NOTICE’AND’CALL’OF’PUBLICMEETING’ OF’THE’SCHOOL’DISTRICT’ Board Packet.pdf · NOTICE’AND’CALL’OF’PUBLICMEETING’ OF’THE’SCHOOL’DISTRICT ... MAP testing

NOTICE AND CALL OF PUBLIC MEETING

OF THE SCHOOL DISTRICT Governmental Body: The Board of Directors of the Montezuma Community School District, Montezuma, Iowa.

Date of Meeting: Wednesday, January 16, 2013 Time of Meeting: 6:30 pm, Central Time Place of Meeting: Montezuma Elementary Library, Montezuma, IA PUBLIC NOTICE IS HEREBY GIVEN that the above-‐mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows:

A. Call to Order/Roll Call B. Approve the Agenda C. Good News D. Welcome Visitors E. Presentations

1. Elementary Principal 2. Secondary Principal 3. Bus Inspection Report

F. Old Business G. New Business

1. Approval of Bids for Facility Project 2. Resolution Directing the Sale of School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2013

H. Personnel 1. Staff Resignations 2. Staff Appointments

I. Reports 1. Business Manager 2. Superintendent

J. Closed Session for Evaluation of Superintendent K. Exempt Session for Negotiations L. Discussion M. Adjournment

This notice is given at the direction of the President pursuant to Chapter 21, Code of Iowa, and the local rules of said governmental body. ___________________________________ Board Secretary, Montezuma Community School District, Iowa

Montezuma Community School Board Meeting

January 16, 2013

Agenda Item: A. Call to Order/Roll Call Information: The President of the Board, or in his or her absence the Vice President of

the Board, shall officially call the board meeting to order. This is usually accompanied by a welcome to visitors.

We allow visitors to address the Board provided they follow the established rules, which require a written request completed and handed to the Board Secretary. The Board President may at this time ask visitors if they will wish to speak during the welcome section. If so they may obtain the necessary form from the Board Secretary.

Action: Roll Call: Present/Absent Pete Ross _______ Doug Johnston _______ Steve Audas _______ Stacie Cameron _______ Vince Johnson _______

Time:


January 16, 2013

Agenda Item: B. Consent Agenda Information: The Consent Agenda is used as an opportunity to approve several items

considered as housekeeping items in one motion, at one time. The Consent Agenda for this meeting consists of:

§ Approval of Agenda § Approval of minutes for December 19, 2012 § Approval of Invoices § Approval of Fund Balance Report December 2012 and the Food

Service Report December 2012 The Board may ask that any item be removed from this list and considered separately.

Recommended Motion: That the Board approves the consent agenda as presented to

include the agenda, board policies at second reading, minutes, and invoices.

Alternate Motion: Record of Vote: Y/N _____ Pete Ross _______ _____ Doug Johnston _______ _____ Steve Audas _______ _____ Stacie Cameron _______ _____ Vince Johnson _______

December 19, 2012 Montezuma, IA

The Board of Directors of the Montezuma Community School District met on the above date at the Schoolhouse in the Elementary Library, with the following board members present: Pete Ross, Steve Audas, Doug Johnston, Vince Johnson, and Stacie Cameron. President Pete Ross called the meeting to order at 6:30 PM. CONSENT AGENDA It was moved by Steve Audas and properly seconded to approve the consent agenda as presented: the agenda; minutes of the board meeting of November 19, special meeting of November 26, 2012; fund balance and food service reports for the month of November 2012; and bills to be paid by the secretary (see attached lists). Motion carried 5-0. GOOD NEWS Congratulations to both Principal Jones and Principal Moretz for being chosen to participate in two different committees designed to improve education. WELCOME VISITORS President Ross welcomed all visitors and thanked them for taking time to attend the meeting. PRESENTATIONS Principal Jones presented on the events in the elementary building. The SINA team traveled to Marshalltown on December 14 which proved to be beneficial. MAP testing has been expanded to Kindergarten, 1st and 2nd grades. The preschool advisory committee has discussed the registration date and hopes to send out information in January to find enrollment numbers sooner. Principal Moretz presented on the events in the secondary building. Thank you to Mrs. Behounek and Mr. Stanton and excellent winter concerts. MAP testing will begin in January. The At-Risk teachers have invited Montezuma college alumni to come and talk to current seniors. OLD BUSINESS None New Business It was moved by Steve Audas and properly seconded to approve the contract with Piper Jaffray for services in selling of the sales tax bonds. Motion carried 5-0. It was moved by Vince Johnson and properly seconded to approve the dissemination agent agreement with Piper Jaffray for financial disclosure relating to the sale of the tax bonds. Motion carried 5-0.

It was moved by Steve Audas and properly seconded to approve the agreement with Standards & Poor for a bond rating on the sales tax bonds. The cost is $9,500 and comes out of the bond proceeds. Motion carried 5-0. It was moved by Stacie Cameron and properly seconded that the presented resolution issuing approximately $3,520,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2013 be adopted. Motion carried 5-0. It was moved by Doug Johnston and properly seconded to approve the PE exemption request as presented. Motion carried 5-0. PERSONNEL Staff Resignations It was moved by Doug Johnston and properly seconded to approve Debbie Iverson-fall cheerleading and the early retirement of Debbie Rinehart, Carol Behounek, and Tom Behounek at the end of the 2012-13 school year. Motion carried 5-0. Staff Appointments It was moved by Doug Johnston and properly seconded to approve the staff appointment of Cory Nikkel, 2nd semester high school English. The position of Elementary Interventionist (employee to be determined) was also approved. Motion carried 5-0. REPORTS Board Secretary Board Secretary Sietstra reviewed the Dropout Report. Superintendent Versteeg Superintendent Versteeg discussed the tours that have been given to contractors who are interested in bidding the construction project. Bids are due January 10 to be brought to the board on January 16 for approval. The teacher’s opening negotiations will be brought January 15, the board will counter on January 16 in closed session, and January 17 will be the 2nd meeting with the teachers. BOARD DISCUSSION None ADJOURNMENT No further business appearing before the board, the meeting was on proper motion adjourned at 7:20 PM. _____________________________ ________________________________ Board President Board Secretary

STUDENT ACTIVITY FUND21Fund:

Beginning Balance Balance Change BalanceChart of Account Number Chart of Account Description RevenuesExpenses6,641.50402.50 0.00 0.006,239.00JH HERITAGE TRIP FUND BALANCE21 729 000 6130 910

