Office of Facilities Development (OFD) Capital Projects ... · Office of Facilities Development (OFD) Capital Projects Status Report 2nd Quarter CY 2014 August 6, 2014 OFD is pleased

Office of Facilities Development (OFD) Capital Projects Status Report

2nd

Quarter CY 2014

August 6, 2014 OFD is pleased to provide the second quarter Capital Projects Status Report for calendar year 2014. The report provides summary level information on all projects managed by OFD and more detailed information of select Capital Projects. The OFD team has been diligently supporting multiple County projects. Notable projects under construction include: Northside Library and Storage Facility, Crozet Streetscape, Seminole Trail Fire Station Addition/Renovation, and Agnor-Hurt Elementary School Addition/Renovation. The Belvedere Residential "Block" roads, drainage, water, sanitary sewer project from Free State Road bridge to the Village Green has reached substantial completion and punch list items are being addressed. The design of the Regional Firearms Training Center is in progress. The school summer maintenance projects are underway to ensure construction activities are complete prior to the August school opening.

Office of Facilities Development Capital Projects Status Report – 2nd Quarter, CY 2014

Page 1 of 11

CAPITAL PROJECTS Substantially Complete Scope Status Project Budget Key Milestone

Finance Department Teller Window Renovation

Remodel of teller window areas to include new electrical and

data outlets and various

upgrades to teller stations.

Substantially complete; final completion by end of

July.

$121,750 Substantial completion June 2014

In Construction Phase Scope Status Project Budget Key Milestone

Crozet Streetscape Phase II Relocation of overhead electric

and utility lines from Crozet Avenue, new stormwater

drainage system, first block of Main Street (Library Avenue),

and pedestrian, vehicular, and

streetscape enhancements along Crozet Avenue from The

Square to Tabor Street.

West side sidewalk

completed from Tabor Street to the connector

road at Library Ave, except pavers, lighting fixtures,

and landscaping.

East side of Crozet Avenue is substantially complete,

except light fixtures and landscaping.

Block 6 (west side to La

Cocina Del Sol) and Block 7 (west side to Post Office

entrance) to be completed July 2014.

Block 8 (west side to The

Square) to be completed August 2014.

$4,507,851

Streetscape –

Substantial completion November 2014

Utility relocation – completed January 2014

Tabor Street –

completed April 2014 Blocks 1-5 substantially

complete; Blocks 6-8 complete by August

2014.


Page 2 of 11

Northside Library and Storage

Facility

Provide a permanent location

for the Northside Library and

long-term County warehouse/ storage space. The new facility

(repurposing of existing building) would provide

approximately 30,000 sq. ft. of

library space, and over 20,000 sq. ft. of warehouse space.

Construction approximately

30% complete as of June.

Albemarle Square Library lease extended for 3

months and move out of Seminole Trail storage

facility complete.

Work planned for July/August includes:

footings for additions, stairwells, and casework

pricing. Potential delay of 1 month

due to structural street

issue. Project Management Team

negotiating with contractor.

$11,844,833

Substantial completion

January 2015

Seminole Trail Volunteer Fire

Department (STVFD) Addition/Renovation

Addition (7,500 sq. ft.) to

STVFD and full renovation of the existing facilities (~7,500

sq. ft.). Includes 2-bay

addition, expansion of living quarters and full renovation of

existing facility to bring it to code and improve the facilities

to properly support the highest call volume station in the

County.

Construction approximately

65% complete as of June. Planned tasks include:

hang drywall in addition;

storefront window/door installation; finalize bay

floor coating selection; complete lower retaining

wall; plan parking lot work; and procure Personal

Protective Equipment (PPE)

lockers and floor finish for bays.

$4,047,403

Substantial Completion

September 2014


Page 3 of 11

Belvedere Bond Default

Project

Complete the Belvedere

Boulevard and Residential

"Block" roads, drainage, water, sanitary sewer and related

construction according to the approved development plans.

Phase 1 of the work is

Belvedere Boulevard from Rio Road to Free State Road (RR

bridge); Phase 2 is the remaining Belvedere Boulevard

(Free State Rd. to the Village Green) and the residential

"Blocks" (3, 4A, 5A, 6B & 9A).

Funds for this project are from the developer’s performance

bonds.

Phase 1 Work:

Bond proceeds not

sufficient to cover work; project on hold pending

resolution of funding issues.

Phase 2 Work: comprised of

multiple development bonds necessitating dividing project

into individual Bid Items for each bond resulting in award

of four contracts. Schedule final VDOT and

County inspections.

Continue inspection/ monitoring of contracts.

A/E to complete as-built road & utility plans when

VDOT acknowledges

completion of punch list items.

Complete video inspection and cleaning of storm

sewer system.

Submit as-built plans and documentation for VDOT

and ACSA acceptance.

$3,675,790 Phase 1 Work – Resolve

funding issues

Phase 2 Work – Completion of all

contracted improvements and

submittals to VDOT and

ACSA for acceptance 3rd Quarter 2014


Page 4 of 11

Lewis & Clark Exploratory

Center

Construction of an educational

building (including

transportation exhibits and river history), an access road

and parking area, and a connecting trail network, all

located at Darden Towe Park.

