October 2014 WKCE Pre-Test Workshop For MPCP, RPCP and WPCP
Schools
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Overview Fall 2014 WKCE Overview & Updates Dates
Accommodations Assessment of ELL Students Test Materials Delivery
Demographics Packing/Shipping Administration Test Security
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WKCE Grades - 4, 8, and 10 only Content Areas - Science &
Social Studies Two-week Test Window Oct 27-Nov 7 2014-15 WKCE
Updates
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OEA Website
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WKCE Webpage
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Testing Window Important Dates Resources Test Security
Accommodations Topics
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Fall 2014 Testing Window Testing should begin only on or after
October 27
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2014-15 Important Dates 2014DateActivity 2014Oct. 15Test
materials received in site Oct. 17Shipment of labels Oct. 27 - Nov.
7WKCE Testing window Nov. 14Last day to register for online
retrieval 2015Mid FebruaryStudent Reports Shipped to schools
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Frequently Asked Questions:
http://oea.dpi.wi.gov/assessment/FAQ WKCE web page
http://oea.dpi.wi.gov/assessment/WKCE Assessment Accommodations web
page : http://oea.dpi.wi.gov/assessment/accommodations
http://oea.dpi.wi.gov/assessment/accommodations Publications (DAC
Guide/Policy Manual, Test Administration Manual (TAM),
Student/Parent Pre-Test Information Brochure, etc.):
http://oea.dpi.wi.gov/assessment/resourceshttp://oea.dpi.wi.gov/assessment/resources
Resources
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The primary goal of WKCE test security is to protect the
integrity of the examinations by: Securing the test materials at
all times before, during, and after testing Ensuring appropriate
administration of the test monitoring students during testing,
using accommodations appropriately, inventory of test books at all
times, securing test in a locked room when not in use, etc. Test
Security
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Test Security State Law Test Access Rules Wis. Stat. 118.30
(3)(a) allows a person to view the WKCE or WAA-SwD if they submit a
request within 90 days after the administration of the exams
Procedure for requesting a copy of the test Individuals viewing the
exams will be required to sign a confidentiality agreement
form
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Test Book Retention All test books must be returned to the
testing vendor after testing Test books must not be retained in
schools/ districts A copy of the test book at each grade level will
be kept at each CESA to meet the Public Access statutory
requirement only
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Any review of the test by school staff or a member of the
public is restricted by stringent security measures, including: The
test reviewer must sign a confidentiality agreement form prior to
reviewing the test; The qualified designee must be present at the
time any person is reviewing the test and should not allow the test
out of the room for any purpose; The test viewer may not discuss,
disseminate, describe, or otherwise reveal the contents of the test
to any third party with the intent to violate the copyright or
compromise the validity of the test; The test viewer may not make
copies of the test or any test items, take notes, or otherwise
reproduce the test or test items; and The test viewer may not
publish, or cause to be published, the test or any of the test
items. *More information about Test Security is available on the
OSA website at: http://oea.dpi.wi.gov/assessment/WKCE/security
http://oea.dpi.wi.gov/assessment/WKCE/security Test Security Test
Access Rules
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Test Security Manual is available on the test security webpage
http://oea.dpi.wi.gov/assessment/WKCE/security
http://oea.dpi.wi.gov/assessment/WKCE/security General principles
and operational standards for administration of assessments Pre and
post-test activities and procedures to follow during testing Test
Security Manual
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The Office of Student Assessment (OSA) has developed two
trainings which are available at
http://oea.dpi.wi.gov/assessment/WKCE/trainings
http://oea.dpi.wi.gov/assessment/WKCE/trainings DAC Version a
district overview of test security and the procedures involved
Proctor Version can be utilized by DACs or SACs to improve the
overall understanding of test security procedures and to emphasize
the importance of test security with Proctors and School Staff
(approximately 10 minutes in length) Test Security Trainings
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Invalidation of test results for individual students or groups
of students This will result in: Parents receiving no scores on
their childs report if a test is invalidated Public reporting will
reflect all invalidated tests as not tested. This may reduce the
percentage of students meeting proficiency Consequences of Test
Security Violations
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Confidentiality Agreement Forms Send School Assessment
Coordinator signed form to DPI Proctors, Teachers and, any school
staff handling the test materials - Send signed forms to the School
Assessment Coordinator (Copies retained at the school level) DPI
Confidentiality Agreement Forms are available at
http://dpi.wi.gov/oea/dacforms.html
http://dpi.wi.gov/oea/dacforms.html
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Report Security Concerns! Report concerns regarding test
security or test administration to the Office of Student Assessment
(OSA) at (608) 267-1072. OSA will investigate and follow up on all
reported incidents. Ensuring adequate test security training will
reduce the number of inadvertent errors which occur.
