of the Board of Directors of Doral Academy of Nevada · 1/11/2017 · 4. Review and Approval of the 2015/2016 Financial Audit . Trevor Goodsell addressed the Board and referred them

NOTICE OF PUBLIC MEETING of the

Board of Directors of

Doral Academy of Nevada

Notice is hereby given that the Board of Directors of Doral Academy of Nevada, a public

charter school, will conduct a public meeting on January 11, 2017 beginning at 6:00 p.m.

at 2568 Fire Mesa Street, Las Vegas, Nevada 89128. The public is invited to attend.

Attached hereto is an agenda of all items scheduled to be considered.

Please Note: The Board of Directors of Doral Academy of Nevada may 1) take agenda

items out of order; 2) combine two or more items for consideration; or 3) remove an item

from the agenda or delay discussion related to an item at any time.

Reasonable efforts will be made to assist and accommodate physically handicapped

persons desiring to attend or participate at the meeting. Any persons requiring assistance

may call Kimberly Ballou at (702) 431-6260 at least two business days in advance so that

arrangements may be made.

Public comment may be limited to three minutes per person at the discretion of the

Chairperson.

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AGENDA January 11, 2017 Meeting of the Board of Directors of

Doral Academy of Nevada (Action may be taken on those items denoted “For Possible Action”)

1. Call to Order and Roll Call

2. Public Comment. (For Discussion.) No action may be taken on a matter raised under this item of

the agenda until the matter itself has been specifically included on an agenda as an item upon

which action will be taken.

3. Approval of Minutes from the December 7, 2016 Telephonic Board Meeting. (For Possible

Action.)

4. Interview of Principal Candidate Rodney Saunders. (For Discussion.)

5. Discussion and Possible Action Regarding Hiring of a Principal for the Doral Academy Pebble

Campus. (For Possible Action.)

6. Review of Schools Financial Performance. (For Discussion.)

7. Review and Approval of Revised Enrollment Policy. (For Possible Action.)

8. Executive Director and Principal Reports. (For Discussion.)

9. Annual Performance Review of Executive Director Bridget Phillips. (For Possible Action.)

10. Public Comment. (For Discussion.) No action may be taken on a matter raised under this item of

the agenda until the matter itself has been specifically included on an agenda as an item upon

which action will be taken.

11. Adjournment.

This notice and agenda has been posted on or before 9 a.m. on the third working day before the meeting

at the following locations:

(1) Doral Academy-Saddle – 9625 West Saddle Avenue, Las Vegas, Nevada.

(2) Doral Academy-Cactus – 9025 W. Cactus Ave., Las Vegas, Nevada.

(3) Doral Academy-Fire Mesa – 2568 Fire Mesa Street, Las Vegas, Nevada.

(4) Doral Academy- Red Rock – 626 & 610 Crossbridge Dr., Las Vegas, Nevada.

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DORAL ACADEMY OF NEVADA

Support Summary

Meeting Date: January 11, 2017 Agenda Item: 3 – Review and Approval of Minutes from the December 7, 2016 Telephonic Board Meeting Number of Enclosures: 1

SUBJECT: Review and Approval of Minutes from the December 7, 2016 Telephonic Board Meeting. X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Board Recommendation: Proposed wording for motion/action: Move to approve the minutes from the December 7, 2016 telephonic Board meeting. Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 2-5 Minutes Background: The Board of Directors for Doral Academy of Nevada held a telephonic meeting on December 7, 2016. As such, the minutes from these meetings will need to be approved by the Board. Submitted By: Staff

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MINUTES of the meeting of the

BOARD OF DIRECTORS of DORAL ACADEMY OF NEVADA December 7, 2016

The Board of Directors of Doral Academy of Nevada held a telephonic public meeting on December 7, 2016 at 5:30 p.m. at 1378 Paseo Verde Parkway, Suite 200, Henderson, NV 89012.

