NI/ENG6. Ctrc\rl<rv No. Z ol2ot5

Directorate General of Shipping, Ministry of Shipping, Govt. of lndia, Mumbai

Authorized by the

Director General

of Shipping, GOI

Examination, Assessment & Certification (EAC)

Branch

Subject: Authorization to the Facilitation Centrefor issuance of Certificate of Proficiency (COP)

as Electro-Technical Rating (ETR)-reg

File No : ENG/EXAM-17(9)/99 Vol.lll

lS/lSO Clause No.

7.5.1

NT/ENGG. CircularNo.2 of 2016

Dated: 20.09.2016

WHEREAS the lnternational Maritime Organization (lMO) at its Manila Conference held in June,

2010, adopted a fresh set of amendments to the STCW Convention 1978. One of these

amendments deal with education, training and assessment programs for the increased use of

electro technology / control engineering, computerization etc, in modern ship design, construction,

instrumentation and operations. Accordingly, it prescribes issuance of Certificates of Proficiency

(CoP) to an additional category of technically qualified and trained rating in electrical functions, in

the name of 'Electro-technical rating' (ETR).

2. NOTING that the 2010 Manila amendments to the STCW Convention has been notified by

the Government of lndia and has been promulgated through the Merchant Shipping (Standard of

Training, Certification and Watch-keeping for Seafarers) Rules, 2014 with effect from 30 July 2014

and have been implemented from 1 January 2015.

NOTING ALSO that the aforesaid Rules prescribe a CoP for the ETR in accordance with the

Regulation llltT of 2O1O amendments to STCW Convention, and that the minimum requirements for

certification of these ratings have been specified as Rule no. 49.

3. NOTING FURTHER that the Directorate General of Shipping has authorized, vide NT/ENG

Circular no. 12 ol 20'12 dated 28.12.2012 and an addendum to this circular dated 16.04.2013, the

Facilitation Centers (FCs) of INSA, FOSMA, MASSA, ICCSA, CMMI and IME (l), to issue the CoP

as applicable for ratings / trainees / petty officers.

BEARING lN MIND that the certification of Rating forming part of watch and Able Seafarer are being

issued by the authorized FCs listed in the preceding paragraph and in view to streamline

certification and issuance of CoP to the eligible Electro-Technical Ratings, the Director General of

Shipping hereby authorizes the aforesaid FCs, also to issue the CoP to the Electro-Technical

Ratings in adherence to the guidelines prescribed in this circular.

4- BEING AWARE that the STCW Convention has provisions to deal with the existing

Electro-technical ratings who have twelve months of seagoing service performing elechicalfunctions onboard ships prior to 1 January, 2012 and that there is a transition period to deal

with all such ETRs who have commenced sea service prior to 0'1.01.12, but do not have

twelve months of seagoing service as on 1 January, 2012lo do so as on 1 Ju|y,2013.

5' HAVING CONSIDERED the various submissions of the stake-holders on matterspertaining to training, assessment and ce(ification of existing Elecko-technical ratings and

certification of prospective ETRs, the following requiremenls are stipulated to be complied-

with by the existing as well as the prospective ETRs for the purpose of demonstrating theminimum requirements of the Regulation lll/7 of the STCW Convention.

5.1 For certification as ETR, the age of the candidate shall be not less than 1g years

and shall be in possession of valid lndian CDC and certificates required under

chapter Vl of STCW on emergency, occupational safety, security, medical care and

survival function, as applicable.

5.2All those lndian seafarers who have completed 12 months of seagoing service in

any relevant capacity performing electrical functions of ETR independenfly or

having performed electrical functions above the rank of ETR on merchant ships

within the last 60 months preceding 1 January, 2012, are required to submitdocumentarv evidence suppofted with entries in CDC and letter from

companv for issuance of CoP as ETR. These candidates are neither required to

be in possession of TAR book nor any Educational qualifications.

5.2.1 All those lndian seafarers of para 5.2 who have not completed 12 months

seagoing service within the last 60 months preceding .l January, 2012, may

complete the remaining seagoing service prior to 31 December 2016, and

must submit documentary evidence supported with entries in CDC andletter from companv certifvino that thev have completed 12 monthsseaqoinq service within the last 60 months, in the relevant capacitv andthat thev meet the specification of minimum standard of competence forETRs contained in STCW Table A-lll/7.. These candidates are neither required

to be in possession of TAR book nor any Educational qualifications.

