NOVUS HR Formal Review Process

• Creating a Search Committee and Committee Chair

• Creating the Criteria Rating Form and Interview Questions

• Creating Prescreen Questions

• How to Complete the Criteria Rating Form

1Updated 06/16/2010

Creating Search Committee and Search Committee Chair

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Login to Forticlient.Open a web browser and type novushr.pgcc.eduType in the username and password.  Username and password will be the same as your Owl Link user ID.  (Password for the first time is: novushr)Click the login button.After logging in the first time, change your password to match your password for Owl Link. 3

novushr.pgcc.edu

Select a category, e.g., Math from the drop down box.Click on Search to Search Job Posting Requests.Click on the Requisition Title link to select that job posting request.

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Click on the Search Committee tab.Click on the check box to the left of Create Search Committee.

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In the alert box that appears, click ok to create A Search Committee or click cancel and not create a Search Committee.

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Click Add New Members to add Search Committee Members. More than one committee member may be added.Click Search.

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Click the Check box to the left of the Committee Chair.Click Save Chair changes to save the chair. Click Save to continue.Repeat to add new members.

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Creating the Criteria Rating Form and

Interview Questions

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Click on the Interview form tab.Click on the Edit Interview Form to edit interview questions.

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Click on Add New Section to add a new section.

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Type the Section name in the box, e.g., Criteria Rating Form.Click the green disk to the right.

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To edit or create question text, click on the pencil to the right of the question to be edited.Click Save to continue.

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Type text in the box.Click the green check mark to the right of the text box to add the question.

Click save to continue.

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Click the pencil to edit text to the left of the text box to be edited.If not, click save to continue.

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Click on Add New Question, to add a new question.

Click the pencil to add another question.

Use the arrows to rearrange the order of the questions.

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Creating Prescreen Questions

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Click on Prescreen Questions.Click on Edit Prescreening Questions.

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Click on Add a New Question to add a new question.

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Click on the pencil to edit a question.

Click on the Question Type.Type the Question.Type a Question Comment, e.g., instructions.

If the question requires a response check the check box to the right.Click Save and Exit to continue.

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Click on the Workflow tab.Click on Approve or Disapprove.Click Submit.Click Save to continue.

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How to Complete the Criteria Rating Form

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Click on the interviews tab to rate the interview.

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Click on Conduct Interview to conduct the interview and rate the applicant.

Rate the candidate by clicking on the circle with1 being very weak and 5 being excellent.

Add any comments in the Comments Text box.

Enter the Date Conducted.Click Save to continue.

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Click on summary to see a summary of comments, criteria ratings, and interview questions.

To view individual responses from other contributing users, click on a link under the contributing users tab, e.g., math, math.

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