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Nov 2016 Page 1 of 30
ODOT
DESIGN BUILD
SCOPE OF SERVICES
PID: 103719 State Project Number: 467821
County: LOG/UNI/FRA Route: 33 Section: 25.96/0.00/0.00
General Project Name: US-33 Smart Mobility Corridor
Table of Contents:
Table of Contents: ....................................................................................................................................................... 1 1. PROJECT IDENTIFICATION ............................................................................................................................. 2 2 PRE-BID MEETING ............................................................................................................................................ 3 3 ADDENDA PROCESS ........................................................................................................................................ 3 4 PRE-QUALIFICATION ....................................................................................................................................... 3 5 CONTRACTOR’S CONSULTANT .................................................................................................................... 3 6 SCOPE OF WORK ............................................................................................................................................... 4 7 FIELD OFFICE .................................................................................................................................................... 6 8 GENERAL PROVISIONS FOR THE WORK ..................................................................................................... 6 9 HAZARDOUS MATERIALS ............................................................................................................................ 13 10 ENVIRONMENTAL .......................................................................................................................................... 13 11 RIGHT OF WAY (ROW) ................................................................................................................................... 15 12 UTILITIES.......................................................................................................................................................... 15 13 DESIGN AND CONSTRUCTION REQUIREMENTS : MAINTENANCE OF TRAFFIC (MOT) ................. 16 14 DESIGN AND CONSTRUCTION REQUIREMENTS : LOCATION & DESIGN ......................................... 18 15 DESIGN AND CONSTRUCTION REQUIREMENTS : STRUCTURES ....................................................... 20 16 DESIGN AND CONSTRUCTION REQUIREMENTS : TRAFFIC CONTROL ............................................. 20 17 PROJECT SCHEDULE REQUIREMENTS ...................................................................................................... 25 18 PLAN SUBMITTALS AND REVIEW REQUIREMENTS .............................................................................. 26 19 BUILDABLE UNITS (BU) ................................................................................................................................ 28 20 INDEX OF ATTACHMENTS ........................................................................................................................... 29
Nov 2016 Page 2 of 30
1. PROJECT IDENTIFICATION
PID: 103719 State Project Number: 467821
County: LOG/UNI/FRA Route: US-33 Section: 25.96/0.00/0.00
Highway Functional Classification & Federal Aid System: Principal Arterial – Other
Freeways (US-33)
Structure Identification: Bridge Number: ___N/A________ Over: ____N/A_______
Structure File Number: ____N/A_______
See Conceptual alignment at: http://gis3.dot.state.oh.us/US33_Smart_Mobility_Corridor/
1.1 Design Designation:
Location: US-33 (Franklin County)
Current ADT: 55,000
Design Year ADT: 68,000
Design Hourly Volume: 6,800
Directional Distribution: 0.57
Trucks: 4950
Design Speed: 55 MPH (Urban), 70 MPH (Rural)
Legal Speed: 55 MPH (Urban), 70 MPH (Rural)
Design Functional Classification: Principal Arterial – Other Freeways
NHS Project: Yes ___X____ No ______
1.2 Existing plans: Existing plans are available for review as Attachment Documents. See Section 20 of
Scope Document.
These are NOT as-built plans. The Design-Build Team (DBT) is advised to verify the
preceding referenced plans to determine if they accurately depict existing field
conditions.
1.3 Work Zone Speed Limit
The Contractor shall evaluate if a work zone speed reduction is warranted based on the
final MOT scheme. The evaluation requirements are listed in the TEM.
1.4 RAILROAD COORDINATION
The Department has prepared detailed Railroad crossing information at the required
crossing of the fiber optic pathway and has coordinated and will be obtaining a utility
crossing permits with CSX. The DBT is required to construct the crossings in
accordance with the approved Railroad crossing information and approved permit
provided as part of the attachment documents. See Section 20 of the scope document.
Nov 2016 Page 3 of 30
All other project work shall not enter upon R/R Right-of-way.
1.5 AIRWAY/HIGHWAY CLEARANCE
Airway/Highway Clearance is to be obtained by the DBT. See section 1404 of Location
and Design Manual Volume #3.
2 PRE-BID MEETING
The pre-bid meeting is required to be attended by all prospective bidders. This
meeting will discuss and clarify project intent and field any questions from prospective
bidders.
Location: ODOT Central Office, Conference Room ######
Date: Monday, January 30, 2017
Time: TBD
3 ADDENDA PROCESS
All questions prior to the letting date shall be directed to:
Web submittal form:
http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/Pages/PBQs.aspx
Answers, if required, will be posted at the following location:
http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/Construction/PrebidQs.pdf
4 PRE-QUALIFICATION
It is required that the bidder be an ODOT pre-qualified Contractor who has engaged the
services of an ODOT pre-qualified Consultant to perform all the design and construction
work required in these Conceptual Documents. If the Consultant and/or the Sub-
Consultant(s) submitted do not meet all the required qualifications, the Office of
Contracts may reject the bid. If prequalification is required and if the Contractor is not
pre-qualified, they must submit any and all documentation requested by ODOT showing
that they meet all required qualifications. The Contractor must also receive certification
from the manufacturer regarding installation of the conduit/micro-duct pathway and fiber
optic cable, prior to any work starting.
5 CONTRACTOR’S CONSULTANT
The Contractor must submit an electronic Bid. The Contractor must name the Consultant
and all Sub-Consultant(s) in the electronic form on the following web-page prior to Bid
submittal:
http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/Pages/Scope.aspx
Nov 2016 Page 4 of 30
The Contractor must list relevant prequalification categories for prime and sub-
consultants to show that the prequalification requirements listed below are satisfied. All
Consultant names and addresses must be the same as that on file with the Department as
found on the following listing:
http://www.dot.state.oh.us/Divisions/Engineering/Consultant/Consultant/prequal-
engineering.pdf
The following work types must be performed by members of the Consultant team
(combination of Consultant and Sub-consultant(s)):
- Subsurface Utility Engineering
- Ecological Surveys
Failing to name the Consultant and Sub-Consultant(s) in the electronic form who are pre-
qualified in the required Project work types may render the Bid nonresponsive and
ineligible for award per 102.14 A and 102.14 Q.
In addition to the above ODOT Prequalification requirements, the DBT’s Design Team
Must demonstrate expertise and qualifications in the following areas related to design and
installation of fiber optics for use in the Communications Industry. The Request for
Proposal Document will provide prospective bidders with additional information on how
these qualifications will be evaluated. Below is a list of additional expected
qualifications.
- Fiber Optic Cable Network Design
Restrictions on Participation in Design-Build Contracts:
Any Consultant who provided services to the Department that have been directly utilized
in this design-build proposal or Scope of Services document will NOT be eligible to
participate in this design-build contract for this project, either as a prime consultant or as
a sub-consultant.
The following Consultants have been identified as being precluded from participation:
- ME-IBI Group
- HNTB
- Lawhon & Associates, Inc.
6 SCOPE OF WORK
Project Limits: From SR-347 To I-270 along the US-33 Corridor
Nov 2016 Page 5 of 30
Project Length: ~ 35 miles. Work Length shall be determined by the DBT.
The Consultant shall provide for the engineering services, design, and preparation of
detail construction plans for the construction of the proposed project.
The Contractor shall provide for the furnishing of materials (except for materials
procured in advance as described below), construction and completion in every detail of
all the work described in the Conceptual Documents in order to fulfill the intent of the
contract.
