Office: Fundamentals - workshop - WebLearn : … Office: Fundamentals - workshop 5 IT Learning Programme Using Word Before coming to the taught course Word: Creating Professional Documents,

Office: Fundamentals - workshop

Space for your own notes

TFUB Office: Fundamentals - workshop

1 IT Learning Programme

Your name: Contact (via Dept/College, email, phone etc):

Welcome

Hello, and welcome to the Office Fundamentals Workshop.

This workshop provides a range of resources that you can use, to get started using the apps in

Microsoft Office, or to build your confidence. Then there will be pointers to more resources to take

you further, when you need them.

Please go into the classroom and introduce yourself to a teacher if one is available: if no-one is

available then look through this leaflet.

Planning Your Learning (optional)

This plan will help you to use the Office Fundamentals Workshops effectively. It will be particularly

useful if you bring the booklet with you each time you attend.

Please use this table to help you think about where you are with your use of Office, and plan your

workshop time. When ready, talk to one of the teachers about your priorities and about the

resources that are here to support you.

What is your experience with these tools?

None/ I don’t use it

I use it but not very effectively

I use it well enough to do

my job

I am very proficient in

using it

Excel (spreadsheets)

Outlook (email)

PowerPoint

(presentations)

Access (databases)

Word

(word processing)

What do you need to be able to do with Office that you can’t currently do?




Using the Office Fundamentals Workshops

You are welcome to come along to as many Office Fundamentals Workshops as you want. We do ask

you to book for each session at http://courses.it.ox.ac.uk/detail/TFUB so that we can ensure that

we have sufficient resources available. If you do book and then discover that you are unable to

attend, then please cancel your booking. The simple instructions for cancelling are in the

confirmation of booking email that you would have been sent.

We don’t usually issue Certificates of Attendance for the Fundamentals Workshops. If you would like

to record what you have done then you can use the tables below.

Please note: This is not part of your formal Continuing Professional Development (CPD) plan unless

you have separately agreed it with your line manager or supervisor. If this has been agreed, it is your

responsibility to record your attendance and progress; our privacy policy does not allow us to pass

on your course attendance to anyone other than you.

Some resources to explore while you’re waiting …

If you’d like to start by watching some welcome videos,

go to a computer showing the page “Welcome to lynda.com

at Oxford University”

Here we have chosen 3 videos to help you find out about lynda.com

Click a video to view it. When finished, use the Back button on your

browser to come back to the video list.

The ITLP Portfolio is the place to download all sorts of study materials

from. These are provided by our IT teachers, to help you improve your

IT skills.

http://portfolio.it.ox.ac.uk

Explore the ITLP Portfolio website, by typing in the white search box or

clicking a link, to see what is available

The IT Learning Programme offers taught courses every term, on IT

topics at different levels

Pick up a brochure, or visit the courses website to read course details

and book your own place:

http://courses.it.ox.ac.uk/

http://courses.it.ox.ac.uk/detail/TFUB

http://portfolio.it.ox.ac.uk/

http://courses.it.ox.ac.uk/




There are many ways to learn, so think about what works best for you.

Which of these suits your way of learning?

Learn from video-based examples

Self-study from a book (on my own)

Self-study from a book (in a classroom)

Classroom-based courses with a teacher

(other) ___________________________

Ready to Start

Collect a copy of the “Brilliant Office 2013” book.

Have a look through the book, and think about what you would like

to study.

This book is on loan to you while you are in the IT Learning

Programme classrooms. Please return it to us before leaving each

workshop.

All the files (documents, spreadsheets, slides etc) that you need for the activities are already

available, saved in drive H: of our classroom computers.

Now have a conversation with a teacher leading today’s workshop,

about your next steps.




Getting Started – What Everyone Needs to Know About Office

Before working on the separate Office topics, make sure you can do these topics.

If other topics interest you, do have a look at those too, but we have selected here the topics that are

essential pre-requisites.

This section uses Chapters 1 and 2. It is likely to take you around 80 minutes if you do it all.