1. Call to Order and Roll Call. Board Chairperson Boone Cragun called the meeting to order at 5:35 p.m. with a quorum present. In attendance were Board Members Boone Cragun, Erin Bedich, Ed Koijane, Karla Zobrist, and Jerod Allen. Board Members John McClain and Andre Winslow were not present for the meeting. Also present was Academica Nevada representative Trevor Goodsell.

2. Public Comment. There was no request for public comment.

3. Approval of Minutes from the November 16, 2016 Board Meeting Member Zobrist moved to approve the minutes from the November 16, 2016 Board meeting. Member Bedich seconded the motion and the Board voted unanimously to approve.

4. Review and Approval of the 2015/2016 Financial Audit Trevor Goodsell addressed the Board and referred them to the Financial Audit in the support materials. Mr. Goodsell reviewed the audit, stating that the Balance Sheet showed $2.1 million in the bank, $1.6 million in Receivables, Total Current Assets of $3.8 million and $1.5 million in Fixed Assets, comprised mostly of capital leases with Zions for furniture, fixtures and equipment. Mr. Goodsell reported that Total Liabilities totaled $1.8 million, which included $500,000.00 in portions of the capital lease due in the next year. Mr. Goodsell outlined Non-Current Liabilities, including a Net Pension Liability of $6.8 million related to GASB 68 (Governmental Accounting Standards Board, Section 68), a requirement that all government entities include their portion of the PERS liability. Mr. Goodsell explained that if they back out the Net Pension Liability, their Total Liability would be $2.9 million. Mr. Goodsell reported the Net Position to be $529,554.00, adding that the number was decreased by the GASB 68 Pension entry. Member Koijane stated that the receivables were primarily one month of DSA funding, and Accounts Payable, and Accrued Expenses were mainly two weeks of accrued payroll, which were not a concern. Member Koijane noted that the Pension entry was confusing and required disclosures and reconciliations along with the government required financials that included the Pension. Mr. Goodsell reviewed the Income Statement, specifying $17.2 million in expenses and just under $18 million in revenues for a change in net position of $739,000.00 for the year, noting the extra $200,000.00 PERS expense due to GASB 68.

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Mr. Goodsell highlighted the remaining components of the audit, including the Government Balance Sheet (which did not include long-term liabilities), a Profit and Loss on a government basis (with capitalized expenses recognized as expenses rather than as capital assets), and the corresponding reconciliations. Mr. Goodsell referred the Board to the Notes section of the audit, highlighting Number 5, which showed the true operation expenses, not including pension expenses. Mr. Goodsell noted that Normal School Operations were $4.8 million, with Pension related Expenditures of a negative $4.3 million. Mr. Goodsell stated that this differentiation was important when requesting accounts with vendors to order curriculum, furniture, etc. Member Koijane clarified that building leases were not reflected as Capital assets, adding that the assets included in that category were smaller items such as the kiln at Saddle. Member Koijane stated that Furniture, Equipment, and Other (computers, desks, etc.) included the larger items and were reflected on the Balance Sheet as an asset offset by the liability to Zions Bank. Member Koijane described the Note Payable as the remaining balance due to Academica from their original startup loan. Mr. Koijane highlighted Note 4, a detailed disclosure of the building leases not included on the Balance Sheet. Member Cragun asked Member Koijane if he had any concerns regarding the audit, to which Member Koijane replied that he did not, adding that they were operating in a strong financial position. Member Koijane moved to approve the audit so it could be submitted to the State. Member Cragun seconded the motion and the Board voted unanimously to approve.

5. Public Comment.

There was no request for public comment.

6. Adjournment.

Member Cragun adjourned the meeting at 5:48 p.m.

Approved on: _____________________ _______________________________ Secretary of the Board of Directors Doral Academy of Nevada.

