NSLS-II Update

1 BROOKHAVEN SCIENCE ASSOCIATES

NSLS-II Update

Steve DierkerAssociate Laboratory Director for Light Sources

NSLS-II Project DirectorExperimental Facilities Advisory Committee

May 5, 2008


Key MilestonesAug 2005 CD-0, Approve Mission Need (Complete)Oct 2006 Complete EA/FONSI; Internal Advisory Committee Reviews (Complete)Nov 2006 Complete Conceptual Design Report, Preliminary Baseline (Complete)Dec 2006 Review, Preliminary Baseline (Complete)Jul 2007 CD-1, Approve Alternative Selection and Cost Range (Complete)

Oct 2007 Complete Performance Measurement Baseline (Complete)Nov 2007 Review, Performance Baseline (Complete)Jan 2008 CD-2, Approve Performance Baseline (Complete)Oct 2008 Begin Site PrepDec 2008 CD-3, Approve Start of ConstructionFeb 2009 Contract Award for Ring BuildingMar 2010 Contract Award for Booster SystemFeb 2011 Ring Building Pentant #1 Beneficial OccupancyFeb 2012 Beneficial Occupancy of Experimental FloorAug 2013 Conventional Facilities Construction CompleteOct 2013 Start Accelerator Commissioning Jun 2014 Early Project Completion; Ring Available to BeamlinesJun 2015 CD-4, Approve Start of Operations


Key CY08 Events• Beamline Develop. & Scien. Strategic Planning Workshops Feb 1-Mar 14• SC Mini-Review Feb 26• Letters of Intent for Beamline Advisory Teams due Mar 30• NIH Panel Meeting on NSLS-II Apr 28• Experimental Facilities Advisory Committee Meeting May 5-7• Conventional Facilities Advisory Committee Meeting May 8-9• SC Status Review June 17-19• Accelerator Systems Advisory Committee Meeting July 17-18• Project Advisory Committee Meeting Summer• 100% Title II Design due from A/E August 25• Final Design Review Sep 2-4• IPR for CD-3 Sep 30-Oct 3• EIR for CD-3 Oct 20-24• Release RFP for ring building contract to industry Oct


FY08 Funding Reduced from $65M to $49.7M

• FY08 Changes• Removed $11M in contingency• Reduced $3M from Accelerator Systems – Principally deferred Magnet

Measurement Lab & Linac Front End to FY09• Reduced $0.4M from Conventional Facilities – Shift site prep costs to FY09• Reduced $0.4M from Project Management – Delayed hiring• Reduced $0.5M from Experimental Facilities – Delayed hiring

• FY09 Changes• Added $11M to contingency• Added $3M to Accelerator Systems• Added $0.4M to Conventional Facilities• Added $0.9M to Management Reserve

• Will be able to achieve CD-3 on original schedule• No impact on TPC or CD-4 as long as funding is restored in FY09


New Funding Profile with Operations & MIE

TPC = $912M TEC = $792M (including 30% contingency)

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Note: Operations & MIE funding are not part of TPC


Design Progress

•Working to resolve major outstanding design issues and complete final design

•Conventional facilities final design schedule is the most critical project activity and design decisions are made to keep this design work on schedule

•Accelerator systems design schedule ensures that interfaces with conventional facilities are adequately defined

•Beamline Access Team formation underway, design maturity will follow


Recent Design Changes

• Beam height in tunnel increased from 1.0 m to 1.2 m to allow more room for insertion devices (beam height on floor still 1.4 m)

• Tunnel height increased from 2.75 m to 3.2 m to enhance radiation shielding and provide more room for tunnel HVAC ductwork

• Experimental Floor radial width (from ratchet wall to aisle) increased from 11.6 m to 14.6 m, increasing maximum beamline length from 60 m to 66 m and providing increased transverse experimental floor space

• Bypass corridor for long beamlines redesigned for easier access• LOB final design deferred to FY10 in order to maximize flexibility in

design• Doesn’t delay construction of LOBs, which was always scheduled for FY11


Transitioning from Design to Construction

•Conventional Facilities construction management staff buildup continuing

•Procurement staffing increasing•Fully implementing project management systems for use as a tool

for managing the project and communicating with external reviews• Change control system launched• Earned Value performance data collection and analysis has started• Risk management ongoing


Securing Favorable Bids &Managing Civil Construction

• Finalizing RFP for buildings• Acquisition strategy utilizes General Contractor with NSLS-II self-

performing the Construction Management role• Started GC and subcontractor outreach efforts• Shared draft RFP with DOE procurement validation team• Organized Civil Construction Readiness Workshop

• Advice on construction management, procurement, construction safety• Held briefing for prospective bidders


Beamline Specific Workshops

Workshop (Attendees) Date• XPCS/SAXS (44) Jan 10, 11th • XAS (59) Jan 16th • Powder Diffraction (95) Jan 17th, 18th

