October 17, 2011

Welcome to the MCA Town Hall

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Objectives of our Town HallThe MCA Board and staff have an opportunity to

understand the perspectives of the membership on what has worked and what has worked less well in the organization and thus be better able to interpret the survey results.

The MCA Board and staff obtain sufficient information and inspire sufficient interest and participation among the membership to be able to develop a plan for the organization to improve and move forward.

MCA members have improved knowledge and understanding of the milieu within which MCA works, what is currently on the plate of the MCA, what the member survey revealed and how the organization does its work.

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Strategic PlanCreated in Fall of 2008Consists of 6 main areas of focus, known as

“Pillars”

Recre

ati

on

&

Tran

sp

ort

ati

on

Hig

h P

erf

orm

an

ce

Even

ts &

C

om

peti

tion

s

Develo

pm

en

t &

Tr

ain

ing

Facilit

ies &

In

frastr

uctu

re

Govern

an

ce

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Key Areas of Progress

• Maintain relationships with Bike to the Future & WRENCH (Wpg Repair Education and Cycling Hub)

• Key involvement with Bike to Work Day

• Active involvement with 2011 Winnipeg Cycling Map

• CAN-Bike Programme• Instrumental in co-ordinating

volunteers to provide CAN-Bike workshops given to schools throughout the City of Winnipeg

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Key Areas of Progress

• Strong results for High Performance Athletes in competition outside the province

• Formalize the Development Programme

• Plans to create a satellite Development Programme in Portage la Prairie

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Key Areas of Progress

• Planning underway for 2012 Manitoba Summer Games

• Participation in Western Canada Summer Games

• Hosting 2011 Canadian Cycling Association AGM

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Key Areas of Progress

• Provincial Coach attendance at International Training Camps and Competitions

• Plans to develop an Assistant Coach Programme currently underway

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Key Areas of Progress

• Construction of BMX Track scheduled for spring 2012

• New race venues in Whitemouth, Winnipeg Speedway

• Return of race venues in Brandon and Pointe West Auto Mall

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Key Areas of Progress

• Developed Governance Model• Revised Policies:• Provincial Programme Committee• Development Fund (formerly Site

Development Fund)• Race Calendar Setting Policy

• Established MCA Facebook & Twitter• Initiated Monthly online MCA

Newsletter• Conducted 2011 Membership

Survey

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Steps toward organizational clarity, System wide communication,

and accountability

MCA Governance

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BackgroundStrategic plan updated January 2011Priorities

CommunicationAdministration, FinancialsStakeholders/Key Partners Marketing Plan/StrategyCommittee Governance/Function CommissairesClub Strategy An organizational vision

HighPriority

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Organizational Chart

Examples of ideas and concerns and where to best direct them.Applicable ideas and concerns should be forwarded through the

most appropriate committee representative

High Performance Recruitment, planning, training, camps, program fees, PP fundraising

Race scheduling, road coaching or officiating, race standards, promotion and fundraising

Race scheduling, Mt bike coaching or officiating, race standards, promotion and fundraising

Venue development, BMX coaching or officiating, race standards, promotion and fundraising

Event scheduling, youth coaching or officiating, event standards, promotion and fundraising

Commuting by bike, bike infrastructure, promotion

Membership’s Most Direct Path to contribute specific Ideas and Concerns

President

ED

Vice President

Treasurer

Secetary

Provincial Program

chair

Prov Program

Committee/ stakeholder

reps

Parent, athlete, coach

reps

Road Chair

Road Commit

tee

A rep from each

participating club

Mt Bike Chair

Mt Bike Committe

e/ club reps

A rep from each

participating club

BMX Chair

BMX Committee/ stakeholder

reps

A rep from each

participating club

KOM chair

KOM committe

e/club reps

A rep from each

participating club

Rec & Trans Chair

Rec & Trans Partner

Organizations

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Our Governance Model

Mission:Supporting all aspects of cycling for

Manitobans across all levels and ages

Core Values:Respect, Transparent Communication,

Empowered Collaboration 

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Operating Principles:Stakeholders will be consulted and have a voiceCommittees are the representative voice of our

stakeholders Committee collaboration ensures that all voices

are heard and influence the decisions that are made.

Ideas and concerns should be directed according to the organizational chart.

The board is responsible for the overall directionDecisions are disseminated and explained to all

applicable stakeholders

Our Governance Model

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2010/2011 Fiscal Year

Show me the money

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Sport MB - Base Fund-

ing21%

Sport MB - High Perf Funding

13%

Sport MB - other3%

Athlete Con-tributions

13%

Memberships12%

KOM fees12%

MB Lotteries11%

Fundraising/ Reim-

bursements9%

Can Bike4%

Misc2%

Where does our $$ come from?

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Admin51%

Provincial Program

40%

Kids of Mud7%

Mountain Bike1%

Road1%

BMX1%

Rec & Trans<1%

Expenses by Committee

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You might have heard of past deficits….

