV SASK 10.25% APR 10/14-26 0.4% 600,000 782,940 Nov ,19 2008 Apr ,10 2014 831 3.91820 10.25

TD BANK 110080 TD (F/F) 5.382% NOV 1/12-707 5,000,000 5,211,000 Aug ,02 2011 Nov ,01 2012 306 1.93860 5.380700264 - TD 5.141% NOV 19/12 3,750,000 3,750,000 Nov ,19 2007 Nov ,19 2012 324 5.14100 5.140800161 - TD 5.141% NOV 19/12 3,000,000 3,043,200 Sep ,24 2008 Nov ,19 2012 324 4.75300 5.140800232 - TD 5.141% NOV 19/12 2,500,000 2,577,600 Dec ,18 2008 Nov ,19 2012 324 4.27160 5.140900036 TD 5.141% NOV 19/12 3,000,000 3,231,900 Mar ,30 2009 Nov ,19 2012 324 2.88640 5.140900087 - TD 5.141% NOV 19/12 3,000,000 3,234,600 Sep ,11 2009 Nov ,19 2012 324 2.56890 5.140

11.7% 20,250,000 21,048,300

TOTALS 168,125,000 180,001,585

Mean Average Term 1.3 Years


Weighted Average Term 1.29 Years


Schedule 2 cont'd

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GREATER VANCOUVER DISTRICTSCULTURAL RESERVE FUNDS (LONG TERM INVESTMENTS) AS AT DECEMBER 30 (31st) 2011

CONTRACT NUMBER MATURITY COST OR PURCHASE MATURITY DAYS TO

SECURITY DESCRIPTION VALUE BOOK VALUE DATE DATE MATURITY YIELD COUPON

800075 - BMO 5.04% SEPT 4/12-35 100,000 100,750 Apr ,28 2008 Sep ,04 2012 248 4.85 5.04 Bond500004 - CANADA 5.00% JUNE 1/14 100,000 104,795 Jan ,13 2005 Jun ,01 2014 883 4.37 5.00 Bond110015-CIBC 5.0% SEPT 10/12-608 420,000 438,228 Feb ,17 2011 Sep ,10 2012 254 2.15 5.00 Bond500134L - ONTARIO 4.50% MAR 8/15-27 500,000 507,500 Jun ,02 2005 Mar ,08 2015 1163 4.31 4.50 Bond110116 -ROYAL BK 5.45% NOV 4/13/18-747 530,000 566,082 Sep ,20 2011 Nov ,04 2013 674 2.15 5.45 Bond800032 - TD 4.85% FEB 13/13-29 720,000 723,550 Feb ,13 2008 Feb ,13 2013 410 4.74 4.85 Bond

TOTALS 2,370,000 2,440,905

Mean Average Term 1.6 Years


Weighted Average Term 1.68 Years


Schedule 3

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EMM 265/2012





From: Derrick Li, Division Manager, Risk Advisory & Audit Services, Finance &



Subject: 2012 Risk Advisory & Audit Services Work Plan Recommendation: That the Finance Committee receive the report titled ‘’2012 Risk Advisory & Audit Services Work Plan’ dated February 28, 2012 for information. 1. PURPOSE To provide the Finance Committee with an overview of the proposed 2012 Risk Advisory & Audit Services Work Plan. 2. CONTEXT Risk Advisory & Audit Services (RAAS) assists the Board and management in meeting their internal control responsibilities by carrying out operational and compliance audits. In addition, RAAS provides management advisory services in the areas of risk, internal controls and business process improvement. Each year, the RAAS Division Manager prepares a work plan which prioritizes the audit projects and related work to be completed for the coming year. Projects are selected based on a number of criteria including risk factors, audit value scoring, compliance requirements and management input. The results of each audit conducted goes through a rigorous management review process that concludes with a formal review of the key findings with the relevant Manager(s) and Audit Steering Committee. The Audit Steering Committee provides an important oversight role and helps ensure that appropriate management action plans are put in place to address key audit findings. 3. ALTERNATIVES Not applicable. 4. CONCLUSION The 2012 Risk Advisory & Audit Services Work Plan is a combination of audits in progress, required audits and new audits. It also includes a formal follow up process to ensure that recommendations contained in previously issued audit reports have been adequately addressed. The Work Plan is attached as Appendix “A” to this report. ATTACHMENTS Attachment 1: 2012 Risk Advisory & Audit Services Work Plan

