OCL Fall 2013 Coaches Meeting

Ken McMahon

Natalie Stellini

Meeting Topics

• Calendar of Events• Required Forms and Documents

– For Carding a Team– For the OCL Regular Season– For the OCL Tournament

• Game Scheduling • Tournament Requirements• Referees• Parent Conduct and Concussions• Game Times• Scheduling Changes

Scheduling of Games

• In the OCL, the coaches control 100% of their game and practice schedule– All teams must play the teams in their division or subdivision one time during the Fall 2013

season• Games can be scheduled on ANY DAY, ANY TIME as long as you have a willing opponent and a venue

upon which to play• Keep in mind TUESDAYS and THURSDAYS are particularly challenging to be referees in the Fall due to

High School soccer

– The remaining games are completely up to the coach• Teams can play other teams in their division/subdivision multiple times• Teams can play teams from other divisions• Teams can play teams from other age groups• Teams can play teams from the opposite gender

• How do coaches schedule games?– First of all, the coach should reach out to the parents to check on player availability (including

school events, religious education classes, other sport conflicts, etc.)– Secondly, the must know when their home fields are available (this varies widely by

community)– Thirdly, the coach should review the team registration information in order to identify

potential opponents– The coach is now ready to reach to potential opponents

• An e-mail blast to potential coaches with YOUR preferred dates is a good start

Scheduling of Games…

• Once you reach out to Coaches, you begin to assemble your schedule– Once the coach and an opposing coach agrees on playing,

what next?• Determine a date or dates to play• Determine the game location (NOT a field number in most cases,

but rather the home team)• Determine possible start times (in some communities this is fixed,

in other communities like Dublin, it may be possible to play two games on one field on the same night, therefore determining how early or late the game can begin is important

• Confirm the location, the date AND THE TIME with the opposing coach

• Enter the game into the system (MORE on that later)

Scheduling of Games – Getting a Log In

• If you have not already, you (coach and admin/assistant coach for the team) will be getting a log in password very soon

• Once you have been entered into the system and you have your password, you are ready to log in….

Getting Logged in

• Enter www.ohiochampionsleague.com from your browser

• Go to the far upper right portion of the screen and look for “LOG IN”

• Click on “LOG IN”• Enter your First and Last Name (OR E-mail) along

with the password you were sent • Click “Submit”• Click on “Administration” in the upper right

corner of the screen

Administrative Screen

• Click on “ADD GAME OR PRACTICE”• Enter ALL Information including:

– Date– Starting Time (EARLIEST teams can START GAME)– Ending Time (LATEST teams can END GAME)– NOTE: REFEREES are in SHORT SUPPLY in the Fall – flexibility can be the

difference between playing and not playing.– Enter LOCATION (USE A DUMMY FIELD if you do not have a specific field)– Make sure you select GAME unless you are scheduling a Practice for your team– ONLY HOME TEAM ENTERS GAME INFORMATION!!!– Enter Home Team from Drop Down– Enter Opposing Team from the Dropdown (NOTIFY us if either are missing!!!)– Enter any special notes about the game– Submit

Game Times

• Please Refer to the OCL Website for Sliding Game Times During the Season (Under Documents)

• Expect some game times to change – the WEB SITE IS KING (All referees are scheduled based on the web site)

• Game times based on time of year/day of week

OCL Home Page – Click on LOG IN in Upper Right Corner of Screen

After Clicking Log In

Enter e-Mail OR First Last Name and Password (Will be Provided Soon)

The Main Team Administrator Screen

The Team Administrator Screen After Scrolling

To Get Back to Team Admin Screen –Scroll Up and Click on Administer

In Order to Schedule a Game Click on ADD GAME OR PRACTICE

Start by Selecting the Desired Date

Then Enter Either EXACT or Earliest Start Time AND LATEST End Time *

Select Home Field – PLEASE Select a DUMMY field unless actual is assigned

Make Sure GAME is selected – Do NOT Enter Practices, Tourneys, etc. for now!

Select Home Team (ONLY HOME TEAM ENTERS GAMES IN SCHEDULE!!!)

HOME TEAM will Appear

Select Opponent from Pulldown

Opponent Will Appear – Check All Information

Scroll Down to SUBMIT

After Submitting Game – It Will Appear in Your Team’s Event Schedule

Schedule Changes

• REMEMBER: REFEREE AVAILABILITY ON TUESDAYS AND THURSDAYS IS A CHALLENGE IN THE FALL DUE TO HIGH SCHOOL SOCCER!!!

• Through July 28th at 8:00PM– Coaches and Team Managers can make their own changes to schedules– Coaches can ADD, MODIFY or DELETE games through this date WITHOUT League Assistance

• July 29th and Beyond– Process is Documented on the OCL Site– First Coach INITIATES Request to Opposing Coach (and Copies Game Field Coordinator for the

HOME TEAM COMMUNITY)– Opposing Coach CONFIRMS Request to First Coach including GAME DATE, GAME TIME and

GAME LOCATION (HOME TEAM, at least)– First Coach CONFIRMS Field Availability with Game Field Coordinator and copies

ocl.scheduling@gmail.com AND the Opposing Coach AND the Game Field Coordinator including: GAME DATE, GAME TIME, GAME FIELD NUMBER, HOME TEAM, and AWAY TEAM

– ALL GAME CHANGES MUST FOLLOW THESE PROCEDURES IN ORDER TO GUARANTEE REFEREES ARE SCHEDULED WHEN AND ONLY WHEN NEEDED!!!

– A SEVEN DAY Lead Time is Required in order to Secure Referees