NSLDS Update - U.S. Department of Education · • Weeks in Title IV Academic Year = 26 weeks 026000 • NSLDS will convert to years = 10/26 0.3846 years • Example 2: 1.5 years

NSLDS Update

Eric Hardy

U.S. Department of Education

Federal Student Aid

1

Agenda

• Enrollment Reporting

• Importance of Enrollment

Reporting

• Enrollment Reporting Cycle

• Compliance Monitoring

• Gainful Employment

• Gainful Employment Reporting

• Gainful Employment Program

Tracking


Completers List


Calculations

• Future Enhancements

• Questions and Answers

2

Importance of Enrollment Reporting

Importance of Enrollment Reporting

• Enrollment is essential for: • Proper servicing of loans throughout their lifecycle

• Ensuring borrower’s loan entitlements (ex. grace) are

protected

• Measuring effectiveness of the Federal student aid programs,

especially the Federal Pell Grant Program

• After July 1, 2014 – Added Program-level

Enrollment critical for: • Ensuring compliance with new statutory provisions – 150%

Direct Subsidized Loan Limit

4

Enrollment Reporting Cycle


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NSLDS sends roster to the

school based on the school’s

schedule

School updates students on

roster and adds new students

School sends roster to NSLDS

NSLDS sends error

acknowledgement file to school

School corrects errors and submits updated records

NSLDS creates the Enrollment

roster


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schedule




NSLDS sends error


School corrects errors and

submits updated records


Roster

Schools

Students

Lenders, GAs

and Perkins

Originations and

Disbursements

TSM and FAH

Push to Roster

Student

Reported

Who is on your Roster? Who NSLDS will put on your roster?

• Students who received Title IV Aid at your school as reported by

Schools, Federal Loan Servicers, Guaranty Agencies, Lenders,

COD, and the student.

Who you must add to your roster?

• Students with Title IV aid from another school (ISIR) who will be

receiving aid at your school.

Who you should add to your roster?

• Students with Title IV aid from another school who will not be

receiving aid at your school.

NSLDS will add Title IV students to your enrollment roster when

Transfer Student Monitoring (TSM) and Financial Aid History (FAH) is

requested.

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Enrollment Reporting Flow

School sends Enrollment School Code on grant and loan disbursement records to the Common Origination and Disbursement (COD) System.

COD sends the grant, disbursement, and program data to NSLDS and disbursement records to the loan servicer.

NSLDS uses the Enrollment School Code and program data from COD to place aid recipients on Enrollment Rosters.

NSLDS sends the Enrollment Roster to the school.

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10

NSLDS sends roster to the school based on the

school’s schedule School updates

students on roster and adds new

students


NSLDS sends error




roster

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Enrollment

Reporting Profile

Schools can view and

update:

– Preferences

– Administration

relationships

– Reporting schedules


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schedule School updates

students on roster and adds new students


NSLDS sends error




roster

Reporting Methods

• Batch Reporting formats: • Fixed-Width

• Comma Separated Values (CSV)

• Online Reporting Methods • Enrollment Maintenance

• Spreadsheet Submittal

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Before July 1, 2014 After July 1, 2014

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Campus-Level Record (001)

Campus-Level

• Student SSN

• 8-digit OPEID

• Student Name and DOB

• Certification Date

• Enrollment Status

• Enrollment Status Effective Date

• Anticipated Completion Date

• Term Begin and End Dates

• Student Permanent Address

• Student Phone Number

• Move To OPEID

• Program Indicator

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Certification Date

Certification Date indicates the day that the

school certifies the borrower’s enrollment

• NSLDS does not accept certification more than 72

days in the past

• NSLDS receives MANY old certification dates.

• Schools are not addressing

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Student Permanent Address

• Rosters without previously reported addresses will now

include student address data from:

• Common Origination and Disbursement (COD) System

• Central Processing System (CPS)

• If an address is unknown or not available for a student,

report Unknown (‘UK’) in any of the address fields.