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APPENDIX A

2012 Risk Advisory & Audit Services

Work Plan

Prepared by: February 23, 2012

Risk Advisory & Audit Services

“Together We Can”

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2012 RISK ADVISORY & AUDIT SERVICES WORK PLAN

BACKGROUND

Metro Vancouver’s Corporate Policy 2.1 Internal Audit states that Risk Advisory & Audit Services (formerly known as Internal Audit) will assist management and the Board of Directors in the effective discharge of their responsibilities relating to risk management, control and governance processes. Risk Advisory & Audit Services (“RAAS”) helps meet this objective by conducting independent audit reviews and by providing risk advisory consulting services.

STAFFING & RESOURCES

The Division currently consists of 3 staff members (1 Division Manager and 2 Senior Audit Advisors). Use of external consultants is used on an as-needed basis to complement the Division’s current efforts and skill sets.

2012 ANNUAL WORK PLAN DEVELOPMENT

Each year, the RAAS Division develops a flexible work plan that is designed to provide the most effective and efficient deployment of RAAS resources in a matter that addresses:

1. Areas of highest relative risk and value; 2. Broad coverage across the spectrum of the organization’s operations; and 3. Core business processes of the organization

The work plan development process is comprehensive and involves the following: A risk assessment with input from Metro Vancouver senior management team Review of key documents (e.g. board agendas, program summaries, budget information

business plans, committee priorities, etc.); Consideration of prior audit findings and results; Review of regional & municipal audit plans across Canada to identify trends; Input from the external auditors; Discussions with chief audit executives from other organizations; and Feedback and approval from the Audit Steering Committee

We anticipate that RAAS staff will continue to be called on to provide expertise and consulting services over and above the projects outlined in the 2012 work plan. The work plan is flexible to accommodate increased or decreased scope of work and changed circumstances during the year. The 2012 work plan work contains 10 audit projects which are summarized in the following page.

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2012 RISK ADVISORY & AUDIT SERVICES WORK PLAN

# PROJECT NAME PROJECT DETAILS

(Scope to the finalized during the Terms of Partnership) AUDIT/REVIEW PROJECTS

1 IT Security Vulnerability Assessment (Corporate)

The IT Security Vulnerability Assessment will simulate the techniques that potential hackers may use to find potential exploitable vulnerabilities.

2 Privacy & Protection of Information

The objective of the project is to assess the adequacy and effectiveness of the management control framework in place to ensure the privacy and protection of information.

3 Bi-Annual Review of Investments

Metro Vancouver’s 3.8 Investment Policy, requires that “the internal audit group will review internal controls and ensure compliance with policy and procedures bi-annually”.

4 Corporate Treasury Management System

This project will include a review of the conversion to the new Corporate Treasury Management System given the significance of the system to the daily operations of Metro Vancouver.

5 Social Media The purpose of the review is to assess Metro Vancouver’s social

media practices against best practices.

6

Annual Liquid Waste Management Plan Internal Audit (T.B.D)

Section 3.2.3 of the Liquid Waste & Resource Management Plan states that Metro Vancouver will “undertake an annual internal audit of

best practices of one regional liquid waste management sub program”.

7 Biosolids Management Program

Metro Vancouver signed a commitment with the National Biosolids Partnership (NBP) to develop a Biosolids Management Program. Regular internal audits are a requirement of the NBP.

8 Source Control The purpose of this project is to assess the adequacy of source control activities aimed at preventing harmful pollutants that cannot be effectively treated through the wastewater treatment process. This project is carried forward from the 2011 work plan.

9 Quality Management System for Drinking Water

The purpose of this project is to assess Metro Vancouver’s QMSDW

against Ontario’s Ministry of Environment’s DWQMS Standard. This project is carried forward from the 2011 work plan.

10 Audit Monitoring of Recommendations

The purpose of this project is to determine whether management has taken appropriate action on audit recommendations made.

