OFC MANAGERS MEETING

July 2, 2014

Agenda• Manager Responsibilities• Team Registration Paperwork• Additional Paperwork• Mid-Season Changes• Got Soccer• Manager Folders• Tournaments• Leagues• OFC Website• Questions

Team Manager Responsibilities• Specifics are agreed upon between you and the Coach. • Traditionally

• Handle most of the team communications (email, text, team twitter recommended)

• Handle the Team Got Soccer Account• Handle Team Tournament Registrations• Handle Out of Town Hotel Accommodations• Handle Roster changes and updates

• Including Club Player Pass Assignments per Game

• Handle and keep all team documentation• YOU ARE NOT THE TEAM TREASURER.

• Nor is your spouse.

• Anything else is worked out with the coach

Team Registration Paperwork• Registration Packets

• USYS Registration Form• USYS Medical Release Form• OFC Code of Conduct Form• Copy of their Birth Certificate• Checks (1 for $235 or 2 for $118)

• Boys – “ESC”• Girls – “NOKC”

• Headshot of Player for Player Pass• .jpg or .gif• 500kb or less

Additional Team Paperwork

• Team Roster Form• Filled out for each player• Need Jersey # • Use boxes to identify what paperwork is missing

• Team Field Agreement• Completed Online by tonight• https://docs.google.com/forms/d/

1R5AbZ1K4Dkq5n3516A662g0P6aiHGyHxV1FIvQrq6kA/viewform

• Make a copy of everything to keep

What’s Next?• The Registrars (John and Brian) will enter all the players

into Got Soccer. • We will assign them to your team and update any existing

accounts. • If they are missing a picture or number, we will ask you to

update the player account• Once all players accounts are complete and assigned, we

will lock the rosters and create Official Rosters and Player Passes

• We will let you know when these are ready to download from your team account and print.

• Player Passes are one-sided and must be laminated.

Mid-Season Player Changes

• Adding a New Player Mid-Season• Same paperwork as initial registration packet• Must be by October 15th in Fall & April 15th in Spring

• Special cases can be brought to the Registrars

• Releasing a Player Mid-Season• USYSA General Release Form• MUST BE SIGNED BY RELEASED PLAYER/PARENT• You don’t want to know what happens if they

don’t!!!

Mid-Season Changes• Transferring Players between OFC Teams

• Open Transfer (no windows)- Requires an email to Registrars with Approvals from both Coaches and

Parents in the email chain. - Please state Child’s name, From Team, and To Team in the final forward

to the Registrars.

• Transferring Players between Clubs• Transfer Window?• Requires a Player Release from Club and new Paperwork Packet

Got Soccer – www.gotsoccer.com• Manager Account

• Log in under Teams & Team Official• Complete background check • Needed for each Got Soccer Club System (OFC, NOKC,

ESC)

• Team Account• Log in under Teams & Team Official• Retrieve Roster and Player Cards• Update Player info• Retrieve League Game Cards• Apply for Leagues & Tournaments supported by Got Soccer

Manager Folders

• Make a Binder to keep team info together for use at Tournaments and Games

• You will need access to • Player Passes (laminated on a ring)• Player Medical Release Forms and Insurance Cards• Player Birth Certificates• League Rosters• League Game Cards

Tournaments• Required OFC Tournaments

• ESC Beat the Heat (Aug 15-17)• NOKC Red Earth Invitational (March)

• Tournament Selection and Frequency is up to the Coach• Ask other teams of their experiences if you want to save some

research time

• Some Tournaments require Notarized Medical Release Forms, so read the Tournament Rules carefully.

• Guest Players – Follow Tournament Rules

Leagues• Big Changes By OSA

• One Season • August – March (U11-U14)• August – February (U15-U18)

• Possible Leagues• OPL3 – Oklahoma Premier League III (City-wide)• OPL 2 - Oklahoma Premier League (State-wide)• OPL 1 - Oklahoma Premier League (State-wide)• PLW - Premier League West (Oklahoma & Texas)• RPL - Regional Premier League (Region III Territory)• NPL – National Premier League (US Club)

• Each League has different rules on how to report results• OPL, RPL, PLW – Call in to Got Soccer• NPL – still determining

• Club Player Pass –• Allows players to play on another team in League Games• Moved to roster on a game by game basis• OPL, PLW, RPL – Players can Club Pass both directions

Leagues – Changes By OSA• One Season

• August – March (U11-U14)• August – February (U15-U18)

• This Year Only, Teams choose the League they play in• Each Year Afterwards, League choice is by

Promotion/Relegation• Your Team may play up an age group ONLY if you play in

OPL 1 of the high age group• If you are relegated out, you will drop to OPL 1 of your own age

group

• U11 – OPL 1 is 11v11; OPL 2 & 3 are 8v8• If you play 11v11, you will not be eligible for Presidents Cup

Leagues – Changes By OSA• Club Player Pass:

• You may not CPP between teams in OPL1• You may CPP between teams in OPL 2 & 3 or in different leagues

• OPL 1 and PLW have limited Subs (U14 and Up)• You may only sub players 7 times per half of a game (and OT)• If a player is injured, then you must play down a player until they

are subbed or they return• All other age groups have unlimited subs

National Premier League (US Club)• It is a separate league and association from USYSA• Each Player registers on their own (Players - $18)• South Central District – Oklahoma, North Texas, South Texas• Will play multiple games on select weekends (1 in Tulsa, 2 in

Dallas, 1 in Houston)• Only submitting White (2nd) teams this year to gauge

competitiveness• Winners of each division will qualify for the NPL Champions Cup• You may use players from other OFC Teams that are US Club

Registered in any game. (Similar to Club Player Pass System)

• Brian Gordon – OFC US Club Registrar

OFC Website• www.oklahomafc.com• The Main Point of Info for the Club• What’s on it?

• Coach Contact Info• Team Pages• Links to Schedules• Documents• News & Announcements• Complex/Field Status

• Club Facebook – Oklahoma Football Club• Club Twitter - @Oklahoma_FC

Team Pages

• Team Rosters• Player Bios• Player Pics• Player Videos• Team Twitter• Get with Chad

Leonard

(webmaster)

to update

Last Loose Ends• Players, Parents, etc can purchase an OFC Car

Decal via Signs to Go (405-348-8648).

• Use of the OFC Logo is prohibited unless you get approval from the OFC Board.

- includes Tshirts, Fundraisers, etc.

• Lightning Detector – Clear Fields

• OFC Online Store – Get OFC Apparel. Linked on our website.

www.soccer.com

Questions?

• Registrars

• Brian Gordon• 405-818-1411• gordon-brian@sbcglobal.net

• John May• 405-924-7998• john_may@HPCS.com