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Novus HR Job Request Approval Process
• Division Dean
• Vice-President/Senior Team Member
• Fiscal Analyst
• Grant Administrator
• Vice-President Administrative Services
• Senior Budget Official
• Human Resources Officer
• Human Resources User
1Updated 06/16/2010
Login to Forticlient.Open a web browser and type novushr.pgcc.eduType in the username and password. Username and password will be the same as your Owl Link user ID. (Password for the first time is: novushr)Click the login button.After logging in the first time, change your password to match your password for Owl Link.
2Return to Table of Contents
novushr.pgcc.edu
3
Division Dean Approval
Return to Table of Contents
Login to Forticlient.Open a web browser and type novushr.pgcc.eduType in the username and password. Username and password will be the same as your Owl Link user ID. (Password for the first time is: novushr)Click the login button.After logging in the first time, change your password to match your password for Owl Link.
4
novushr.pgcc.edu
Return to Table of Contents
Under items needing your approval, click on Job Posting Requests.
5Return to Table of Contents
Click on search to see job posting requests for your department, division, or area that are awaiting approval. The ± symbol indicates a category that is not accessible to you due to your access rights.
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Under Requisition Title, click on the link of the position title that you need to review.
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The Approver should click on and review all of the tabs i.e. details and job descriptions for accuracy.
To see how the posting will appear to the public, click “view posting.”
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Click close to continue reviewing with the job posting request.
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If the job posting meets the approval requirement, click on the workflow tab.
Then check the approve selection located inside ‘My Department Box’. Click submit to send the approved work flow to the Vice-President or Senior Team member.
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If disapprove is selected, enter a comment, e.g., position is frozen and click disapprove and then submit.
This will restart the job posting request process and send the job posting request back to the initiator.
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If there are other job posting requests waiting to be approved, the job approval posting requests screen will reappear.
12Return to Table of Contents
13
Vice-President - Senior Team Approval
Return to Table of Contents
Login to Forticlient.Open a web browser and type novushr.pgcc.eduType in the username and password. Username and password will be the same as your Owl Link user ID. (Password for the first time is: novushr)Click the login button.After logging in the first time, change your password to match your password for Owl Link.
14
novushr.pgcc.edu
Return to Table of Contents
Under items needing your approval, click on Job Posting Requests.
15Return to Table of Contents
Click on search to see job posting requests for your department, division, or area that are awaiting approval. The ± symbol indicates a category that is not accessible to you due to your access rights.
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Under Requisition Title, click on the link of the position title that you need to review.
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VP/ Senior Team
The Approver should click on and review all of the tabs, e.g., details and job descriptions for accuracy.
To see how the posting will appear to the public, click “view posting.”
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If the job posting meets the approval requirement, click on the workflow tab.
Then check the approve selection located inside ‘My Department Box’. Click submit to send the approved work flow to the fiscal analyst.
If disapprove is selected, enter a comment, e.g., position is frozen and click disapprove and then submit and then click save and exit.
This will restart the job posting request process and send the job posting request back to the initiator.
20
If there are other job posting requests waiting to be approved, the job approval posting requests screen will reappear.
21
VP/ Senior Team
Return to Table of Contents
22
Fiscal AnalystApproval
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Login to Forticlient.Open a web browser and type novushr.pgcc.eduType in the username and password. Username and password will be the same as your Owl Link user ID. (Password for the first time is: novushr)Click the login button.After logging in the first time, change your password to match your password for Owl Link.
23Return to Table of Contents
novushr.pgcc.edu
Click Search to Search for Job Posting Requests.Under Requisition Title, click on the link of the position title that you need to review.
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Fiscal Analyst
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Click on the details tab to review Job Posting Request details and information.
Type comments incomments box i.e. Full-time Grade level, etc. and then click save to continue.
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Review the Job Posting Request Information. Make any changes if necessary.
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If the job posting meets the approval requirement, click on the workflow tab.
Then check the approve selection located inside ‘My Department Box’. Click submit to send the approved work flow to the Grant Administrator Approver.
If disapprove is selected, enter a comment i.e. position is frozen and click disapprove and then submit and then click save and exit.