Funded by a grant through the VDOT Transportation

Enhancement Fund Program ($800,000) combined with

other funds raised by the Lewis & Clark Exploratory Center

(LCEC).

LCEC has obtained the

services of a project

manager to address items required to pass County

building and systems inspections.

LCEC to work cooperatively

with contractor to coordinate project

completion. OFD will coordinate/

discuss with CDD some plan changes suggested

during the walk-thru with

LCEC and DIGs OFD to provide additional

information requested by VDOT for final

reimbursement (Note: final

reimbursement will not be issued until VDOT has

inspected and signed-off on the completed project).

$800,000

(Grant only)

Completion anticipated

3rd Quarter 2014

Western Albemarle High

School (WAHS) Stormwater Impacts

Design and construct a

stormwater management (SWM) facility and improve

head of channel at the back of WAHS. SWM facility will provide

storm water attenuation/

treatment in the form of a biofilter for the stormwater

runoff from the driver's education parking lot.

Rip-rap channel

construction complete. Biofilter mix installation,

forebay complete. Biofilter completed but not

draining. Contractor

working with Luck Stone to replace biofilter material

(at Luck Stone’s cost) which will consist of

excavating/hauling/

replacing the biofilter mix, mulching, and final

landscaping.

$183,589 Substantial Completion

Fall 2014


Page 5 of 11

Agnor Hurt Elementary School

Addition & Renovations

Construction of 11,200 s.f.

addition consisting of seven (7)

classrooms, one (1) full-sized SPED classroom, faculty

workroom, offices and associated support spaces.

Renovations of 3,500 s.f.

consist of security improvements at front

entrance, upgrades to media center, and addition of air

conditioning to the kitchen. Replacement of existing chiller,

exhaust fans, roof top units

and boilers. Site improvements include additional parking and

modifications to student drop-off areas.

Notice to Proceed issued

for construction to

commence. Phase I Construction - site

work for new road and bus loop and relocated

playgrounds is underway.

$5,968,285 Construction to be

completed incrementally

in successive Phases: Ph. 1 – August 2014

Ph. 2 – November 2014 Ph. 3 – June 2015

Ph. 4 – August 2015

School Security

Improvements

Design and construction of

improved entrances at thirteen (13) schools to create a more

secure entrance. The project

was bid with four Base Bids: Base Bid A (5 schools); Base

Bid B (4 schools); Base Bid C (1 school); Base Bid D (3

schools).

Contracts awarded to 3

contractors and Notices to Proceed issued.

Construction underway at

all affected schools.

$500,000 Substantial completion

August 2014

In Bid/Award Phase Scope Status Project Budget Key Milestone

Church Road Basin

Stormwater Management

Facility Retrofit

Maintenance/enhancements to

existing regional stormwater

management facility including survey, design, and

construction. Project will help the County meet required

pollutant reductions mandated for the Chesapeake Bay

watershed.

“No Award” letter issued

since sole bid received

5/22/14 was over budget and negotiations with low

bidder were unsuccessful. Project being readvertised

with bid opening date scheduled for 7/17/14.

$424,739 Bid/Award 3rd Quarter

2014 ~ 6 months

construction


Page 6 of 11

In Design/Planning Phase Scope Status Project Budget Key Milestone

Crozet North Safe Routes to

School (SRTS) Sidewalk

SRTS Grant provides pedestrian

improvements along west side of Crozet Avenue North

between Crozet Elementary

School and Ballard Drive. Construction work includes

erosion & sediment control, site grading, concrete curb &

sidewalk, ADA ramps, crosswalk striping & alert

system, asphalt paving,

stormwater system, waterline relocation, & site restoration.

Update construction cost

estimate based on proposed redesign and

obtain consultant fee to

revise the plans and project manual

Revise plans & specs; coordinate plan re-review

and approval Re-advertise 3rd quarter

2014

Proffer funds identified (~$85k) to fund const.

$190,000

(Current)

$275,000

(Projected)

Re-advertise 3rd

Quarter 2014 ~ 2-3 months construction

Crozet Avenue North Sidewalk Replacing or constructing

approximately 1100 feet of sidewalk and drainage

improvements along the west side of Crozet Avenue from

Saint George Avenue to Crozet

Elementary School. Partially funded with FY13 Revenue

Sharing (RS) Funds.

Working with County

Attorney Office to finalize deed for required

acquisitions from one property owner.

Obtain BOS approval of

acquisitions.

$735,787

Bid/award 4th Quarter

2014 ~ 6 months construction

South Pantops Drive/State

Farm Boulevard Sidewalk

Improvements

Construction of 3500 feet of

curb, gutter and sidewalk which

will serve several residential, business, and commercial

establishments. Partially funded with FY13 RS Funds.

Appraisals approx. 90%

complete and consultant

preparing determinations of just compensation.

Work with County Attorney Office to complete deeds for

required acquisitions.

Obtain BOS approval of acquisitions.