Project Description: The intent of this project is construction of one fully functional
underground fiber optic line. For purposes of this scope document the route will be
referred to as the “US-33” Route. As part of a future project a second independent fiber
optic route is proposed that would ultimately tie-in to the US-33 Route to provide a
redundant connection. This future route is referred to as the “Local” Route. Any future
reference to the Local Route is for informational purposes only and will not be part of
this contract with the exception that this contract must be designed and constructed to
allow the addition and full integration of the local route at a future time.
In an effort to expedite delivery of this project the Department will be procuring the
following materials in advance of award of this project:
- 275,590 feet of 432 strand fiber optic cable.
- 225, 32”x32” pull boxes and 25, 48”x48” pull boxes complying with ODOT
Standard Construction Drawing ITS-14.11 and City of Columbus SCD 4023,
including the pull box pad.
These materials will be stored at the supplier’s facility and it will become the
responsibility of the DBT to arrange for transport of these materials to the project site.
The DBT should refer to Section 20 attachments for additional information on the
Material Procurement Contracts.
Any additional fiber optic cable and pull-boxes required to complete the project will be
the responsibility of the DBT to procure along with supplying all other required materials
and equipment and labor to fulfill the intent of the contract.
Any of the pre-purchased materials not required to complete the project will become the
property of ODOT. The DBT will be required to arrange delivery of any extra pre-
purchased material to the ODOT District 6 Office located at:
400 E William Street
Delaware, Ohio 43015
See Scope Section 16.5 for a much more detailed description of the required work.
Interim Completion Date (US-33 Route, minimum of 24 strands of fiber being fully
functional and accepted from Metro Data Center to Proposed Telecom building at
end of US-33, including construction of proposed Telecom building): 8/1/17
Nov 2016 Page 6 of 30
Final Completion Date (All Remaining Fibers on US-33 Route and All final project
punchlist items completed): 10/15/17
If the DBT fails to meet the established Interim Completion Dates they will be subject to
a $5,000/day disincentive.
If the DBT fails to meet the established Final Completion Date they will be subject to
Liquidated Damages in accordance with Table 108.07-1 of the ODOT Construction and
Material Specifications.
Warranties: N/A
7 FIELD OFFICE
Field office Type A as required by Construction and Material Specification Item 619,
shall be available and completely functional no later than 1 week prior to the start of
construction work.
8 GENERAL PROVISIONS FOR THE WORK
8.1 Governing Regulations: All services, including but not limited to survey, design and
construction work, performed by the DBT and all subcontractors (including sub-
consultants), shall be in compliance with all applicable ODOT Manuals and Guidelines.
The fact that the bid items for this Design-Build project are general rather than specific
shall not relieve the DBT of the requirement that all work be performed as required by
the Contract and shall be in reasonable conformity with the specifications. The
Contractor’s Consultant shall reference in the plans the appropriate Construction and
Material Specifications Item Number for all work to be performed and all materials to be
furnished.
The attention of the Bidder is directed to the provisions of section 100 of the
Construction and Material Specifications as modified in the design-build proposal.
It will be the responsibility of the DBT to acquire and utilize the necessary ODOT
manuals that apply to the design and construction work required to complete this project.
The current edition, including updates released on or before the prebid meeting date, of
the following ODOT Manuals and Guidelines shall be met or exceeded in the
performance of the design and construction work required to complete this project:
Bridge Design Manual
Location and Design Manuals
Volume One - Roadway Design
Volume Two - Drainage Design
Nov 2016 Page 7 of 30
Volume Three - Plan Preparation
Pavement Design & Rehabilitation Manual
Specifications for Geotechnical Explorations
Survey Manual
Construction and Material Specifications
Proposal Notes for Construction and Material Specifications
Supplemental Specifications for Construction and Material Specifications
Item Master
Manual for Abandoned Underground Mines - Inventory and Risk Assessment
Pavement Design and Rehabilitation Manual
State Highway Access Management Manual
Standard Construction Drawings
Plan Insert Sheets
Traffic Engineering Manual
Ohio Manual of Uniform Traffic Control Devices
Real Estate Administration Policies and Procedures Manual:
Appraisal
Acquisition Property Management
Relocation
ROW Plans
Utilities
Wireless Communication Tower Manual
Environmental Services Handbooks and Guidelines
Waterway Permit Manual
Design Mapping Specifications
CADD Engineering Standards Manual
Geotechnical Bulletins
Project Development Process Manual (Appendix B)
All Applicable ODOT Supplemental Specifications and in particular:
o SS804 – Fiber Optic Cable and Components
o SS904 – Fiber Optic Cable and Components
o SS832 – Temporary Sediment and Erosion Control
The design of the project shall meet or exceed the requirements of the design manuals.
Interpret all references to guidelines, recommendations and considerations in the design
manuals as minimum requirements except when specifically precluded within the Scope
of Services. Perform recommended evaluations unless provided by the Department.
If a recommendation in any design manual cannot be met, perform an analysis and
submit to the Department for review and concurrence. The analysis shall indicate the
reasons for a deviation from design recommendation guidance and shall propose an
acceptable solution. Cost or an incorrect design assumption shall not be a reason for a
deviation. A deviation from a design recommendation shall not be included in the design
without the ODOT Design Project Manager’s concurrence.
Nov 2016 Page 8 of 30
8.2 Basis of Payment: All Items covered by Construction and Material Specifications,
Supplemental Specifications, Proposal and Special Provision notes with unit price or
Lump Sum as a basis of payment will be paid for under the most appropriate Lump Sum
bid item, unless a unit line price item has been established in the Scope of Services. All
costs for work shall be included in the Project.
The DBT shall be required to furnish the Department with a Schedule of Values showing
the complete breakdown (approximate cost and approximate work) of the Lump Sum bid
items. The breakdown shall be in sufficient detail to depict reasonable elements of
physical work items and in sufficient detail to provide ODOT with a means to check
partial payment requests. It shall show estimated quantities of work in sufficient detail to
determine testing and material reporting requirements per C&MS. It shall be submitted
and agreed with the Engineer prior to physical Work. It may be (and is preferred to be) in
an electronic format (i.e. Excel Spreadsheet).
The Engineer shall generate payment estimates upon receipt of a written request from the
Contractor. This request shall correspond to the work performed for the payment estimate
period. This request shall be in a format which utilizes the agreed Schedule of Values.
The DBT shall provide a general summary and submit the General Summary with and
within the final as-built Construction plans.
8.2.1 Description of Project Pay Items:
Below is a list of contract pay items and a general description of the intent of each item.
Note, this breakdown DOES NOT include Incidental Items.
MISC: FIBER OPTIC INSTALLED: This includes installation of pre-purchased materials, supply and installation of pathway, splicing and any other necessary materials and labor to make a complete fiber optic cable installation. This item also includes complete restoration of conduit path to a condition equal or better than pre-existing. MISC: TELECOM BUILDING: This includes supplying and installing all required building components as per Attachment I requirements and associated site work. This also includes all costs associated with supplying the building with electric and either gas or propane facilities to create a fully functional Telecom building. CONSTRUCTION EROSION CONTROL: This includes erosion controls as per ODOT Supplemental Specification 832. UTILITY COORDINATION: This includes all work associated with Utility Coordination in accordance with Section 12 of this Scope Document. CPM PROGRESS SCHEDULE FOR SHORT DURATION PROJECTS: This includes all work associated with creation and dissemination of CPM Progress Schedule. AS-BUILT CONSTRUCTION PLANS: This includes all work associated with creation and dissemination of As-Built Construction Plans to include GIS Data Files. As-built information should reflect actual field constructed locations of facilities. FIELD SURVEYS: This includes all work associated with field surveys to develop construction plan information and construction field survey (with exception of Construction Layout Staking)
Nov 2016 Page 9 of 30
FINAL DESIGN: This includes all work associated with creation and dissemination of final design plans per Scope requirements.