This will restart the job posting request process and send the job posting request back to the initiator.
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If there are other job posting requests waiting to be approved,
the job approval posting requests screen will reappear.
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VP/ Senior Team
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The Fiscal Analyst needs to immediately log in again to approve positions that are not grant funded.
The Fiscal Analyst will need to type a comment on the work flow tab that reads Non-Grant Funded Position (RAM) and then approve the JPR for the Grant Administrator. Then click submit.
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31
Grant Administrator Approval
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Login to Forticlient.Open a web browser and type novushr.pgcc.eduType in the username and password. Username and password will be the same as your Owl Link user ID. (Password for the first time is: novushr)Click the login button.After logging in the first time, change your password to match your password for Owl Link.
32Return to Table of Contents
novushr.pgcc.edu
Under items needing your approval, click on Job Posting Requests.
33Return to Table of Contents
Click on search to see job posting requests for your department, division, or area that are awaiting approval. The ± symbol indicates a category that is not accessible to you due to your access rights.
The Grant Administrator may receive an email notifications for JPRs when there may not being anything to approve.
The Fiscal Analyst will be approving on behalf of the Grant Administrator if the position is a non-grant funded position.
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Under Requisition Title, click on the link of the position title that you need to review.
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Grant
The Approver should click on and review all of the tabs i.e. details and job descriptions for accuracy.
To see how the posting will appear to the public, click “view posting.”
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Click on the Details Tab.Check to see if the position is grant funded.
If the position is grant funded, make sure that the question “Is this position grant or restricted funds?” is answered yes or no. If the position is grant funded, click on Grant Funds under the Funds type question. Verify the Date Funded Through box. Use the calendar to select a date and include a comment stating that the position is grant funded in the comment box.
Click Save to continue.
If the job posting meets the approval requirement, click on the workflow tab.
Then check the approve selection located inside ‘My Department Box’. Click submit to send the approved work flow to the Vice President of Administrative Services.
Then click save and exit to save the workflow action.
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If there are other job posting requests waiting to be approved, the job approval posting requests screen will reappear.
39
Grant
Return to Table of Contents
40
Vice-President Administrative Services
Return to Table of Contents
Login to Forticlient.Open a web browser and type novushr.pgcc.eduType in the username and password. Username and password will be the same as your Owl Link user ID. (Password for the first time is: novushr)Click the login button.After logging in the first time, change your password to match your password for Owl Link.
41Return to Table of Contents
novushr.pgcc.edu
Under items needing your approval, click on Job Posting Requests.
42Return to Table of Contents
Click on search to see job posting requests for your department, division, or area that are awaiting approval. The ± symbol indicates a category that is not accessible to you due to your access rights.
43
Under Requisition Title, click on the link of the position title that you need to review.
44
VP/ Senior Team
The Approver should click on and review all of the tabs i.e. details and job descriptions for accuracy.
To see how the posting will appear to the public, click “view posting.”
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If the job posting meets the approval requirement, click on the workflow tab.
Then check the approve selection located inside ‘My Department Box’. Click submit to send the approved work flow to the Senior Budget Official.
If disapprove is selected, enter a comment i.e. position is frozen and click disapprove and then submit and then click save and exit.
This will restart the job posting request process and send the job posting request back to the initiator.
47
If there are other job posting requests waiting to be approved, the job approval posting requests screen will reappear.
48
VPAdmin
Return to Table of Contents
49
Senior Budget Official
Return to Table of Contents
Login to Forticlient.Open a web browser and type novushr.pgcc.eduType in the username and password. Username and password will be the same as your Owl Link user ID. (Password for the first time is: novushr)Click the login button.After logging in the first time, change your password to match your password for Owl Link.
50Return to Table of Contents
novushr.pgcc.edu
Under items needing your approval, click on Job Posting Requests.
51Return to Table of Contents
Click on search to see job posting requests for your department, division, or area that are awaiting approval. The ± symbol indicates a category that is not accessible to you due to your access rights.
52
Under Requisition Title, click on the link of the position title that you need to review.
53
VP/ Senior Team
The Approver should click on and review all of the tabs i.e. details and job descriptions for accuracy. Review and Complete budget information on Details tab.
