[Number of the Month][MONTH and Date][OC NAME] BUDGET PLAN for Event_name [Invoice Code Updated (Means Estimated or Actual)]

8/11/2019 [Number of the Month][MONTH and Date][OC NAME] BUDGET PLAN for Event_name [Invoice Code Updated (Mean

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THE PROCESS OF FINANCING


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FOR ORANIZING COMMITTEES


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1. OC Finance Responsibilities

- OC Finance has the responsibility to read this Guideline carefully before m

- OC Finance has the responsibility to contact with Finance member who res

- OC Finance has the responsibility for the making Budget Plan in the whole

- OC Finance has the responsibility for the approved money for OC: Where t

Any over-budget expences have to be informed to VPF in advance- OC Finance has the responsibility to guarantee that all expenses have to b

2. OC Finance rights- OC Finance has the right to ask Finance Team or Finance member who re

- OC Finance has the right to keep track other OC members in the way they i

3. Guideline to use Budget Plan Template- Follow the Budget Plan Template, the OC Budget Plan file name have to fol

- A full Budget Plan template involves 6 sheets:

+ Process: The financing process for the whole periods

+ Guideline: The intructions for OC Finance to make and i

+ Expenses: All the money that OC will pay for (like mater

+ Explanation: Any expense value more than 200.000 VND,

+ Incomes: All the money that OC can earn from the eve

+ Profit - Loss Summary: Summarize all the expenses and incomes in

- OC Finance can learn more about making Budget Plan in the Sample Budg

4. Note- If there is any mistake or error that is found from not following the Guideline

- All the reimbursements for OC's payments need the invoices, OC Finance

Value of bil l

Needed

invoiceInformation for red in

< 200,000 VND

normal

invoiceName CNG TY

>= 200,000 VND

red

invoice Address Tng 6, T

Tax code 030895721*Remember: No invoice, no reimbursement.

OC Finan

*Notice: In Expense part, please consider the invoice code in the lastFinance. For example: OC Marketing Winter EP Recruitment 2011 _ 01
http://localhost/var/www/apps/conversion/tmp/scratch_8/[Sample%20budget][Dec][OC%20Marketing%20Winter%20EP%20Recruitment][2011]%20BUDGET%20PLAN.xlshttp://localhost/var/www/apps/conversion/tmp/scratch_8/[Sample%20budget][Dec][OC%20Marketing%20Winter%20EP%20Recruitment][2011]%20BUDGET%20PLAN.xls


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king Budget Plan for OC.

ponsible for your OC proactively when the OC begins to operate.

OC Financing Process and if there's any issues occurs with the Budget Plan, OC Finance will responsible f

he money is put for have to be consistent with the Budget Plan.

. proved with the invoices (especially Red Invoices or VAT invoices)

ponsible for your OC the consultancy or advices relate to Finance (like which price is the most effective?,

implement Budget Plan.

llow the rule: [AIESEC HCM][OC NAME][YEAR] BUDGET PLAN

C occurs (Budget Plan is just a part of this process)

mplement OC Budget Plan.

ials, stuffs, equiments, ) in estimating and actual.

OC Finance has to attact the mindmaps or other ways to explain under the format of picture (.jpeg, .png,

ts or other ways.

estimating and actual.

et Plan here!

, OC Finance and OCP will be fined as Finance Policy by VPF.

as to follow this rule to push OC member to take the invoice:

voice of AIESEC

TNHH AIESEC

a nh Fimexco, 231-233 L Thnh Tn, P. Bn Thnh, Q.1, TP.HCM

8

ing Process Guideline

olumn carefully. The invoice codes have to follow the rule: [Name of OC][Order number of invoice]. This code should be written by pencil in the back of invoices in order not to damage the invoices (


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r that.

o I need to spend money for this or where can I make the photocopy with the cheap prices...)

with the Budget Plan in the Explaination sheet.

(order number can be put randomly with 2 digits by OCll invoices have to be coded except red invoices).


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ExpensesEstimated

Total Expenses VND 0

Site Quant Unit Value Estimated

Room VND 0

Hall VND 0

Equipment VND 0

Tables and chairs VND 0

Totals VND 0

Decorations

Flowers VND 0

Candles VND 0

Lighting VND 0

Balloons VND 0Paper supplies VND 0

Totals VND 0

Miscellaneous

Telephone VND 0

Transportation VND 0

Stationery supplies VND 0

Totals VND 0

VND 0

VND 0

VND 0

VND 0

Totals VND 0

Budget foTI


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VND 0

Quant Unit Value Actual Invoice code

VND 0

VND 0

VND 0

VND 0

VND 0

VND 0

VND 0

VND 0

VND 0VND 0

VND 0

VND 0

VND 0

VND 0

VND 0

VND 0

VND 0

VND 0

VND 0

VND 0

Actual

[Event Name]ELINE


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Code Item Explanation note


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Income

Total income

Sponsorship Estimated ActualA Company

B Company

Participant FeeStudent

AIESECers

MerchandiseItems @

Items @

Items @

Items @

Budget for [Event Na


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Estimated ActualVND 0 VND 0

Estimated ActualVND 0 VND 0

VND 0 VND 0

VND 0 VND 0

VND 0 VND 0

VND 0 VND 0

VND 0 VND 0

VND 0 VND 0

VND 0 VND 0

VND 0 VND 0

VND 0 VND 0

VND 0 VND 0

VND 0 VND 0

VND 0 VND 0

me]


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Profit - Loss Summary

Estimated Actual

Total income VND 0 VND 0Total expenses VND 0 VND 0

Total profit (or loss) VND 0.00 VND 0.00

Event Budget for [Eve

VND 0

VND 0

VND 0

VND 0

VND 0

VND 1

VND 1

VND 1

VND 1

VND 1

VND 1


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t Name]

Estimated Actual

Total income

Total expenses

Documents

[Number of the Month][MONTH and Date][OC NAME] BUDGET PLAN for Event_name [Invoice Code Updated (Means Estimated or Actual)]