2007 2008 2009 2010 2011

-$40,000

-$30,000

-$20,000

-$10,000

$0

$10,000

$20,000

$30,000

$40,000

$50,000

UnrestrictedAsset ReplacementSite DvptPPE

Not in 2011!!!!18

Where are we at?

Capital Fund; 8,672

Site Devel-opment

Fund; 9,912

Vehicle Re-placement

Fund; 17,673

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Look how far we’ve come!

2007 2008 2009 2010 2011

Totals 24707 3940 8531 17374 36257

$2,500

$7,500

$12,500

$17,500

$22,500

$27,500

$32,500

$37,500

NET ASSETS (MCA's WORTH)

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Memberships 2011

General; 250

UCI/CCA - U17; 13

KOM; 305

UCI/CCA - 17+; 217

Citizen; 46

Total at August: 831

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BMX Track in Manitoba!

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What have we done so far?

No longer using the Buhler Park site

NEW site at 90 Sinclair Ave. at a City of Wpg Community Center

Received funding for a BMX bicycle repair program

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What’s next?Need to secure funding to start construction in

the spring of 2012Need more volunteers who want to be coaches

and/or commissairesNeed BMX clubs to start up and begin flatland

training in anticipation of the track completionNeedvolunteers to increase support for the

BMX track

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Funding to date$9,000 from the First Sports Program$30,000 towards the construction of the BMX

racetrackSubmitted numerous funding requests and are

awaiting further funding grants

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Feedback, Reflections, and Suggestions from our members for our future!

Survey Response

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Number of People who started and completed the survey questions

0

20

40

60

80

100

120

140

160

180

200

172

133

StartedCompleted

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MCA Membership Levels

0102030405060708090

3810 18

83

1 5

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Respondent Demographics

0

20

40

60

80

100

120

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107

35 22

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Racers vs. Volunteers

Road Mountain Cyclocross MB Youth Cup (KOM)

0

10

20

30

40

50

60

70

80

57

73

57

1425

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22 21

What races do you participate in?What races do you currently volunteer at?

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Cycling Advocacy

Not enough; 57

Just right; 36

Too much; 5

NOT ENOUGH, DO MORE Lobby for road repair Encouraging cyclists to follow

traffic laws Promote a share the road policy,

not an antagonizing anti-car platform.

Education, promotion and infrastructure

Lobby various levels of government to finance planning and development of cycling paths in urban areas.

JUST RIGHT OR DO LESS Others are doing it better and

MCA should focus solely on racing.

I'm not sure the MCA has the resources to direct much attention to this other than moral support. The MCA is a 'Sport' organization.

The MCA should be promoting cycling for sport and recreation, not transportation.

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Other MCA Involvement

Can-Bike

2011 Winnipeg Cycle Map

Habitat for Humanity Muddy Waters Gran Fondo

Road Bike Committee

Provincial Program Committee

CCA AGM in Winnipeg -2011

0% 20% 40% 60% 80% 100%32

Mountain Bike Cup RacesMB Youth Cup races run the same day as Adult Cup races (Sat-urday or Sunday) at

the same venue?42%

MB Youth Cup races run on Saturdays

and Adult Cup races run on Sundays at the same venue?

7%MB Youth Cup races

run on Saturdays and Adult Cup races run on Sundays at different venues?

1%MB Youth Cup races separated from the Kids of Mud (KOM)

program races?7%

It does not matter to me.43%

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What is going well? What needs to improve?

•Core of really dedicated volunteers, coaches, staff

•KOM is great

•Cyclocross events are always well done

•The Provincial Program is experiencing success

•Up to date website

•Volunteer recruitment and appreciation•Clubs should be held accountable for not running or canceling races / stronger clubs•More road races and commissaires •More fun family races, let families race together•Better advertising, promotion, organization of races•Keep the price of racing down•Secure race venues in Parks and on private land•Better communication across the organization•Attract new members, and help them learn to race•MCA committees need to work together as a team•More active advocacy

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MCA ChallengesFinancialsBroad MissionMultiple Disciplines Long Race season Strong Mandate from Sport MBMultiple StakeholdersHigh Liability/RiskLimited Recourses: 1 admin staff and 1 coach

Highly reliant on VolunteersVolunteer, Board, and Staff burn-out

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MCA OpportunitiesBoard positions

9 available this fallRequire working board members supported by strong

committeesVolunteers

Coaches/Asst. CoachesOfficials

Individuals and Clubs to actively share workload of race organization

BMX committee to help bring bike park to fruitionVolunteers to help broaden our youth programsTraining and Development

Coaches, officials, volunteers36

Objectives of our Town Hall - in review

The MCA Board and staff have an opportunity to understand the perspectives of the membership on what has worked and what has worked less well in the organization and thus be better able to interpret the survey results.

The MCA Board and staff obtain sufficient information and inspire sufficient interest and participation among the membership to be able to develop a plan for the organization to improve and move forward.

MCA members have improved knowledge and understanding of the milieu within which MCA works, what is currently on the plate of the MCA, what the member survey revealed and how the organization does its work.

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