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GRANT PERFORMANCE REPORT FOR CONTINUATION FUNDING. Office of Special Education Programs U.S. Department of Education. Annual Grant Performance Report. An annual report of your activities and performance in meeting the approved objectives of the project - PowerPoint PPT Presentation
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Office of Special Education ProgramsOffice of Special Education Programs
U.S. Department of EducationU.S. Department of Education
GRANT PERFORMANCE REPORTGRANT PERFORMANCE REPORT
FORFOR
CONTINUATION FUNDING CONTINUATION FUNDING
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Annual Grant Performance Annual Grant Performance ReportReport
An annual report of your activities and An annual report of your activities and performance in meeting the approved performance in meeting the approved objectives of the projectobjectives of the project
Required for all active grants, including Required for all active grants, including those in no cost extensionthose in no cost extension
OSEP reviews the report to determine if OSEP reviews the report to determine if substantial progress has been in order substantial progress has been in order to receive continued funding to receive continued funding
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OverviewOverview
Recognize strong project objectives that can be associated with high quality performance measures
Develop high-quality, measurable performance measures that maximize the potential for meaningful data reporting
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Taken from the Center for Evaluation & Educational Policy (CEEP) at Indiana University
Why Is This Important?Why Is This Important?
High quality objectives and High quality objectives and measures …measures …
Make it easier for you to measure your Make it easier for you to measure your progressprogress
Allow you to report progress easily and Allow you to report progress easily and quantitativelyquantitatively
Allow OSEP staff to gather evidence of Allow OSEP staff to gather evidence of program effectivenessprogram effectiveness
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Taken from the Center for Evaluation & Educational Policy (CEEP) at Indiana University
Goal – Objectives - MeasuresGoal – Objectives - Measures
Perform ance M easuresH o w yo u m e a su re yo u r p ro g ress tow a rd m ee tin g yo u r o b jec tives
(P ro g ra m /G P R A , P ro je c t)
Project ObjectivesW h at you r p ro je ct is d o ing to su pp o rt th e o ve ra ll p ro g ra m g o a l
(F o u nd in yo u r ap p lica tio n )
Program Goal
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Project ObjectivesProject Objectives
What are you trying to accomplish?
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Taken from the Center for Evaluation & Educational Policy (CEEP) at Indiana University
High Quality Project High Quality Project ObjectivesObjectives
Relevance
How relevant is the project objective to the overall goal of the program and/or the goal of your project?
Applicability
How applicable is the project objective to the specific activities that are being conducted through your particular project?
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Taken from the Center for Evaluation & Educational Policy (CEEP) at Indiana University
High Quality Project High Quality Project ObjectivesObjectives
Focus
How focused is the project objective?
Measurability
Are there concepts in the project objective that lend themselves to measurement? If so, is measurement feasible?
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Project Objectives -- Project Objectives -- ExamplesExamples
Implement early childhood language Implement early childhood language models in Part C and preschool models in Part C and preschool programsprograms
Increase the capacity of SEAs to scale-up Increase the capacity of SEAs to scale-up RTI programsRTI programs
Increase practitioners’ knowledge of Increase practitioners’ knowledge of social emotional interventionssocial emotional interventions
Disseminate the impact of the project at Disseminate the impact of the project at a national levela national level
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Performance MeasuresPerformance Measures
How are you measuring your progress in meeting your
objectives?
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Taken from the Center for Evaluation & Educational Policy (CEEP) at Indiana University
Performance MeasuresPerformance Measures
Measurable indicator used to determine Measurable indicator used to determine how well objectives are being met. how well objectives are being met.
How will progress be assessed?
How much progress will constitute success?
How will it be known if an objective or part of an objective has been achieved?
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Taken from the Center for Evaluation & Educational Policy (CEEP) at Indiana University
Performance MeasuresPerformance Measures
Perform ance M easure1a
Perform ance M easure1b
Perform ance M easure1c
Project Objective1
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Taken from the Center for Evaluation & Educational Policy (CEEP) at Indiana University
Types of Performance Types of Performance MeasuresMeasures
ProgramMeasures established by OSEP for the
personnel development program. These include measures established for reporting to Congress under the Government Performance and Results Act
TA & D PROGRAM Performance Measures
•Program Performance Measure #1: The percentage of products and services deemed to be of high quality by an independent review panel of qualified experts or individuals with appropriate expertise to review the substantive content of the products and services.
• Program Performance Measure #2: The percentage of products and services deemed to be of high relevance to educational and early intervention policy or practice by an independent review panel of qualified members of the target audiences of the technical assistance and disseminations.