8.3 Final Payment: The DBT shall prepare and submit the following prior to the request for
final payment:
1. All original project files and notes utilized in the preparation of the survey, design
and construction of the project
2. Record-Drawings Plans as required in section 8.4 below.
8.4 Record-Drawing Plans:
A. General: At the completion of the work, prior to final acceptance of the construction,
the Consultant shall furnish the Department Record-Drawing construction plans. When
the Record-Drawing plans are completed the Consultant shall professionally endorse
(sign and seal) the title sheet.
Record-Drawing plans shall be submitted using the following method:
- Tiff Images created according to the documentation on the Office of Contracts website
(http://www.dot.state.oh.us/DIVISIONS/CONTRACTADMIN/CONTRACTS/Pages/TIF
F.aspx)
In addition to the information shown on the construction plans, the Record-Drawing
plans shall show the following:
1. All deviations from the original approved construction plans which result in a
change of location, material, type or size of work. 2. Any utilities, pipes, wellheads, abandoned pavements, foundations or other major
obstructions discovered and remaining in place which are not shown, or do not
conform to locations or depths shown in the plans. Underground features shall be
shown and labeled on the Record-Drawing plan in terms of station, offset and
elevation.
3. The final option and specification number selected for those items which allow
several material options under the specification (e.g., conduit).
4. Additional plan sheets may be needed if necessary to show work not included in
the construction plans.
Notation shall also be made of locations and the extent of use of materials, other than
soil, for embankment construction (rock, broken concrete without reinforcing steel, etc.).
The Plan index shall show the plan sheets which have changes appearing on them.
The Record-Drawing plans shall be delivered to the Project Engineer for approval upon
completion of the physical work but prior to the request for final payment. After the
Department has approved the Record-Drawing plans, the original tracings and the
Nov 2016 Page 10 of 30
associated electronic files shall be delivered to the District Production Administrator.
Acceptance of these plans and delivery of the original tracings and the associated
electronic files is required prior to the work being accepted and the final estimate
approved.
B. CADD files supplied by Consultant: X Yes No
If marked yes, the Consultant shall comply with ODOT’s CADD Standards, and supply
files in accordance with the CADD Engineering Standards Manual. All data shall be
provided to the Department according to the provisions as detailed under the appropriate
CADD links accessed from the Department’s Office of Production’s web site. This
includes, but is not limited to, the level assignments, symbols, lines and line styles that
are to be used, line weights, cells, placement of text and file naming conventions. The
web site can be accessed at the following URL address:
http://www.dot.state.oh.us/Divisions/Engineering/CaddMapping/CADD/Pages/default.aspx
http://www.dot.state.oh.us/Divisions/Engineering/CaddMapping/Pages/default.aspx
The following can be accessed from the above URL addresses:
1. ODOT CADD Standard files by selecting the “Microstation Downloads” link
2. ODOT’s Location and Design, Volume 3 by selecting the “L&D Manual Vol. 3"
link
3. ODOT’s GEOPAK Standards by selecting the “GEOPAK Downloads” link
The Department will accept CADD files on CD ROM or DVD electronic media.
1. The Consultant shall submit all CADD information produced in the process of
plan development. All CADD information shall be submitted in the current
version of MicroStation (*.dgn) format as indicated in the CADD Engineering
Standards Manual. This requirement ensures that ODOT receives an end product
that is directly usable on ODOT’s CADD systems without additional work. The
responsibility to provide the Department with correct and complete CADD data
rests with the consultant.
2. The Consultant shall submit all GEOPAK information produced in the process of
plan development according to L&D Volume 3, Section 1500. The submission
shall include all files generated by GEOPAK as the result of the plan processing
and these files shall include but are not limited to the following:
a. Coordinate databases (*.gpk)
b. Digital terrain models (*.tin)
c. Original cross section (XS) cell design files
d. Edited observation files (*.obs)
e. ASCII text files containing all raw point data (PT #, X, Y, Z, Linking
Code/Mapping Code)
f. ASCII text files containing all adjusted point data (PT #, X, Y, Z, Linking
Code/Mapping Code, Attribute data if any)
Nov 2016 Page 11 of 30
g. ASCII text file(s) listing chain data for all existing and proposed
horizontal alignments; including the centerline of construction, the
centerline of right of way and ramp baselines.
h. ASCII text file(s) listing vertical alignment data for all existing and
proposed profiles.
i. ASCII text files listing the Northing, easting, station, offset and elevation
for all existing and proposed monuments.
A separate file name should be used for each horizontal or vertical alignment. The
CADD Engineering Standards Manual provides specific requirements for the
content of the required ASCII reports and provides directions on how to create
these reports using GEOPAK software.
These requirements and procedures may be updated from time to time with notification in
the Design Reference Resource Center (DRRC) website which is located at the following
URL, http://www.dot.state.oh.us/drrc/. Organizations exchanging ODOT CADD data are
responsible for ensuring they are using the current version of these requirements, CADD
reference manuals, ODOT cell files and ODOT seed files.
C: GIS Files: In addition to the Record Information provided in TIFF and CAD format
the DBT shall provide GIS files compatible with ESRI ArcGIS products Version 10 and
higher. The GIS files may be in File Geodatabase, Personal Geodatabase, or Shapefile
format. The GIS file shall use WGS84 Mercator Auxiliary Sphere (m) projection.
The files should contain the following:
o Point Features at all end points and junction points of the US-33 route.
Points should clearly identify the type of junction pt (i.e. Pullbox,
Manhole, other)
o Linear Features showing the path between end points and all junction
points
8.5 Pre-Award Conference:
Within 7 days of after bid opening, the apparent successful DBT will attend a mandatory
pre-award conference. This confidential meeting will be held with the Office of
Estimating in the Division of Construction Management to discuss the DBT’s bid of the
Lump Sum items. The DBT shall be prepared to discuss general items of Work included
within the Lump Sum bid items, approximate amounts of Work included within the Bid
Item by the DBT, and general design approach and design concepts for the Work. Other
ODOT representatives familiar with the Project may attend.
While not required, the DBT may prepare general engineering information to be
presented to the Office of Estimating to help explain design concepts and quantities. This
information will be used only by the Office of Estimating to assist in understanding the
DBT’s bid for award recommendation purposes.
Nov 2016 Page 12 of 30
No shared concepts, shared quantity information, discussions, comments made or shared
by either party will be considered binding, a revision to the contract, or acceptance or
validation of any design concept or assumed quantities of Work.
8.6 Partnering Agreement: The Contractor is required to enter into a
( ) Facilitated
(X) Self-Facilitated
Partnering agreement with the Department on this project. The objective of this
agreement is the timely completion of the work and a quality product that will be a source
of pride to both the Department and the Contractor. Partnering will not affect the terms
and conditions of the contract. It is a document which is solely intended to establish an
environment of cooperation between the parties. The cost of the partnering workshop(s),
if applicable, will be per the Partnering Note.
