Office Layout & Working Procedures

7/28/2019 Office Layout & Working Procedures

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OFFICE LAYOUT


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Open-Plan (Flexible) Layout

More space forwork activities thanindividual rooms

Easier toshare/accessequipment

Often a more up-to-date environment

Less cluttered dueto more space


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Advantages ofOpen-Plan

Layout Easier for people to

see and communicatewith each other

Work area can beshared which leads tobetter use of space

Management/Supervisors may work in thesame area reduces

them & us scenario Team spirit and

working together areencouraged


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Disadvantages

Lack of privacy formeetings

Easier forunauthorised peopleto access files

Theft may be moreof a problem

Difficult toconcentrate due tonoise anddistractions


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Traditional (Cellular) Layout

Layout consists ofsmaller individualrooms for offices

Due to the reducedsize of the officefewer people workin each

Offices may becomecluttered as lessroom available


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Advantages

Easier to haveprivacy whenneeded

In an individualoffice staff canorganise furnitureas they wish

Less chance ofunauthorized staffhaving access toconfidential files


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Disadvantages

Staff may not feelthey are part of ateam

Staff may feelisolated

Less space availablefor storage andmovement


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Safe Working Practices andProcedures


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Flexitime

Often large, modernbusinesses operateflexitime

Allows employees tostart early or worklate to build up

hours which theycan take at a laterdate


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Flexitime

Employees mustwork between acertain time(s) each

day This is known as

Core Time

Most staffappreciate theopportunity to getflexitime


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Management Issues

Cost May be a cost saving as overtime may not be

needed

Business premises needs to be open longer

therefore costs such as electricity may behigher


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Management Issues

Time

Specific staff may not always be available to dealwith tasks

Controls, such as timesheets must be carefully

monitored


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Staff Welfare & Health &

Safety Employees feel trusted resulting in high

morale

As employees choose what hours theywork they may work more efficiently

Employees working longer hours must

take longer breaks and be aware of VDU

guidelines if using ICT equipment


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Hot Desking

To provide flexibilitycompanies may havecomputers and desks

available Not allocated to any

specific employeee

Allows staff to usewhen needed

Must be booked inadvance


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Management Issues

Cost Initial cost of equipments and furnishing

Savings may be made as equipment is shared

Employees must be trained to use new equipment Equipment must be maintained and technical

support provided


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Management Issues

Time

Access to shared equipment may cause timedelays


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Safety Employees must be willing to share

equipment

All ICT equipment must meet healthand safety guidelines.


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Homeworking/Teleworking

Involves using ICTto carry out tasks

Workers need acomputer connectedto a modem

Allows files to besent electronically

Allows workers tolive further away


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Management Issues

Cost Employees need equipment

Equipment must be maintained Employees must be trained to use the

equipment and software


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Management Issues

Time

Employees need time to be trained and to gainnew skills

Employees need to be able to do the work withinthe required timescale


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SafetyStaff must be willing to homework

Employees may need technical

assistance Employees may feel isolated

Any ICT equipment must meet healthand safety requirements.

Documents

Office Layout & Working Procedures