9,552.808,838.46 1,269.16 0.001,983.50SPEECH/DRAMA FUND BALANCE21 729 000 6135 910

333.181,004.58 1,507.40 0.00836.00WINTERGUARD FUND BALANCE21 729 000 6222 910

916.89949.69 109.90 0.0077.10INSTRUMENTAL MUSIC FUND BALANCE21 729 000 6223 910

4,239.194,694.19 455.00 0.000.00VOCAL MUSIC FUND BALANCE21 729 000 6226 910

3,335.972,999.73 0.00 0.00336.24BAND UNIFORMS FUND BALANCE21 729 000 6227 910

23,553.0013,091.45 24,707.15 0.0035,168.70ATHLETICS FUND BALANCE21 729 000 6661 920

2,183.446,439.50 13,441.97 0.009,185.91FOOTBALL FUND BALANCE21 729 000 6720 920

557.44181.54 24.10 0.00400.00DISTRICT 6 FOOTBALL FUND BALANCE21 729 000 6723 920

710.28399.99 129.71 0.00440.00BASEBALL FUND BALANCE21 729 000 6730 920

245.36245.36 0.00 0.000.00GOLF FUND BALANCE21 729 000 6760 920

1,383.38646.04 822.66 0.001,560.00BOYS BASKETBALL FUND BALANCE21 729 000 6771 920

2,062.232,246.71 1,727.48 0.001,543.00GIRLS BASKETBALL FUND BALANCE21 729 000 6810 920

3,154.471,727.42 3,251.81 0.004,678.86VOLLEYBALL FUND BALANCE21 729 000 6815 920

283.69283.69 75.00 0.0075.00SOFTBALL FUND BALANCE21 729 000 6835 920

7,116.375,534.85 2,752.48 0.004,334.00WRESTLING FUND BALANCE21 729 000 6890 920

964.19964.19 0.00 0.000.00MATH CLUB FUND BALANCE21 729 000 7010 950

0.000.00 0.00 0.000.00ACADEMIC FAIR FUND BALANCE21 729 000 7018 950

678.35678.35 0.00 0.000.00TORCH CLUB FUND BALANCE21 729 000 7024 950

34,923.2034,455.21 33,525.27 0.0033,993.26FFA FUND BALANCE21 729 000 7030 950

1,003.991,258.59 482.85 0.00228.25JH STUDENT COUNCIL FUND BALANCE21 729 000 7036 950

0.00376.57 376.57 0.000.00CLASS OF 2012 FUND BALANCE21 729 000 7037 950


269.37291.75 5,791.85 0.005,769.47CLASS OF 2014 FUND BALANCE21 729 000 7039 950

2,372.112,127.11 178.12 0.00423.12SH STUDENT COUNCIL FUND BALANCE21 729 000 7040 950

2,260.75268.89 4,364.79 0.006,356.65CHEERLEADERS FUND BALANCE21 729 000 7041 950

(803.16)0.00 2,061.54 0.001,258.38COMPETITION CHEER FUND BALANCE21 729 000 7042 950




8,554.034,573.58 577.73 0.004,558.18SCTP FUND BALANCE21 729 000 7050 950

20,788.9314,289.35 122.42 0.006,622.00SPANISH CLUB FUND BALANCE21 729 000 7052 950

20,762.1912,576.39 1,999.20 0.0010,185.00YEARBOOK FUND BALANCE21 729 000 7055 950

9,662.7211,365.24 1,902.52 0.00200.00ELEMENTARY ACTIVITIES FUND BALANCE21 729 000 7060 950

904.971,211.37 417.93 0.00111.53HIGH SCHOOL ACTIVITIES FUND BALANCE21 729 000 7065 950

169,833.63134,851.49 102,582.01 0.00137,564.1521Fund Total:

07/2012 12/2012Montezuma Community School District Page: 101/04/2013 2:49 PM

Activity Fund Balance Report - Summary - Exclude EncumbrancesUser ID: AJS-

FUND BALANCES

12/31/09 12/31/10 12/31/11 12/31/12GENERAL FUND:

BEGINNING BALANCE 1,193,699.80$ 1,195,365.47$ 1,567,550.68$ 1,721,572.13$ REVENUE RECEIVED 440,560.65$ 784,744.03$ 513,609.55$ 480,189.67$ EXPENSES 358,999.73$ 603,136.53$ 453,905.51$ 378,983.16$ ENDING BALANCE 1,275,260.72$ 1,376,972.97$ 1,627,254.72$ 1,822,778.64$

ACTIVITY FUND:BEGINNING BALANCE 129,865.96$ 141,095.96$ 167,611.99$ 181,631.02$ REVENUE RECEIVED 43,778.12$ 28,879.84$ 26,391.97$ 25,012.84$ EXPENSES 32,803.38$ 30,556.81$ 39,866.27$ 36,810.23$ ENDING BALANCE 140,840.70$ 139,418.99$ 154,137.69$ 169,833.63$

MANAGEMENT FUND:BEGINNING BALANCE 292,631.65$ 386,401.06$ 374,791.11$ 311,002.71$ REVENUE RECEIVED 4,929.93$ 2,576.50$ 8,498.50$ 811.52$ EXPENSES 3,307.12$ 7,834.95$ 13,179.27$ 14,437.34$ ENDING BALANCE 294,254.46$ 381,142.61$ 370,110.34$ 297,376.89$

CAPITAL PROJECTS FUND:BEGINNING BALANCE 449,411.07$ 253,833.82$ 404,874.24$ 6,786,709.21$ REVENUE RECEIVED 47.41$ 29,621.25$ 36,409.56$ 34,812.25$ EXPENSES 3,608.30$ 9,838.80$ 375.00$ 57,536.35$ ENDING BALANCE 445,850.18$ 273,616.27$ 440,908.80$ 6,763,985.11$

PPEL FUND:BEGINNING BALANCE 182,170.81$ 207,158.24$ 214,445.49$ 269,402.42$ REVENUE RECEIVED 1,157.62$ 955.95$ 2,282.12$ 1,332.27$ EXPENSES 1,706.80$ 783.64$ 12,080.78$ 2,810.14$ ENDING BALANCE 181,621.63$ 207,330.55$ 204,646.83$ 267,924.55$

DEBT SERVICE FUND:BEGINNING BALANCE -$ -$ -$ 196,230.58$ REVENUE RECEIVED -$ -$ -$ 7,851.67$ EXPENSES -$ -$ -$ -$ ENDING BALANCE -$ -$ -$ 204,082.25$

LUNCH FUND:BEGINNING BALANCE 42,567.38$ 56,042.45$ 61,705.29$ 39,137.84$ REVENUE RECEIVED 19,546.79$ 21,958.75$ 23,801.93$ 26,658.93$ EXPENSES 21,836.18$ 25,112.16$ 29,928.67$ 26,780.22$ ENDING BALANCE 40,277.99$ 52,889.04$ 55,578.55$ 39,016.55$

TRUST & AGENCY FUNDS:BEGINNING BALANCE 48,286.48$ 71,120.27$ 38,660.76$ 54,450.03$ REVENUE RECEIVED 6.66$ 23.07$ 45.31$ 2.16$ EXPENSES -$ 51.39$ -$ -$ ENDING BALANCE 48,293.14$ 71,091.95$ 38,706.07$ 54,452.19$

Total AssetsCurrent Assets101 000 0000 000 CASH IN BANK 163,420.08 52,509.57 (8,709.35) (18,275.44) 116,828.23 39,537.56 14,080.45 5,873.72103 000 0000 000 PETTY CASH 100.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

111 000 0000 000 INVESTMENTS 1,659,358.56 117,324.06 306,086.24 6,332,829.84 332,602.48 228,386.99 190,001.80 33,142.83

121 000 0000 000 TAXES RECEIVABLE

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

123 000 0000 000 NEXT YEAR'S PROPERTY TAXES

2,147,522.00 0.00 50,000.00 0.00 0.00 82,001.00 484,549.00 0.00

131 000 0000 000 INTERFUND LOANS RECEIVABLE UNDISTRIBUTE

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

141 000 0000 000 INTERGOV'T ACCOUNTS RECEIVABLE

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

144 000 0000 000 NEXT YEAR'S INCOME SURTAX

246,162.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

153 000 0000 000 OTHER ACCOUNTS RECEIVABLE UNDISTRIBUTED

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

171 000 0000 000 INVENTORIES FOR CONSUMPTION

0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,552.59

Current Assets 4,216,562.64 169,833.63 347,376.89 6,314,554.40 449,430.71 349,925.55 688,631.25 43,569.14

Fixed Assets241 000 0000 000 MACHINERY AND EQUIPMENT

0.00 0.00 0.00 0.00 0.00 0.00 0.00 168,559.43

242 000 0000 000 ACC DEPR ON MACHINERY & EQUIP

0.00 0.00 0.00 0.00 0.00 0.00 0.00 (103,164.19)

Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 65,395.24

Total Assets 4,216,562.64 169,833.63 347,376.89 6,314,554.40 449,430.71 349,925.55 688,631.25 108,964.38

Total Liabilities/Fund EquityCurrent Liabilities401 000 0000 000 INTERFUND LOANS PAYABLE UNDISTRIBUTED E

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

421 000 0000 000 ACCOUNTS PAYABLE

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

461 000 0000 000 EARLY RETIREMENT DUE WITHIN ONE YEAR

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

December 2012Montezuma Community School District Page: 1-A01/04/2013 2:09 PM

Balance Sheet - CombinedUser ID: AJS

61 SCHOOLNUTRITION FUND

40 DEBTSERVICES FUND

36 PHYSICALPLANT &

EQUIPMENT

33 CAPITALPROJECTS FUND

31 CAPITALPROJECTS GO

BOND

22 MANAGEMENTFUND

21 STUDENTACTIVITY FUND

10 OPERATINGFUND

Period Ending:

Total AssetsCurrent Assets101 000 0000 000 CASH IN BANK 365,264.82103 000 0000 000 PETTY CASH 100.00

111 000 0000 000 INVESTMENTS 9,199,732.80

121 000 0000 000 TAXES RECEIVABLE

0.00


2,764,072.00

131 000 0000 000 INTERFUND LOANS RECEIVABLE UNDISTRIBUTE

0.00

141 000 0000 000 INTERGOV'T ACCOUNTS RECEIVABLE

0.00


246,162.00

153 000 0000 000 OTHER ACCOUNTS RECEIVABLE UNDISTRIBUTED

0.00

171 000 0000 000 INVENTORIES FOR CONSUMPTION

4,552.59

Current Assets 12,579,884.21

Fixed Assets241 000 0000 000 MACHINERY AND EQUIPMENT

168,559.43

242 000 0000 000 ACC DEPR ON MACHINERY & EQUIP

(103,164.19)

