Oaklands Catholic School and Sixth Form College Stakes Hill Road Waterlooville Hampshire PO7 7BW 023 9225 9214 023 9223 0317 www.oaklandscatholicschool.org oaklands@oaklandscatholicschool.org

Headteacher: Matthew Quinn B.Ed (Hons), M.A., NPQH

Community Unity Opportunity

Edith Stein Catholic Academy Trust (A Company Limited by Guarantee)

Registered in England and Wales, Company No 07721932

Diocese of Portsmouth

Our Ref: MB 12 July 2019 Dear Parent/Carer, I am writing to request further information about your child for the ski trip to Italy in February 2020.

There are a number of forms attached to this letter and I would please like you to return them as

soon as possible, but by no later than Thursday 18th July. I can then process them over the summer

holidays. Please retain the exercise sheet instructions. The sheets are as follows:

Medical form – The school has a form held on file at the school, but this version is more

detailed and is essential for our trip.

Contact details & Hoody order form – this is so that I can contact you if there was a

problem whilst we are away. Moreover, when students have required medical attention, the

medical practitioners always ask for an address and contact details (and the EHIC card).

This data will be deleted/shredded after the trip. A ‘medium’ hoody is in my office if your child

wants to ascertain what size they will need, should they wish to purchase one. The cost is

£21.

Code of Conduct sheet – Please go through this with your child and sign it.

Skiing exercises sheet – This is normally provided nearer the time, but a number of

students have asked me for advice about what sort of exercises can be completed to ensure

that they are ‘ski-fit’, so I thought I would provide this earlier than normal. Mr. Wade will call

a meeting just before Christmas to go through the exercises with the students.

Please complete the forms accurately and return them to me (not the Finance Office/ Student

Services) in a sealed envelope with your child’s name along with ‘Ski Trip 2020 Information’

written on it. You can pay for the hoody either online or by providing cash/cheque in a separate

envelope, given to the Finance Office – I need the ski forms though. Please contact me if any

information changes between now and the commencement of the trip.

Dry Slope training - Those students with no experience of skiing will be given the opportunity to

visit Calshot Activities Centre before the trip to ski on the dry ski slope. I have yet to organise this

trip as Calshot will not allow me to make the booking until September, but will provide details to

those who need it nearer the time. The cost is likely to be in the region of £30 and will take place

one evening after school probably just before the Christmas holidays.

Passport and EHIC cards (guidance on this could change depending on whether we

leave the EU before we go) - Every child must be in possession of a Passport. Please

ensure that it is up to date (i.e. expires after March 2020, but it is safer to have at least six

months left at the time of entry to the foreign country, especially if we are not going to be in

the EU) and if it needs to be renewed that this is completed in plenty of time. The majority of

you have already provided me with your child’s passport details, but if you have yet to do so

please pass on the details to me when the passport arrives:

Full name

Date of Birth

Passport Number

Nationality

Passport Issue Date

Passport Expiry Date

Every child will also need a European Health Insurance Card (EHIC). Please make sure it

expires after March 2020. You can apply for an EHIC card online and it is free to obtain one -

https://www.ehic.org.uk/Internet/startApplication.do

It is a condition of the insurance that every child is in possession of a card. It is your

responsibility to ensure that your child is in possession of a passport and EHIC. Please apply

in plenty of time to the relevant authority. Failure to comply will result in your child not being

able to travel so please act now. Please

believe me when I say that we have had real

problems with this in the past, with one

student only receiving their EHIC/Passport

the day before departure!

An information evening will be held at some

stage in November to go through the key

details of the trip. I will write to you again in

September to inform you once the

arrangements have been confirmed.

If you have any queries please do not

hesitate to contact me by email

(m.bamford@oaklandscatholicschool.org ).

Yours faithfully,

Mr M Bamford – Ski Trip Organiser, Assistant

Headteacher

N.B. Some students who went to St.

Aignan were not able to provide me

with their passport details. Now that

they have returned, could you supply

me with that information please?

Finance Arrangements Reminder

The section about payments from the original

letter is provided below. At the time of writing,

you should have paid £575. Please ensure that

your payments are up to date – thank you.