$995,570

Bid/award 4th Quarter

2014 ~ 6 months

construction


Page 7 of 11

Hydraulic Road and Barracks

Road Sidewalk Improvements

Partially funded with revenue

sharing funds and supports

pedestrian safety by providing sidewalk improvements.

Hydraulic Road - construction of approx. 1700 feet of

sidewalk on the north side

between Commonwealth Drive and Georgetown Road.

Barracks Road: 1) construction of approx. 1000 feet of

sidewalk on the north side from Barracks West

apartments to existing

sidewalk west of Georgetown Road intersection;

2) construction of crosswalks and two segments of sidewalk

(650 ft total) on the south side

between Georgetown Road intersection & Westminster

Road, and between South Bennington Road & 29/250

Bypass ramps.

Application approved by

VDOT for additional

revenue sharing funds in FY15 to fully fund

construction. Agreement under review for approval

by County Executive.

Survey and plan design underway.

$1,588,600

Bid/award 3rd Quarter

2015 ~ 5 months

construction

Fontaine Avenue Sidewalk Construction of a short sidewalk (~160') from the end

of the Fontaine Research Park paved path to the end of

sidewalk at the City line. This

project closes the walkway gap which may create safety issues

if left unconnected.

Staff will provide a "sketch plan" and detail since

proposed sidewalk is within existing right-of-way; sketch

plan and detail is about

95% complete. Staff providing the Project

Manual which is presently 95% complete.

Submit sketch and detail to

VDOT (permit section) to assure it's acceptable prior

to bidding.

$102,189 Bid 3rd Quarter 2014 ~ 2 months construction


Page 8 of 11

Hollymead-Powell Creek Drive

Sidewalk

Completion of the sidewalk

connection from Hollymead to

Sutherland Schools. The required right-of-way has been

donated.

Survey and base map

completed.

Since proposed sidewalk is within existing right-of-way,

staff will provide a “minimal design plan” for use with

the standard sidewalk

"technical specification".

$209,164 Bid 3nd Quarter 2014

~ 2 months construction

FY14 Revenue Sharing

Projects - Pedestrian/Sidewalk Improvements

1. Old Lynchburg Road

Walkway Upgrade 2. Avon Street Walkway/

Crosswalks Phase 1

3. Rio Road (Meadowcreek Pkwy to Stonehenge)

4. US Rte 250 West, Crozet (Harris Teeter)

Working with VDOT to split

projects into at least 2 separate UPCs.

Secure services of a

consultant to provide support for administration

of VDOT’s Local Administration Program

(LAP) requirements.

$1,500,000 Work with VDOT to

establish needed UPCs. Secure consultant

services for LAP support

services.

Regional Firearms Training Center

Design and construction of a regional indoor firearms

training facility, which includes a 50-yard qualification range

and 50-yard tactical range, 16

shooting lanes (original scope 20-24 shooting lanes),

classroom, office, bathrooms and storage areas (control

platforms eliminated from

original scope). The range will be located on property owned

by UVA on Milton Road.

Schematic Design completed and delivered

to team on 6/27/14. Memo/report provided to

BOS indicating status of

design and schematic cost estimate on 7/8/14.

Current construction cost estimate showing ~$2Mil

over budget. Working with

partners on potential phasing and Value

Engineering options. Completed second public

meeting on 7/17/14. Presentation to the BOS

anticipated on 8/13/14.

Final drafting of Regional Operating Agreement

underway & lease terms expected to be approved

by UVA in August.

$4,865,422

Agreement in place for operations & funding –

3rd Quarter 2014 Complete design/site

plan approval – 4th

Quarter 2014 Bid/award – 1st Quarter

2015 ~ 6-9 months construction


Page 9 of 11

MAINTENANCE PROJECTS

In Construction Phase Scope Status Project Budget Key Milestone

Stormwater Multi-Facility Maintenance Projects

Includes maintenance (sediment removal/dredging)

and upgrades to existing

regional stormwater management facilities and

channel (Four Seasons Lower Basin dredging, Four Seasons

Upper channel improvements,

and the Greenbrier Road forebay sediment removal).

Phase 1 scope is complete and included surveying and

analysis of existing facilities to determine required

improvements and possible

enhancements. Phase 2 scope includes design and

construction of recommended improvements/enhancements.

Four Seasons Upper Pond Dredging:

Muck removal now

completed. Cleanup and punch list inspection to occur

end of July. Four Seasons Channel and

Branchlands (Hillsdale Road)

Forebay: Contracts awarded and

routing for execution by County.

$373,404 Substantial Completion 3rd Quarter 2014 for all

three projects

Yancey Elementary School

Roof Replacement

Replace existing ballasted roof

systems at Yancey Elementary School main building and 1990

addition (29,320 SF). New

roofing system will be adhered EPDM roofing system with

new insulation.

Notice to Proceed issued for

construction to commence. Stone roof ballast removal

completed.

Tear off to continue sections at a time.


August 2014

Stone-Robinson Elementary

School Roof Replacement

Replace existing ballasted roof

at Stone Robinson Elementary

School. New EPDM roof system (23,295 SF).


construction to commence.