Fixed Assets 65,395.24

Total Assets 12,645,279.45

Total Liabilities/Fund EquityCurrent Liabilities401 000 0000 000 INTERFUND LOANS PAYABLE UNDISTRIBUTED E

0.00

421 000 0000 000 ACCOUNTS PAYABLE

0.00

461 000 0000 000 EARLY RETIREMENT DUE WITHIN ONE YEAR

0.00

December 2012Montezuma Community School District Page: 1-B01/04/2013 2:09 PM


Total

Period Ending:

471 000 0000 000 PAYROLL DED & WITHHOLDINGS

(22.45) 0.00 0.00 0.00 0.00 0.00 0.00 3.29

471 010 0000 000 PAYROLL DEDUCTS & WITHHOLDING

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

471 011 0000 000 SIT PAYABLE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00


0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00


0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00


0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

471 016 0000 000 LIFE INSURANCE PAYABLE

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00


0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00


0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00


(135.20) 0.00 0.00 0.00 0.00 0.00 0.00 0.00

481 000 0000 000 EARLY RETIREMENT INSURANCE PREMIUMS

0.00 0.00 (2,252.75) 0.00 0.00 0.00 0.00 3,916.84


2,147,522.00 0.00 50,000.00 0.00 0.00 82,001.00 484,549.00 0.00


246,162.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

491 000 0000 000 DEPOSITS PAYABLE

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Current Liabilities 2,393,526.35 0.00 47,747.25 0.00 0.00 82,001.00 484,549.00 3,920.13

Long-term Liabilities590 000 0000 000 OTHER LONG-TERM LIABILITIES

0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,920.00

Long-term Liabilities 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,920.00

Fund Balance719 000 3216 000 IOWA EARLY INTERVENTION PGM.

(1,707.20) 0.00 0.00 0.00 0.00 0.00 0.00 0.00

729 000 0000 000 UNDESIGNATED/UNRES.FUND BAL.

0.00 0.00 299,629.64 0.00 449,430.71 267,924.55 409.00 0.00

729 000 1116 420 RESTRICTED AT-RISK

26,548.79 0.00 0.00 0.00 0.00 0.00 0.00 0.00





36 PHYSICALPLANT &

EQUIPMENT



BOND

22 MANAGEMENTFUND


10 OPERATINGFUND

Period Ending:


(19.16)


0.00

471 011 0000 000 SIT PAYABLE 0.00


0.00


0.00


0.00

471 016 0000 000 LIFE INSURANCE PAYABLE

0.00


0.00


0.00


(135.20)

481 000 0000 000 EARLY RETIREMENT INSURANCE PREMIUMS

1,664.09


2,764,072.00


246,162.00

491 000 0000 000 DEPOSITS PAYABLE

0.00

Current Liabilities 3,011,743.73

Long-term Liabilities590 000 0000 000 OTHER LONG-TERM LIABILITIES

5,920.00

Long-term Liabilities 5,920.00

Fund Balance719 000 3216 000 IOWA EARLY INTERVENTION PGM.

(1,707.20)


1,017,393.90


26,548.79



Total

Period Ending:

729 000 1118 470 RESTRICTED-TAG BALANCE

23,061.86 0.00 0.00 0.00 0.00 0.00 0.00 0.00


(6,782.60) 0.00 0.00 0.00 0.00 0.00 0.00 0.00

729 000 1923 000 RESTRICTED-ELEMENTARY ACTIVITIES

7,470.84 0.00 0.00 0.00 0.00 0.00 0.00 0.00

729 000 1924 000 RESTRICTED-SECONDARY ACTIVITES

707.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00

729 000 3117 000 RESTRICTED-PRESCHOOL

36,514.14 0.00 0.00 0.00 0.00 0.00 0.00 0.00

729 000 3204 000 RESTRICTED-TEACHER SALARY SUPPLEMENT

37,102.29 0.00 0.00 0.00 0.00 0.00 0.00 0.00

729 000 3261 000 RESTRICTED-VOCATIONAL EDUCATION

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00


(2,339.51) 0.00 0.00 0.00 0.00 0.00 0.00 0.00

729 000 3373 000 RESTRICTED-CORE CURRICULUM

2,393.80 0.00 0.00 0.00 0.00 0.00 0.00 0.00

729 000 3376 000 RESTRICTED-PROFESSIONAL DEVELOPMENT

2,811.13 0.00 0.00 0.00 0.00 0.00 0.00 0.00

729 000 4038 000 IA TEACHER QUALITY FUND BALANCE

30,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

729 000 4501 000 TITLE I FUND BALANCE

(1,483.37) 0.00 0.00 0.00 0.00 0.00 0.00 0.00

729 000 4531 000 PERKINS TITLE II BASIC GRANT

(5,088.77) 0.00 0.00 0.00 0.00 0.00 0.00 0.00

729 000 6130 910 JH HERITAGE TRIP FUND BALANCE

0.00 6,641.50 0.00 0.00 0.00 0.00 0.00 0.00

729 000 6135 910 SPEECH/DRAMA FUND BALANCE

0.00 9,552.80 0.00 0.00 0.00 0.00 0.00 0.00

729 000 6222 910 WINTERGUARD FUND BALANCE

0.00 333.18 0.00 0.00 0.00 0.00 0.00 0.00

729 000 6223 910 INSTRUMENTAL MUSIC FUND BALANCE

0.00 916.89 0.00 0.00 0.00 0.00 0.00 0.00

729 000 6226 910 VOCAL MUSIC FUND BALANCE

0.00 4,239.19 0.00 0.00 0.00 0.00 0.00 0.00

729 000 6227 910 BAND UNIFORMS FUND BALANCE

0.00 3,335.97 0.00 0.00 0.00 0.00 0.00 0.00

729 000 6661 920 ATHLETICS FUND BALANCE

0.00 23,553.00 0.00 0.00 0.00 0.00 0.00 0.00





36 PHYSICALPLANT &

EQUIPMENT



BOND

22 MANAGEMENTFUND


10 OPERATINGFUND

Period Ending:

729 000 1118 470 RESTRICTED-TAG BALANCE

23,061.86


(6,782.60)

729 000 1923 000 RESTRICTED-ELEMENTARY ACTIVITIES

7,470.84

729 000 1924 000 RESTRICTED-SECONDARY ACTIVITES

707.50


36,514.14

729 000 3204 000 RESTRICTED-TEACHER SALARY SUPPLEMENT

37,102.29

729 000 3261 000 RESTRICTED-VOCATIONAL EDUCATION

0.00


(2,339.51)

729 000 3373 000 RESTRICTED-CORE CURRICULUM

2,393.80

729 000 3376 000 RESTRICTED-PROFESSIONAL DEVELOPMENT

2,811.13

729 000 4038 000 IA TEACHER QUALITY FUND BALANCE

30,000.00

729 000 4501 000 TITLE I FUND BALANCE

(1,483.37)

729 000 4531 000 PERKINS TITLE II BASIC GRANT

(5,088.77)

729 000 6130 910 JH HERITAGE TRIP FUND BALANCE

6,641.50

729 000 6135 910 SPEECH/DRAMA FUND BALANCE

9,552.80

729 000 6222 910 WINTERGUARD FUND BALANCE

333.18

729 000 6223 910 INSTRUMENTAL MUSIC FUND BALANCE

916.89

729 000 6226 910 VOCAL MUSIC FUND BALANCE

4,239.19

729 000 6227 910 BAND UNIFORMS FUND BALANCE

3,335.97

729 000 6661 920 ATHLETICS FUND BALANCE

23,553.00



Total

Period Ending:

729 000 6720 920 FOOTBALL FUND BALANCE

0.00 2,183.44 0.00 0.00 0.00 0.00 0.00 0.00

729 000 6723 920 DISTRICT 6 FOOTBALL FUND BALANCE

0.00 557.44 0.00 0.00 0.00 0.00 0.00 0.00

729 000 6730 920 BASEBALL FUND BALANCE

0.00 710.28 0.00 0.00 0.00 0.00 0.00 0.00

729 000 6760 920 GOLF FUND BALANCE

0.00 245.36 0.00 0.00 0.00 0.00 0.00 0.00

729 000 6771 920 BOYS BASKETBALL FUND BALANCE

0.00 1,383.38 0.00 0.00 0.00 0.00 0.00 0.00

729 000 6810 920 GIRLS BASKETBALL FUND BALANCE

0.00 2,062.23 0.00 0.00 0.00 0.00 0.00 0.00

729 000 6815 920 VOLLEYBALL FUND BALANCE

0.00 3,154.47 0.00 0.00 0.00 0.00 0.00 0.00

729 000 6835 920 SOFTBALL FUND BALANCE

0.00 283.69 0.00 0.00 0.00 0.00 0.00 0.00

729 000 6890 920 WRESTLING FUND BALANCE

0.00 7,116.37 0.00 0.00 0.00 0.00 0.00 0.00

729 000 7010 950 MATH CLUB FUND BALANCE

0.00 964.19 0.00 0.00 0.00 0.00 0.00 0.00

729 000 7024 950 TORCH CLUB FUND BALANCE

0.00 678.35 0.00 0.00 0.00 0.00 0.00 0.00

729 000 7030 950 FFA FUND BALANCE

0.00 34,923.20 0.00 0.00 0.00 0.00 0.00 0.00

729 000 7036 950 JH STUDENT COUNCIL FUND BALANCE

0.00 1,003.99 0.00 0.00 0.00 0.00 0.00 0.00

729 000 7037 950 CLASS OF 2012 FUND BALANCE

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00


0.00 766.59 0.00 0.00 0.00 0.00 0.00 0.00


0.00 820.37 0.00 0.00 0.00 0.00 0.00 0.00

729 000 7040 950 SH STUDENT COUNCIL FUND BALANCE

0.00 2,372.11 0.00 0.00 0.00 0.00 0.00 0.00

729 000 7041 950 CHEERLEADERS FUND BALANCE

0.00 2,260.75 0.00 0.00 0.00 0.00 0.00 0.00

729 000 7042 950 COMPETITION CHEER FUND BALANCE

0.00 (803.16) 0.00 0.00 0.00 0.00 0.00 0.00


0.00 (147.40) 0.00 0.00 0.00 0.00 0.00 0.00


0.00 52.61 0.00 0.00 0.00 0.00 0.00 0.00

729 000 7050 950 SCTP FUND BALANCE

0.00 8,554.03 0.00 0.00 0.00 0.00 0.00 0.00





36 PHYSICALPLANT &

EQUIPMENT



BOND

22 MANAGEMENTFUND


10 OPERATINGFUND

Period Ending:

729 000 6720 920 FOOTBALL FUND BALANCE

2,183.44

729 000 6723 920 DISTRICT 6 FOOTBALL FUND BALANCE

557.44

729 000 6730 920 BASEBALL FUND BALANCE

710.28

729 000 6760 920 GOLF FUND BALANCE

245.36

729 000 6771 920 BOYS BASKETBALL FUND BALANCE

1,383.38

729 000 6810 920 GIRLS BASKETBALL FUND BALANCE

2,062.23

729 000 6815 920 VOLLEYBALL FUND BALANCE

3,154.47

729 000 6835 920 SOFTBALL FUND BALANCE

283.69

729 000 6890 920 WRESTLING FUND BALANCE

7,116.37

729 000 7010 950 MATH CLUB FUND BALANCE

964.19

729 000 7024 950 TORCH CLUB FUND BALANCE

678.35

729 000 7030 950 FFA FUND BALANCE

34,923.20

729 000 7036 950 JH STUDENT COUNCIL FUND BALANCE

1,003.99


0.00


766.59


820.37

729 000 7040 950 SH STUDENT COUNCIL FUND BALANCE

2,372.11

729 000 7041 950 CHEERLEADERS FUND BALANCE

2,260.75

729 000 7042 950 COMPETITION CHEER FUND BALANCE

(803.16)


(147.40)


52.61

729 000 7050 950 SCTP FUND BALANCE

8,554.03



Total

Period Ending:

729 000 7052 950 SPANISH CLUB FUND BALANCE

0.00 20,788.93 0.00 0.00 0.00 0.00 0.00 0.00

729 000 7055 950 YEARBOOK FUND BALANCE

0.00 20,762.19 0.00 0.00 0.00 0.00 0.00 0.00

729 000 7060 950 ELEMENTARY ACTIVITIES FUND BALANCE

0.00 9,662.72 0.00 0.00 0.00 0.00 0.00 0.00

729 000 7065 950 HIGH SCHOOL ACTIVITIES FUND BALANCE

0.00 904.97 0.00 0.00 0.00 0.00 0.00 0.00

729 000 8004 000 RESTRICTED-PAC 23,625.18 0.00 0.00 0.00 0.00 0.00 0.00 0.00


0.00 0.00 0.00 0.00 0.00 0.00 203,673.25 0.00

759 000 0000 000 UNASSIGNED FUND BALANCE

1,650,202.21 0.00 0.00 6,314,554.40 0.00 0.00 0.00 0.00

760 000 0000 000 RESERVED-FUND BALANCE UNDISTRIBUTED EXP

0.00 0.00 0.00 0.00 0.00 0.00 0.00 44,652.82

780 000 0000 000 UNRESTRICTED NET ASSETS

0.00 0.00 0.00 0.00 0.00 0.00 0.00 54,471.43

Fund Balance 1,823,036.29 169,833.63 299,629.64 6,314,554.40 449,430.71 267,924.55 204,082.25 99,124.25

Total Liabilities/Fund Equity 4,216,562.64 169,833.63 347,376.89 6,314,554.40 449,430.71 349,925.55 688,631.25 108,964.38





36 PHYSICALPLANT &

EQUIPMENT



BOND

22 MANAGEMENTFUND


10 OPERATINGFUND

Period Ending:

729 000 7052 950 SPANISH CLUB FUND BALANCE

20,788.93

729 000 7055 950 YEARBOOK FUND BALANCE

20,762.19

729 000 7060 950 ELEMENTARY ACTIVITIES FUND BALANCE

9,662.72

729 000 7065 950 HIGH SCHOOL ACTIVITIES FUND BALANCE

904.97

729 000 8004 000 RESTRICTED-PAC 23,625.18


203,673.25

759 000 0000 000 UNASSIGNED FUND BALANCE

7,964,756.61

760 000 0000 000 RESERVED-FUND BALANCE UNDISTRIBUTED EXP

44,652.82

780 000 0000 000 UNRESTRICTED NET ASSETS

54,471.43

Fund Balance 9,627,615.72

Total Liabilities/Fund Equity 12,645,279.45



Total

Period Ending:

Vendor Name Invoice Description Invoice Amt Vendor TotalGENERAL FUNDAREA EDUCATION AGENCY 267 FY2013 ELEM ELEMENTARY BATTLE FO THE BOOKS 30.00AREA EDUCATION AGENCY 267 FY2013 MS MIDDLE SCHOOL BATTLE OF THE BOOKS 30.00 60.00

AUDAS SANITATION 12261 SANITATION 550.00 550.00

B-G-M COMMUNITY SCHOOLS 2QFY13 O-E 2Q FY2013 OPEN ENROLLMENT 19,119.75 19,119.75

BOYER PETROLEUM COMPANY 398349 TRANSPORTATION DRUM 1,090.66 1,090.66

CHEMSEARCH 943763 MAINTENANCE SUPPLIES 1,136.77 1,136.77

CONTINENTAL RESEARCH CORP. 379831-CRC-1 ICE MELT 2,520.00 2,520.00

DEPARTMENT OF EDUCATION 12142012 VEHICLE INSPECTION FEE 280.00 280.00

EDDYVILLE LUMBER & HARDWARE 10090073 SIETSTRA DOORS 143.33 143.33

ENGLISH VALLEY SCHOOL DISTRICT 2QFY13 O-E 2Q FY2013 OPEN ENROLLMENT 16,178.25 16,178.25

GRINNELL-NEWBURG SCHOOLS 2QFY13 O-E 2Q FY2013 OPEN ENROLLMENT 19,119.75 19,119.75

H & J FERTILIZER 003896 FERTILIZER 365.11 365.11

HICKENBOTTOM, INC. 294432 WATER FOUNTAIN REPAIR 19.83 19.83

HLV COMMUNITY SCHOOL DISTRICT 2QFY13 O-E 2Q FY2013 OPEN ENROLLMENT 1,470.75 1,470.75

INLAND TRUCK PARTS CO. 2-13047 BUS 9 REPAIR 964.25 964.25

IOWA VALLEY COMMUNITY COLLEGE 12172012 12/17 INSERVICE 200.00 200.00

IOWA VALLEY COMMUNITY SCHOOLS 2QFY13 O-E 2Q FY2013 OPEN ENROLLMENT 1,470.75 1,470.75

LOWRY ELECTRIC, INC 15337 ELECTRIC SUPPLIES 52.57LOWRY ELECTRIC, INC 15338 CHANGE BREAKER-NEW BLEACHERS 95.00LOWRY ELECTRIC, INC 15398 SOUND ROOM LIGHTING 154.75 302.32