8.7 Communication: All communication during design and construction shall be with the
District Project Manager and the District Project Engineer.
District’s Project Manager’s Name: Kevin Fiant
Phone number: 740-833-8056
E-mail: [email protected]
The District Project Engineer shall be named at the pre-design meeting.
At the pre-design meeting, the Contractor shall name a Project Manager who will act as a
liaison between the DBT and the Department.
8.8 Permits: Contractor will be required to obtain a permit from the State or local
government having jurisdiction, to perform any non-construction work within the
existing Right of Way and/or limited access.
8.9 Entry On Private Property: The DBT, acting as The Department’s agent, may enter
upon any lands within the State for the purpose of inspecting, surveying, leveling,
digging, drilling, or doing any work deemed necessary in the execution of any survey
authorized by the Director of Transportation in accordance with Section 5517.01 of the
Ohio Revised Code and Section 102.6 (inclusive of Sections 102.61 through 102.66) of
ODOT’s Survey Manual. Prior to performing said survey, the DBT will send notification
letters indicating the date and duration of entry to the affected property owners no less
than forty-eight hours nor more than 30 days prior to the date of entry for said survey in
accordance with 102.6 of ODOT’s Survey Manual. The DBT shall forward copies of all
notification letters distributed to ODOT’s Project Manager. Any subsequent claims for
compensation due to damages incurred while said survey was being performed will be
negotiated between the DBT and the affected property owners with final approval from
ODOT’s Project Manager. Crop and property damage minimization and reimbursement
information, together with the crop damage reimbursement formula and Special Waiver
of Damage form, will be provided to the DBT by ODOT’s Project Manager. Any
subsequent entries onto private property for the purpose of obtaining additional survey or
Nov 2016 Page 13 of 30
soil information prior to the submission of the bid will be made in accordance with the
procedures outlined in this section.
9 HAZARDOUS MATERIALS
A regulated landfill exists adjacent to the NE quadrant of US-33 & Scottslawn
Interchange. See Location Map below. If the fiber optic line is to be installed within this
quadrant of the interchange the DBT will be required to construct conduit using boring
techniques to minimize earth disruption. The DBT should avoid this location to the
extent practical during design. If excavation in this location is unavoidable, the DBT will
be responsible for obtaining a Rule 27-13 permit from Ohio EPA to permit disturbance
within the landfill confines. Refer to the No ROW environmental site assessment
screening report in Attachment K for additional information. .
US-33 & Scottslawn Interchange – Hazardous Material Requirements
10 ENVIRONMENTAL
10.1 Waterway Permits:
The DBT will be required to avoid impacts to all Waters of the United States as part of
this project. This shall be achieved by adjusting routes to avoid these impacts or, where
crossings cannot be avoided, by boring underneath the designated waterways and/or
wetlands. The Depth below regulated feature shall be a minimum of 5 ft below lowest
ground elevation of regulated feature. If impacts to Waters of the United States are
unavoidable, the DBT will be responsible for obtaining a pre-qualified ecological
consultant. The pre-qualified consultant will delineate the impacted resource and secure
the appropriate permit from the regulating agency(s). Refer to the ecological survey
report in Attachment L for the identified ecological resources to avoid.
Nov 2016 Page 14 of 30
10.2 National Pollutant Discharge Elimination System (NPDES) permit:
The DBT shall submit to the ODOT Project Manager the total number of acres of earth
disturbance activities for both off project and on project work in a timely manner. This
information will be used to develop the NOI if required. The NOI will be submitted to
the OEPA within 5 business days after this information is received from the DBT.
Approval from the OEPA takes +/- 10 days and the ODOT Project Manager has 5 days to
file the NOI so these 15 days will be counted for in the project.
All temporary erosion control is the responsibility of the Contractor even if a SWPPP is
not required. Earth disturbing activity is not permitted prior to the OEPA permit
approval. For projects that require an NOI, the SWPPP must be in place prior to the
initiation of any earth disturbing activity. All temporary erosion control work and the
SWPPP if required will be per SS832. For information about OEPA's NPDES permit
requirements see http://epa.ohio.gov/dsw/permits/index.aspx
Items used to implement the DBT's Erosion Control requirements are paid from an
encumbered amount included in the proposal as a non-bid reference number. The
proposal specifies the unit prices for the erosion control items. Payments for erosion
control items that exceed the encumbered amount will be made by an Extra Work Change
Order using the specified unit prices. The specified unit prices are fixed for the contract
and may not be negotiated or adjusted for inflation or claimed changed condition.
The preparation of the SWPPP, along with all requirements of SS832 for maintaining,
inspecting, modifying and updating the SWPPP are considered incidental to the Project.
10.3 Removal of Temporary Erosion Control Items
All temporary erosion control items shall be removed before the project is accepted.
Removed materials shall become the property of the Contractor and shall be disposed of
in accordance with the appropriate C&MS specifications.
10.4 Stream Crossing Investigations (flood plain analysis)
Not Applicable
10.5 Petroleum Contaminated Soil (PCS)
There is a potential to encounter PCS during construction of this project. The DBT will
be required to insert the following note on the design plans and adhere to all requirements
within the plan note throughout construction of this project. Identified sites with the
potential for PCS adjacent to the construction project are identified in the No ROW
Nov 2016 Page 15 of 30
environmental site assessment screening report. Refer to Attachment K for the
assessment report.
INSERT PCS NOTE HERE OR AS A SEPARATE ATTACHMENT
10.6 Tree Cutting
The DBT should avoid tree removal related to this project. For the purposes of this scope,
a tree is defined as a live, dying, or dead woody plant with a trunk three inches or greater
in diameter at a height of 4.5 feet above the ground surface, and with a minimum height
of 13 feet. If tree removal is unavoidable, the DBT will be responsible for obtaining a
pre-qualified ecological consultant to field delineate the area to be removed. The pre-
qualified consultant will contact District environmental and the Office of Environmental
Services to coordinate with the regulating agency(s). Refer to the ecological survey report
in Attachment L for the identified ecological resources to avoid.
11 RIGHT OF WAY (ROW)
All necessary construction work for the project will be performed within the existing
public right of way with the exception of the connection at Metro Data Center. See
Section 20 Attachments for all available existing R/W plans.
Existing right of way lines will be located by the DBT based on requirements specified in
Chapter 4733-37 of the Ohio Revised Administrative Code (Board Rules) governed by
regulations outlined in Chapter 4733, Ohio Revised Code (Regulation Laws). It is the
responsibility of the DBT to research existing right of way information from all available
sources including but not limited to ODOT records, County road records,
Commissioners’ Journals and records of other County offices to the extent necessary to
provide an accurate basis for the establishment of the existing right of way.
The DBT will stake and flag the existing right of way in the field prior to the start of
construction and will maintain said stakes and flags throughout the duration of the
project.
The Consultant will identify and show all right of way encroachments on the construction
plans at the Review Submission. ODOT’s Project Manager will be responsible for
clearing all encroachments on Federal-aid projects in accordance with standard
encroachment removal.
12 UTILITIES
Utilities Special Provisions in addition to the Governing Regulations listed in section 8.1
of this document and section 153.64 of the Ohio Revised Code.