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Support Summary

Meeting Date: January 11, 2017 Agenda Item: 4 – Interview of Principal Candidate Rodney Saunders. Number of Enclosures: 1

SUBJECT: Interview of Principal Candidate Rodney Saunders. Action Appointments Approval Consent Agenda Information X Public Hearing Regular Adoption

Presenter (s): Board / Executive Director Phillips Recommendation: Proposed wording for motion/action: Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 10-15 Minutes Background: With the opening of the Doral Academy Pebble campus, a Principal will need to be hired for this campus. As such, Rodney Saunders is being brought before the Board to interview for this position. Submitted By: Staff

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ACADEMIC EXCELLENCE

Bozarth Elementary has consistently been a Four-Star School as measured by Nevada School Performance Framework (NSPF)

Earned all 20.0 points on the 2013-2014 NSPF for Reduction in Achievement Gaps

77% of intermediate students were proficient on the Reading CRT, with 16 students earning 500

80% of intermediate students were proficient on the Math CRT, with 5 students earning 500

ENGAGEMENT

Close working relationship with the Bozarth PTA in developing programs for the school and fundraising to increase technology access for our students

Empowerment and Innovative School Leadership Team comprised of grade level, support staff, specialist, special education, and community representatives

Parent University and Academic Nights to provide information and learning opportunities in literacy and mathematics to parents/guardians.

Operation Respect/Welcoming Schools model school for anti-bullying student and parent training

SCHOOL SUPPORT

Nevada Educator Performance Framework and SBAC training and support for all staff through bi-weekly feedback conferences, PLC’s and staff meetings

Secure instructional resources and materials that align to the Nevada Academic Content Standards

Professional learning days align to School Performance Plan (SPP), staff surveys, and school and district initiatives

CHAMPS and School-wide Positive Behavior and Intervention Support training

CLARITY AND FOCUS

School Leadership Team develops and monitors flex budget for staffing and resources and materials

Flex Budget is shared with families and community during a Parents In Education (PIE) Night

Leadership Team engages with summative data to develop and monitor the SPP

Rodney Saunders

Teaching Experience

Clark County School District, Grades 1, 2,3, and Humanities, 1996-2000

Long Beach Unified School District, Grades 4 & 5 2002-2003

Columbus Torah Academy, Grades K, 1 and 2, 1992-1996

Education

December 2013, Programs in Professional Education, Inner Strengths of Successful Leaders, Harvard University

May 1998, Master of Arts in Education, Administration and Supervision, University of Phoenix

May 1992, Bachelor of Arts, Marietta College

References available upon request

A d m i n i s t r a t i v e P o s i t i o n s

January 2009– Present, Principal

Henry and Evelyn Bozarth Elementary School

January 2005-January 2009, Principal

William Lummis Elementary School

January 2004-January 2005, Assistant Principal

James Bilbray Elementary School and

William and Mary Scherkenbach Elementary School

March 2000– September 2002, Assistant Principal

John F. Mendoza Elementary School

O b j e c t i v e

To obtain an administrative position with Doral Academy

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F i e l d s o f I n t e r e s t

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P r o f e s s i o n a l O r g a n i z a t i o n s


L a n g u a g e s


A c c r e d i t a t i o n


I n t e r e s t s a n d A c t i v i t i e s


H o b b i e s


V o l u n t e e r E x p e r i e n c e


C o m p u t e r S k i l l s


L i c e n s e s a n d C e r t i f i c a t e s


Rodney Saunders

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Rodney J. Saunders

Educational Vitae Education: Dec. 2013 Harvard University, Programs in Professional Education, Inner Strengths

Successful Leaders May 1998 University of Phoenix, Master of Arts, Educational Administration and

Leadership, Las Vegas, Nevada GPA: 3.92 May 1992 Marietta College, Bachelor of Arts, Elementary Education, Marietta, Ohio Administrative Experience: 2009-Present Principal, Henry and Evelyn Bozarth Elementary School, Clark County

School District Responsible administrator selected to open Bozarth Elementary, a brand new school Planned and developed the instructional program for grades K-5 Worked with the Bond Oversight Committee to order all facility and instructional

supplies for the school Developed a sense of community by building a Parent Teacher Association (PTA) Hired all initial licensed and support staff personnel Established all routines and procedures for a brand new school Selected as an Empowerment school for the 2010-2013 school years School-Wide Positive Behavior Instructional Supports (SWPBIS) Demonstration Site