MAIN STREET HARDWARE 9229 MAINTENANCE SUPPLIES 117.65 117.65

MALCOM LUMBER COMPANY 580973 BELTS 21.40 21.40

MERCER H&B ADMIN-IOWA FIDUCIARY FY12STANFO- DEBBY STANFORD INSURANCE 551.32 551.32

MIDWEST ALARM SERVICES 236446 SMOKE DETECTOR SERVICE CALL 261.15 261.15

MONTE MOTOR PARTS 488033 TRANSPORTATION SUPPLIES 6.49MONTE MOTOR PARTS 488109 TRANSPORTATION SUPPLIES 27.75MONTE MOTOR PARTS 488194 TRANSPORTATION SUPPLIES 4.87MONTE MOTOR PARTS 488259 CREDIT (20.00)MONTE MOTOR PARTS 488279 TRANSPORTATION SUPPLIES 11.18MONTE MOTOR PARTS 488471 TRANSPORTATION SUPPLIES 191.76MONTE MOTOR PARTS 488661 TRANSPORTATION SUPPLIES 149.00MONTE MOTOR PARTS 488762 TRANSPORTATION SUPPLIES 56.20MONTE MOTOR PARTS 489087 TRANSPORTATION SUPPLIES 1.99 429.24

MONTEZUMA COMMUNITY SCHOOLS 12312012 CORRECT FED TAX ERROR 1,847.07 1,847.07

MOON CREEK UNLIMITED, LLC 2416 SNOWBLOWER REPAIR 34.78 34.78

MORETZ, BRIAN 12032012 CELL PHONE REIMB 25.00 25.00

NORTH MAHASKA SCHOOL DISTRICT 2QFY13 O-E 2Q FY2013 OPEN ENROLLMENT 4,412.25 4,412.25

PAPER CORPORATION, THE 11463-00 PAPER 3,467.28 3,467.28

BOARD REPORT BILLS-JANUARY 16, 2013Montezuma Community School District

PC & MAC EXCHANGE 71511 MIMIO TEACH STYLUS 98.00 98.00

PREMIER OFFICE EQUIPMENT 03H74A COPIER STAPLES 50.10 50.10

QUILL CORPORATION 7957129 ENVELOPE DAB'N SEAL 50.82 50.82

SCHUMACHER ELEVATOR CO., INC. 90301834 ELEVATOR MAINTENANCE 308.34 308.34

SCIENCE CENTER OF IOWA 807515 SCIENCE CENTER PROGRAMS 300.00 300.00

STAR AUTO COMPANY,INC. 30380 BUS 8 REPAIR 717.29 717.29

TIMBERLINE BILLING SERVICE LLC 2177 MEDICAID CHECK PROCESSING 415.11 415.11

TRUE VALUE COMMERCIAL SUPPLY 0183307 MAINTENANCE SUPPLIES 583.10TRUE VALUE COMMERCIAL SUPPLY 183077 MAINTENANCE SUPPLIES 589.14TRUE VALUE COMMERCIAL SUPPLY 183197 MAINTENANCE SUPPLIES 181.60TRUE VALUE COMMERCIAL SUPPLY 183431 MAINTENANCE SUPPLIES 255.28 1,609.12

UNITED BANK & TRUST COPIER-0016 COPIER LEASE & MAINTENANCE PAYMENT 589.86 589.86

VANNOY CHEVROLET CO., INC. 72155 REPLACE SUBURBAN TIRES 66.00 66.00

WALMART STORES, INC. GEMB 006546 GINGERBREAD HOUSE SUPPLIES 137.31 137.31

WINDSTREAM 01032013 TELEPHONE 357.59 357.5980,858.20

ACTIVITY FUNDBALL HORTICULTURAL COMPANY 94829719 GREENHOUSE SEEDS 30.81 30.81

BEAUTIFUL LAND PRODUCTS 21441 GREENHOUSE PRODUCTS 4,696.10 4,696.10

CARLEY, RAY 01052013 1/5 JV TOURNAMENT 95.00 95.00

CLARK, ALEC 01052013 1/5 JV TOURNAMENT 90.00 90.00

CONLON, JOHN 01042013 1/4 BB V ENGLISH VALLEYS 95.00 95.00

CRAWFORD, BRIAN 01052013 1/5 BB V BGM 95.00 95.00

EILERS, PETER 01052013 1/5 JV TOURNAMENT 85.00 85.00

EKLAND, RYAN 01042013 1/4 BB V ENGLISH VALLEYS 95.00 95.00

HIBBS, JOEL 01052013 1/5 BB V BGM 95.00 95.00

KEMPER, TOM 01052013 1/5 BB V BGM 95.00 95.00

KOEHN, ANDREW 01052013 1/5 JV GBB TOURNAMENT 120.00 120.00

KOEHN, JOSEPH 01052013 1/5 JV GBB TOURNAMENT 120.00 120.00

MALCOM LUMBER COMPANY 579159 BATTING CAGE LUMBER 543.83 543.83

MONTEZUMA COMMUNITY SCHOOLS 01072013 MATH SCHOLARSHIP-BATTREALL 100.00 100.00

MONTEZUMA SUPER VALU 002009091721 JR CLASS CONCESSIONS 56.49MONTEZUMA SUPER VALU 002010891705 JR CLASS CONCESSIONS 36.60MONTEZUMA SUPER VALU 004070131537 JR CLASS CONCESSIONS 102.17 195.26

RUSHORDER TEES 512967 TOUCHDOWN TOWELS 1,100.00 1,100.00

SOUTHARD IMPLEMENT CO. 220792 MOWER PART 32.98 32.98

STOCKDALE, JUSTIN 01042013 1/4 BB V ENGLISH VALLEYS 95.00 95.00

STOCKMAN, CARRIE 2012 CHICAGO CHICAGO TRIP REIMBURSEMENT 5,621.89 5,621.89

STUDIO 22 13111 TEAM POSTERS 173.88STUDIO 22 13125 TEAM POSTERS 66.88 240.76

TAYLOR, EARLENE 12152012 CARING CANDY CANES 83.47 83.47

TOWN AND COUNTRY WHOLESALE 200068 CONCESSION PRETZELS 39.36 39.36

WOZNICK, JIM 01052013 1/5 JV TOURNAMENT 90.00 90.00

YUSKE, BILL 01032013 1/3 JH GBB V TRI COUNTY 80.00 80.0013,934.46

PPEL FUNDFRANWAY TREE MOVING, INC 1138 TREE TRANSPLANTS 500.00 500.00

LOSURE & SONS 2195 FOOTBALL FIELD MAINTENANCE 500.00 500.00

PC & MAC EXCHANGE 71493 LAPTOP-TRANSPORTATION 782.00 782.00

UNITED BANK & TRUST COPIER-0016 COPIER LEASE & MAINTENANCE PAYMENT 470.14 470.142,252.14

NUTRITION FUNDANDERSON-ERICKSON DAIRY CO. 259803 DAIRY 350.56ANDERSON-ERICKSON DAIRY CO. 262152 DAIRY 632.13ANDERSON-ERICKSON DAIRY CO. 264144 DAIRY 350.56ANDERSON-ERICKSON DAIRY CO. 266494 DAIRY 400.12ANDERSON-ERICKSON DAIRY CO. 268479 DAIRY 313.94ANDERSON-ERICKSON DAIRY CO. 272794 CREDIT (170.74)ANDERSON-ERICKSON DAIRY CO. 277107 DAIRY 530.50 2,407.07

EARTHGRAINS COMPANY, THE 28720534142 BREAD 57.20 57.20

KECK, INC. 11022012 COMMODITIES 827.38 827.38

MARTIN BROTHERS DISTRIBUTING 4439234CM CREDIT (8.12)MARTIN BROTHERS DISTRIBUTING 4521121 GROCERIES 2,963.04MARTIN BROTHERS DISTRIBUTING 4530707 GROCERIES 2,410.68MARTIN BROTHERS DISTRIBUTING 4530707CM CREDIT (4.36)MARTIN BROTHERS DISTRIBUTING 4535885 GROCERIES 1,203.07MARTIN BROTHERS DISTRIBUTING 4535885CM CREDIT (52.32)MARTIN BROTHERS DISTRIBUTING 4540860 GROCERIES 727.74MARTIN BROTHERS DISTRIBUTING 4552915 GROCERIES 2,371.65 9,611.38