5.3 All those lndian seafarers who have commenced seagoing service in any relevant

capacity performing electrical functions of ETR independently or having performed

electrical functions above the rank of ETR on merchant ships after 1 January,2012

but prior to 1 July, 2013 are required to have 12 months of seagoing service as on

31 December, 2016 and submit documentary evidence supported with entries

in CDC and letter from companv certifvinq that thev meet the specification ofminimum standard of competence for ETRs contained in STCW Table AJll/7..

These candidates are neither required to be in possession of TAR book nor any

Educational qualifications.

5.4 All those lndian seafarers performing electrical functions in any relevant capacity

not falling under the category specified at (5.2) and (5.3) but have commenced sea

service on or after 1 July, 2013 and prior to 1 January, 2015, are required to have

12 months seagoing service as on 31 December 2016 for assessment and

certification as ETR. These candidates are required to submit documentaN

evidence from the comoanv certifvinq that thev meet the specification ofminimum standard of competence for ETR contained in STCW Table A-lll/7alonq with seaqoinq service testimonials from ship and entry of such seruicern CDC. These candidates are neither required to be in possession of TAR book

nor any Educational qualifi cations.

5.5 All those lndian seafarers performing electrical functions in any relevant capacity

on merchant ships not falling under the category specified at (5.2), (5.3) and (5.a)

but have commenced seagoing service on or after 1 January, 2015 but prior to 31

December, 2016, are required to be in possession of 12 months seagoing service

on electrical functions of ETR independently or having performed electrical

functions above the rank of ETR as on 31 December 2016 for assessment and

certification as ETR. These candidates are require d lo submit documentarv

evidence from the companv certifving that thev meet the soecification ofminimum standard of competence for ETRs contained in STCW Table AJltl7

alonq with seaooing service testimonials from ship and entrv of such seruice

in lndian CDC. These candidates are neither required to be in possession of

approved TAR book for the sea service performed before 31 December 2016 nor

any Educational qualifications.

5.64ll lndian sea farers covered under 5.2, 5.3, 5.4 & 5.5 but do not have '12 months of

relevant seagoing service by 31 December, 2016, shall complete the remaining

seagoing service with approved TAR book.

5.7All lndian seafarers commencing seagoing service on or after 1 January, 20'17 shall

comply with the educational qualification, maximum age, and sea service

requirements with approved TAR book as stipulated in this paragraph with

evidence of meeting the standard of competence specified in Table A-lll/7 of the

STCW Code.

A. Ed ucation al Qu al ific ation :

(a) Minimum 1Oth pass with aggregate 40% marks

(b) Minimum 40 % marks in English in 1Oth or 12th or Diploma or Degree.

(c) lTl trade certificate in electrical or electronics streams

Diploma in electrical or electronics

Degree in electrical or electronics

or

G.P Rating certificate issued by Board of Education for Sea farer Trust (BEST) ;

B. Maximum Age: Not more than 28 years on date of commencement of

seagoing service.

However, the maximum age and educational qualification requirements are not

applicable to all those ex lndian Navy/Coast Guard ratings / petty officers of

electrical and electronics branch having experience on Naval/Coast Guard ships;

C.Sea Ssru!99t9gj!e@:

3 months for Diploma and Degree holders.

6 months for lTl trade certificate holders

or

12 months for GP Ratings

D. Aoproved TAR book (available at BEST).

5.8 For progression from Electro-Technical Rating (ETR) to Electro Technical Officer

(ETO), the candidate holding ETR CoP to have minimum 24 months experience

on merchant ships, having performed duties relevant electrical functions

independently. Thereafter, attend 4 months pre-sea ETO course followed by

written and oral examinations conducted by Administration for ETO CoC

Certification.

OR

Diploma / Degree holder in electrical or electronics stream in possession of ETR

CoP with minimum 12 months experience on merchant ships having performed

duties relevant to electrical functions independently out of which minimum 6

months sea going experience with an approved ETO TAR Book. Thereafter, attend

4 months pre-sea ETO course followed by written and oral examinations

conducted by Administration for ETO CoC Certification.

5.9 The sea service referred in this circular should be on ships having propulsion

power of 750 kw and above.