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EMM 122/2012





From: Tracey S. Husoy, Purchasing and Risk Manager, Finance and


Date: March 1, 2012

Subject: Tender/Contract Award Information – December 2011 and January 2012

Recommendation: That the Finance Committee receive the report titled “Tender/Contract Award Information – December 2011 and January 2012”, dated March 1, 2012 for information. 1. PURPOSE To provide the Finance Committee information with regard to contracts valued at or estimated at more than $250,000.00 2. CONTEXT Information pertaining to the award of contracts and standing offer agreements valued at more than $250,000.00 is reported to the Committee monthly. The following contracts were awarded during the months of December 2011 and January 2012: (Details attached as APPENDIX A) 1. ABB Inc.

$756,624.96 (over 3 years)

GVS&DD

Provision of Maintenance and Support Services for the Wastewater Treatment Division’s Computerized Data Acquisition and Control (CDAC) System. 2. Corix Water Products LP

$519,982.40 GVS&DD

Supply and Delivery of Low and High Pressure Gate Valves – Douglas Road Main No. 2 Phase 5 and Phase 6. 3. Langley Concrete Limited Partnership

$705,269.60 GVS&DD

Supply and Delivery of Plastic Lined Concrete for the North Surrey Interceptor, Port Mann Section. 4. Northwest Pipe Company

$321,530.05 GVS&DD

Supply and Delivery of Steel Pipe for N. Surrey Interceptor – 104 Avenue Extension.

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Tender/Contract Award Information – December 2011 and January 2012 Finance Committee Meeting Date: March 22, 2012 Page 2 of 2________________________________________________________________________________ 5. A. Lanfranco and Associates Inc.

$1,293,600.00 (over 3 years)

GVS&DD

Manual Stack Testing Service – Waste-to-Energy Facility (WTEF). The following not previously reported contracts were amended during the months of December 2011 and January 2012: (Details attached as APPENDIX B) Original or

Previously Amended Value

Value of Amendment(s)

Total Amended Value of Contract

Amendment Type

1. Buildworks

Construction Inc. 243,600.00 $47,425.28 291,025.28 Additional

Services Amendment No. 01 – Following RFP award new construction system developed that provides improved pest control and runoff collection system for the construction of the Organics Depot for the North Shore Transfer Station. The following previously reported contracts were amended during the months of December 2011 and January 2012: (Details attached as APPENDIX C)

Original, Previously or Anticipated Amended Value

Value of Amendment(s)

Total Amended or Anticipated Value of Contract

Amendment Type

1. Murray Latta Progressive Machine Inc.

$592,256.00 $99,845.85 $691,845.85 Additional Work

Amendment No. 01 covers costs for a revised grouting plan, removal and reinstallation of scaffolding decking, reinstallation of upper guide brackets, and the provision of additional access ports in the gate sides to facilitate sandblasting and coating for the Seymour Falls Dam Spillway Gate (Bay 1) – Gate Supply and Construction.

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EMM 122/2012

Appendix A Page No. 1

AWARD OF CONTRACT

PURCHASE ORDER NO. 1. A sole source contract was awarded December 1, 2011 for the GVS&DD To: ABB Inc.

in the estimated total amount of $756,624.96 (inclusive of HST) for a three (3) year Maintenance and Support Services contract for the Wastewater Treatment Division’s Computerized Data Acquisition and Control (CDAC) system. Since the CDAC system is a proprietary control system manufactured by ABB, ABB is the sole source for the support services which are necessary to allow the WWT Division to continue to reliably operate the five (5) Waste Water Treatment Plant’s (WWTP’s) CDAC system to the level required to meet our regulatory obligations.

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AWARD OF CONTRACT

TENDER NO. 11-162 1. A contract was awarded December 13, 2011 for the GVWD

To: Corix Water Products LP in the amount of $519,982.40 (inclusive of HST) for the supply and delivery of low and

high pressure gate valves – Douglas Road Main No. 2 Phase 5 and Phase 6. Original Estimate was $448,000. Costs can be accommodated in the overall project

budget. 2. Tenders were invited by MV & BC Bid web sites and private invitation on November 4,

2011. Closing Date: November 29, 2011. 3. Tenders received (inclusive of HST): Corix Water Products $519,982.40 Wolseley Waterworks Group $534,822.40 4. Tenders reviewed by: Contractual: Purchasing Division Staff Technical: Engineering and Construction Department Staff 5. Award was made to the lowest compliant bidder.