12.1 Existing Utilities: The District Utility Coordinator, in concurrence with the registered
Underground Utility Protection Services- Ohio Underground Protection Service (OUPS)
Nov 2016 Page 16 of 30
and Oil and Gas Producers Underground Protection Service (OGPUPS) and other utility
owners that are non-members of any utility protection services, has determined that the
following utilities are located in the area of the project:
- See Section 20 of Design Build Scope
12.2 Utility Coordination Responsibilities: It is the intent of this contract that ALL existing
utilities be avoided by the proposed Fiber Optic Facilities. The DBT shall be responsible
for coordinating with utilities throughout the Design and Construction phase of this
contract. As noted below the DBT shall make use of Subsurface Utilities Engineering
services to facilitate avoidance of all existing utilities as part of this project.
The cost of all utility coordination shall be bid as a Lump Sum Item.
12.3 Subsurface Utilities Engineering (SUE): X Yes No
If marked yes, the DBT shall use a state approved subsurface utilities engineering
location service if authorized by the Construction Engineer to field verify potentially
conflicting underground utilities prior to beginning of any design work and shall
incorporate the results in the design.
DBT shall have the SUE perform the following Quality Levels: ___A & B____________
13 DESIGN AND CONSTRUCTION REQUIREMENTS : MAINTENANCE OF
TRAFFIC (MOT)
Maintenance of Traffic (MOT) Special Provisions in addition to the Governing
Regulations listed in section 8.1 of this document:
13.1 General: All temporary MOT devices shall comply with the National Cooperative
Highway Research Program (NCHRP) 350 Hardware report. All MOT Plan
requirements shall be per applicable ODOT Standard Drawings and Design Guidelines
including, but not limited to, OMUTCD, L&D Manuals (all volumes), and TEM.
13.2 MOT Restrictions:
US-33
Minimum number of lanes in each direction to remain open during construction: 1
Minimum lane width: 12 ft
Maximum duration of detour: N/A
Lane Closures are not permitted: See UnAuthorized Lane Use Table Below.
Nov 2016 Page 17 of 30
US-33 Interchange Ramps
Minimum number of lanes for each ramp to remain open during construction: 1
Minimum ramp lane width: 12 ft
Maximum duration of detour: N/A
Ramp lane closures are not permitted: Same as US-33 Unauthorized Lane Use Table
above with more restrictive time applying at interchanges shown in multiple rows.
Local Routes (2-lanes)
Minimum number of lanes to remain open during construction: 1 (Maintain two-way
traffic with use of flagging operation) Minimum lane width: 12 ft
Maximum duration of detour: N/A
Lane Closures are not permitted: No Restrictions
Local Routes (Greater than 2-lanes)
Minimum number of lanes in each direction to remain open during construction: 1
Minimum lane width: 12 ft
Maximum duration of detour: N/A
Lane Closures are not permitted: No Restrictions
13.3 Additional Description of Required Work and special provisions:
General Intent
It is the intent of the Department that this project be constructed to minimize disruption to
the travelling public. However, we realize that there will be times when lane and/or
shoulder closures will be required for material and equipment delivery and other misc.
work. This work shall be coordinated so that lane closures occur within permitted
timeframes as identified in Section 13.2.
Lanes Open During Holidays And Special Events
No work requiring lane closures shall be performed and the same number of lanes as
were available at the start of the project shall be open to traffic during the following
designated holidays and events:
Nov 2016 Page 18 of 30
HOLIDAYS
Christmas Fourth of July
New Year’s Eve Labor Day
Memorial Day Thanksgiving
The period of time that the lanes are to be open depends on the day of the week on which
the holiday falls. The following schedule shall be used to determine this period:
DAY OF HOLIDAY TIME ALL LANES MUST BE OPEN TO TRAFFIC
SUNDAY 12:00 NOON FRIDAY THROUGH 6:00 AM MONDAY
MONDAY 12:00 NOON FRIDAY THROUGH 6:00 AM TUESDAY
TUESDAY 12:00 NOON MONDAY THROUGH 6:00 AM WEDNESDAY
WEDNESDAY 12:00 NOON TUESDAY THROUGH 6:00 AM THURSDAY
THURSDAY 12:00 NOON WEDNESDAY THROUGH 6:00 AM FRIDAY
THANKSGIVING 5:00 AM WEDNESDAY THROUGH 6:00 AM MONDAY
FRIDAY 12:00 NOON THURSDAY THROUGH 6:00 AM MONDAY
SATURDAY 12:00 NOON FRIDAY THROUGH 6:00 AM MONDAY
SPECIAL EVENTS
All Ohio Balloon Festival – lane or ramp closures are not permitted during the All Ohio
Balloon Festival at the Union County Airport 12pm-12am daily on the following routes:
US 33 between US 42 and SR 739
US 36 between Middleburg-Plain City Rd and Mackan Rd
SR 4 between Middleburg-Plain City Rd and County Home Rd
SR 31 between Amrine Wood Rd and SR 38
SR 38 between SR 161 and SR 31
SR 245 between Buck Run Rd and US 33
SR 736 between US 42 and SR 38
No extensions of time shall be granted for delays in material deliveries, unless such
delays are industry wide, or for labor strikes, unless such strikes are area wide.
Should the contractor fail to meet any of these requirements, the Contractor shall be
assessed a disincentive in the amount of $100 for each minute the above described lane
closure restrictions are violated.
14 DESIGN AND CONSTRUCTION REQUIREMENTS : LOCATION & DESIGN
Location & Design Special Provisions in addition to the Governing Regulations listed
in section 8.1 of this document:
14.1 Survey
Survey Responsibilities: All survey data shall be submitted using ODOT’s standard field
codes and GEOPAK’s standard mapping codes. Reduced point data, in comma delimited
ASCII text format, will be provided for all surveyed points. This data will include: point
Nov 2016 Page 19 of 30
number, x coordinate, y coordinate, elevation and point ID. Customized GEOPAK
information is available on the ODOT CADD web site.
Monumentation shall not be disturbed. If the Contractor does disturb the monumentation,
then it shall be replaced, in-kind, by a Registered Surveyor, with a current registration,
recognized by the Ohio State Board of Registration for Professional Engineers and
Surveyors. Costs associated for this item shall be borne by the Contractor. Copies of all
monumentation changes shall be forwarded to the District Real Estate Administrator.
The DBT shall be responsible for establishing existing Right of Way’s as per Section 11
of this Scope.
All available control points, provided by ODOT, shall be included in the ASCII file
supplied by the DBT to ODOT. They should retain the original point numbers and
coordinate values as assigned by ODOT. See Section 20 of Scope for available Control
Points.
The DBT shall provide the following items prior to final acceptance of the Record-
Drawing plans:
1. Copies of all field notes (written or electronic) which shall include the following
information:
a. Date b. Crew members c. Weather conditions, including temperature, barometric pressure, etc. d. Instrument(s) used (Serial Number) e. Raw observation field data f. Other notes as needed
2. Copies of all Deeds, Plats, Maps and other written evidence used to establish
points related to the project including summaries of all parole evidence acquired
as a part of the survey operation.
3. Listing of all found monumentation (Horizontal and Vertical).
4. Listing of all monumentation set as part of the project (Horizontal and Vertical)
including reference ties for recovery.
5. All monumentation shall be located utilizing NAD 83 (Horizontal Data), NAVD
88 (Vertical Data).
