Embed Size (px)
Citation preview
This publication is made possible by the generous support of the American People through the United States Agency for International Development (USAID). The contents are the responsibility of IntraHealth International and do not necessarily reflect the views of USAID or the United States Government
Contact informationName Tel. No Mark Rafimbi (MOH) 0721660030 [email protected] Apollo Muchilwa (MOH) 0722286549 [email protected] Paul Wakhungu 0726248372 [email protected]; [email protected]
OR your nearest HRH Kenya Mechanism Cluster HRM&D Manager.
Frequently Asked QuestionsQ. What is the difference between an iHRIS
and an GHRIS?
A. iHRIS is a HR professional management system is for managing human resources in the health sector. GHRIS is a HR tool by DPSM that implements personal profile management for employees like viewing/updating personal details, printing salary slips, leave, etc.
Q. How do I get my username & password to access to iHRIS
A. Each county has an iHRIS focal person. Contact this person to help you get iHRIS login credentials as well as approval from your County Chief of Health Officer.
Q. What if I forget my user name or password?
A. Send an email to [email protected]
Q. What if I make a mistake adding employee, position, or training data?
A. You can still go to “update this information”, make corrections and save the data
Q. Who should I contact if in difficulties
A. See “Contact information” section of this brochure
Q. Is it possible to use one account to manage employees and also access training data?
A. Yes, one account will be sufficient. You only require one account to log in to iHRIS Manage and iHRIS Train
Q. What if I go on leave?
A. Make sure there is an alternative and approved iHRIS person you hand over to who has access to iHRIS to update data.(
Q. What if I am transferred from a specific county
A. Send email to [email protected] for deactivation of your account and letter from County Chief Officer of Health detailing the new officer who takes over from you
Q. Can iHRIS be used beyond the health sector?
A. Yes. A county/partners can set aside some funds for a server and to cover customization costs
Integrated Human Resources Information System
Optimize data use for effective HRH decision making at National and
County level
Number of Health Workers
Gender of Health Workers
Cadre of Health Workers
County
Facilities
Assign/Offer a Position From the employee’s record, click Set Position under
the “Individual Information” section. The Make a Job Offer form opens as below
Under Position, select the position title of the open position that the employee will fill
The Start Date is set to today’s date by default. Select a new date from the menu if different.
Click Confirm to confirm that the information entered is correct. If it is not correct, click Edit to change it. Then, click Save to save.
Add a Training Provider From the main menu of “iHRIS Train” page, Click Add
New Training Provider - The form alongside appears
Enter the training provider’s name, type of training and any contacts in the appropriate fields
Click Confirm, review the information, and save
After Saving, Click “Add Training” to add all trainings provided by the Training Provider
Click “Schedule Training” to schedule trainings
Adding participants to training Option 1: From Scheduled trainings
Click “Scheduled Trainings – you will see a form to enable you select participants for the selected training
Option 2: Adding Person to Training via person page
Go to persons page, then click on “Add Training”
Select the Training course as scheduled in the previous section
What is
Benefits of using iHRISCounties are able to save time storing employee records with the easy to use web forms
It enhances efficiency in managing employee data since it checks data integrity and consistency
HR managers are able to track the status of their health workers and know where they are stationed, trainings received, attrition, etc
The system enhances communication between national, county and facility level as information updated at the facility level is accessible at all other levels
iHRIS provides national, county and facility-related statistics on health workforce numbers and skills
Partners & other stakeholders can track numbers and skills of health workers for counties and facilities of their interest
Setting up your account/Accessing iHRISReceipt of letter from County Chief Office of Health to national Ministry of Health iHRIS contact persons detailing the proposed users details.
A new user will receive an email with a username and initial password for his/her account
Go to www.ihris.or.ke and login with your user name/password
Don’t share your password with anybody
You can change your username/password anytime by clicking “Change Password” from the main menu
Adding a new employee Manage People. Click Add Person. This form opens
Enter the person’s Surname, First Name and any Other Names in the appropriate fields
Select the person’s Nationality
Select the name of the person’s county of origin under Residence
Click Confirm, then click Save
To ensure optimization of the iHRIS system, linkages to various systems has been done
To the Kenya Health Master Facility list, which is the verified source for all registered and licensed heath facilities
To the Regulatory HR Information system, which links to councils and boards for the purpose of CPD point awarding & licensure
To the DHIS2 system, which is the national Health Reporting System, for the purpose of populating staff establishment & carrying out analysis based on staffing, workload and health
iHRIS System Quick Start GuideHRM&D data management via the Web – www.ihris.or.ke
Kenya is one of the countries supported by PEPFAR in combating HIV/AIDS, RMNCAH and malaria activities
HRH Kenya Mechanism is a USAID PEPFAR funded project that strengthens health workforce management to achieve improved health outcomes for the Kenyan people
One of the key areas of the project is to implement integrated Human Resource information system (iHRIS) and optimize data use for effective decision making at national and county level and establish linkages between iHRIS to regulatory and service delivery data systems
It is an open-source web application built by Intrahealth International to improve efficiency in health worker force management and development
It helps to collect, manage, analyze, interpret, and disseminate data about the health workers country-wide
Is based on international human resources management & development standards and practices
Can be accessed via the web (using an appropriate browser like Internet explorer, Firefox, Netscape Navigator, etc).
It is access via www.ihris.or.ke
iHRIS Manage is used to manage health workers while iHRIS Train is used for manage in-service training.
The system is hosted at the Ministry of Health and is accessible by all counties, training institutions and implementing partners.
1 2 3
What is Human Resources For Health (HRH) Kenya mechanism?