• Soft x-ray scattering (34) Feb 4th

• Inelastic Scattering (42) Feb 7th, 8th

• Nanoprobe (29) Feb 15th

• Coherent Diffraction (17) March 14th

Powder

XAS

XPCS/SAXS

Presentations posted at: http://www.bnl.gov/ls/workshops.asp


Scientific Strategic Planning Workshops

Workshop (attendees) DateLife Sciences (72) Jan. 15-16 Materials Science and Engineering (95) Jan. 17-18 Earth and Environmental Sciences (54) Jan. 22-23 Chemical and Energy Sciences (37) Feb. 1 Hard Condensed Matter and Materials Physics (50)Feb. 5-6 Soft and Biomolecular Materials (60) Feb. 11-12

Life Sciences Earth and Environmental Sciences Chemical and Energy Sciences


Workshops

• White papers received from most recent round of user workshops and under review to construct a coherent picture of a fully built-out facility

• One clear message was the advantages (scientific and technical) to be gained by appropriately combining communities with similar requirements

• For example, Life Sciences workshop identified clear overlap in interests with environmental sciences (XAS and most imaging techniques) and soft and biomaterials (SAXS/WAXS)


Charge: The following questions should be considered for each of the following techniques with regard to life science applications

A. Macromolecular crystallographyB. Scattering and spectroscopyC. Microscopy, microprobe and imagingD. Other techniques?

1.What is the status (i.e. current capacity and capability) of U.S synchrotron resources for this life science research technique? (Data on existing beamlines will be provided).

2.What new capabilities for this technique will be enabled by NSLS-II?

3.What is the number of beamlines or shares of beamlines needed for this technique at NSLS-II?a. To provide for current levels of usage at NSLSb. To enable new types of usage only possible at NSLS-II

4.Is it feasible and advisable for life science techniques to share a beamline with a) other life science technique(s) or b) with a non life science group that employs the same technique at NSLS-II? A General Question: What is the best stewardship model for managing life sciences resources at NSLS-II? (i.e. an integrated program covering all techniques and beamlines vs. separate management for a technique or group of techniques).

NIH Panel Meeting on NSLS-II (Apr 28, 2008)• Organized by NIGMS & NCRR• Panel charged to advise on the capabilities of and capacity needed for life sciences research at NSLS-II


NIH Panel Meeting on NSLS-II (Apr 28, 2008)

8:15 Introduction to NSLS-II Steve DierkerAssociate Laboratory Director for Light Sources, NSLS-II Project Director

8:35 Life Sciences at NSLS Lisa MillerDivision Head for Life & Enviromental Sciences, NSLS

8:55 Protein Crystallography Research Resource Bob SweetBiology Dept, BNL; Director of PXRR

9:05 Case Center for Synchrotron Biosciences Mark ChanceCWRU, Director of Case CSB

10:15 Opportunities for Life Sciences at NSLS-II Wayne HendricksonUniversity Professor, Columbia University

10:35 Future Challenges for Cell Membrane Research Rod MacKinnonProfessor, Rockefeller University

10:45 Life Science Beamlines at NSLS-II Qun ShenExperimental Facilities Director, NSLS-II

11:05 Stewardship and Summary Fritz HennAssociate Laboratory Director for Life Sciences

Agenda

Presentations and other information posted at http://www.bnl.gov/nsls2/project/reviews/NIH.asp


Preparing for CD-3 Reviews & Approval

•Aggressive plan for reviews in support of CD-3 approval process including:– HDR Conventional Facilities Final Design Submittal August 25– NSLS-II Internal Design Review September 2-4– DOE Independent Project Review September 30 - October 3– DOE External Independent Review Week of October 20th

•BNL EVMS certification (CAP closure) planned for June

•CD-2 EIR CAP submittal being tracked to closure


NSLS-II Project Organization


Staffing of NSLS-II Project

Cumulative New Hires by Month

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Project Management & Support Accelerator DivisionExperimental Facilities Division Conventional Facilities Division

*Only includes full-time hires – does not include fractional MOUs

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Current NSLS-II Staffing by Source

Currently 9 “reverse” MOUs from NSLS-II to NSLS, totaling 1.75 FTEs


Preliminary NSLS & NSLS-II Staffing Profile


NSLS-II Career Open House – March 29

• Almost 600 applicants• 150 qualified for open positions• Bringing back 40 for a second interview


Joint Photon Sciences Institute Update

•The NYS Empire State Development Corporation (ESDC) has executed the Grant Disbursement Agreement (GDA) for the first $10M for JPSI. The GDA is now with RF-SUNY, which is expected to sign soon.

•Positive discussions with key stakeholders• DOE-BES• Major NYS companies, including IBM, GE, and SEMATECH (Albany

nanotech), as well as smaller companies• Key NYS academic and research institutions• NIST – promote industrial research beyond NYS

•Draft CD-0 document undergoing final review before submission•A JPSI planning workshop is being planned for 2HFY08.


Issues and Concerns

• Ensuring competitive bids on Ring Building contract• Staffing up for CM role• Impact of Continuing Resolution on Construction Start• NIH funding for life science beamlines• Development of overall NSLS-II Scientific Strategic Plan

Documents

NSLS-II Update