6. Short report indicating adjustment factors and methods, signed and certified by a
Registered Surveyor (State of Ohio). The Registered Surveyor (State of Ohio)
shall include in the report the datum used and all associated adjustments used.
14.2 Vertical and Horizontal Alignment:
Nov 2016 Page 20 of 30
The existing vertical and horizontal alignment of all roadways shall be maintained.
14.3 Pavement:
Any pavement damaged by the project shall be repaired to a condition equal or exceeding
condition prior to start of project.
14.4 Roadway:
The goal of this project is to install fiber optic infrastructure outside the clear zone of US-
33 and local routes to the maximum extent possible.
14.5 Drainage: Yes X ; No .
Any existing drainage infrastructure damaged by this project shall be repaired or replaced
to a condition equal or exceeding condition prior to start of project.
14.6 Design Exceptions: N/A
14.7 Interchange Modification/Justifications Studies: N/A
14.8 Landscape: Yes X ; No .
Any existing landscaping damaged by the project shall be repaired/replaced with
landscaping material equal to or exceeding the pre-existing landscaping.
14.9 Fencing: Yes __X___; No ____
All fencing is to be maintained during the placement of the proposed conduit and fiber
optic cable. Removed fence must be replaced within 24 hours or temporary fence
installed.
14.10 Additional Description of Required Work and Special Provisions: N/A
15 DESIGN AND CONSTRUCTION REQUIREMENTS : STRUCTURES
15.1 Hydraulic data provided by ODOT: N/A
15.2 Existing Structures Identification: N/A
15.3 Design and Construction Requirements of Structures: N/A
15.4 Noise Barrier: N/A
16 DESIGN AND CONSTRUCTION REQUIREMENTS : TRAFFIC CONTROL
16.1 Pavement Markings and Delineators: N/A
A. Pavement Marking Requirements and Locations: N/A
Nov 2016 Page 21 of 30
B. Raised Pavement Markers Requirements and Locations: N/A
C. Delineators: Yes ; No X .
D. Barrier Reflectors: Yes ; No X .
E. Object Markers: Yes ; No X .
16.2 Signing: N/A
A. Flat Sheet Signs: Yes ; No X .
B. Extrusheet Signs: Yes ; No X .
C. Ground Mounted Post Supports: Yes ; No X .
D. Ground Mounted Beam Supports: Yes ; No X .
E. Overhead Supports: Yes ; No X .
16.3 Lighting: N/A
16.4 Traffic Signals: N/A
A. Signal Supports: Yes ; No X .
B. Vehicle Signal Heads: N/A
C. Pull box: N/A
D. Conduit: N/A
E. Cable and Wire: N/A
F. General: N/A
G. Signal(s) is part of an Intelligent Transportation System (as defined by the
Traffic Engineering Manual, Part 13): Yes ; No__X__
16.5 Intelligent Transportation Systems (ITS): Yes X ; No____
General Project Requirements: The intent of this project is construction of a fully
functional underground fiber optic line providing 100/40 Gbps Fiber Connectivity
between the Transportation Research Center (TRC) and Dublin (Metro Data Center)
along the US-33 Corridor.
Nov 2016 Page 22 of 30
1. US-33 Route: The US-33 Route shall begin at the proposed Telecom building
near the Transportation Research Center (TRC) located outside of East Liberty
and end at the Metro Data Center located in Dublin and shall follow the US-33
Right of Way as depicted in the Conceptual Alignment Documents. The US-33
Route will exit the US-33 R/W at the US-33/SR-161 (Post Road) Interchange and
follow Post Road/Perimeter Drive and will connect to existing Conduit located at
an existing manhole (MH DL119) at the northeast quadrant of the intersection of
Perimeter Drive & Hospital Drive. The remainder of the route will utilize an
existing pathway to the Metro Data Center. The US-33 Route must provide
connectivity for future installation of connected vehicle technology through the
corridor. Exact demarcation points to be provided in Section 16.5.7.
2. Conduit:
a. US-33 Route: The duct shall be Micro-duct Pathway, 7 Cell Pathway and
shall be listed on ODOT’s Qualified Product List (QPL).
The micro-duct pathway material and installation shall comply with
ODOT Supplemental Specifications 804.05.B.1 and 904.03.
Prior to installation, The DBT shall be certified by the cable manufacturer
for installation of the pathway.
To the maximum extent possible along the US-33 Route the duct shall be
installed at a location along the shoulder that is between a minimum of 30
feet from the edge of the outside edge line and a minimum of 6 feet from
the existing right-of-way fence and shall be routed to make as few
roadway, waterway, and railroad crossings as possible.
Parallel installation of conduit within the center median of US-33 WILL
NOT be permitted.
In order for a faster installation, the duct may be plowed in, at a minimum
depth of 36 inches. Other forms of acceptable installation include
trenching and boring.
All proposed duct along Post Road and Perimeter Drive from the 161/Post
Road Interchange to existing MH-DL119 shall be constructed using
directional boring methods to minimize impacts.
All ducts constructed using directional boring methods shall have the void
between bore hole and conduit filled with non-metallic/non-shrink grout
placed by pressure grouting methods. The DBT shall submit the method
of pressure grouting the voids to the Engineer for approval prior to starting
grouting operation.
Nov 2016 Page 23 of 30
Any duct that is within 6’ of existing guardrail shall be encased with
concrete.
No duct shall cross underneath guardrail at any point within the project
without prior approval from the engineer. Any locations where duct
crosses under guardrail will have to be a minimum of 10 feet below
existing grade.
The duct shall be connected together via manufacturer recommended
connectors / procedures and routed through each pull box.
The duct shall be installed in a manner that does not impact the integrity of
the system during freeze / thaw.
Tracer wire shall be furnished and installed according to section 1342-8 of
the ODOT Traffic Engineering Manual.
All conduit shall be located outside of bridge footprints which is defined
as 50’ horizontally from all bridges and associated approach slabs.
3. Fiber Optic Cable: The fiber optic cable for the entirety of the US-33 Route
shall consist of 432 strands or higher, of the air-blown / pushable type, and shall
be listed on the ODOT qualified products list.
All fiber optic cable shall comply with ODOT Supplemental Specifications
804.05.B.1 and 904.02.
The DBT shall be certified by the cable manufacturer for installation and splicing
of the cable.
The DBT shall install the fiber optic cable. Utilizing an air-blown method is
recommended by the manufacturer of the pathway and the fiber optic cable but is
not required.
A minimum of 100 feet and maximum of 150 feet of fiber loop shall be installed
in each pull-box. This fiber loop shall be installed utilizing the manufacturer’s
recommended procedures.
All installation, splicing, testing, and other cable specifications as listed in ODOT
Supplemental Specifications 804 / 904 shall apply.
The DBT is to take into account a -27.6 dB loss budget in the design of this
system.
Nov 2016 Page 24 of 30
275,590 Feet of Fiber Optic Cable has been procured under separate contract for
use on this project. The intent of this fiber is to give the DBT a head start to avoid
delay, due to extensive lead times. The DBT shall need to procure any additional
fiber optic cable to complete the project in its entirety, per specifications. It shall
be the DBT’s responsibility to test all fiber prior to accepting the delivery. If the
DBT chooses not to test the fiber, the DBT accepts all liability for the fiber optic
cable. It shall also be the DBT’s responsibility to securely store the fiber optic
cable, between the time it is delivered and the time it is installed. See Attachment
Documents for Procurement Contract Details.