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Program-Level Record (002)

Campus-Level

• Classification of Instructional Programs (CIP) Code

• CIP Year

• Program Credential Level

• Published Program Length

• Published Program Length Measurement

• Weeks in Title IV Academic Year

• Program Begin Date

• Special Program Indicator

• Program Enrollment Status

• Program Enrollment Effective Date

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Data Collection – COD vs. NSLDS Data Item COD NSLDS

Program Length X X

CIP Code X X

CIP Code Year X

Credential Level X X

Title IV Academic Year X X

Special Program Indicator X X

Payment Period Start Date X

Program Indicator X

Enrollment Status X X

Enrollment Status Effective Date X

Program Begin Date X

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Published Program Length

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• How NSLDS identifies a unique program:

• Unusual reporting of PPL

• If the PPL reported to COD differs from NSLDS, it will generate a new

unique program on NSLDS

• Schools will need to examine data reported to COD and to NSLDS to

determine whether the program length was correctly reported.

• To correct the data on NSLDS, report the incorrect program as Never

Attended (‘X’) and it will be removed from the Enrollment Roster.

Combination of OPEID, CIP Code, Credential Level, and


• Example 1: 10 weeks

• Published Program Length = 10 weeks 010000

• Published Program Length Measurement = Weeks W

• Weeks in Title IV Academic Year = 26 weeks 026000 • NSLDS will convert to years = 10/26 0.3846 years

• Example 2: 1.5 years

• Published Program Length = 1.5 years 001500

• Published Program Length Measurement = Years Y

• Weeks in Title IV Academic Year = Not required when reporting

in years.

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• Program Begin Date: The date on which the student

began attending the program

• NSLDS uses the Payment Period Begin Date from

COD as the Program Begin Date for all program-level

enrollment data reported by COD.

• Schools will need to correct this date if incorrect.

Program Begin Date

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Email Address Record (003)

Student Email

• Student Email Address

• Can report multiple email addresses

• One email address per record type 003

• Optional record type

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24



schedule



School sends

roster to NSLDS

NSLDS sends error




roster

Reporting Requirements

Schools are required to report enrollment to NSLDS

at a minimum of every 2 months.

Schools must return rosters within 15 days of

receipt.

Schools must correct errors within 10 days of receipt

of an Error Acknowledgement.

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Using Third-Party Servicers

Schools using a Third-Party Servicer to report

enrollment data to NSLDS should know that: The school is responsible for ensuring that their Third Party

Servicer is compliant with NSLDS reporting requirements.

NSLDS will contact schools, not their Third Party Servicer, if

the school is out of compliance.

Don’t forget that all Third-Party Servicers

must be added to your school’s ECAR

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27



schedule




NSLDS sends error

acknowledgement file to

school

School corrects errors and

submits updated records


roster


28



schedule




NSLDS sends error


School corrects errors and submits

updated records


roster

Failure to Report

• Failure to report enrollment data, including

program-level, will likely result in: • Enrollment records being rejected by NSLDS

• School being out of compliance

• Potential sanctions

• Potential over award of Subsidized Loans

• Loss of interest subsidy

• Improper loan servicing

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Compliance Monitoring

• Compliance Measurements and Letters to

schools • Focus on roster completion

• Report all Title IV students attending your school

• Escalating notices will be sent for non-compliance

• Referral to FSA Program Compliance for action

• Letters are scheduled to begin in January

2016

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• Enrollment Reporting

Statistics

• Students in Portfolio

• Students Certified

• Students Certified with

Program

• Percent Certified

• Percent Certified with

Program Enrollment

• Roster Records Returned

• Roster Records in Error

Returned

• Roster Error Percent

• Calculated the 3rd

Wednesday of each month

Enrollment Reporting Statistics

• Warning icons will display under the following conditions:

• The school location has, as of the most recent calculation, failed to achieve the minimum

threshold for certifying students in its portfolio.

• The school location is currently late in responding to a roster sent by NSLDS. A late

letter has been sent and no roster has been received after the late letter was sent.

• The school location has failed to achieve the minimum threshold for certification and is

currently late responding to a roster.

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Enrollment Statistics Report • Enrollment Statistics

Report (ENLST1)

• Includes information about

completeness and quality

of the enrollment reporting

provided by schools

participating in federal

student aid.