Application Form, Checklists and Format of the Certificate to be foltowed by the Facilitation

Centre are attached to this circular as ANNEX-|, ANNEX-ll and ANNEX-lll & ANNEX-IV.

7. This is issued with approval of the Competent Authority of the Directorate General of

shipping.

(A.B. Dutta)Engineer & Ship Surveyor-cum-DDc (T

All Maritime Training lnstitutePrincipal Officers, MMD, Mumbai /Chennai/Kolkata/ Kochi/Kandla

To,

1.

2.

3. Shipping Masters, Mumbai/Kolkata/Chennai4. INDOS Cell, DGS, GOl, Nav Bhavan Building, Mumbai-15. Nautical Branch, DGS, GOI6. Engineering Branch, DGS, GOI7. INSA/ FOSMA/ MASSA/ ICSSA/ MUI/ IMEI/CMMI/NUSI8. Management Representative [QMS], EAC Branch, DGS, GOl.9. Computer Cell, DGS, GOI with a request to upload this on the official website10. E-Governance Cell, DGS, GOI11. Guard File12.Sr.PS to DG[S] for information

ANNEX I

Application for COP of Electro Technical Rating (ETR) under the lnternationalConvention on STCW for Seafarers 2010

FACILITATION CENTER

First Mrddle

(3)

(4)

(s)

to Instructions and Guidelines overleaf for filli lication formMUMBAI

SUB: Application for Issuance ofCOP as Electro Technical Rating under STCW Convention, 1978 as amended.Particulars of Candidate:(l) Name:

(in ntoct trtters)

(2) Date of Birth:

CDC.Number:

Medical Certificate: (Format as per ILO-147 Conv.) (Photocopy to be attached) Yes / No

Name & Place of ItrstituteModular Courses Done: Cert. No,

a. Personal Survival Techniques :

b. Fire Prevention and Fire Fighting:

c. Elementary First Aid :

d. Personnel Safety and Social Responsibility :

(7) Record of Sea Service:

(FOR OFFICIAL USE)Fees paid : Rs. DD No.

I have scrutinized above application in line with applicable guidelines. Candidate has been assessed and examined andfound eligible/ineligible* for certifi cation.

* To delete as appropriate Name and Signature of Duly Authorized Officer

Vessel's Particulars RankServed

Duration Total TimeServed

Y.M.DName Type KW Foreign Going

Or CoastalFrom To

I hereby declare that the particulars given above are correct and true to the best ofmy knowledge and belief.

Note: Any person who makes a false reprgsentation or knowingly gives a false information is liable for punishment for chealing under sections 182 and420 of the Indian Penal Code.

Record of Pre Sea TName of Institution

Facilitation Centre of Mumbai.

Date : .......... -... - - -.... -Place : Signature of Applicant :

ANNEX II

CHECKLIST FOR ISSUANCE OF COP AS ELECTRO TECHNICAL RATING BY

Signature Name of the Applicant

Signature and Name of the Authorized

Signatory of the Company with Stamp

FACILITATION CENTRESName Date

Place of Birth Date of Birth(If Name and Place of birth is different in CDC and Passport, Notarized affidavit to be submitted in Original)

XEROXCOPY OF EACH DOCUMENT MUST BE ARRANGED I1{ THE FOLL,OWING SEQUENCEDocuments SEAFARER COMPANY

I Application form in orieinal duly filled and signed Yes Checked

2. Copy of INDOS number print out Yes CheckedJ. Copy of Indian CDC (all stamped pages) (self attested) Self attested Verified with Orisinal4. CoDv of DassDort (all stamped paees) (selfattested) Self attested Verified with Original5. Letter issued by the owner of the vessel / agent in original regarding

sea service with RPSL number postal address, e-mail address of therecruiting company in In dia and operator ./ owner of the ship for sea

service verification.