All the files (documents, spreadsheets, slides etc) that you need for the activities are already available,

saved in drive H: of our classroom computers.

page Document to use

Starting an Office program 2 -

Viewing an Office program window 3 -

Using the ribbon 4 -

Choosing commands 5 p005_PersonalMonthlyBudget1.xlsx

Creating a blank document 10 -

Opening an existing document 12 p005_PersonalMonthlyBudget1.xlsx

Arranging windows 16 p016_LoanAmortization1.xlsx

Getting help 20 -

Saving a document 22 p005_PersonalMonthlyBudget1.xlsx

Closing a document 32 p005_PersonalMonthlyBudget1.xlsx

Editing text 34 p034_EditText_start.docx

Copying and moving text 36 p036_CopyCells_start.xlsx

Finding and replacing text 38 p038_FindReplaceCells_start.xlsx

Undoing and redoing an action 52 p052_Undo_start.xlsx

Previewing a document 54 p054_PrintPreview_start.xlsx

Printing a document 55 p055_Print_results.docx




Using Word

Before coming to the taught course Word: Creating Professional Documents, make sure you can do

these topics.



This section uses Chapters 6 and 7. It is likely to take you around 45 minutes.


The Word window 132 p132_WordWindow.docx

Setting up the page 139 p139_PageSetup_start.docx

Page margins 140 p139_PageSetup_start.docx

Selecting text 143 p143_Select_start.docx

Checking spelling and grammar 144 p144_SpellCheck_start.docx

Font formatting 154 p154_Format_start.docx

Paragraph alignment 158 p158_ParagraphAlign_start.docx

Line spacing 159 p159_LineSpacing_start.docx

Paragraph indents 162 p162_Indents_start.docx




Using PowerPoint

Before coming to the taught course PowerPoint: Getting the Message Across, make sure you can do

these topics.





Understanding PowerPoint Views 308 -

Creating New and Consistent Slides 310 P310_NewSlide_start

Working with Objects 312 P312_Objects_start

Entering and Editing Text 314 P314_EnterText_start P315_EditText_start

Moving and Indenting Text 320 P320_Indent_start

Modifying a Bulleted and Numbered List

322 P322_Bullets_start

Rearranging Slides 326 P326_ArrangeSlides_start

Controlling Slide Appearance with Masters

330 P330_SlideMaster

Controlling a Slide Layout with Masters


Controlling a Slide Background with Masters


Inserting a Table 338 P338_TableInsert_start

Modifying a Table 339 P339_TableMod_start

Adding a Quick Style to a Table 340 P340_TableQuickStyle_start

Formatting a Table 341 P341_TableFormat_start

Creating a Text Box 342 P342_TextBox_start

Adding Animation 345 P345_Animation_start

Using Specialized Animations 346 P346_Animation_start

Coordinating Multiple Animations 348 P348_AnimationMult_start

Creating Slide Transitions 351 P351_Transition_start

Inserting Videos and Audio 352 P352_InsertVideo_results





Editing and Formatting Videos and Audio

354 P354_EditVideo_start

Setting Video and Audio Play Options 356 P356_SetPlayOptions_start

Setting Up a Slide Show 358 P358_SetUpSlideShow_start

Creating a Custom Slide Show 360 P360_CustomShow_start

Starting a Slide Show 361 P361_StartShow_start

Navigating a Slide Show 362 P362_NavigateShow_start

Displaying a Slide Show in Presenter View

364 P364_PresenterView_start

Saving a Presentation as a Slide Show 365 P365_SaveSlideShow_start

Preparing Handouts 368 P368_Handouts_start

Preparing Speaker Notes 369 P369_SpeakerNotes_start

Previewing Slides 373 P373_Previewing_start

Printing a Presentation 374 P374_Printing_start




Using Access

If you need to design and create a new database, or make changes to the structure of an existing

database, do not do this course. Instead, look for the taught courses Databases: Concepts of Database

Design and Databases: Building a Database Using Access.

If you need to add data and make corrections in a database that has already been set up, you may find

the topics listed here useful.

If other topics interest you, do have a look at those too.