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Gainful Employment Reporting

Gainful Employment Reporting to NSLDS

• Schools are required to report student-level GE data every

year

Deadline Award Years

July 1, 2015 2008-09, 2009-10, 2010-11, 2011-12, 2012-13, 2013-14

October 1, 2015 2014-14

October 1, 2016 2015-16

October 1, 2017 2016-17

Reminder! First deadline to report is July 31, 2015

Gainful Employment Reporting

• There are three methods by which GE records

can be loaded into NSLDS:

• Batch reporting

• GE Add web page

• GE Spreadsheet Submittal

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Reminder! Deadline to report is July 31, 2015

GE Reporting Common Errors

• Wrong Message Class

• Correct Message Classes:

• GESFLEIN (Fixed Width)

• GESCDEIN (Comma Delimited)

• Wrong Record Count in Trailer – total number of Detail records contained in

the file.

• Begin Date vs. Program Attendance Begin date for this Award

Year

• Begin Date – Date student began enrollment in the educational

program.

• Program Attendance Begin Date for this Award Year – Date in

this award year student began enrollment in the educational

program.

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GE File Timelines

File Type Source/From Target/To Frequency /Timing

GE Submittal Institutions NSLDS

Institutions are required to report

annually, but may report more

frequently

GE Response Error/

Acknowledgement NSLDS Institutions

Within 36 hours of processing GE

Submittal File

GE Error Submittal Institutions NSLDS

Within 10 days of receipt of errors

in a GE Response

Error/Acknowledgement file.

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GE Data Extract File Report (GENEX1)

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• Contains all GE data

reported to NSLDS

from an institution

• Parameter-driven

• Delivered via SAIG

Gainful Employment Program Tracking

GE Program Tracking List

ED Sources

Schools

COD


Schools are expected to report on the programs from the master list


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• Displays a unique

list of GE programs,

from the various

sources, for an

institution

• Institutions can

update

• Available in August

2015

Update GE Program Tracking

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• Status Reasons: • A1 - Active

• I1 - No students enrolled in GE program

• I2 - Program was not Title IV eligible in award year

• I3 - Other

GE Program Tracking List Report

• GE Program Detail Response Status (GEDRS1)

• Provides list of GE programs for each school

• By institution code, or

• By institution location code

• Each program will be listed for a specified award

year with an indicator representing

• FSA reported programs, or

• School reported programs

• Available in August 2015

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GE Program Tracking List Report

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GE Program Tracking Emails

• Program Missing List Email

• Notifies schools of the GE programs they have not reported

• Delivered to school’s President and Financial Aid

Administrator

• Distributed the first week of August 2015

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Gainful Employment Completers List

GE Completers List

Contains students who have completed a GE program

• Draft GE Completers List:

• Programs reported by school

• Final GE Completers List:

• Programs reported by school

• Updates made by ED based on school appeals

• Letters and backup detail delivered via SAIG

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GE Completers List Report

• GE Completers List

(GEPDC1)

• Contains students

who have completed

a GE program

• Draft/Final – Most

recent at time of

request

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Gainful Employment Calculations

GE Calculations

• Program Leads to Gainful Employment if Debt-to-

Earnings Ratio is:

• No more than 8% of average annual income, or

• No more than 20% of average discretionary income for 2-

or 4-year cohort

• For 2014-2015 calculation year:

• 2-year cohort = students graduating in 2010-2011 and 2011-2012 award

years

• 4-year cohort = students graduating in 2008-2009, 2009-2010, 2010-2011,

and 2011-2012 award years

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First calculation is scheduled for Summer 2016

GE Calculations

• Transitional Rates

• Will be calculated only when a program receives a

non-passing rate for both draft Debt-to-Earnings

ratios

• Includes a second set of ratios, annual and

discretionary, calculated by using the median loan

debt of students who completed the program during

the most recently completed award year.

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GE Calculations

• Debt-to-Earnings

• Annual

• Discretionary

• Transitional Annual

• Transitional

Discretionary

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GE Calculations

• Gainful Employment Debt

Measures Backup by

Calculation Year

(GEDMY1)

• Provides data used to

calculate the institution's

GE Debt Measures for the

specified Calculation Year

54

GE Calculations

• Gainful Employment Debt

Measures Backup by

Program (GEDMP1)

• Provides data used to

calculate GE Debt

Measures by individual

GE program at their

institution

55

Future Enhancements

Eric Hardy

U.S. Department of Education

Federal Student Aid

Washington, DC

202-257-2369

[email protected]

57

QUESTIONS?

58

Documents

NSLDS Update - U.S. Department of Education · • Weeks in Title IV Academic Year = 26 weeks 026000 • NSLDS will convert to years = 10/26 0.3846 years • Example 2: 1.5 years