Removal of roof stone began and stone being delivered to

Darden Towe Park for repurposing.

Roof tear-off underway.


August 2014


Page 10 of 11

Cale Elementary School Roof

Replacement, Phase II

Replace 2nd half of ballasted

school roof. New roof system

will be same as Phase 1, insulation self adhering EPDM

roof.



Completion of gym roof, walk pads and detailing by

July 2014. Credit to be evaluated for

cricket/slope change. Credit

amount is $4,400


August 2014

Cale Elementary School

Parking Lot Expansion

Design and construction of an

additional twenty-five (25) parking spaces on the

southeast side of the school.


construction to commence. Contractor has all E&S in

place, has started

stormwater piping, and graded most of the site.

Planned tasks include: bio-retention pond; complete

storm drainage piping; install

asphalt.


August 2014

Monticello High School Track

Replacement

Design and construction

services to demolish and

replace existing track at Monticello High School football

stadium.



Contractor completed demo of existing top coat at long

jump and triple jump runways.

Planned tasks include: removal of existing track

surface material; place new

track material; painting of track lanes and symbols.


July 2014

Vehicle Maintenance Facility

(VMF) Lift Replacement Phase III

Phase III of multi-year phased

replacement of bus and vehicle lifts originally installed

with the construction of the VMF in the early 1980’s. This

phase replaces one (1) bus lift.


construction to commence. Construction underway -

concrete work completed. Lift delivery and installation

is pending.


August 2014


Page 11 of 11

Ivy Creek School Exterior

Masonry Wall Repairs

Evaluate cracking and

deterioration of exterior c.m.u.

walls at various areas around perimeter of school, prepare

plan for repair, and initiate construction to remedy the

situation.



Masonry repairs completed. Paint touch-up is pending.

$35,750

Substantial completion

August 2014

In Bid/Award Phase Scope Status Project Budget Key Milestone

Court Square Air Handling

Units (AHU) and Controls

Replacement

Replace existing AHU’s with

new and replace pneumatic

controls with digital.

Notice of Intent to Award

issued and contract

forwarded to Contractor for execution.

Expect to issue Notice to Proceed by end of July.


October 2014

In Design/Planning Phase Scope Status Project Budget Key Milestone

COB-McIntire AHU

Replacement

Replace existing air handling

units along with main duct cleaning. Humidity control to

be included.

A/E Project Order issued for

design and construction administration services.

Expecting final design documents 3rd quarter 2014

$691,275 Bid 3rd Quarter 2014

Project start Feb. 2015

Page 1 of 2 August 6, 2014

Project: Crozet Streetscape Enhancements Phase II

Phase 2 (Crozet Avenue) and 2A (Main Street and Alleys)

Description: Phase 2 and 2A of the Crozet Streetscape Enhancements includes relocation of overhead electric and

utility lines from Crozet Avenue, new stormwater drainage system, first block of Main Street (Library

Avenue), and pedestrian, vehicular, and streetscape enhancements along Crozet Avenue from The

Square to Tabor Street.

Status:

Phase 2 – Crozet Avenue:

Project web page maintained to provide project information and construction updates. West side

sidewalk completed from Tabor Street to the connector road at Library Avenue, except pavers, lighting

fixtures, and landscaping. East side of Crozet Avenue is substantially complete, except light fixtures

and landscaping. Block 6 (west side to La Cocina Del Sol) and Block 7 (west side to Post Office

entrance) to be completed July 2014. Block 8 (west side to The Square) to be completed August 2014.

Project Schedule:

Phase Baseline Schedule Actual/Forecast Variance (days)

Design Complete 08/30/12 02/28/13 182

Right-of-Way / Easements Complete 08/30/12 07/31/13 335

VDOT Approval to Advertise 09/30/12 09/04/13 339

Utility Relocation Complete 10/30/12 10/25/13 360

Advertise 09/30/12 09/11/13 346

Bid Opening Date 10/30/12 10/16/13 351

VDOT "Authorize to Award" 11/30/12 11/13/13 348

Pre-construction Meeting 11/30/12 12/11/13 376

Sign Contract; Issue NTP 11/30/12 01/16/14 412

Community Meeting 11/30/12 12/03/13 368

Groundbreaking Ceremony 04/01/14 04/01/14 0

Ph-A Curb, Drainage & Sidewalk Complete 06/01/13 06/27/14 391

Ph-B Curb, Drainage & Sidewalk Complete 11/01/13 09/22/14 325

Paving Complete 12/01/13 10/31/14 334

Substantial Completion 01/30/14 11/20/14 294

http://www.albemarle.org/department.asp?department=fd&relpage=16186


Project Budget:

Baseline

[March 2007]

Current

Estimate At Completion Variance

Funding

Appropriated to Date $ 3,700,000 $ 4,507,851 $ (807,851)

Future Appropriations $ - $ - $ -

Additional Source $ - $ - $ -

Total $ 3,700,000 $ 4,507,851 $ (807,851)