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AWARD OF CONTRACT

TENDER NO. 11-181 1. A contract was awarded December 23, 2011 for the GVS&DD

To: Langley Concrete Limited Partnership in the amount of $705,269.60 (inclusive of HST) for the supply and delivery of plastic

lined concrete for the North Surrey Interceptor, Port Mann Section. Original Estimate was $1,000,000. 2. Tenders were invited by MV & BC Bid web sites and private invitation on November 29,

2011. Closing Date: December 13, 2011. 3. Tenders received (inclusive of HST): Langley Concrete Limited Partnership $705,269.60 4. Tenders reviewed by: Contractual: Purchasing Division Staff Technical: Engineering and Construction Department Staff 5. Award was made to the sole responding bidder found technically and commercially compliant.

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AWARD OF CONTRACT

TENDER NO. 11-195 1. A contract was awarded December 30, 2011 for the GVS&DD

To: Northwest Pipe Company in the amount of $321,530.05* (inclusive of HST) for the supply and delivery of steel

pipe for N. Surrey Interceptor – 104 Avenue Extension. Original Estimate was $400,000. 2. Tenders were invited by MV & BC Bid web sites and private invitation on December 14,

2011. Closing Date: December 22, 2011. 3. Tenders received (inclusive of HST): Northwest Pipe Company $318,830.05 4. Tenders reviewed by: Contractual: Purchasing Division Staff Technical: Engineering and Construction Department Staff 5. Award was made to the sole responding bidder found technically and commercially compliant. *Arithmetic error corrected.

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AWARD OF CONTRACT

RFP NO. 11-082 1. A contract was awarded January 23, 2012 for the GVS&DD

To: A. Lanfranco and Associates Inc. in the total estimated anticipated amount of $1,293,600.00 (inclusive of HST) for manual

stack testing service – Waste-to-Energy Facility (WTEF) over a three (3) year period. A contract in the amount of $431,200.00 (inclusive of HST) was awarded for year

one (1) of a three (3) year contract. Original Estimate was $470,400.00 (inclusive of HST) for a one year period. 2. Proponents were invited by MV & BC Bid web sites and private invitation on October

20, 2011. Closing Date: November 10, 2011. 3. Proposals received (inclusive of HST): Total Estimated Anticipated Amount over three (3) years Levelton Consultants Ltd. $836,788.80 A. Lanfranco and Associates Inc. $1,293,600.00 Source Test Ltd. $1,412,880.00 4. Proposals reviewed by: Contractual: Purchasing Division Staff Technical: Solid Waste Department Staff 5. Award was made to the highest ranked proponent based on the evaluation criteria established in the RFP.

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Appendix B Page No. 1

CONTRACTS AMENDED TO A VALUE OF MORE THAN $250,000

BUT NOT PREVIOUSLY REPORTED TO THE FINANCE COMMITTEE

RFP NO. 11-022

PURCHASE ORDER NO. 120819

Buildworks Construction Inc.

Construction of an Organics Depot for the North Shore Transfer Station for the GVS&DD

1. Original Value of Contract: $243,600.00 2. Amendment Value: 01 - $47,425.28 3. Amendment Type: Additional Services 4. Total Amended Value of Contract: $291,025.28 5. Budget Status: The total approved budget for this project is $400,000 of which this contract forms a part. The current commitments and expenditures to date are $291,025.28 and the estimated cost at completion is $291,025.28. 6. Reason for Amendment to Contract: Amendment No. 01 – Following RFP award, new construction system developed that provides improved pest control and runoff collection system.

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Appendix C Page No. 1

AMENDMENT TO A PREVIOUSLY REPORTED CONTRACT

TENDER NO. 11-049 PURCHASE ORDER NO. 118131

Seymour Falls Dam Spillway Gate (Bay 10) – Gate Supply and Construction

for the GVWD

1. Name of Contractor: Murray Latta Progressive Machine Inc.

2. Date Contract Reported: July 2011 3. Original Reported Value of Contract: $592,256.00 4. Amendment Numbers: 01 01 5. Value of Amendment: $99,589.85 $28,591.00 6. Amendment Type: Additional Work Additional Requirements 7. Total Amended Value of Contract: $691,845.85 8. Budget Status:

The total approved budget for this project is $800,000 of which this contract forms a part. The current commitments and expenditures to date are $585,000 and the estimated cost at completion is $705,000.

9. Reason for Amendment to Contract: Amendment No. 01 covers costs for a revised grouting plan, removal and reinstallation of

scaffolding decking, reinstallation of upper guide brackets, and the provision of additional access ports in the gate sides to facilitate sandblasting and coating.