Original Sea ServiceCertificate Enclosed

6. Training record book (in original only) Yes Checked7. Copy of training courses as applicablei

(l) Pre-sea training as deck/engine or GP rating, IF ANY(2) (a) FPFF Certificate and

(b) Refresher training in FPFF (Required only if the FPFF coursewas done more than Five years ago)

(3) Elementary First Aid(4) (a) PST Certificate and

(b) Refresher training in PST (Required only ifthe PST coursewas done more than five years ago)

(5) Personal safety and social responsibilities (PSSR)(6) Security Training for Seafarers with Designated SecurityDuties

(STSDSD)

Self attested Verified with Original

8. Copy of articles of agreement or contract letter Self attested Verified with Original

9. Copy of SSC Mark sheet / pass certificate (post I . I . 2 0 I 7Candidates)

Self attested Verified with Original

10. Copy ofvalid medical fitness certificate Selfattested Verified with Original

1l Three recent colour photographs (passport size) in an Envelope Yes Checkedt2 Fees DD for Rs.3,750 payable to Principal Officer, MMD, Mumbai Yes Checked

Certificate Issued UnderInternational Convention1978, as amended.

CERTIFICATE OF PROFICIENCYAS

ELECTRO TECHNICAL RATING(Regulation III / 7 of STCW Convention)

The Provisions of The Merchant Shipping Act, 1958 (44

On Standards of Training Certification and Watchkeeping for

ANNEX III

of 1958) and TheSeafarers (STCW),

(Issued under the authority of Government oflndia)

This is to certifr that Mr. has been found duly qualified in accordance with theprovisions of regulation III / 7 ofthe STCW Convention, as amended and has been found competent to perform thefollowing functions at the levels specified, subject to any limitations indicated:

FUNCTION I,IiVF,I, LI M ITATIONSAPPLYING (IF ANY)

Electrical, Electronic and Control Engineering

Maintenance and Repair

Cortrolling the operation ofthe ship and care for persons on board

Support

Support

Support

None

None

None

The laufirl holder ofthis certificate may serve in the following capacity or capacities specified in the applicable safemanning requirement of the Administration:-

CAPACITY LIMITATIONS APPLYING (IF ANY)

El€ctro Technical Rating None

Ceftificate No. FOSMA / MUM / ETR / 16 / Issued on

Date of Expiry: IINLIMITED

The Original of this certificate must be kept available in accordance with regulation 112 Paragraph 11 of theSTCW Convention, as amended, while its holder is serving on a ship.

Date and Place of birth of holder o I certificate 1710811973 I LGASHL!4{HARASIIIB{

Signature of the holder ofthe certificate

INDoS No. Seafarer's Identification Document No, - CDC No.

Photograph ofthe holder ofthe certificate

Colour

Photograph

40mmx30mm

Signature of duly authorized Oflicer

Name of duly authorized Officer

This is to state that (Name and Address of Facilitation Centre)is duly authorized to issue this certificate under the authority of theDirectorate General of Shipping, Ministry ofShipping, Goyemment oflndia. The authenticity ofthis certificate can be verifiedonline using INDoS/COP Ch€cker on website www.dgshipping.gov.in. Any further inquiry concerning this certificate should beaddressed to the INDoS Cell, at email: lbsindos@vsnl.net.

Annex lV

Additional Guidelines for Documents to be submitted

Sr.

No

Description Additional Requirements

I l2 month Sea service prior to 01.01.2012

with respect to p ara (5 .2)

(i) Entries in CDC.

(ii) Letter from the company with

respect to for issuance of CoP as

ETR.

2 12 months of seagoing service prior

01.07 .2013 with respect to para (5.3)

(i) Entries in CDC.

(ii) Company's letter that the candidate

meet the specification of minimum

standard of competence for ETRs

contained in STCW Table A-llU7.

3 Sea service prior to 01.01.20t 5 with

respect to para (5.4)

(iii)

Entries in CDC.

Company's letter that the candidate

meet the specification of minimum

standard of competence for ETRs

contained in STCW Table A-lll/7.

Seagoing service testimonials from

the ship and entry of such sea

service in the Indian CDC.

(i)

(ii)

4 Seagoing service on or after 01.01.2015

with respect to para (5.5)

(iii)

Entries in Indian CDC.

Company's letter that the candidate

meet the specification of minimum

standard ofcompetence for ETRs

contained in STCW Table AJII/7.

Seagoing service testimonials from

ship and entry ofsuch sea service in

Indian CDC.

(D

(ii)

5 Seagoing service on or after 01.01.2017

with respect to p ara (5 .7)

(i) TAR Book

(ii) Company's letter that the candidate

(iii)

meet the specification of minimum

standard of competence for ETRs

contained in STCW Table A-llI/7.

Seagoing service testimonials from

ship and entry of such sea service in

Indian CDC.