Use of Funds

Soft Costs $ 590,000 $ 917,759 $ (327,759)

Hard Costs $ 2,770,000 $ 3,555,668 $ (785,668)

Contingency $ 340,000 $ 34,423 $ 305,577

Total $ 3,700,000 $ 4,507,851 $ (807,851)

Balance = Funding - Costs $ - $ -

Encumbered: $ 895,456

Paid to Date: $ 3,531,124

A/E Contract (Kimley-Horn & Associates) Construction Contract (Ph 2A – Library Ave)

Original Agreement $379,000 Piedmont Concrete Contractors

Approved Changes $163,761 COMPLETE (FY11) $780,168

Pending Changes $0

TOTAL

A/E Change Orders:

$542,761 Construction Contract (Ph 2 – Crozet Ave)

Linco, Inc.

No. & Brief Description Amount

1 – Jarmans Gap Road interim storm

system & historic resources (FY09)

$41,500

2 – Additional plats & transportation

planning services (FY09)

$12,625

3 – Main Street extension to proposed

Library entrance (FY09)

$24,000

4 – Conceptual Downtown Plaza

improvements (FY09)

$ 9,750

5 – Additional plats (FY10) $ 2,750

6 – Temporary tie-in of new Main

Street (FY10)

$21,000

7 – Water & sewer relocation design

(FY10)

$ 7,300

8 – Library storm sewer advance

work (FY12)

$ 5,961

9 – Finalize const. documents (FY13) $38,875

Bid Award $1,474,350

Approved Changes $ 17,248

Pending Changes $ 51,910

TOTAL $1,543,508

Construction Change Orders:


1 – Retaining wall construction;

storm piping changes

$17,248

Pending 2 and 3 – various changes

due to unforeseen site/field

conditions, owner requested, or

VDOT required

$51,910


Project: Northside Library and Storage Facility

Description: Provide a permanent location for the Northside Library and long-term County warehouse/storage space

by repurposing an existing building located on property recently purchased at 705 Rio Road West

(formerly Phillips Building Supply). The new facility would provide approximately 30,000 square feet

of library space, and over 20,000 square feet of warehouse space. The Northside Library is currently

located in leased space at Albemarle Square, and the County warehouse/storage space is currently

located in leased space at the former Comdial building on Seminole Trail. The new facility will

eliminate the need for those two leased spaces.

Status: Construction work underway and approximately 30% complete as of June 30. Albemarle Square

Library lease extended for 3 months and move out of Seminole Trail storage facility complete. Schools

ESOL space not included presently, but might be added. Work planned for July/August includes:

footings for additions, stairwells, and casework pricing. Potential delay of one month and change order

due to structural steel change of approximately $60-$100k. Project Management Team meeting with

contractor to resolve.

Project Schedule:


Schematic design Complete 09/15/13 09/15/13 0

Design Complete 12/31/13 12/31/13 0

Bid Opening Date 01/31/14 02/12/14 12

Notice to Proceed 02/15/14 03/31/14 44

Demolition Complete 03/01/14 05/07/14 67

Site Work Complete 05/01/14 10/01/14 153

Substantial Completion:

Basement Storage Area 05/01/14 10/15/14 167

Library 09/30/14 01/15/15 107

https://ia2010.albemarle.org/ofd/prj/northsidelibrary/Photos_and_Drawings/Front_Entry_Perspective_with_Logo.jpg


Project Budget:

Baseline

[May 2013]

Current


Funding




Total $ 11,820,373 $ 11,844,833 $ (24,460)

Use of Funds

Soft Costs $ 3,764,625 $ 4,033,384 $ (268,759)

Hard Costs $ 7,402,498 $ 7,585,171 $ (182,673)

Contingency $ 653,250 $ 226,278 $ 426,972

Total $ 11,820,373 $ 11,844,833 $ (24,460)

Balance = Funding - Costs $ 0 $ -

Encumbered: $ 5,141,012


A/E Contract (HB+M Architects) Construction Contract (Kenbridge Construction)

Original Agreement $736,500 Bid Award $6,773,500

Approved Changes $ 14,100 Approved Changes $ (29,379)

Pending Changes $ 0 Pending Changes $ 111,086

TOTAL $750,600 TOTAL $6,855,207

A/E Change Orders:


1 – Traffic & access analysis $ 3,450

2 – Extended bid phase assistance $10,650

1 – Delete re-roofing scope;

delete sprinkler system standpipe

$(73,100)

2 – Mezz duct frame, stair walls,

VA Power conduits

$ 43,721

Pending – Structural steel

changes; various changes due to

unforeseen site/field conditions

$111,086


Project: Seminole Trail Volunteer Fire Department Addition/Renovation

Description: Addition (7,500 sq. ft.) to Seminole Trail Volunteer Fire Department (STVFD) and full renovation of

the existing facilities (~7,500 sq. ft.). Total scope includes a 2-bay addition, an expansion of living

quarters and full renovation of the existing facility to bring it to code and improve the facilities to

properly support the highest call volume station in the County.