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Appendix D As at March 1, 2012

Tenders/Proposals Received But Not Awarded

(Presently Being Reviewed)

Tender/RFP

Date Closed Estimated Value

. RFP No. 11-085 Engineering Services and the Supply of Hardware and Software – Annacis Island Wastewater Treatment Plant Vibration System Upgrade Project (awarded at less than $250,000)

July 26, 2011 $250,000

RFP No. 11-125 Supply of Fuels and Fuels Management Program Administrative Services and Support

September 8, 2011 $5,000,000

Tender No. 11-107 Fraser River Tunnel Crossing – Supply and Delivery of Butterfly Valves

September 15, 2011 $1,450,000

Tender No. 11-139 North Shore Transfer Station Pushwall Replacement (awarded at less than $250,000)

October 6, 2011 $300,000

RFP No. 11-113 Annacis Island Wastewater Treatment Plant (AIWWTP) Stage V Expansion – Engineering Services

October 13, 2011 $100,000,000

RFP No. 11-065 Supply and Delivery of Safety Supplies, Equipment and Services and First Aid Supplies – Metro Vancouver

October 13, 2011 $2,400,000

Tender No. 11-152 Supply and Delivery of Uninterruptible Power Supply (UPS) and UPS Battery Cabinets – Wastewater Treatment Plants UPS Upgrade Project

October 18, 2011 $350,000

RFP No. 11-175 Transport and Disposal of Dredged Material

November 10, 2011 $600,000

RFP No. 11-168 Dredging Services – Northwest Langley Wastewater Treatment Plant

November 17, 2011 $375,000 (over 5 years)

RFP No. 11-066 Lions Gate Wastewater Treatment plant – CEPT – Engineering Services (awarded at less than $250,000)

August 11, 2011 $270,000

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Appendix D Page 1 cont.

RFP No. 11-133 Lulu Island Wastewater Treatment Plant Raw Sewage Pump No. 5 Installation and Generator Set No. 1 Replacement Engineering Services

November 29, 2011 $675,000

Tender No. 12-005 Supply and Delivery of HDPE Pipe and Fittings for North Surrey Interceptor – 104 Avenue Extension

January 19, 2012 $650,000

Tender No. 11-150 Supply and Installation of Scour Protection at Iona Wastewater Treatment Plant Jetty North Slope (2011) and Ferguson Road Foreshore (2011)

January 19, 2012 $1,240,000

RFP No. 11-179 High Speed Wide Area Network (WAN) Replacement – Metro Vancouver

January 24, 2012 $1,000,000 (over 4 years)

RFP No. 11-204 Utility Residuals Hauling Services

January 24, 2012 $2,950,000

Tender No. 12-006 Construction of Wreck Beach Washroom Facilities

January 31, 2012 $800,000

RFP No. 12-013 Coquitlam Landfill – Landfill Gas Utilization Project – Engineering Services

February 9, 2012 $260,000

Tender No. 11-182 North Surrey Interceptor – Port Mann Section Twinning Advance Works – East and West South Fraser Perimeter Road Crossings

February 14, 2012 $3,500,000

RFP No. 11-200 Supply and Delivery of High-Speed Turbo Aeration Blower – Annacis Island Wastewater Treatment Plant

February 28, 2012 $500,000

RFP No. 12-027 Nuisance Mosquito Control Program for Metro Vancouver and Participating Municipalities

February 28, 2012 $390,000

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Appendix E As at March 1, 2012

Current Open Tender/Proposal Calls

for Contracts Anticipated to be Valued at Greater than $250,000

Tender/RFP Closing Date Estimated Value

RFP No. 12-023 Engineering Consulting Services for Lions Gate Secondary Wastewater Treatment Plant – Project Definition Report

March 6, 2012 $3,000,000

RFP No. 12-019 Cost Consulting services for the Lions Gate Wastewater Treatment Plant Secondary Upgrade Project Definition Phase

March 6, 2012 $312,000

RFP No. 11-142 Consulting Engineering Services for the Primary Air Management Facility – Highbury Interceptor

March 8, 2012 $400,000

RFP No. 12-012 Supply and Delivery of One New Wheel Loader – Surrey Transfer Station