2005- 2009 Principal, William R. Lummis Elementary, Clark County School District

NW Region Curriculum Review Team – Reed ES Collaborative model for SIP writing with staff Response to Intervention model implemented for four years All licensed staff participate in core academic committee to guide school Supervise and administer the instructional program Organize, administer, and evaluate student discipline Communicate with school and district personnel involved with plant and facility

maintenance Demonstrate successful leadership ability Knowledge of shared Site-Based Management/Shared Decision Making Communicate with students, parents, and staff regarding issues related to student

development, school and district policies, and community services Interpersonal skills including positive communication, sensitivity to the feelings of

others, cooperation, teamwork, and ethical behavior School Clubs include Honor Choir, Basketball, Cheerleading, Drama, Garden,

Newspaper POWER Hour Parental Involvement Meetings to build community knowledge Collaborative relationship with PTA Received SB 404 and SB 185, Summerlin Council, and Partnership Grant Implemented adoption of McCall ES

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2003-2005 Assistant Principal, James H. Bilbray Elementary and William and Mary Scherkenbach Elementary School, Clark County School District

2001-2002 Assistant Principal, John F. Mendoza Elementary School, Clark County School District, Las Vegas, Nevada

Contracted Teaching Experience: 2002-2003 Literacy Teacher, McKinley Elementary School, Long Beach Unified

School District, Long Beach, California 1998-2001 Third Grade Teacher, Daniel Goldfarb Elementary School, Clark County

School District, Las Vegas, Nevada 1996-1998 Primary Classroom Teacher, Helen Herr Elementary School, Clark County

School District, Las Vegas, Nevada 1992-1996 Primary Classroom Teacher, Columbus Torah Academy, Columbus, Ohio Professional Memberships

Clark County Association of School Administrators Elementary Principal’s Association National Association for School Administrators Association Supervision Curricular Development

Community Activities 2005-2009 Summerlin Children’s Forum 2010-2015 Make a Wish, Southern Nevada 2011-2014 Providence Safety Committee

References Bridget Bilbray-Phillips Executive Director, Doral Academy of Nevada

[email protected] Andrea Klafter-Rakita Assistant Chief Student Achievement Officer Performance Zone 1

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Support Summary

Meeting Date: January 11, 2017 Agenda Item: 5 – Discussion and Possible Action Regarding Hiring of a Principal for the Doral Academy Pebble Campus. Number of Enclosures: 0

SUBJECT: Discussion and Possible Action Regarding Hiring of a Principal for the Doral Academy Pebble Campus. X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Board / Executive Director Phillips Recommendation: Proposed wording for motion/action: Motion to approve the hiring of Rodney Saunders as the Principal for the Doral Academy Pebble campus. Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 10-15 Minutes Background: With the opening of the Doral Academy Pebble campus, a Principal will need to be hired for this campus. After having conducted the interview of Rodney Saunders, the Board will then discuss the hiring of a Principal for the Doral Academy Pebble campus. Submitted By: Staff

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Support Summary

Meeting Date: January 11, 2017 Agenda Item: 6 – Review of Schools Financial Performance. Number of Enclosures: 1

SUBJECT: Review of Schools Financial Performance. Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): Carlos Segrera Recommendation: Proposed wording for motion/action: Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 5-10 Minutes Background: Review of Financial Review Summary, Balance Sheet and Profit and Loss Statements. Submitted By: Staff

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Support Summary

Meeting Date: January 11, 2017 Agenda Item: 7 – Review and Approval of Revised Enrollment Policy. Number of Enclosures: 1

SUBJECT: Review and Approval of Revised Enrollment Policy. X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Kristie Fleisher Recommendation: Proposed wording for motion/action: Motion to approve the revised enrollment policy, as presented. Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 5-10 Minutes Background: Review and approval of the revised enrollment policy for Doral Academy of Nevada. Submitted By: Staff

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DORAL ACADEMY ENROLLMENT POLICY

Doral Academy of Nevada Enrollment policy states:

A. Only in the case the school will be enrolled to capacity as determined by the appropriate fire, health and/or building authorities, the Board of Directors and campus Principal will determine the maximum number of students to be enrolled in each grade, based upon considerations such as staffing, demand, budget requirements and facilities capacity for the present and future years. The determinations shall be made annually prior to count day, and shall be transmitted annually prior to count day to the (Authority).

