Office of Equal Opportunity Small Business Programs

(SBP) Annual Report to

Council Management Committee 12/11/2013

1

2013 DBE/MCUB Contracts

37%

26%

11%

18% 8% Enviromental Services (ES) - 65

Transit (T) - 46

MCUB (M) - 19

CCLRT & SWLRT (LRT) - 31

Subrecipient & Interchange (SR) - 15

Total Active Contracts = 176

2

2013 DBE/MCUB Monitored Contract Value

31%

2%

2%

58%

7% Enviromental Services (ES) - $350 M Transit (T) - $18 M

MCUB (M) - $18 M

CCLRT/SWLRT (LRT) - $659 M

Subrecipient & Interchange (SR) - $79 M

Total Active Contracts = 108

3

DBE/MCUB Subcontracts

• 39 -Transit • 154 - ES • 57- MCUB • 212 -LRT • 72-Sub-recipient & Interchange

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• 534 individual subcontracts with DBE/MCUB firms on contracts active in 2013

Contract Stages • Pre-Bid

– Prelim. DBE info, activity, & outreach

• Evaluation – GFE reviews &

reconsiderations

• Monitoring – Site visits, payment & progress

reviews

• Closeout – Payment verification &

documentation

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Pre-Bid Stage – Overall 2013

2013 Pre-bid Meetings:

64 total • 20 - Transit • 20 - ES • 12 -MCUB • 7 - CCLRT & SWLRT • 5 - Sub-recipient &

Interchange

2013 Staff Time on Pre-Bid Activities:

• SBP Unit averages 39.2 hours/month on pre-bid activities

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Evaluation Stage 2013 Contracts Evaluated:

58 total

• 17 -Transit • 20 - ES • 12 - MCUB • 4 - CCLRT & SWLRT • 5 - Sub-recipient &

Interchange

2013 Staff Time on Evaluation Activities:

• SBP Team averages 45 hours/month on evaluation activities

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Monitoring Stage 2013 Contracts Monitored:

134 total • 38 -Transit • 45 - ES • 11 - MCUB • 29 - CCLRT & SWLRT • 11 - Sub-recipient &

Interchange

2013 Staff Time on Evaluation Activities:

• SBP Team averages

220 hours/month on monitoring activities

8

Site Visits

9

10

Site Visits

11

Featured Transit Project

• Highway 610 and Noble Park & Ride • Description:

– Construction of 3 level concrete parking ramp located in Brooklyn Park

– Awarded to Knutson Construction on June 14, 2013 – Contract Value: $8,363,040 – 15.5% Assigned DBE Goal

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Pre-Bid Stage – 610 & Noble

• 1 Meet & Greet Event – Pre-Bid Info – Project Description – DBE Training

• 23 Businesses – 6 Primes – 17 DBE Subcontractors

13

Evaluation Stage – 610 & Noble

• 1st Bid – Knutson apparent low bidder - 6% DBE commitment – All 3 low Bidders failed DBE goal and GFE

• 2 Reconsiderations – Independent panel upheld failed GFE decision

• 2nd Bid – Knutson Construction was awarded the contract with

a DBE commitment of 17% DBE commitment

14

Monitoring Stage – 610 & Noble • 10 DBE subcontractors = Multiple CUF visits

Go Fetsch, LLC Gunner Electric, Inc. E-Con Placer

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DBE/MCUB Spend $ 2009 - 2013

16

$0.00

$5,000,000.00

$10,000,000.00

$15,000,000.00

$20,000,000.00

$25,000,000.00

$30,000,000.00

$35,000,000.00

$40,000,000.00

$45,000,000.00

$50,000,000.00

2009 2010 2011 2012 2013

FTA EPA CCLRT MCUB Total

Small Businesses Used

22%

78%

Non Metro (45) Metro (157)

SPB Team spends 26% of their time on contract

monitoring

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DBE/MCUB Spend % of Total Spending 2009 - 2013

0.00%

2.00%

4.00%

6.00%

8.00%

10.00%

12.00%

14.00%

16.00%

18.00%

2009 2010 2011 2012 2013

Total DBE % & MCUB %

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MCUB Program

• Council program for locally funded contracts and procurements

• Started in June 2012

• Stats at a glance: – 11 active contracts in 2013 – $26 Million total value – 57 Active MCUB subcontracts – Overall commitment of 9.5%

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Certifications

0

10

20

30

40

50

60

70

2009 2010 2011 2012 2013

MAC METC MNDOT MPLS

SBP Team spends 23% of

their time on certifications

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Small Business Program 2014

• Electronic Monitoring Tool

• MCUB Phase 2

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Questions or Comments

Wanda Kirkpatrick, Director OEO

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