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Indian Brook Condominiums
November 17, 2010
www.indianbrookcondos.com
Annual Meeting
Agenda1. Welcome and Call to Order
2. Volunteer Committees
3. 2010 Key Accomplishments
4. Landscaping
5. 2011 Operating Budget and Capital Projects
6. New Board and Election if Necessary
7. Questions and Open Discussion
8. AdjournmentRJ
Volunteer Committees
Indian Brook Board of Trustees
Scott Cellupica, Treasurer*Deb Foley, Chair*Roland Janbergs, President, Webmaster, BabblerFlossie O’Donnell, BabblerKerry Reisner, SecretaryAlison Sholock, Landscape Committee Liaison*Lily Zhan, Street Captain Liaison*
*Term expires 11/17/10RJ
Lynne Janbergs, ChairpersonPat BarattaAndrea ManterMary McKeonKerry Reisner*Alison Sholock, Liaison to the BoardLily Zhan*
Landscape Committee
Volunteer Committees
*Joining 11/17/10RJ
Volunteer CommitteesRules and Responsibilities Subcommittee
Scott CellupicaVivian CicutoDeb FoleyDavid GoolgasianRoland Janbergs
RJ
Erica LavinFlossie O’DonnellKerry ReisnerAlison SholockEllen Weinraub
Pat BarattaHelen BarattaKate Taylor
Welcome Committee
Volunteer Committees
RJ
Flossie O’Donnell, ad hocElisa BusaKaren ChiarelliRobin Ravech
Land Use Committee (New 2011)
Street Captains―Our Eyes and Ears
Birchwood Vivian Cicuto
Doyle Lily Zhan
LemanDick Ernst
Lilac Linda Cantilini
Rosewood Pat Baratta
Turnbridge Mary Levey
Weybridge Scott Cellupica
Volunteer Committees
RJ
2010 Key Accomplishments
Successful first year with new vendors• Salisbury Management, Inc.; 6-month review• Rosado and Sons, Inc. (landscaping)• Maximum Grounds (snow removal)
New lampposts and lanterns
Roof replacements
E-Babbler
FO
Salisbury Management, Inc.
Due diligence: 6-month review requested by Board
Discussion about roles and responsibilities to make the community a success
Salisbury Board Unit Owners
Going well on both sides!
FO
Landscaping: 2010 Review
Rosado & Sons, Inc. first seasonBig project: old mulch removed
Last done 5+ yrs. ago
Cleaned-up islandsOvergrown ground cover removed
Irrigation improvements
LJ
Landscaping: 2010 Review
Perimeter Reclamation ProjectTrees removed from 2 groves
Loam/seed Spring 2011
Trees touching buildings prunedLandscaping Request Form
LJ
Landscaping: 2011 and Beyond
Rosado 3-year contractIrrigation moved out of landscaping budget
Rosado 1-year contract
Tree workBudget adjusted to adequately fund
needed maintenanceVendor: Bartlett Tree Experts3-year plan, including removal of hazardous and
nuisance trees20-foot pruning of all pinesInterior pruning as budget allowsLJ
Landscaping: 2011 and Beyond
Refurbishing islands and peninsula bedsStart 2011
Adjusting mix of flowers: more perennials, fewer annuals
Adding flowering shrubsCamouflaging transformersCreating privacyBeautifying frontage along Elm Street
LJ
Current Challenges
Lawsuit: RiversideHigh-level overviewConsequence
Financing and refinancing
Insurance Claim Hail damageCAU, Indian Brook Condo Trust InsurerHost of characters
FO
Roof ReplacementMay and July 2009: Indian Brook
experiences hail storm damagesRoofing contractor Flo-Dell hired
on contingencyFirst payout received May 2010Howard Shore, Public Claims Adjustor hired
on contingency7 roofs replaced June-Sept 2010 Pursuing the remaining payment
FO
So, where’s MY roof??
If more funds are received, work resumes
When? Unknown at this time
FO
2011 Operating Budget and Capital Projects
RJ
Operating Budget
RJ
Capital Projects
Maintain the value of our property
Many deferred for too long
FO
Capital Spending in 2010Perimeter reclamation project
Le, Bw, Rw, Li, TbLampposts and lanternsWalkway repairs
20+ throughout propertyDeck staining
Do, Le, WbPainting and carpentry
13-16 Bw, 1-4 and 5-8 Rw, 13-16 Li FO
Capital Projects Budgeted for 2011
STP savings and repairs
Painting, carpentry, doors (9-12 Rw, 5-8 and 9-12 Li)
Pay for completed 1-4 Tb roof
Deck staining (Bw, Li, Rw, Tb)
Mailboxes (Rw, Wb)
STP garage door
New parking mapsFO
Capital Project: STP
MA DEP mandate to tighten nitrogen limitsOn-Site Engineering hired to design solutionPlan submitted in January 2010Work to be done Summer 2012Potential cost: ~$120,000
FO
Capital Project: Painting and Carpentry
9-12 Rw, 5-8 and 9-12 LiNew door color
Sherwin Williams TBD
Repaint IB sign at entrance Incorporate new door color
FO
2011 Fees
KR
Condo Fee$282/$285/$322
Supplemental Fee $560/$566/$638for STP in 20122 equal payments due March and August 2011 or 12 monthly payments
NO CHANGE – SAME AS 2010!
New Board
4 open positions
4 volunteers needed; Alison willing to stay on
Does anyone have an interest in serving on the Board?
KR
Questions and Open Discussion
KR
Meeting Adjournment
Thank you!
KR