Viewing the Access window 378 p378_Contacts.accdb

Viewing database objects 380 p380_Contacts.accdb

Working with database objects 382 p380_Contacts.accdb

Working with a table 388 p388_Vendor.accdb, Vendors table

Sorting records 404 p404_Vendor.accdb, Products table

Filtering out records 405 p404_Vendor.accdb, Products table

Entering and editing data in a form 421 p404_Vendor.accdb, Vendors form

Previewing and printing information 436 p404_Vendor.accdb, Vendors report




Using Excel

Before coming to the taught course Spreadsheets: Creating Professional Spreadsheets, make sure you

can do these topics.



This section uses Chapters 9, 10 and 11. It is likely to take you around 90 minutes.


Selecting Cells 213 p213_Vendor Supplies.xlsx

Entering Labels on a Worksheet 216 p216_EnterLabels_start.xlsx

Entering Values on a Worksheet 218 p218_EnterValues_start.xlsx

Using Autofill 219 p219_AutoFill_start.xlsx

Edit Cells 221 p221_EditCells_start.xlsx

Clear cell contents 222 p222_ClearCells_start.xlsx

Select and Name a worksheet 226 p227_InsertDelete_start.xlsx

Insert and Delete a worksheet 227 p227_InsertDelete_start.xlsx (use same sheet as previous exercise)

Hide and Unhide Worksheets, Columns and Rows

230 p230_HideUnhide_start.xlsx

Split worksheet 236 p236_SplitPanes_start.xlsx

Freezing Rows and Columns 237 p237_Freeze_start.xlsx

Create a Formula 242 p242_Formula_start.xlsx

Naming Cells and Ranges 246 p246_NameCells_start.xlsx

Simplify a Formula with Ranges 252 p252_FormulaRanges_start.xlsx

Creating a Table 267 p267_TableCreate_start.xlsx

Sorting Data in a Table 274 p274_TableSort_start.xlsx

Using Auto filter in a Table 276 p276_TableAutoFilter_start.xlsx

Formatting Numbers 282 p282_FormatNumbers_start.xlsx

Adding Borders to Cells 295 p295_AddBorders_start.xlsx

Setting the Print Area 304 p304_PrintArea_start.xlsx




Using Outlook

Before coming to the taught course Nexus: Sharing Calendars and Information using Outlook, make sure

you can do these topics.





Viewing the Outlook window 450 -

Using the folder pane 452 -

Viewing items and folders 453 -

Creating a Contact 454 -

Finding Contacts 456 -

Creating and addressing an e-mail message

458 -

Formatting message text 460 -

Attaching a file or item to a message 461 p461_budget.xlsx

Sending messages 465 -

Receiving and reading messages 468 -

Deleting messages 471 -

Replying to and forwarding a

message

472 -

Viewing the calendar 490 -

Customising the calendar 491 -

Scheduling an appointment and event

492 -

Scheduling meetings 494 -

Responding to meeting requests 498 -




Where Next?

When you have worked through the topics that you need from this workshop, talk to a teacher

about further courses available in the IT Learning Programme. Identify taught courses that will be

useful to you.

Find out how to book yourself a place on an ITLP taught course: the IT Learning Programme course

catalogue is at https://courses.it.ox.ac.uk/catalogue .

Our suggestions for the best use of your learning time:

Courses you might think of doing later:

ITLP Portfolio

http://portfolio.it.ox.ac.uk

Here you will discover a wealth of downloadable resources, to help you develop your IT skills. There

are course books with practice exercises that you can download and study, and booking links for

taught courses in the IT Learning Programme. There are articles and pathways written by our

experienced teachers, plus websites, tips and tricks to help you use technology in your own work.

lynda.com

http://courses.it.ox.ac.uk/lynda

This online library provides a wide range of videos that you can

watch, to improve your IT skills.

lynda.com is available free to members of the University of

Oxford, so to create your personal account you will need to give

your Oxford Username (SSO, single sign-on) credentials. If you are

not sure about your username and password, ask your IT support

contact in your department or college.

https://courses.it.ox.ac.uk/catalogue

http://portfolio.it.ox.ac.uk/

http://courses.it.ox.ac.uk/lynda