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Importance of ensuring each student is working in their own
WKCE test book Suggestion: Proctors to diligently check test book
labels Important Reminder
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Test-taking strategies that hinder not help The Cross-off
Method Use of Post-it Notes Unhelpful Test-Taking Strategies
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A list of allowable testing accommodations is available at
http://oea.dpi.wi.gov/assessment/accommodations
http://oea.dpi.wi.gov/assessment/accommodations They are separated
into three distinct documents based upon student need: 1.The
Assessment Accommodations Matrix for Students with Disabilities
2.The Assessment Accommodations Matrix for ELLs 3.Allowable Test
Practices for ALL Students Testing Accommodations
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All assessment accommodations for students with disabilities
with IEPs or 504 plans and English language learners (ELLs) should
be documented and consistent with day-to-day instruction. When
accommodations are used, mark on the back cover of the WKCE test
book for each content area tested.
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Request for Accommodations DPI approval is required for
accommodations not listed on the matrix. The request form is
available at: http://oea.dpi.wi.gov/assessment/forms
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Assessment for English Language Learners (ELLs) WKCE
Participation WKCE Accommodations WKCE Translation
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English Language Learners are eligible for language related
accommodations including translation support. Information about
allowable accommodations for ELLs can be accessed via the DPI
website http://oea.dpi.wi.gov/assessment/ELL/accommodations and in
the DAC guide and the TAM
http://oea.dpi.wi.gov/assessment/ELL/accommodations ELL
Accommodations
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DPI Provided Translation Materials Translated materials include
scripts and test directions of the WKCE in Spanish for Science and
Social Studies. Spanish interpreters and translators should use the
DPI provided translation accommodation. School testing coordinators
will receive an email in early October from DPI with information
for how to access these secure materials.
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Test Administration Manual instructions to be read to students
in Spanish and Hmong Content-specific word lists translated into
Spanish and Hmong Information on working with translator and
translation materials can be found at
http://oea.dpi.wi.gov/assessment/ELL/accommodations
http://oea.dpi.wi.gov/assessment/ELL/accommodations Other
Translation Materials
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Fall 2014 WKCE
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WKCE Test Forms Testing times are available at:
http://oea.dpi.wi.gov/files/oea/pdf/WKCE2014-15test-times.pdf
http://oea.dpi.wi.gov/files/oea/pdf/WKCE2014-15test-times.pdf
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Sample items for Science and Social Studies provide educators,
students, and the public examples of how students are assessed on
the WKCE Note: these items will not be used on future operational
forms Sample items are available at
http://oea.dpi.wi.gov/assessment/WKCE/sampleitems
http://oea.dpi.wi.gov/assessment/WKCE/sampleitems Practice/Sample
Items
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Delivery Of Materials All WKCE test materials Delivered by
October 17 School testing coordinators should inventory all
materials immediately upon receipt
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Test Coordinator Kits (TCK) Districts Receive TCKs by October
6, 2014 Contents: Packing List Cover Letter District/School On-Line
Retrieval Instructions School Group List WKCE School Header Sheets
Special Handling Flyer Return Shipping Labels
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WKCE Test Books Braille and Large-Print Test Books Shipped to
districts at the same time as all other WSAS materials. WKCE
Student/Parent Pre-Test Brochures are enclosed with your testing
materials. The WKCE Brochure is also available online (along with
Spanish and Hmong versions) at
http://oea.dpi.wi.gov/assessment/WKCE/resources. They may be
printed and duplicated as needed.
http://oea.dpi.wi.gov/assessment/WKCE/resources WKCE Test
Coordinator Kits WKCE Test Materials
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Missing/Short Test Materials Short on WKCE test books or have a
newly-opened school? Contact your District Assessment Coordinator
(DAC) DAC will call CTBs Wisconsin Help Desk (800-282-2203) to
order additional test materials
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Students Who Move or are No Longer Enrolled : Student leaves
your school before doing any testing: return unused test booklet to
CTB at conclusion of testing window. Student leaves after
completing some (but not all) sections: send his/her book in with
your materials for scoring. Student leaves your school after all
testing is complete: send his/her book in with your materials for
scoring.