All testing requirements specified in ODOT Supplemental Specifications 804/904
shall apply.
4. Pull Boxes: All pull boxes containing fiber optic cable shall be round 32” x 32”
or 48” x 48” in size. 32-inch pull boxes shall comply with ODOT Standard
Construction Drawing ITS-14.11, including the pull box pad. 48-inch pull boxes
shall comply with City of Columbus Standard Drawing 4023 and shall contain a
lid that is 32-38 inches in diameter. The pull boxes shall also have a self-
contained hinge system in the lid to assist in the opening of the pull box. The
hinge shall permit the lid to be locked open in a 90 degree position, rest in a 115-
120 degree position, and also be removed from the frame. The lid shall contain a
pass through slot so that a manhole cover lifter can be utilized to raise and lower
the lid. The lid shall not be lockable when closed and shall operate the same if
cavities are exposed to dirt/sediment infiltration. The lid shall be designed to
provide a minimum 30” clear opening when the pull box is opened.
- Pull boxes shall be spaced at a maximum distance of 2,000 feet in rural
areas and 500 feet in urban areas for the US-33 Route. Additionally,
along the US-33 Route, the maximum spacing of pullboxes around
horizontal curves and interchanges (ramp to ramp) shall be no greater than
500 feet.
- Pull boxes shall be placed on both sides of the crossing of any waterway,
railroad, or roadway.
- In addition to the above pull box spacing requirements, the pull box
spacing shall not be greater than the pull box spacing shown on the
conceptual alignment drawings.
- 225 – 32” pull boxes and 25 – 48” pull boxes have been procured under
separate contract for use on this project. The intent of this procurement is
to give the DBT a head start to avoid delay, due to material lead times.
The DBT shall need to procure any additional material to complete the
project in its entirety, per specifications. See Attachment Documents for
Procurement Contract Details.
- 48” pull boxes are required at all complete splice points of fiber optic
cable as well as all proposed lateral locations.
Nov 2016 Page 25 of 30
5. Fiber Optic Cable Markers: Fiber optic cable markers shall be furnished and
installed per section 1342-9 of the ODOT Traffic Engineering Manual. The
Name of the Owning Agency to be placed on the Marker shall be provided to
DBT after contract award. Fiber optic cable markers shall be spaced no further
than 500 feet apart.
6. Fiber Optic Drop Cable: Fiber Optic Drop Cable shall comply with ODOT
Supplemental Specification 804 and 904.06.
7. Demarcation Points / Telecom Buildings:
a. Transportation Research Center (TRC): The US-33 Route 432 Strand Fiber
cable shall end at a new telecommunications building. The specifications of this
telecom building are provided in the attachment documents. See Section 20 of the
scope. The telecom building shall allow for addition of the future Local Route –
432 strand cable. In addition, the DBT shall provide a pathway conduit with
appropriate pull boxes to allow the TRC to directly connect into the US-33 Route
Fiber Optic Cable. See conceptual alignment for additional information on the
pathway to service TRC.
b. Metro Data Center (MDC): The US-33 Route 432 Strand Fiber cable shall
end at the MDC. The fiber cables shall be connected into existing data center
infrastructure. This work shall be coordinated with a representative from MDC.
Provisions for future connectivity of the Local Route – 432 strand cable shall be
incorporated into this project.
c. Ohio Department of Transportation (ODOT) ITS: 12 strands of the US-33
Route fiber optic cable shall be broken (in/out) at the US-33 / Post Rd.
interchange. A 24 strand drop cable shall be spliced to ODOT ITS 12 strands and
100 feet of slack shall be capped and coiled for future connection to the ITS
devices in the area, including future ramp meters.
8. Future Digital Short Range Communication (DSRC) Roadside Unit’s
(RSU’s): With a future project the Department will be installing DSRC RSU’s
along US-33 throughout this corridor that will tie into the US-33 Route Fiber
Optic Cable. The Department has retained an independent firm to conduct a
wireless site survey to determine the necessary locations of these RSU’s. This
information has been provided as an attachment to this scope document. See
Section 20 of the scope. The DBT will be required to optimize the fiber route
layout and pullbox locations on the US-33 route of this project to facilitate future
connectivity to the DSRC RSU’s. Pull-boxes on the US-33 route shall be no
further than 400’ from all proposed RSU locations along US-33 between the SR-
347 interchange and the SR-161/Post Road interchange.
17 PROJECT SCHEDULE REQUIREMENTS
The current edition of Proposal Note 107, including updates released on or before the
prebid meeting date, shall be met or exceeded.
Nov 2016 Page 26 of 30
18 PLAN SUBMITTALS AND REVIEW REQUIREMENTS
18.1 Plan Components: All plans submitted by the DBT shall be in conformance with the
following ODOT manuals:
1. Real Estate Policies and Procedures Manual Section 3100.
The DBT shall also identify all topographic features within the existing and
proposed Right-Of-Way limits, including underground utilities.
2. Bridge Design Manual.
3. Traffic Engineering Manual, Part 13
4. Location and Design Manual, Volume 3:
The following sections of the Location and Design Manual, Volume 3 are NOT
required:
1302.13 Plan Signatures
1307.2 General summary sheet
1307.3 Subsummaries
1307.4 Quantity Calculations
1310.3 Earthwork and Seeding Quantities
Units of measure are NOT required.
18.2 Quality Control: The DBT will be responsible for the professional quality, technical
accuracy and adherence to the Governing Regulations listed in section 8.1 of this
document, for all plan submittals required under this contract.
The DBT shall immediately notify the Department of any apparent discrepancy between
the various design and construction manuals and the Conceptual Documents.
Unless stated otherwise, review comments do not revise the scope or intent of the project
and do not constitute a request for changes beyond the current contracted Scope of
Services.
The Department shall have the discretion to dictate the level of Design review. The
Department’s acceptance of the design or failure to identify improper design does not, in
any way, relieve the DBT of the responsibility for the quality, accuracy, or feasibility of
the Design.
In the event the Department determines that any required submission is incomplete,
contains inaccuracies which preclude a meaningful review, or does not adhere to the
Governing Regulations listed in section 8.1 of this document, the Department will advise
the DBT of the shortcomings and direct the DBT to revise and resubmit the plan. No
time extension will be granted as a result of such action. The Department will schedule a
review meeting or issue review comments as appropriate.
Nov 2016 Page 27 of 30
In the event the DBT believes that any review comment, or orders issued by the
Department, require a change to the scope of the agreed work, the DBT shall first contact
the Department for clarification and shall, within 10 days of receipt of the comments or
orders, provide written notice to the District Project Manager and Project Engineer
concerning the reasons why the DBT believes the scope has been changed.
18.3 Stage 1 Plan Review Submission: N/A
18.4 Major Design Decision: Separate submittals for concurrence with major design
decisions are required. Major design decisions involve significant utility impacts,
unforeseen acquisition of ROW, significant fiber optic route adjustment, and any other
decision that impacts the public, operation of the facility or future maintenance. When
the DBT becomes aware of additional decisions during the course of the design, they
must advise the District Project Manager in writing.
18.5 Stage 2 Plan Review Submission: For each Buildable Unit the Consultant shall submit
Stage 2 detailed design plans as per Location & Design Manual, Volume 3 for review by
ODOT. All submissions must be shown on the required Progress Schedule.
The Department shall have 10 Work Days from receipt to review complete submissions.