Status: Construction underway and approximately 65% complete as of June 2014. Planned tasks include: hang

drywall in addition; storefront window/door installation; finalize bay floor coating selection; complete

lower retaining wall; plan parking lot work; and procure Personal Protective Equipment (PPE) lockers

and floor finish for bays.

Project Schedule:


Pre-design Complete 01/11/13 01/18/13 7

Design Complete 03/22/13 04/26/13 35

Bid Opening Date 04/11/13 05/31/13 50

Notice of Intent to Award 04/18/13 07/23/13 96


Renovation Demo Complete 06/14/13 10/13/13 121

Excavation - Addition Complete 07/05/13 10/04/13 91

Structural Elements Complete 09/06/13 05/22/14 258

Building Dried-In 11/29/13 06/13/14 196

Finishes Complete 02/28/14 09/05/14 189

Site Work Complete 03/21/14 09/05/14 168


https://ia2010.albemarle.org/ofd/prj/stvfdaddition/Photos_and_Drawings/new_addition_BIRDSEYE1.jpg


Project Budget:

Baseline

[May 2012]

Current


Funding


Future Appropriations $ - $ 14,105 $ (14,105)


Total $ 3,836,670 $ 4,047,403 $ (210,733)

Use of Funds

Soft Costs $ 426,320 $ 567,600 $ (141,280)

Hard Costs $ 3,126,500 $ 3,376,743 $ (250,243)

Contingency $ 283,850 $ 103,060 $ 180,790

Total $ 3,836,670 $ 4,047,403 $ (210,733)




A/E Contract (DJG, Inc. – includes Add. & Renov.) Construction Contract (Kenbridge Construction)


Approved Changes $ 10,946 Approved Changes $ 27,678

Pending Changes $ 0 Pending Changes $ 221,884

TOTAL $439,390 TOTAL $3,251,316

A/E Change Orders:

Construction Change Orders:

No. & Brief Description Amount No. & Brief Description Amount

1 – MEP redesign for Value

Engineering changes

$10,946 1 – Underground sewer lines under

engine bay floor; sanitary pipe to tie-

in washer boxes to sewer line in

laundry room 114; add mop sink in

room 016

2 – Replace doors and hardware at

several locations to comply with

code requirements for fire rating

3 – Dumpster rental for demo by

volunteers; add section of concrete

footing to CMU wall

4 – Underground water line to riser

room 008; adding an energy

recovery ventilator to redesigned

HVAC system

Pending Future – Civil/structural

drawing discrepancies; various

changes due to unforeseen site/field

conditions, design errors, or owner

requested; PPE lockers and concrete

bay floors

$ 10,882

$ 4,330

$ 2,386

$ 10,080

$221,884


Project: Crozet North Sidewalk

Description: Provide for pedestrian safety by replacing or constructing approximately 1100 feet of sidewalk and drainage

improvements along the west side of Crozet Avenue from Saint George Avenue to Crozet Elementary

School. County and Revenue Sharing funds are being used to provide the sidewalk from St. George Avenue

to Crozet Elementary School. A Safe Routes to School (SRTS) Grant provides improved pedestrian crossing

at the school and extends sidewalk to Ballard Drive.

Status: Crozet Avenue North Sidewalk: Working with County Attorney’s office to finalize deed for required

acquisitions from one property owner. Board approval of acquisitions is required and will be scheduled for a

Board meeting in the very near future. Obtain VDOT approval of Final Plans & Project Manual and

authorization to advertise - target 3rd quarter 2014; approximately 6 months construction.

Safe Routes to School Sidewalk: Update construction cost estimate based on proposed redesign and obtain

consultant fee to revise the plans and project manual. Revise plans & specs; coordinate plan re-review and

approval. Proffer funds have been identified to allocate to the project. Targeting re-advertisement 3rd

quarter 2014; approximately 3 months is estimated for construction.

Project Schedule:


Revenue Sharing Project

(St. George to Crozet ES)

Design Complete 02/14/13 02/28/14 379



Bid Opening Date 05/31/13 12/15/14 563

Notice to Proceed / VDOT Approval of Contract 06/30/13 01/10/15 559

Curb & Drainage Complete 08/31/13 04/01/15 578

Sidewalks Complete 09/30/13 05/30/15 607

Paving Complete 10/15/13 06/20/15 613


SRTS Grant Project

(Crozet ES to Ballard Dr.)

Design Complete 04/30/12 02/20/13 296



Bid Opening Date 08/15/12 10/28/13 439

Re-advertise Project 01/08/14 08/30/14 234

Notice to Proceed / VDOT Approval of Contract 09/15/12 09/30/14 745

Waterline Relocation Complete 04/15/14 06/15/14 61



Paving Complete 12/15/12 12/15/14 730



Project Budget:

Baseline

Current


Funding

Appropriated to Date $ 661,400 $ 985,787 $ (324,387)

Future Appropriations $ - $ (60,000) $ 60,000


Total $ 661,400 $ 925,787 $ (264,387)

Use of Funds

Soft Costs $ 104,200 $ 278,329 $ (174,129)

Hard Costs $ 497,200 $ 578,789 $ (81,589)

Contingency $ 60,000 $ 68,669 $ (8,669)

Total $ 661,400 $ 925,787 $ (264,387)



Paid to Date: $ 159,531

* Future transfer to South Pantops Drive/Sate Farm Boulevard revenue sharing sidewalk project

A/E Contract (Kimley-Horn & Assoc.) – RS Sidewalk Construction Contract Original Agreement $40,000 Bid Award $

Approved Changes $ 1,600 Approved Changes $

Additional Agreement $31,596 Pending Changes $

TOTAL $73,196 TOTAL $

A/E Change Orders:


1 - Eliminate bid/construction

observation; add plats & final

engineering services.

