Upload
athanasios-tzakos
View
220
Download
0
Embed Size (px)
Citation preview
8/12/2019 Oem Eventplannpresentation
http://slidepdf.com/reader/full/oem-eventplannpresentation 1/16
Introduction to Event Planning
How to plan a successful event atHofstra University
8/12/2019 Oem Eventplannpresentation
http://slidepdf.com/reader/full/oem-eventplannpresentation 2/16
Popular Spaces for EVERYONE
• Meeting Rooms- StudentCenter , Axinn Library
• Outdoor spaces- Quads onSouth Campus (limited use)
• Theater Facilities- JohnCranford Adams Playhouse,Spiegel Theater, West EndTheater, Dance Studios
• Classrooms- Buildings on North and South Campus
• Sports Facilities- Outdoorfields, athletics, concerts
8/12/2019 Oem Eventplannpresentation
http://slidepdf.com/reader/full/oem-eventplannpresentation 3/16
Locations
• Ideal and Alternate• South Campus and
North Campus• Indoor and Outdoor• Parking needs
8/12/2019 Oem Eventplannpresentation
http://slidepdf.com/reader/full/oem-eventplannpresentation 4/16
Date
• Academic Calendar• Best time for your
audience
• Location availability• Outdoor events-
alternate date orlocation
• Day of the week
8/12/2019 Oem Eventplannpresentation
http://slidepdf.com/reader/full/oem-eventplannpresentation 5/16
Academic Calendar Dates for2004-2005
• Fall Semester- Sept 7-Dec 10 – Fall Semester Finals - Dec 13-18
• January Session- Jan 3-24
• Spring Semester- Jan 26-May 13 – Spring Recess – 3/23-4/3 – Spring Semester Finals - May 14-20
8/12/2019 Oem Eventplannpresentation
http://slidepdf.com/reader/full/oem-eventplannpresentation 6/16
2004-2005 University Holidays
• Thanksgiving – 11/25-11/26• Christmas/New Year’s –
12/23-1/2• Martin Luther King
Birthday – 1/17• President’s Day – 2/21-
2/22• Good Friday – 3/25• Memorial Day – 5/30
8/12/2019 Oem Eventplannpresentation
http://slidepdf.com/reader/full/oem-eventplannpresentation 7/16
Times
• Be flexible• Day vs. Evening• Length of time needed
• Other concurrentactivities
• Class schedule
• Adequate parking foryour event participants
8/12/2019 Oem Eventplannpresentation
http://slidepdf.com/reader/full/oem-eventplannpresentation 8/16
Food Services and Catering
• Contact the CateringManager at x35395
• Order all items at least 7days in advance
• Guarantee number of people 3 days inadvance
• Add extra time fordecoration andregistration of guestsand after the event forcleanup
8/12/2019 Oem Eventplannpresentation
http://slidepdf.com/reader/full/oem-eventplannpresentation 9/16
Audio Visual Services
• Format- presentation, panel discussion, lecture,instruction or interactive
group• Consult with Event
Management or thewebsite about availablefacilities and services
8/12/2019 Oem Eventplannpresentation
http://slidepdf.com/reader/full/oem-eventplannpresentation 10/16
Room Arrangements• Use the Event Management
websiteF or Diagrams of set ups
– Theater- rows of chairsfacing front
– Classroom- rows of chairs
and tables – Banquet- round tables withchairs
– Conference- chairs aroundtable(s)
– Lecterns, easels, flags and banners, table skirts andcloths, dividers
8/12/2019 Oem Eventplannpresentation
http://slidepdf.com/reader/full/oem-eventplannpresentation 11/16
Find the Place and Schedule theSpace
• Event ManagementOffice- CompleteReservation Request formand/or New Contact form
• Pick up RoomAssignment form
• Go to Student ActivitiesOffice in Room 260-Get signatures of Advisorand Student Activities
• Return signed form toEvent Management Officeto confirm your event
8/12/2019 Oem Eventplannpresentation
http://slidepdf.com/reader/full/oem-eventplannpresentation 12/16
Classroom Use• Requests for
classrooms In November for Spring
Semester (Jan- May)In July for Fall Semester
(Sept- Dec) – Noise – Rearranging rooms – Be courteous
– Keep it neat
8/12/2019 Oem Eventplannpresentation
http://slidepdf.com/reader/full/oem-eventplannpresentation 13/16
Contact Information
• One point of contact for each event• 2 contacts for each group• Email address and cell phone number• When sponsoring an event
Hofstra sponsors Hofstra makes arrangements Hofstra budget number is needed
8/12/2019 Oem Eventplannpresentation
http://slidepdf.com/reader/full/oem-eventplannpresentation 14/16
Have a Plan
• Meet with the Office of Student Activities• Promote your event• Work with your advisor• Contact Event Management with
questions
8/12/2019 Oem Eventplannpresentation
http://slidepdf.com/reader/full/oem-eventplannpresentation 15/16
8/12/2019 Oem Eventplannpresentation
http://slidepdf.com/reader/full/oem-eventplannpresentation 16/16
Hope to See You Soon
The Office of EventManagement
In the Student Center room 1128:30am – 11pm Monday thru Thursday
8:30am – 9pm Friday9am – 5pm Saturday and Sunday
Telephone x36925
On the WEB www.hofstra.edu/oem