• Program Performance Measure #3: The percentage of products and services deemed to be of high usefulness by target audiences to improve educational or early intervention policy or practice.
• Program Performance Measure #4: The federal cost per unit of technical assistance provided by the Technical Assistance and Dissemination program.
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Taken from the Center for Evaluation & Educational Policy (CEEP) at Indiana University
Types of Performance Types of Performance MeasuresMeasures
Project
Measures that the grantee establishes to meet their project objectives
Project performance measures can address both the process of working towards an objective and the outcome related to meeting the objective
Ensure a mix of both process and outcome measures
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Taken from the Center for Evaluation & Educational Policy (CEEP) at Indiana University
High Quality Performance High Quality Performance MeasuresMeasures
High quality performance measures showHigh quality performance measures show
WhatWhat will change will change
How muchHow much change you expect change you expect
WhoWho will achieve the change will achieve the change
WhenWhen the change will take place the change will take place
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Project Performance Project Performance Measure ExamplesMeasure Examples
Process measure (e.g.) (e.g.)
In the summer of 2010 In the summer of 2010 (when), (when), project project staff staff (who) (who) will conduct 4 will conduct 4 (how much) (how much) workshops on literacy practices workshops on literacy practices (what) (what) within 2 specialized TA States.within 2 specialized TA States.
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Project Performance Project Performance Measure ExamplesMeasure Examples
Outcome measure (e.g.)
At the end of each workshop At the end of each workshop (when), (when), 85% 85% (how many(how many) of participants ) of participants (who) (who) will will report increased knowledge of literacy report increased knowledge of literacy practices (practices (whatwhat) as measured on a post-) as measured on a post-training survey.training survey.
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Project Performance Project Performance Measure ExamplesMeasure Examples
Outcome measure (e.g.)
At the end of the 5At the end of the 5thth year of the project year of the project ((whenwhen),), State Leadership Teams in 3 states State Leadership Teams in 3 states ((whowho) will have overseen the full ) will have overseen the full implementation of the intervention model implementation of the intervention model ((whawhat) in a minimum of 3 districts (t) in a minimum of 3 districts (how how manymany).).
..
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Project Performance Project Performance Measure ExamplesMeasure Examples
Outcome measure (e.g.)
By year 3 of the project By year 3 of the project (when), (when), 75% 75% ((how muchhow much) of network members ) of network members (who) (who) will use the project’s website at least 3 will use the project’s website at least 3 times per year (times per year (whatwhat) for communication ) for communication within the network.within the network.
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Project Performance Project Performance Measure ExampleMeasure Example
Process measure (e.g.) (e.g.)
By the end of the project period (By the end of the project period (whenwhen), ), project staff (project staff (whowho) will present on ) will present on activities and outcomes of the project activities and outcomes of the project ((whatwhat) at a minimum of 9 national ) at a minimum of 9 national meetings (meetings (how muchhow much).).
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Taken from the Center for Evaluation & Educational Policy (CEEP) at Indiana University
Common ProblemsCommon Problems Activities are NOT performance Activities are NOT performance
measuresmeasures
If the best response is “Yes, we did If the best response is “Yes, we did that,” it is likely an activity (that,” it is likely an activity (notnot a a performance measure)performance measure)
Activities:Activities:
Establish a coaching programEstablish a coaching program
Hold an advisory board meetingHold an advisory board meeting
Conduct a workshopConduct a workshop
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Taken from the Center for Evaluation & Educational Policy (CEEP) at Indiana University
Common ProblemsCommon Problems
Performance measures are not Performance measures are not measurablemeasurable
Not measurable (e.g.)Not measurable (e.g.)
Collaborative partnerships will be maintainedCollaborative partnerships will be maintained
Evaluation will gauge teachers’ knowledge Evaluation will gauge teachers’ knowledge and project effectivenessand project effectiveness
To increase the sustainability of the To increase the sustainability of the professional development model across the professional development model across the statestate
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Taken from the Center for Evaluation & Educational Policy (CEEP) at Indiana University
SummarySummary
Projects should have a few clear Projects should have a few clear objectives that explain what the objectives that explain what the project is doing to support the overall project is doing to support the overall goalgoal
Each objective should have a few, Each objective should have a few, specific performance measures to specific performance measures to demonstrate how progress toward demonstrate how progress toward meeting the objective will be measured meeting the objective will be measured
Contact your OSEP Project Contact your OSEP Project Officer with any questions!Officer with any questions!Contact your OSEP Project Contact your OSEP Project Officer with any questions!Officer with any questions!
Thank You!Thank You!