Paid so far (as of 12/11/19 at 10am): £

A deposit of £85 for students is due by

Tuesday 26th March 2019

Second payment - £120 by Wednesday

1st May 2019

Third payment - £185 by Tuesday 4th

June 2019

Fourth payment - £185 by Tuesday 2nd

July 2019

Fifth payment - £185 by Tuesday 10th

September 2019

Sixth and final payment - £185 by

Tuesday 15th October 2019 (£215 if your

child will be 18 before the trip to cover the

cost of the adult lift pass)

SKI TRIP DO’S AND DON’TS

Hotel:

In OWN room – record and report any damages carefully on the form and hand into the

member of staff on your floor.

Use areas on each floor for socialising NOT in each other’s rooms. UNDER NO

CIRCUMSTANCES MUST GIRLS GO INTO BOYS ROOMS OR VICE VERSA.

Find out the members of staff on your floor so you know where to go in case of any problems

at night.

Lock your room in the morning when leaving for skiing and put the key on the reception

counter.

DO NOT lock your door at any time when someone is in the room.

Be careful when moving around as there are lots of ornaments about so walk and also don’t

shout as there are others using the Hotel.

Do not use the lifts or phones.

Balconies – If you have one don’t use it.

Meals:

Be prompt

Go to the toilet etc. before coming down.

One person to collect water and everyone else stay seated.

Wait to be dismissed.

No mobile phones/ game devices/ hats at the table

Skiing:

Make sure you have all your Ski gear for the day ahead (ski pass, gloves & goggles essential!).

Listen to advice about layers of clothing etc.

Some loose change if you want to buy an extra drink etc. However, a lunch is provided.

Report to your Ski Muster Group leader at instructed times. (Start of Day, Lunchtime, End of

Day)

Stay with your Ski Instructor and group at all times.

Never go anywhere on your own.

Never ski alone (you are only to ski under the supervision of your instructor or Oaklands

member of staff).

Stay on the marked pistes

I agree to the above. If any of these rules are broken (and I am sure they will not!) and behaviour is

deemed unacceptable and unsafe then the pupil will be sent home at the cost of the Parents/

Guardians.

Pupil Signature: ......................................................................

Parent/Guardian Signature: ....................................................

Date: ..........................................

Code of Conduct

Ski Trip

Name: __________________

Tutor Group: ____________

Please fill in this form so that we can contact you if required during the trip and also if we are going

to be delayed on our return. If any of your details change then please let me know.

Student Name

Address of parents whilst we are away

Names of Parents/Carer

Home telephone number

Mobile phone number 1 and name

Mobile phone number 2 and name

Extra contact (if you wish to add)

Name and number of person to inform in case of delay

Telephone Tree In case of delay I will organise a telephone tree. I will make one call to Mrs. Oldroyd and she will then phone parent leaders who will then in turn phone the small number of parents allocated to them (3 or 4) to pass the message on.

Please indicate if you would be able to perform this role (please circle) - Yes / No

Many thanks in advance for those who are willing to offer to do this. I will contact you nearer the trip with the list of numbers of the people to phone once I have collated the responses.

Ski Hoody Students will also have the opportunity to purchase a ‘hoody’ this year. It will be blue with dark blue embroidery/ printing. The Oaklands logo will be embroidered on the front with ‘Ski Trip 2020’ under it and your chosen nickname will be printed on the back. If you wish to purchase one of these, fill in the section of the form below. The cost is £21 – payment can be made either online, by cash or cheque made payable to ‘Oaklands Catholic School’. PAYMENTS MUST GO TO THE FINANCE OFFICE AND NOT TO ME. If you are paying by cash or cheque, please send the payment in to the Finance Office in an envelope and write your child’s name and tutor group on the front; please write ‘Ski hoody payment’ on it too.

Name: _________________________________ Tutor Group: ______ Size (circle): S M L XL

Nickname (keep it clean!): ____________________________________________________________

A ‘medium’ hoody will be in the Geography office for students to try to work out their size.

Ski Trip – Contact Details 2020