March 13, 2012 $450,000

RFP No. 12-037 Cleveland Dam and Seymour Falls Dam 2012 – 2017 Dam Surveillance Program

March 15, 2012 $830,000

RFP No. 12-003 CIPP Repair of Coquitlam Interceptor Dewdney Section – Phase 2

April 3, 2012 $2,600,000

RFP No. 11-127 Annacis Island Wastewater Treatment Plant Cogeneration System Engineering Services

April 3, 2012 $12,000,000

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EMM 275/2012





From: Jim Rusnak, Deputy CAO/Chief Financial Officer, Finance and


Date: March 15, 2012

Subject: Manager's Report Recommendation: That the Finance Committee receive the report titled “Manager’s Report”, dated March 15, 2012 for information. 1. Quarterly WTE Procurement process update. A verbal update will be provided to the Committee. A more formal presentation on WTE will be provided in Quarter 2. 2. Finance Committee Work Plan update. An updated plan will be provided to the committee each meeting, with bolded items indicating completion. ATTACHMENT

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Finance Committee 2012 Work Plan (as amended at the February 23, 2012 Finance Committee meeting)

1st Quarter

Lions Gate and Iona Waste Water Treatment Plant (WWTP) project update for Q1 Waste to Energy (WTE) project update for Q1 TransLink 2012/2013 Gas Tax funding process Meet with FCM to determine Metro Vancouver’s involvement in the federal

government’s “Engagement Process for Developing a Long-Term Infrastructure Plan” Recommend amendments to Board’s Remuneration By-law in respect of Electoral Area

A Director Initiate formal application for funding by province and federal government for Lion’s

Gate WWTP upgrade (project definition phase) MFA Annual meeting and election of Metro Vancouver trustees Review status of TransLink and Metro Vancouver following Mayor’s Council discussion on

MOU with Province Approve 2012 Risk Advisory and Audit Services (formerly Internal Audit) work plan for

2012

2nd Quarter

Strategic presentation and discussion with Partnerships BC and/or Business Advisors on the potential role of P3’s as a financing/governance structure on major projects

Review and recommend approval of audited 2010 Financial Statements, Audit Report and associated information, in compliance with new Public Sector Accounting Board (PSAB) 3150 standards

Updated version of “Building Sustainable Financial Strategies” report, a long term financial view of Metro Vancouver, member municipalities and TransLink

Endorse a formal “Financial Strategy” document, which will complement the suite of Metro Vancouver management plans

Lions Gate and Iona Waste Water Treatment Plant (WWTP) project update for Q2 WTE project update for Q2 An interim report on the Development Cost Charges program (April) Pre-budget Board Workshop (April)

3rd Quarter

Endorse an updated, 2012 version of “Building Sustainable Financial Strategies” report, and continue to use it as a focal point for discussion on financial sustainability for the region

Participate in a thorough review of Metro Vancouver’s 10 year capital plan (Long Range Plan), and associated debt position, in advance of 2012 Budget approval

Board pre-budget Workshop (July) RAAC to report back to Finance Committee/Utilities Committee/Board, with recommendations

relating to the GVS&DD cost allocation model Recommend 5 year targets for Board approval Lions Gate and Iona Waste Water Treatment Plant (WWTP) project update for Q3 WTE project update for Q3 New DCC By-law with updated rates, for GVS&DD Consider a “rate smoothing” strategy for GVS&DD major projects A symposium involving high level financial experts from the private and public sector is

convened to discuss future scenarios, opportunities and challenges

Attachment 1

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4th Quarter

Presentations to MFA Ratings Agencies and/or investment syndicate Provide direction on corporate insurance programs and associated risk Review of 2012 Metro Vancouver budgets, and endorsement of same to Board Budget

Workshop Lions Gate and Iona Waste Water Treatment Plant (WWTP) project update for Q4 WTE project update for Q4 Strategic partnering within internal (Metro Vancouver) business units on organizational

effectiveness efforts and value added HR management systems Provide input to Metro Vancouver Housing Corporation (MVHC) on redevelopment plans Lead discussion on alternative revenue generation, as per recommendations from discussion

paper by Professor Kitchen

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Documents

NOTICE OF REGULAR MEETING FINANCE COMMITTEE...Minutes of the Regular Meeting of the GVRD Finance Committee held on Thursday, February 23, 2012 Page 2 of 6 2. ADOPTION OF THE MINUTES