To see how the posting will appear to the public, click “view posting.”
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If the job posting meets the approval requirement, click on the workflow tab.
Then check the approve selection located inside ‘My Department Box’. Click submit to send the approved work flow to the Human Resources Officer.
If disapprove is selected, enter a comment i.e. position is frozen and click disapprove and then submit and then click save and exit.
This will restart the job posting request process and send the job posting request back to the initiator.
56
If there are other job posting requests waiting to be approved, the job approval posting requests screen will reappear.
57
VP/ Senior Team
Return to Table of Contents
58
Human Resources Officer
Return to Table of Contents
Login to Forticlient.Open a web browser and type novushr.pgcc.eduType in the username and password. Username and password will be the same as your Owl Link user ID. (Password for the first time is: novushr)Click the login button.After logging in the first time, change your password to match your password for Owl Link.
59Return to Table of Contents
novushr.pgcc.edu
Under items needing your approval, click on Job Posting Requests.
60Return to Table of Contents
Click on search to see job posting requests for your department, division, or area that are awaiting approval. The ± symbol indicates a category that is not accessible to you due to your access rights.
61
Under Requisition Title, click on the link of the position title that you need to review.
62
VP/ Senior Team
The Approver should click on and review all of the tabs i.e. details and job descriptions for accuracy.
To see how the posting will appear to the public, click “view posting.”Click save.
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64
If the job posting meets the approval requirement, click on the workflow tab.
Then check the approve selection located inside ‘My Department Box’. Click submit to send the approved work flow to the human resources user.
If disapprove is selected, enter a comment i.e. position is frozen and click disapprove and then submit and then click save and exit.
This will restart the job posting request process and send the job posting request back to the initiator.
65
If there are other job posting requests waiting to be approved, the job approval posting requests screen will reappear.
66
VP/ Senior Team
Return to Table of Contents
67
Human Resources User
Return to Table of Contents
Login to Forticlient.Open a web browser and type novushr.pgcc.eduType in the username and password. Username and password will be the same as your Owl Link user ID. (Password for the first time is: novushr)Click the login button.After logging in the first time, change your password to match your password for Owl Link.
68Return to Table of Contents
novushr.pgcc.edu
Under items needing your approval, click on Job Posting Requests.
69Return to Table of Contents
Click on search to see job posting requests for your department, division, or area that are awaiting approval. The ± symbol indicates a category that is not accessible to you due to your access rights.
70
Under Requisition Title, click on the link of the position title that you need to review.
71
VP/ Senior Team
The Approver should click on and review all of the tabs i.e. details and job descriptions for accuracy.
Enter Prescreen Questions and Criteria.
To see how the posting will appear to the public, click “view posting.”
Click save.
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Click on the Details Tab
In the Comments Box, type whether the position is part-time or full time, the grade, and whether the position is union or non-union and salary range.
Click save.
Click on the Interview form tab.Click on the Edit Interview Form to edit interview questions.Click on Save to continue.
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Click on Add New Section to add a new section.Click save to continue.
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Type the Section name in the box, e.g., Criteria Rating Form.Click the green disk to the right.Click Save to continue.
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To edit question text, click on the pencil to the right of the question to be edited.Click Save to continue.
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Type text in the box.Click the green check mark to the right of the text box to add the question.
Click save to continue.
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Click the pencil to edit text to the left of the text box of that is to be edited.If not, click save to continue.
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Click on Add New Question, to add a new question.
Click the pencil to add another question.
Use the arrows to rearrange the order of the questions.
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If the job posting meets the approval requirement, click on the workflow tab. Then check the approve selection located inside ‘My Department Box’. Click submit to send the approved work flow. Click Post.
Once posted, only dates and information on the details tab can be changed. Prescreen and Interview questions can not be changed.
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If disapprove is selected, enter a comment, e.g., position is frozen and click disapprove and then submit and then click save and exit.
This will restart the job posting request process and send the job posting request back to the initiator.
82
If there are other job posting requests waiting to be approved, the job approval posting requests screen will reappear.
83
VP/ Senior Team
Return to Table of Contents