Additional Agreement: Waterline

relocation design, right-of-way

acquisition and construction phase

services

$ 1,600

$31,596

A/E Contract (Anhold Associates) – SRTS

Original Agreement $20,697

Approved Changes $ 2,524

Pending Changes $ 0

TOTAL $23,221

A/E Change Orders:


1 – Prepare documents to relocate

existing waterline conflicting with

proposed stormwater utilities

$2,524

Construction Contract

Bid Award $

Approved Changes $

Pending Changes $

TOTAL $


Project: South Pantops Drive/State Farm Boulevard Sidewalk Improvements

Description: Provide for pedestrian safety along the north side of South Pantops Drive and west side of State Farm

Boulevard by constructing 3500 feet of curb, gutter and sidewalk which will serve several residential,

business, and commercial establishments. Construction will be partially funded with FY13 Revenue

Sharing Funds.

Status: Appraisals approximately 90% and consultant preparing determinations of just compensation. Board approval

of acquisitions is required. Obtain VDOT approval of Final Plans & Project Manual and authorization to

advertise - target 3rd quarter 2014; approximately 6 months construction.

Project Schedule:


Design Complete 12/31/12 10/01/13 274

Right-of-Way/Easements Complete 03/15/13 09/30/14 564


Bid Opening Date 06/01/13 12/15/14 562

Notice to Proceed/VDOT Approval of

Contract 07/01/13 01/10/15 558



Paving Complete 10/15/13 06/20/15 613


https://ia2010.albemarle.org/ofd/prj/South_Pantops/Photos_and_Drawings/StateFarmBlvdSidewalkLocation.jpg


Project Budget:

Baseline

[July 2008]

Current


Funding

Appropriated to Date $ 512,000 $ 935,570 $ (423,570)



Total $ 512,000 $ 995,570 $ (483,570)

Use of Funds

Soft Costs $ 60,000 $ 276,305 $ (216,305)

Hard Costs $ 410,000 $ 645,424 $ (235,424)

Contingency $ 42,000 $ 73,841 $ (31,841)

Total $ 512,000 $ 995,570 $ (483,570)




* Future transfer from Crozet Ave North revenue sharing sidewalk project.

A/E Contract (Kimley-Horn & Associates) Construction Contract Original Agreement $ 39,116 Bid Award $


Additional Agreement $ 58,483 Pending Changes $


A/E Change Orders:


1 – Update survey (FY09) $ 600

2 – Additional survey (FY09) $ 6,950

3 – Add topo survey, plats & final

engineering; eliminate bidding/

construction observation (FY12)

$ 1,819

Additional Agreement (RS funds):

Bidding/construction phase;

easement acquisition services

$58,483


Project: Regional Firearms Training Center

Description: Design and construction of a regional indoor firearms training facility, which includes a 50-yard

qualification range and 50-yard tactical range, 16 shooting lanes (original scope 20-24 shooting lanes),

classroom, office, bathrooms and storage areas (control platforms eliminated from original scope). The

range will be located on property owned by UVA on Milton Road.

Status: Schematic design completed and delivered to team on 6/27/14. Schematic footprint includes the site,

two 8 lane ranges, and 3,200 sq. ft. administration building. Memo/report provided to Board indicating

status of design and schematic cost estimate on 7/8/14. Current Cost estimate showing construction cost

~ $2Mil over budget. Working with partners on potential phasing options to bring project in at existing

budget and Value Engineering options. Presentation to the Board anticipated on 8/13/14. Final drafting

of Regional Operating Agreement underway and lease terms expected to be approved by UVA in

August. Project team presented second round of public meetings on 7/17/14. No issues identified by

public during that meeting.