MONTEZUMA SUPER VALU 003020390918 GROCERIES 1.99 1.9912,905.02

TRUST & AGENCY FUNDHALL, JALESSA ROSE ELLIS-4 ELLIS SCHOLARSHIP 500.00 500.00

SHEETS, LINDSEY ELLIS-4 ELLIS SCHOLARSHIP 500.00 500.00

WHEELER, AUDREY ELLIS-3,4 ELLIS SCHOLARSHIP-PAID OUT 1,000.00 1,000.00

BATTREALL, AUSTIN 2013 MATH MATH SCHOLARSHIP 100.00 100.002,100.00

MANAGEMENT FUNDMERCER H&B ADMIN-IOWA FIDUCIARY E-R EARLY RETIREMENT INSURANCE 2,181.40 2,181.40

MONTEZUMA COMMUNITY SCHOOL 12312012 MARGE HALL INSURANCE CORRECTION 400.00 400.002,581.40

CAPITAL PROJECTS FUND

STANDARD & POOR'S FINANCIAL SERVICES, LLC 10313134 SALES TAX BOND FEE 9,500.00STANDARD & POOR'S FINANCIAL SERVICES, LLC 35014019 SALES TAX BOND FEE 493.00 9,993.00

9,993.00

Vendor Name Invoice Description Invoice Amt Vendor TotalGENERAL FUND 10CARDMEMBER SERVICE 2200 MOUSE TRAPS 36.60CARDMEMBER SERVICE 8083 CLEP TEST 135.00CARDMEMBER SERVICE 8656 SOLUTION CONFERENCE 3,774.00CARDMEMBER SERVICE 8714 PLC CONFERENCE REGISTRATION 3,774.00 7,719.60

DJ'S C-STORE, INC. 4645 DECEMBER UNLEADED & DIESEL 3,196.25 3,196.25

HAWKINS, PAUL 01062013 AUG,OCT,DEC CELL PHONE REIMB 75.00 75.00

IOWA DRUG & ALCOHOL TESTING IDATPMBR0021 ANNUAL DUES 410.00 410.00

MARENGO PUBLISHING CORPORATION 6749505 NEWSPAPER 357.00 357.00

MONTEZUMA MUNICIPAL UTILITIES 010813ELECTR ELECTRIC 5,169.61MONTEZUMA MUNICIPAL UTILITIES 010813GAS GAS 6,991.75MONTEZUMA MUNICIPAL UTILITIES 010813SEWAGE SEWAGE 344.34MONTEZUMA MUNICIPAL UTILITIES 010813WATER WATER 1,147.75 13,653.45

MORETZ, BRIAN 01032013 CELL PHONE 25.00 25.00

PC & MAC EXCHANGE 71688 IMAC SUPERDRIVE 127.00PC & MAC EXCHANGE 71771 BUSINESS PRINTER 452.00PC & MAC EXCHANGE 71772 BUSINESS PRINTER 499.00PC & MAC EXCHANGE 71788 HP PRINTER TONER 162.00 1,240.00

RECORD, THE 01012013 NEWSPAPER 16.80 16.80

SEMPRINI, CHERI 10162012 ITAG CONFERENCE REIMB 200.00 200.00

SUPER TEACHER WORKSHEETS 950 WEBSITE ACCESS 300.00 300.00

TONEY PIANO TUNING & REPAIR 522434 PIANO TUNING 166.00 166.00

UNITED STATES POSTAL SERVICE 01102013 POSTAGE 500.00 500.0027,859.10$

ACTIVITY FUNDBALL HORTICULTURAL COMPANY 94814487 GREENHOUSE SEEDS 864.94BALL HORTICULTURAL COMPANY 94814488 GREENHOUSE SEEDS 23.46BALL HORTICULTURAL COMPANY 94815904 GREENHOUSE SEEDS 14.87 903.27

CARDMEMBER SERVICE 0222 AG CLASS LAB EQUIPMENT 221.47CARDMEMBER SERVICE 6721 PRACTICE BASEBALLS 269.29 490.76

CARLEY, RAY 01072013 1/7 JH BB V NMAHASKA 75.00 75.00

CHAMPION SIGN 12192012 YEARBOOK SPONSOR BANNERS 210.00 210.00

DRAMATIC PUBLISHING 5172101 PERFORMANCE RIGHTS-FRESHMEN 120.00 120.00

EDDYVILLE-BLAKESBURG SCHOOLS 022313 8TH GRADE TOURNAMENT 100.00 100.00

GRINNELL REGIONAL MEDICAL CENTER 11132012 FOOTBALL TRAINER 1,500.00GRINNELL REGIONAL MEDICAL CENTER 12112012 TOURNAMENT TRAINER 150.00 1,650.00

H & J FERTILIZER M003896 FOOTBALL FIELD FERTILIZER 367.80 367.80

HOPKINS SPORTING GOODS, INC. 80184-0 SHOT PUT & DISCUS 372.80HOPKINS SPORTING GOODS, INC. 80203-0 FOOTBALL CLEAT CLEANER 49.95 422.75

IOWA FOOTBALL COACHES ASSOC. 2013 MEMBERSHIP DUES 30.00 30.00

IOWA HIGH SCHOOL SPEECH ASSOC. 12312012 LARGE GROUP DISTRICT CONTEST FEES 189.00 189.00

JUGS COMPANY, THE 0471102 HITTING NET 211.23 211.23

BOARD REPORT BILLS-JANUARY 16, 2013Montezuma Community School District

KIRCHOFF, STAN 01082013 1/8 JH BB V EDDYVILLE 65.00 65.00

MILLER, JON 01082013 1/8 JH BB V EDDYVILLE 65.00 65.00

MONTEZUMA COMMUNITY SCHOOLS, MJ 01102013 EMERGENCY CHANGE BOX 200.00 200.00

MONTEZUMA COMMUNITY SCHOOLS FFA FFA SCHOLARSHIPS 2,250.00 2,250.00

POLLARD, TERRY 01072013 1/7 JH BB V NMAHASKA 65.00 65.00

STUDIO 22 13124 POSTERS 133.75 133.75

TOWN AND COUNTRY WHOLESALE 200562 CONCESSION SUPPLIES 232.81 232.817,781.37$

TRUST & AGENCY FUNDJAMES OR CENTRAL COLLEGE, ALY MANN MATT MANN FFA SCHOLARSHIP 500.00 500.00

WHEELER OR NORTHWESTERN COLLEGE, NATHAN MANN MATT MANN FFA SCHOLARSHIP 500.00WHEELER OR NORTHWESTERN COLLEGE, NATHAN REMPP REMPP SCHOLARSHIP 250.00 750.00