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Student Labels Arrive prior to test window Arranged
alphabetically by grade Labels for all students in tested grades
One set of labels = 2 barcoded & 1 text If you receive labels
for students who are in non- tested grades, destroy these
labels
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Checking Student Test Labels Check text-coded label for: Name
School Grade Gender Birth date
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Student Test Labels with Errors If you can confidently match a
label and a student, use the label EVEN IF THERE ARE DATA ERRORS
Bubble in correct information on the student information page of
the student test book
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Apply WSAS Student Test Labels Place one undamaged barcode
label on front cover, and write students name or place another
barcode label on the back cover. Do not use text-coded label.
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No Student Label? If no label is available, bubble student
demographics on the student information page on the inside cover of
the WKCE test book. For MPCP, RPCP and WPCP students, pay
particular attention when bubbling the local student ID field.
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Student Information Page Inside Front Cover of the WKCE Test
Book Full handcoding (bubbling) expected for all students Identify
Choice students by filling in 1 in the first four bubbles of the
Optional Field Leave this field blank for all other students
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Accounting for All Students All MPCP, RPCP and WPCP students
must be accounted for with either a completed test booklet or a
blank test booklet. If a student who was expected to take the WKCE
does not take the WKCE, a blank test bookwith the Student
Information Page completedmust be returned for that student.
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WKCE Test Book Back Cover Fill in the bubbles on the back cover
for any student who is provided with one or more accommodations
such as: Used a Scribe Provided Extra Time Translation Used Text
Talker Used DPI Provided Braille Version
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After Testing Packaging Materials School Header Sheet Rust
color for WKCE Shipping Materials Returning Test Materials
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Return of Testing Materials Overview 1.Return a WKCE test book
for all MPCP, RPCPand WPCP students whether tested or not 2.Save
boxes that tests came in to ship materials back to CTB 3.Separate
to be scored materials from the not to be scored materials
4.Register for online retrieval by November 14, 2014
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School Header Sheet WKCE
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WKCE To Be Scored Materials 1.Complete information on Stack
Card 2.Place Stack Card on top of School Header Sheet 3.Bind stack
with adhesive strips 4.Place bound stacks in box 5.Place
School/Group List in Box 1
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The first WKCE stack for each grade in your school should be
packed as follows: Place School Header Sheet on top of first stack
of WKCE for each grade. Then Place the Stack Card On top of the
School Header Sheet prior to binding the stack. Bind stack with
adhesive strips. 3 rd Grade WKCE School Header Sheet Stack
Card
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The remaining WKCE stacks for that grade should be packed as
follows: Place the Stack Card on the top of each remaining stack
for that grade prior to binding the stack. Bind stack with adhesive
strips 3 rd Grade WKCE Stack Card
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The WKCE stacks must then be put in the To Be Scored boxes to
return to CTB Stack Card 3 rd Grade WKCE School Header Sheet Stack
Card 3 rd Grade WKCE Stack Card 3 rd Grade WKCE Stack Card 3 rd
Grade WKCE Stack Card 4th Grade WKCE
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Shipping Labels
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The green label then goes in the middle on the side of the box
to be shipped to CTB. Box 1 of 3 Stack Card 3 rd Grade WKCE Stack
Card 3 rd Grade WKCE Stack Card 3 rd Grade WKCE Stack Card 3 rd
Grade WKCE School Header Sheet Stack Card School Group List Green
Shipping Label 4th Grade WKCE
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Each Grade for WKCE should have a new school header sheet as
shown below. Box 1 of 3 Stack Card 3 rd Grade WKCE Stack Card 3 rd
Grade WKCE Stack Card 3 rd Grade WKCE Stack Card 3 rd Grade WKCE
School Header Sheet Stack Card School Group List Green Shipping
Label 4 th Grade WKCE Box 2 of 3 3 rd Grade WKCE Stack Card 3 rd
Grade WKCE Stack Card 3 rd Grade WKCE Stack Card 3 rd Grade WKCE
School Header Sheet Stack Card Green Shipping Label 8 h Grade WKCE
8 th Grade WKCE
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On-Line Retrieval System Finish packing your materials before
registering for pickup of TO BE SCORED and NOT TO BE SCORED test
materials. Go to
http://programs.ctb.com/WSAShttp://programs.ctb.com/WSAS (URL is
case sensitive) Schools must sign on using 4-digit school
number.
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Retrieval of Materials Verify the number of boxes picked up
Keep the receipts If you discover a test book after pick up - you
must go through the online retrieval system again.
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Questions? Please email your questions to
[email protected]@dpi.wi.gov