Project Schedule:


A/E Procurement Complete 04/07/14 04/21/14 14

Pre-design Complete 05/26/14 07/10/14 45

Design Complete 09/29/14 12/17/14 79

Bid Opening Date 10/30/14 01/19/15 81


Excavation Complete 0

Site Work Complete 0



Project Budget:

Baseline

[January 2014]

Current


Funding

Appropriated to Date $ 4,865,422 $ 4,865,422 $ -



Total $ 4,865,422 $ 4,865,422 $ -

Use of Funds

Soft Costs $ 509,191 $ 669,965 $ (160,774)

Hard Costs $ 4,024,824 $ 5,889,315 $ (1,864,491)

Contingency $ 331,407 $ 279,398 $ 52,009

Total $ 4,865,422 $ 6,838,678 $ (1,973,256)

Balance = Funding - Costs $ - $ (1,973,256)



A/E Contract (Clark Nexsen) Construction Contract

Original Agreement $514,137 Bid Award $


Pending Changes $ Pending Changes $


CO History:


Pending - Well and septic design

and analysis

$42,276


Project: Church Road Basin Stormwater Management Facility Retrofit

Description: The Church Road Basin project includes maintenance and enhancements to the existing regional

stormwater management facility. The project scope includes survey, design, and construction. The

County is required (through the DCR-issued stormwater permit) to reduce pollutant discharges

(nitrogen, phosphorus and sediment) to impaired waters having approved TMDLs, or pollution diets.

This project will help the County meet required pollutant reductions mandated for the Cheasapeake Bay

watershed.

Status: Project was advertised and one bid received on May 22, 2014. The sole bid was over budget and

negotiations with the low bidder were unsuccessful; therefore, a “no award” letter was issued by the

Purchasing office on June 10, 2014. The project is currently being readvertised with a bid receipt date of

July 17, 2014. Award 3rd

quarter 2014, approximately 6 months construction.

Project Schedule:


Charrette Mtg 05/31/13 06/12/13 12

60%-design Complete 07/26/13 10/25/13 91

100% Design Complete 11/08/13 02/28/14 112

Project Out-to-bid 01/10/14 06/15/14 156

Bid Opening Date 02/28/14 07/19/14 141



Grading Plan

https://ia2010.albemarle.org/ofd/prj/churchrdbasin/Photos_and_Drawings/church road_01.JPG

https://ia2010.albemarle.org/ofd/prj/churchrdbasin/Photos_and_Drawings/church road_02.JPG

https://ia2010.albemarle.org/ofd/prj/churchrdbasin/Photos_and_Drawings/Church_Road_Basin-Grading_Plan.tif


Project Budget:

Baseline

[April 2013]

Current


Funding

Appropriated to Date $ 449,739 $ 403,847 $ 45,892



Total $ 449,739 $ 424,739 $ 25,000

Use of Funds

Soft Costs $ 98,739 $ 99,001 $ (262)

Hard Costs $ 265,000 $ 240,000 $ 25,000

Contingency $ 86,000 $ 85,738 $ 262

Total $ 449,739 $ 424,739 $ 25,000




A/E Contract (Kimley-Horn & Associates) Construction Contract

Original Agreement $72,772 Bid Award $




A/E Change Orders:


1 – Easement plat preparation &

grant application assistance

$2,310


Project: Agnor-Hurt Elementary Additions & Renovations

Description: Construction of an 11,200 sq. ft. addition consisting of seven (7) classrooms, one (1) full-sized SPED

classroom, faculty workroom, offices and associated support spaces. Renovations of 3,500 sq. ft. consist

of security improvements at front entrance, upgrades to media center, and addition of air conditioning to

the kitchen. Replacement of existing chiller, exhaust fans, roof top units and boilers. Site improvements

include additional parking and modifications to student drop-off areas.

Status: Notice to Proceed issued for construction work to commence. Phase I Construction (site work for new

road and bus loop and relocated playgrounds) underway.

Project Schedule:


Schematics Complete 11/14/13 11/14/13 0

Construction Docs Complete 03/31/14 04/02/14 2

Bid Opening Date 04/30/14 05/08/14 8


Start Construction 06/16/14 06/19/14 3

Phase 1 - Start 06/16/14 06/19/14 3

Phase 1 - Finish 08/18/14 08/18/14 0

Phase 2 - Start 08/19/14 08/19/14 0

Phase 2 - Finish 11/26/14 11/26/14 0

Phase 3 - Start 12/20/14 12/20/14 0

Phase 3 - Finish 06/12/15 06/12/15 0

Phase 4 - Start 06/13/15 06/13/15 0

Phase 4 - Finish 08/01/15 08/01/15 0


Final Completion 08/01/15 08/01/15 0


Project Budget:

Baseline

[January 2014]

Current


Funding


Future Appropriations $ 49,622 $ (49,622)


Total $ 5,868,285 $ 5,968,285 $ (100,000)

Use of Funds

Soft Costs $ 616,772 $ 583,526 $ 33,246

Hard Costs $ 4,913,694 $ 5,248,850 $ (335,156)

Contingency $ 337,819 $ 135,909 $ 201,910

Total $ 5,868,285 $ 5,968,285 $ (100,000)

Balance = Funding - Costs $ - $ - $ -



Appropriation includes schools maintenance money for HVAC, paving. Future appropriation represents

estimate of reallocation of project management funds from maintenance account.

A/E Contract (SHW Group) Construction Contract (Haley Builders)


Approved Changes $ Approved Changes $


TOTAL $400,500 TOTAL $4,947,000

CO History:


Documents

Office of Facilities Development (OFD) Capital Projects ... · Office of Facilities Development (OFD) Capital Projects Status Report 2nd Quarter CY 2014 August 6, 2014 OFD is pleased