B. Students already enrolled in the School will have a fixed time period, to be determined by the Board of Directors, to inform the School of their intent to return. Transfer Students: In years when Doral Academy opens a new campus; students attending an existing Doral Academy, who request transfer to the new campus on their declaration of intent will be given first priority of acceptance during the first year of enrollment at the new campus. In order to receive this priority, transfer request must be received during the recommitment period. All transfer request received after the recommitment period will be given transfer priority as detailed below.

Once a transfer request is granted and the registration process completed the student’s seat at attending campus will be released. Should a request be made to return to previously attended campus; transfer priority will be assigned and student will be placed at the bottom of the transfer priority wait list. Transfers are never guaranteed and are awarded based on seat availability and wait list order.

C. Any spaces which remain available will be filled in the following manner: 1. Priority will be given to children of a member of the committee to form the charter

school. 2. Priority will then be given to the children of members of the governing body of the

charter school. 3. Priority will be given to the child of an employee of the charter school. 4. Priority will be given to the siblings of currently enrolled students. Should the

number of siblings exceed the number of available spaces in any grade level; the students will be placed in a lottery to determine priority.

5. Priority will be given to students currently attending a Doral Academy campus who wish to transfer to another Doral Academy campus.

6. All remaining students will be placed in a lottery to determine priority.

ENROLLMENT TIMELINE

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1. In December of each year, Doral Academy will request every enrolled student declare their intent to return to Doral Academy for the following school year and/or enter a request to transfer to a different campus. (See Parts C and D, Enrollment Policy.)

2. After determining the maximum number of students to be enrolled in each grade for the next school year (See Part A, Enrollment Policy), Doral Academy will designate a two month open enrollment period beginning in January of each year. Applications will be available on each campus website. Applicants must apply at each campus they wish to attend.

3. Enrollment into any open seats will then be completed as follows (The following steps are taken from the Nevada Charter School Operation Manual, July 2012):

a. If the number of applications received during the open enrollment window do not exceed the number of spaces available, all pupils who applied shall be enrolled.

b. If the number of applications received during the window exceeds the number of spaces available (in any grade level), all enrollment applications (for that grade level) received during the window will be subject to a lottery. The lottery will be conducted immediately after the close of the enrollment window.

c. Pupils whose applications are not selected by the lottery, if they wish, will be placed on an enrollment waiting list in the order determined by the lottery.

d. Pupils who seek enrollment after the lottery in 2 and 3, above, is conducted (after the window closes) will be added to the enrollment waiting list, but are not immediately assigned an enrollment order number; instead, another lottery will be conducted only when all the pupils assigned enrollment order numbers by the first lottery have been enrolled in the school.

e. [If] additional spaces become available, pupils from the waiting list will be enrolled in the school (in the order determined by the lottery).

f. A pupil seeking enrollment in a grade that is not full shall be enrolled immediately; the pupil’s enrollment will not be delayed until some future time, including until a semester break or the next school year.

g. Enrollment is always “open” in that our school will always accept enrollment applications. Applications received after an enrollment window closes are placed on an enrollment waiting list if the school or grade is “full” per NAC 386.353. (See part d, above). Pupils will be chosen for enrollment from the waiting list as described above.

h. If/when we add new, higher grades, the pupils in the formerly highest grade will automatically be enrolled in the school’s new next grade.

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4. In order to ensure a current and accurate waitlist, applications do not carry over from school year to school year. Each January the School begins a new open enrollment process. As such, an applicant’s waitlist number assignment will only be valid until the last day of school for the applying year.

