NUIT Tech TalkGetting to Know Microsoft Lync

October 29, 2013

Presented by:

Dave Christensen

NUIT Collaboration Services

Agenda1. What is Microsoft Lync?

2. Getting Started

3. Lync 2013 Client (Windows)

4. Using Lync

a) Instant Messaging

b) Audio/Video

c) App Sharing

5. Microsoft Product Integration

6. Lync Meeting Overview

7. Lync Mobile Clients

8. Lync User Resources at Northwestern

9. Q&A

Introducing Microsoft Lync 2013:What Is Lync?

Lync integrates with your email and calendar, and offers an easy-to-use platform for:

• Instant messaging (IM)

• Presence

• Audio chat and desktop videoconferencing

• Document and screen sharing

• Online meetings (webconferencing)

• Mobile access

Introducing Microsoft Lync 2013:Getting Started

• What you need to do to get started:– Download and install the Lync client

– Log in using Northwestern email, NetID, and NetID password

– Lync Mobile is available for iOS, Android, and Windows Mobile devices

Lync User Interface:Presence and Location

• Your presence status lets your contacts know when and how best to reach you

• Specify your location

Lync User Interface:Managing Contacts

• View contacts by group, status, or relationship

• All new contacts will be added to ‘Other Contacts’ group by default

• Distribution groups

• Personal groups

Lync User Interface:Status & Contact Card

• Communicate your personal status with a note

• Status, free/busy are visible in your contact card

Lync Instant Messaging: Starting a Conversation

• Initiate an instant messaging conversation:– With a contact

Lync Instant Messaging: Starting a Conversation

• Initiate an instant messaging conversation:– With a group

Lync Instant Messaging:Persistent Chat (By Request Only)

• Fully integrated with Lync 2013 (Windows)

– Suitable for project teams or departments

– Chat room history is saved

– Configure custom notifications

Lync Instant Messaging: Tabbed IM Window

• Toggle between multiple IM conversations in a single window

• New feature in Lync 2013

Lync Instant Messaging:Managing the Conversation

• Add participants

• Add audio and video

Lync Instant Messaging:Sharing from a Conversation

• A single click is all it takes to share your desktop or a program, upload a Microsoft PowerPoint presentation, open a whiteboard (Windows-only), create a poll, or transfer a file in real time

• Q & A new feature (new in Lync 2013)

• Enhanced OneNote integration

Lync Instant Messaging:Audio and Making a Call

• Dial by name from the Contacts list to easily make voice calls (Only Lync calls available currently)

Lync Instant Messaging:External Contacts

• Federation allows NU users to collaborate externally

– Public IM Connectivity• AOL

• GoogleChat (NU students/alumni)

• Skype (integration is new in Lync 2013)

– Able to collaborate with other universities

Lync Instant Messaging

Demonstration

Lync and Office Integration:Consistent Experience Across Office

• Common features across Microsoft Word, Excel, SharePoint, and Outlook ease collaboration with contacts

Lync and Office Integration:Unified Messaging Integration

• A new voicemail notification in Outlook can be reviewed via the phone tab from your Lync client

Lync and Office Integration:Outlook Calendar

• Presence linked to Outlook Calendar availability

• Conversation History

Lync Meetings:Scheduling from Outlook

• Use Lync to create meeting requests in Outlook by using familiar scheduling tools

• Schedule a new Lync meeting, or convert an existing appointment to a Lync meeting

Lync Meetings:Join a Lync Meeting

• How to join:

– From an Outlook Reminder

– From the Join Lync Meeting link

– From Lync meetings tab (new in Lync 2013)

• Add your audio preference

Lync Meetings:Lync Web App

• Contacts that aren’t in your organization or don’t have Lync can still join your meeting

• Microsoft Lync Web App 2013 no longer requires Silverlight

• Works with all major browsers (IE, Firefox, Safari, Chrome, etc.)

Lync Meetings:The Meeting Environment

• Presentation environment

– Share menu lists options

– Gallery view of attendees(new in Lync 2013)• Active and sitting rows

• Up to 5 concurrent HD streams

Lync Meetings:Record a Meeting

• Lync recordings capture audio, video, instant messaging, program sharing, PowerPoint presentations, whiteboards, and polling portions* of the session

• Share recording playback, and experience the Lync conversation or meeting the way it happened

Lync Meetings:Taking Polls or Q & A

Lync Meetings:Add Attachments or Take Notes

• Take notes or add attachments to your meetings

Lync Mobile

• Mobile Clients• Android

• iOS

• Windows 8 Mobile

• IM & Status Changes

• Contact information

• Join Lync meetings (new in Lync 2013)

• Full audio/video (new)

• Access voicemail (new)

Lync Resources:Web Pages

• Lync Resources

– www.it.northwestern.edu/collaborate/lync/index.html

• Lync Help and How-to

– www.it.northwestern.edu/collaborate/lync/training-lync2013.html

• Lync Mobile Guides

– www.it.northwestern.edu/collaborate/lync/mobile-lync2013.html

• Lync Software (for Windows)

– www.it.northwestern.edu/collaborate/lync/lync2013-win.html

Q&A