NRS and MABLE Changes

July 1, 2012

3 new data fields for students

• Highest Credential Achieved• Education Location – U.S. or non U.S.• Diploma at Entry?• This data is required and must be added to

the records of all students who are attending on or after July 1, 2012

3 new student status measures

• Dislocated worker• Displaced Homemaker• Low Income• We were already collecting Single Parent with

Dependents and Learning Disabled Adult• These measures are reported on Table 6

Updates to existing student data

Employment status must be updated annually– Cohorts are based on status at entry to the

program year– If changes are not made, last selected status from

prior year will be used– Not necessary to update status more than once a

year. We use data matching to determine who is employed in the pertinent quarter.

Other changes

• New Intake Form • Fields on Core Data page have been

rearranged to match intake form more closely• Contact page has place for email of

emergency contact as well as regular contact. • Referral page has addition to dropdown list –

Web Site or Internet

Let’s look at examples

• Note: this is the Mable test environment and will not match your actual data

• Student data has been altered to make it more secure

Cohort Descriptions

2 types of cohort

• Potential cohort: list of students who meet all the criteria for the cohort except having a separation date. This is a moving target; impossible to create a definitive list.

• Actual cohort: list of students who meet all the criteria for the cohort including having a separation date.

Enter postsecondary education or training:

Cohort consists of all students who had a high school diploma at entry to the program or who earned a GED either prior to entry or during the program year, or who are enrolled in a class specifically designed for transitioning to community college, and who exit by the end of the program year.

Bridge class

• If your program has a class that is specifically designed to transition students to community college, please edit the name of the class to have BR at the beginning.

• Students who are participating in a bridge class will be included in the Post secondary cohort.

• Not all programs will have Bridge classes

Get a GED

Cohort consists of all students who have taken all 5 GED tests by the end of the program year and who exit by the end of the program year.

Enter employment

Cohort consists of all students with an employment status of unemployed at the beginning of the program year and who exit by the end of the program year.

Retain employment

Cohort consists of all students with an employment status of employed at the beginning of the program year who exit by the end of the program year. AND… All students with an employment status of unemployed at the beginning of the program year and who exit by the end of the program year, and who get a job by the end of the first quarter after exit.

Changes to Table 5

• No longer counts number of students who have selected a particular goal

• Postsecondary data match done for two years on each cohort. – Student has until June 30 of the program year

following the exit year (PY) to enroll in postsecondary and be counted as a completer

Old Table 5

Core Follow-up Outcome Measures

Number of Students with

Main or Secondary Goal

Number of Participants

Included in Survey Sample

Number of Participants

Responding to Survey or Used

for Data Matching

Response Rate or Percent

Available for Match

Number of Participants Achieving Outcome

Percent Achieving Outcome

(A) (B) (C) (D) (E) (F) (G)

Entered Employment*

Student selected goals

Not used in MT

# with SSN waiver

D/B From data match

F/B

Retained Employment**

Obtained a GED or Secondary School Diploma***

Entered Postsecondary Education or Training –****

New Table 5

Core Follow-up Outcome Measures

Number of Participants in

Cohort

Number of Participants

Used for Representative

Cohort

Number of Participants

Responding to Survey or

Available for Data Matching

Response Rate or Percent

Available for Match

Number of Participants Achieving Outcome

(Unweighted)

Number of Participants Achieving Outcome

(Weighted)

Percent Achieving Outcome

(Weighted)(A) (B) (C) (D) (E) (F) (G) (H)

Entered Employment*

# who meet criteria for measure

Only in survey states

# with SSN waiver

D/B From data match

Retained Employment**

Obtained a GED or Secondary School Diploma***

Entered Postsecondary Education or Training – current program year****

Entered Postsecondary Education or Training – prior program year****

Student Goal Setting

• THE GOAL SELECTION PORTION OF MABLE WILL NOT CHANGE, the only difference is that the NRS is no longer asking us to report student-selected goals on Table 5

• Goal setting is still an important part of the process in aligning instruction to student needs

Students and cohorts

• Students need to know what cohorts they will be included in should they exit by the end of the year

• They should be aware of the next steps expected for their particular situation

• You should be pushing them to achieve that next step

Changes to Personnel Collection

New data needed for Table 7

More Personnel Data Detail

• Employment Status • Years of Adult Ed Experience• Educator Credentials• Note: There are some issues with the existing

Personnel data matching up with our new requirements – we will be working with programs to clean it up over the next few months.

Assign Instructor to Class

• Remember that every class must have an instructor assigned to it.

• If one person quits, you should end date his/her class and create a new class record for the new instructor of that class. Otherwise, historical data will show the new teacher’s name wherever the original class is listed.

Professional Development

• Now collected in Mable but not reported to NRS

• Replaces spreadsheet that has been used for past couple of years

• Site Admins and Instructors will have access to enter/edit data

• Will be used at the state level and by the teacher standards committee

Back to Mable for demo

WHEN??

• The plan is to move these changes into Production Thursday morning and test it before letting programs log in.

• Margaret has posted a Director’s message notifying the field.

• You should not log into Mable on Thursday until you receive a notice from Carol that it is ready to go.

Next steps• Update Tables 5, 6 & 7 to align with new

requirements• Add ‘State of Issue’ field to Personnel Data page

for tracking credentials• Update User Manual• Create reports– List of potential cohort members – • created but need data in Mable before we can test it

– List of students with missing data elements

More Reports

• Personnel – Spreadsheet listing personnel data – Professional development lists• By person• By type of training• By date range

Questions??

Please type questions in the Chat box.

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