BATTREALL OR WILLIAM PENN UNIVERSITY, AUSTIN ELLIS ELLIS SCHOLARSHIP 1,275.00 1,275.00

BRYAN OR IOWA STATE UNIVERSITY, SHENA ELLIS ELLIS SCHOLARSHIP 1,275.00 1,275.00

HALL OR IOWA STATE UNIVERSITY, CLARK ELLIS-PAID ELLIS SCHOLARSHIP 1,000.00 1,000.00

JAMES OR CENTRAL COLLEGE, ALY ELLIS ELLIS SCHOLARSHIP 1,275.00 1,275.00

ROMBERG OR CENTRAL COLLEGE, DESTINY ELLIS ELLIS SCHOLARSHIP 1,275.00 1,275.00

STEELE OR SIMPSON COLLEGE, BRYNNA ELLIS ELLIS SCHOLARSHIP 1,275.00 1,275.00

VAVROCH OR UNIVERSITY OF IOWA, STEPHEN ELLIS ELLIS SCHOLARSHIP 1,275.00 1,275.00

WHEELER OR NORTHWESTERN COLLEGE, NATALIE ELLIS ELLIS SCHOLARSHIP 1,275.00 1,275.00

WHEELER OR NORTHWESTERN COLLEGE, NATHAN ELLIS ELLIS SCHOLARSHIP 1,275.00 1,275.00

CRANSTON OR CENTRAL COLLEGE, KENDRA FFA FFA OUTSTANDING SENIOR SCHOLARSHIP 1,000.00 1,000.00

DOTY OR IOWA STATE UNIVERSITY, KENDRA FFA FFA SCHOLARSHIP 250.00 250.00

FERGUSON OR MOUNT MERCY, ALEXIS FFA FFA SCHOLARSHIP 250.00 250.00

HANSEN OR UNIVERSITY OF IOWA, KAYLIN FFA FFA SCHOLARSHIP 250.00 250.00

JAMES OR CENTRAL COLLEGE, ALY FFA FFA SCHOLARSHIP 250.00 250.00

WHEELER OR NORTHWESTERN COLLEGE, NATALIE FFA FFA SCHOLARSHIP 250.00 250.0014,700.00$

RECEIPTS December Year to Date December Year to DateLunch 10,211.80 71,642.44 OPENING CASH BALANCE 5,995.15 15,103.15Milk 87.40 5,969.72 Receipts 22,935.17 137,470.14Interest Earned 0.67 8.01 Expenditures 23,056.60 146,699.57State Reimbursement 347.39 1,254.02 CLOSING CASH BALANCE 5,873.72 5,873.72Federal Reimbursement 11,192.04 51,473.27Rebates/Donations/Supplies 0.00 1,220.46 ISJIT ACCOUNTCatering Proceeds 538.77 4,129.24 Balance 33,142.00 33,142.00Vending 557.24 1,773.81 Purchased ISJIT 0.00 0.00TOTAL RECEIPTS 22,935.31 137,470.97 Transfer to Checking 0.00 0.00Transfer from ISJIT 0.00 0.00 Interest earned 0.14 0.83Less ISJIT Interest (0.14) (0.83) ENDING BALANCE 33,142.14 33,142.83GRAND TOTAL RECEIPTS 22,935.17 137,470.14 TOTAL CASH AND INVESTMENT 39,015.86 39,016.55

EXPENDITURES December Year to Date Previous YTDLabor Expenses 12,009.74 72,071.90 Student Lunches 2,879 15,674 20,252Equipment Repair 0.00 0.00 Adult Lunches 307 1,572 1,123General Supplies 1,581.94 23,430.61 Free Lunches 1,464 7,613 7,962Food 13,159.06 46,011.97 Reduced Lunches 622 3,070 3,294Equip/Machinery 0.00 7,032.16 Total number of Lunches 5,272 27,929 32,631Furniture 0.00 0.00 Student Breakfast 462 2,422 3,292Other/Refund (3,694.14) (1,847.07) Adult Breakfast 39 210 144TOTAL EXPENSES 23,056.60 146,699.57 Free Breakfast 569 3,170 2,881Purchased ISJIT 0.00 0.00 Reduced Breakfast 193 1,066 971GRANDS TOTAL EXPENSES 23,056.60 146,699.57 Total Breakfast 1,263 6,868 7,288

Total Days Served 13 68 83

Montezuma Community School DistrictHot Lunch ReportDecember 31, 2012

Unaudited report-Does not reflect year end accrual adjustments.


January 16, 2013

Agenda Item: C. Good News

1. 2. 3.

Recommended Motion: Not allowed.


January 16, 2013

Agenda Item: D. Welcome Visitors Information: This is an opportunity for persons to address the Board of Directors. In

order to do so properly they must have completed the “Request of Visitors” form and are subject to the rules as spelled out on the form. Depending on the topic being addressed it may be appropriate to review the Chain of Command if they are seeking action. This is not an action item and is placed on the agenda as a courtesy to our patrons.

Recommended Motion: Not allowed. Persons requesting to speak (Names taken from “Request of Visitors” form): Discussion:


January 16, 2013

Agenda Item: E1. Presentations Information:

1. Report from Darin Jones 2. Report from Brian Moretz 3. Bus Inspection Report by Paul Hawkins

Recommended Motion: None at this time. Alternate Motion: Record of Vote: Y/N _____ Pete Ross _______ _____ Doug Johnston _______ _____ Steve Audas _______ _____ Stacie Cameron _______ _____ Vince Johnson _______

Montezuma Community Schools 504 N 4th Street

Montezuma, IA 50171 Phone: 641.623.5129 Fax: 641.623.5733

Montezuma Elementary – A Great Place to Be!

January 11, 2013 Board Notes: January 2012

• Our Preschool Advisory Committee will have met on January 15. The topics discussed will be: Preschool Registration, Kindergarten Round-up, Parents Meeting, Preschool Literacy Night, and the planning of the renovations with our preschool room moving to the lunchroom.

• Our MAP testing in the elementary will occur on January 22 and 24. We will test in the areas of math and reading.

• Each grade level will be working during in-service days to complete our alignment to the Iowa Core and aligning the standards to our MAP tests and our report card. I will share examples at one of the next two board meetings.

• On January 30, the Science Center of Iowa will visit our elementary and present two different shows to our students. It should be exciting!

• On Friday, February 1, PAC and Montezuma Elementary will welcome all dads to school, as we will host Doughnuts with Dads. During this time, we will also invite each dad to the classroom. While there the students will have an opportunity to share the Daily 5 Reading rotations. We hope this day will be fun and informational.

• The State of Iowa will have the opportunity to pilot a standards-based assessment called SMARTER Balance. Montezuma Schools has been identified as a school to participate in the scientific study. We will be taking part in either math or english-langauge arts. Further information will be shared at a later time.

Montezuma Community Schools 504 N 4th Street

Montezuma, IA 50171 Phone: 641.623.5121 Fax: 641.623.5733

OPPORTUNITY -------------------- RELATIONSHIPS ------------------------ RELEVANCE

JH/HS Board Report January 16, 2013

1. The JH and HS MAP tests are done except for a few make-‐ups. We are using

this data to help reach our school wide goals of 75% meeting end of year expectations.

2. Iowa Assessments will be the week of March 18. This has been a change from the past when we took the tests in November.

3. Snowball Dance for the 7-‐9 grades will be held on January 19 from 7-‐10pm. Mrs. Stockman is the staff member in charge of the event.

4. Montezuma Alumni college talk with our seniors was postponed until Spring Break time for the college students.

5. New Montezuma Website – Thanks to Mr. Baethke and Mr. Sietstra for getting this done for our district.

Brian Moretz 7-12 Principal Montezuma Community Schools


January 16, 2013

Agenda Item: F1. Old Business Information: Recommended Motion: Alternate Motion: Record of Vote: Y/N _____ Pete Ross _______ _____ Doug Johnston _______ _____ Steve Audas _______ _____ Stacie Cameron _______ _____ Vince Johnson _______


January 16, 2013

Agenda Item: G1. Approval of Bids for Facility Project Information:

TBD Recommended Motion: Approve the bids as presented. Alternate Motion: Record of Vote: Y/N _____ Pete Ross _______ _____ Doug Johnston _______ _____ Steve Audas _______ _____ Stacie Cameron _______ _____ Vince Johnson _______


January 16, 2013

Agenda Item: G2. Resolution Directing the Sale of School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2013

Information:

See attachment for resolution language. Recommended Motion: Approve the resolution as presented. Alternate Motion: Record of Vote: Y/N _____ Pete Ross _______ _____ Doug Johnston _______ _____ Steve Audas _______ _____ Stacie Cameron _______ _____ Vince Johnson _______

ITEMS TO INCLUDE ON AGENDA

MONTEZUMA COMMUNITY SCHOOL DISTRICT

Approximately $3,520,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2013 • Consideration of sealed bids opened and reviewed by the Superintendent of Schools,

Secretary of the Board, and the Financial Advisor.

• R Resolution Directing the Sale

NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE CHAPTER 21 AND THE LOCAL RULES OF THE SCHOOL DISTRICT.

1

January 16, 2013

The Board of Directors of the Montezuma Community School District, in the County of Poweshiek, State of Iowa, met in _______________ session, in the Elementary Library, 504 N. 4th Street, Montezuma, Iowa 50171, at 6:30 o'clock P.M., on the above date. There were present President _______________, in the chair, and the following named Board Members:

__________________________________________________ __________________________________________________ Absent: ___________________________________________

* * * * * * *

2

This is the time and place for the sale of School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2013. The bids were previously received and opened by the Superintendent of Schools, Secretary of the Board, and the Financial Advisor at a meeting held in the Office of the Superintendent, Montezuma, Iowa, at 12:00 o'clock P.M. on this date. The following bid was determined by the Superintendent, Secretary of the Board, and Financial Advisor as the best bid received. Director ____________________ introduced the following Resolution and moved its adoption. Director ____________________ seconded the motion to adopt. The roll was called and the vote was:

AYES: ___________________________________________

___________________________________________

NAYS: ___________________________________________ The President declared the Resolution adopted.