Enrollment Procedures Timeline

1. Upon completion of the initial lottery, all applicants will be notified whether or not they have been accepted by email.

2. After email notification, families will have 72 hours submit the following: (once school begins the deadline for submission will be 24 hours)

a. On-Line Registration Packet: Parent’s ID. Personal identification of parent/guardian (driver’s license, picture identification.) bearing your name.

b. Child’s ID/Proof of the child’s identity -a copy of original birth certificate. c. Proof of address: One item proving the student’s home address, such as a recent utility

bill, rent receipt, residential lease or sales contract. Unacceptable forms to document proof of address: driver's license, telephone bill or cable bill.

d. Immunization record. Up-to-date medical records indicating that your child has had, or at least started, the following series of immunizations: i. Minimum of 4 DTap/DTP doses: Final dose must be on or after the 4th birthday.

ii. Minimum of 3 Polio doses: Final dose must be on or after the 4th birthday. iii. Two MMR doses: 1st dose must be on or after the 1st birthday. 1st and 2nd dose must

be separated by at least 28 days. iv. One Tdap dose: A child enrolling in 7th grade is required to have 1 Tdap (Bordetella

Pertussis) regardless of when the last Tetanus (Td) was given. The < 5 year rule since the last Tetanus no longer applies.

v. Two Hepatitis A doses: 2nd dose must be given at least 6 months after the 1st dose. (Required for students new to Nevada or District after July 1, 2002.)

vi. Three Hepatitis B doses: Must have a minimum of 4 months between 1st and 3rd dose and > 6 months old when 3rd dose was given. (Required for students new to Nevada or District after July 1, 2002.)

vii. Two Chicken Pox (Varicella) doses: 1st dose on or after 1st birthday. 1st and 2nd dose must be separated by at least 28 days if age 13 years of age or older. Minimum interval of 3 months between doses 1 and 2 if age is less than 13 years. (Required for students new to Nevada or District after July 2, 2011). Physician verification of past disease required for Varicella vaccine exemption.

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3. After completion and submission of all required registration forms and documents; your child will be registered. Once registered your child will be required to begin school with Doral Academy by the start of the next school week. If child does not begin active attendance by this date, the seat will be released and returned to the lottery.

Additional documentation requested:

• A recent copy of the student’s transcript or report card from previous school. • Previous records regarding placement in special programs, a copy of your child’s IEP

or 504 Plan. • Information about any disabilities or special health problems, such as seizures, asthma,

heart problems, health care procedures or medications. Your child’s wait list numbers will fluctuate. This numbers may increase or decrease as applications receive a higher priority.

It is the parent responsibility to review applications for accuracy. All acceptances are sent based on information included on student application. If grade or date of birth are entered incorrectly or omitted, acceptance will be rescinded and student will be placed at the end of the correct grade level wait list. All applications may be reviewed by using the apply/application status link on the school webpage.

Parents must add siblings to all applications submitted. If a transfer request is submitted all siblings parents are wishing to be included on the requested schools wait list must be added to application for the requested school.

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Support Summary

Meeting Date: January 11, 2017 Agenda Item: 8 – Executive Director and Principal Reports. Number of Enclosures:

SUBJECT: Executive Director and Principal Reports. Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): Executive Director Phillips and Campus Principals Recommendation: Proposed wording for motion/action: Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 15-20 Minutes Background: Executive Director and campus Principals will provide an update on school happenings. Submitted By: Staff

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Support Summary

Meeting Date: January 11, 2017 Agenda Item: 9 – Annual Review of Executive Director Bridget Phillips. Number of Enclosures:

SUBJECT: Annual Review of Executive Director Bridget Phillips. X Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): Board / Executive Director Phillips Recommendation: Proposed wording for motion/action: Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 15-20 Minutes Background: Annual review of Executive Director Bridget Phillips. Submitted By: Staff

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Documents

of the Board of Directors of Doral Academy of Nevada · 1/11/2017 · 4. Review and Approval of the 2015/2016 Financial Audit . Trevor Goodsell addressed the Board and referred them