The following are excluded as Work Days: State Holidays, Federal Holidays, Saturdays,
Sundays, the Friday after Thanksgiving, Christmas Eve, and the days between Christmas
and New Year’s Day. This review time must be shown on the required Progress
Schedule.
Following the review the Department will return to the DBT marked plans noted
‘ACCEPTED’, ‘ACCEPTED AS NOTED’ or ‘NOT ACCEPTED’ as described in
section 105.02 of the Construction and Material Specifications. The DBT shall correct
errors, incorporate changes, perform investigations and make related changes to the plans
and supporting documents prior to submitting construction plans.
Plan Review Requirements: The DBT shall submit all review submissions
electronically through the ODOT project website. The electronic submittal shall be a
single file (multi-page) PDF. The website information will be provided to the successful
bidder after award of the contract and necessary login credentials will be provided. Prior
to submittal of any contract documents a test submittal shall be performed by the DBT.
Be advised that the ODOT website limits individual file upload sizes to 200MB. This is
not a limit on submission sizes, only that larger submissions must be submitted in
multiple files, each smaller than 200MB.
Paper copies shall not be required for any submission with the exception of the Final
Release for Construction Plans.
The Department will then provide (electronically) the DBT with a spreadsheet
summarizing all comments and their disposition. The DBT shall correct errors,
Nov 2016 Page 28 of 30
incorporate changes, perform investigations and make related changes to the plans and
supporting documents prior to submitting construction plans.
18.6 Construction Plans: After the review comments for the Stage 2 plan review submission
have been complied with, and following approval of the design documentation, the DBT
shall prepare plan sets for use during construction. All review comments shall be resolved
in writing by the DBT to the satisfaction of the Department before the DBT submits the
construction plans. No revisions shall be made except for those revisions needed to
address Stage 2 review comments.
Each plan sheet shall have its last revised date noted on the sheet and clearly marked
‘Approved For Construction’. The ‘Approved For Construction’ plan set shall be signed,
dated and sealed by a Professional Engineer. Physical construction shall not begin until
the plans marked ‘Approved For Construction’ are delivered to each party on the Plan
Distribution Table below.
No time extensions will be approved by the District Construction Engineer if the plan
distribution is not completed and project delays occur as a result.
Plan Distribution The DBT shall supply (4) – 11”x17” paper copies of the “Approved For
Construction” Plans and a multi-page electronic copy in PDF format for each buildable
unit. These plans shall be distributed to the address named in Section 18.7 of Scope. The
District Project Manager will distribute plans to all applicable stakeholders.
The DBT will be responsible for coordinating plan submittals throughout design
development to all impacted utilities. The ODOT Project Manager shall be copied on
those correspondences with Utility Companies.
18.7 Plan Distribution Addresses:
Ohio Department of Transportation, District 6
400 East William Street
Delaware, Ohio 43015
Attn: Kevin Fiant, P.E.
19 BUILDABLE UNITS (BU)
Definition: Buildable Units are portions of the projects which can be designed, reviewed
and built with only limited controls and assumptions coming from the design of other
portions of the project. Often a Buildable Unit will be defined by a geographic area
within the plan, but it may also be defined by types of work or construction stages which
may require or permit similar, nearby work to be divided into separate Buildable Units.
All Buildable Units shall summarize the materials required to construct that portion of the
project. The summary shall include the Construction and Material Specifications Item
Number, and a description of the materials to be used.
Nov 2016 Page 29 of 30
General: For the Stage 2 submittal, the DBT may break the project work into two or
more separate BU which can be progressed through design and construction with
minimal or no effect on each other and/or which can be dealt with sequentially such that
sufficient data is available for design and review of each BU. In order that the design and
construction of one BU may proceed without significant approved information from an
associated BU, the DBT may develop and propose assumptions which will allow for the
first BU to proceed through design and/or construction. These assumptions shall be
submitted for review and comment but their accuracy and effort upon the final design are
the sole responsibility of the DBT. Should error in these assumptions result in additional
work, remedial work or other changes to assure an acceptable design or should they result
in the need to remove work and substitute additional work, the Contractor shall be
responsible for all such costs including, removal of unacceptable materials from the site,
modification, additional work, repairs, etc. as necessary to produce an acceptable result.
If the DBT elects to develop Buildable Units, the DBT shall prepare, for review by the
Department, a table of Buildable Units for the project with each BU described in detail.
If the table is approved, the DBT shall modify the Progress Schedule to show a separate
group of activities for BU and these activities shall encompass all of the design and
construction work in each BU. Work activities shall be further separated in the Progress
Schedule to show a meaningful completion status (i.e. separate activities comprising the
placement of a bridge deck on steel beams shall describe; shoring, form building, steel
placement, placement of conduit & joints, pouring concrete, forming parapets, pouring or
slip forming parapets, provision of membranes, provision of wearing surfaces, curing,
repair, form removal, cleaning, etc.).
The Final Review Submission and construction plans shall specifically be identified by
the Buildable Unit code. If the design of a BU requires input information from an
adjacent or related BU, the source for that information in previously approved plans shall
be cited or the DBT shall provide an estimated value of the data. The input data shall
also be carefully identified. In the same way any assumption, calculations or results from
the stage and BU which are used as input to another BU shall be similarly identified, and
where appropriate, compared back to that BU to verify previous assumptions. Should
assumptions not match values calculated later, the DBT shall re-analyze all affected
components and determine appropriate changes. Should those elements have already
been constructed, the DBT shall recommend repairs, adjustments, modifications or
replacement of the existing work as necessary to comply with the Scope of Work. All
costs for re-design, re-submissions, modifications, removals, disposal of materials and
new work needed to remedy the project and bring it to compliance shall be borne by the
Contractor and no time extensions shall be approved for this.
20 INDEX OF ATTACHMENTS
All Attachments have been placed on the D6 FTP server at the following location:
ftp://ftp.dot.state.oh.us/pub/Districts/D06/download/US-33_Smart_Mobility_Corridor/Attachments/
Nov 2016 Page 30 of 30
Attachment Description Contractual Status Attachment A Existing Plans For Reference
Attachment B Utilities within project area For Reference
Attachment C Conceptual Alignments For Reference
Attachment D Material Procurement Contract Information Contractual
Attachment E R/R Crossing Information Contractual
Attachment F Dub-Link Conduit Use Agreement Contractual
Attachment G Existing Control Points in project area For Reference
Attachment H Agreement for access to Metro Data Center Contractual
Attachment I Specifications for Telecom building at TRC
endpoint
Contractual
Attachment J Wireless Site Survey with DSRC RSU locations Contractual
Attachment K Environmental Site Assessment Contractual
Attachment L Ecological Survey Report Contractual
The Reference Attachments are provided for informational purposes to assist the
Proposers in preparing their proposals, but the Reference Attachments do not represent
requirements binding on the Design-Builder with the exception of Attachments marked
contractual which are contractual and must be followed in the design bid process.
The Department makes no representation or warranty as to the accuracy, adequacy,
applicability, or completeness of the Reference Attachments. Except to the extent set
forth to the contrary in the contract, reliance upon the Reference Attachments shall be at
the Proposer’s risk, and the Department shall have no liability or obligation as a result of
the inaccuracy, inadequacy, inapplicability, or incompleteness of the Reference
Attachments, regardless of the contents thereof. The Design-Builder shall be solely
responsible for Project design and construction in accordance with the Contract.