RESOLUTION DIRECTING THE SALE OF $_______________ SCHOOL INFRASTRUCTURE SALES, SERVICES AND USE TAX REVENUE BONDS, SERIES 2013 WHEREAS, bids have been received for the Bonds and evaluated; and the best bid was

determined: NOW, THEREFORE, IT IS RESOLVED BY THE BOARD OF DIRECTORS OF THE MONTEZUMA COMMUNITY SCHOOL DISTRICT:

Section 1. That the bid for the Bonds was determined by the Superintendent of Schools,

Secretary of the Board, and the Financial Advisor to be the best and most favorable bid received. Bonds are awarded, based on the following bid:

Bidder: _________________________ of _________________________ Purchase Price: $_________________ Net Interest Cost: $_________________

True Interest Cost: _________________%

3

Section 2. That the form of contract for the sale of the Bonds is approved and the

President and Secretary are authorized and directed to execute the contract for sale of the Bonds on behalf of the School District.

Section 3. That all acts of the Superintendent of Schools, Secretary of the Board, and Financial Advisor done in furtherance of the sale of the Bonds, including the change in the time of sale, are ratified and approved.

PASSED AND APPROVED this 16th day of January, 2013.

President of the Board of Directors

ATTEST: Secretary of the Board of Directors

(Please attach executed copy of winning bid.)

CERTIFICATE

STATE OF IOWA COUNTY OF POWESHIEK

) ) SS )

I, the undersigned Secretary of the Board of Directors of the Montezuma Community School District, in the County of Poweshiek, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the School District showing proceedings of the Board, and the same is a true and complete copy of the action taken by the Board with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that the meeting and all action was duly and publicly held in accordance with a notice of meeting and a tentative agenda, a copy of which was timely served on each member of the Board and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Board (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Board and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective offices as indicated therein, that no board vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the School District or the right of the individuals named therein as officers to their respective positions. WITNESS my hand this __________ day of _______________, 2013.

Secretary of the Board of Directors of the Montezuma Community School District

00912690-1\22157-005

ITEMS TO INCLUDE ON AGENDA

MONTEZUMA COMMUNITY SCHOOL DISTRICT

Approximately $3,520,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2013 • Opening and considering sealed bids by the Superintendent of Schools, Secretary of the

Board, and Financial Advisor for the School District and referring same to the Board of Directors.

NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE CHAPTER 21 AND THE LOCAL RULES OF THE SCHOOL DISTRICT.

1

January 16, 2013

The Superintendent of Schools and Secretary of the Board of Directors of the Montezuma Community School District in the County of Poweshiek, State of Iowa, and the Financial Advisor for the District, met in the Office of the Superintendent, Montezuma, Iowa, at 12:00 o'clock P.M. on the above date to open sealed bids received and to then refer the bids to the Board of Directors for further action at its meeting to be held at 6:30 o'clock P.M. on this date at the Montezuma Community School District, Montezuma, Iowa. This being the time and place for the opening of bids for the sale of approximately $3,520,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2013, the meeting was opened for the receipt of bids for the Bonds. Sealed bids were filed and listed in the minutes while unopened, as follows: Name & Address of Bidders: The Superintendent, Secretary of the Board, and Financial Advisor opened the sealed bids received, and the best sealed bid was as follows:

Name & Address of Bidder: _________________________________ Purchase Price: $_________________ Net Interest Cost: $_________________

True Interest Cost: _________________%

2

The Superintendent, Secretary of the Board, and Financial Advisor for the School Board referred the bids to the Board of Directors of the Montezuma Community School District for further consideration at its meeting to be held at 6:30 o'clock P.M. on this date in the Elementary Library, 504 N. 4th Street, Montezuma, Iowa 50171.

Superintendent of Schools

Secretary of the Board of Directors

Financial Advisor

CERTIFICATE

STATE OF IOWA COUNTY OF POWESHIEK

) ) SS )

I, the undersigned Secretary of the Board of Directors of the Montezuma Community School District, in the County of Poweshiek, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the School District showing proceedings of the Board, and the same is a true and complete copy of the action taken by the Board with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that the meeting and all action was duly and publicly held in accordance with a notice of meeting and a tentative agenda, a copy of which was timely served on each member of the Board and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Board (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Board and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective offices as indicated therein, that no board vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the School District or the right of the individuals named therein as officers to their respective positions. WITNESS my hand this __________ day of _______________, 2013.

Secretary of the Board of Directors of the Montezuma Community School District

00912692-1\22157-005


January 16, 2013

Agenda Item: H1. Staff Resignations Information: 1. 2. Recommended Motion: Approve the resignations as presented. Alternate Motion: Record of Vote: Y/N _____ Pete Ross _______ _____ Doug Johnston _______ _____ Steve Audas _______ _____ Stacie Cameron _______ _____ Vince Johnson _______


January 16, 2013

Agenda Item: H2. Staff Appointments Information:

1. Cory Nikkel, 2013-14 Secondary English 2. Lisel Roorda, revised speech contract for 2012-13

$3,162.50 – the remainder of her current contract and the unpaid portion of Derek Bates’s contract

3. Recommended Motion: Approve the appointments.



January 16, 2013

Agenda Item: I1. Board Secretary – Business Manger Report 1. 2.


January 16, 2013

Agenda Item: I2. Superintendent Report

1. draft SAVE/PPEL Report 2. Asbestos abatement funding idea 3. Other 4.

1/7/13 SAVE_PPEL REPORT.xlsx 1

SAVE/PPEL REPORT

2012/13 2012/13 2013/14 2014/15 2015/16 2016/17Actual

REVENUESSAVE Beginning Balance 535,772$ 535,772$ 4,411,503$ 2,991,150$ 1,323,801$ 1,464,154$ Est. SAVE Proceeds 458,927$ 458,927$ 468,106$ 487,017$ 496,758$ 506,693$ PPEL Beginning Balance 240,444$ 240,444$ Est. PPEL Proceeds 82,000$ 82,000$ 82,000$ 82,000$ 82,000$ 82,000$ SAVE Bonds 3,500,000$ OTHER 66,500$ -‐$ AMOUNT AVAILABLE 1,383,643$ 4,817,143$ 4,961,609$ 3,560,167$ 1,902,559$ 2,052,847$

EXPENDITURESRemodel Project 1,750,000$ 1,750,000$ Technology 84,008$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ Transportation -‐$ -‐ 50,000$ -‐$ 50,000$ SAVE Bond Payments -‐$ 64,819$ 280,726$ 282,765$ 279,450$ General Repairs 16,125$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ Football Field Renovations 144,076$ 150,000$ HS Gym Bleachers 86,095$ 100,000$ Equipment/Furniture 658$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ Copier Lease 5,640$ 5,640$ 5,640$ 5,640$ 5,640$ 5,640$ OtherOtherOtherTOTAL EXPENDITURES 336,602$ 405,640$ 1,970,459$ 2,236,366$ 438,405$ 485,090$

ENDING BALANCE 1,047,041$ 4,411,503$ 2,991,150$ 1,323,801$ 1,464,154$ 1,567,757$

NOTES:Estimated SAVE Proceeds are based on static enrollment of 528 students and a 2% annual increase in state wide sales taxEstimated PPEL Proceeds are based on no annual increase in the district's taxable valuation


January 16, 2013

Agenda Item: J. Closed Session for Evaluation of Superintendent Information: Recommended Motion: “I move that we hold a closed session as provided in section

21.5(1)(i) of the open meetings law to evaluate the professional competency of an individual whose performance is being considered to prevent needless and irreparable injury to that individual’s reputation, as that individual has requested a closed session.”



January 16, 2013

Agenda Item: K. Exempt Session for Negotiations Information: Recommended Motion: “I move that we hold an exempt session as provided in section

21.5(1)(i) of the open meetings law to discuss negotiations and strategy related to negotiations.



January 16, 2012

Agenda Item: L. Discussion Information: This item is for Board Members to discuss topics that have come up after

they have received their Board materials. No action can be taken on any item discussed.


January 16, 2013

Agenda Item: M. Adjournment of meeting Information: Concludes the meeting Recommended Motion: That the Board adjourns the meeting Alternate Motion: Record of Vote: Y/N _____ Pete Ross _______ _____ Doug Johnston _______ _____ Steve Audas _______ _____ Stacie Cameron _______ _____ Vince Johnson _______

Documents

NOTICE’AND’CALL’OF’PUBLICMEETING’ OF’THE’SCHOOL’DISTRICT’ Board Packet.pdf · NOTICE’AND’CALL’OF’PUBLICMEETING’ OF’THE’SCHOOL’DISTRICT ... MAP testing