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Office of Special Education
Significant Disproportionality
Teri Johnson Chapman, Ed.S.Director
Office of Special EducationMay 28, 2015
Office of Special Education
Content of Folders• PowerPoint• Alexa Posny Memorandum• FOCUS on Results Article• Checking For Understanding• Statutes: Disproportionality and CEIS• CEIS Plan—Guided Template• Sample CEIS Data Collection Form• Sample CEIS Budget• CEIS Frequently Asked Questions• Quick Reference Guide
Office of Special Education
It’s Not Fair!
• The data is wrong.• Our district accepts non-resident students
which causes a high identification rate.• Students with disabilities move into our
district which skews our data.• We offer Schools of Choice.• Coordinated Early Intervening Services
(CEIS) will not change our data.• Our policies, procedures and practices are
fine.
Office of Special EducationMay 30, 2014 4
• Your district’s data indicates that you have been identified with significant disproportionality.
• The classification of significant disproportionality is not the same for all districts.
In the room…….
Office of Special EducationMay 30, 2014 4
In the room…….
O 27 districts for disciplineO 10 districts for identificationO 0 district for educational environments
Office of Special Education 28May 31, 2013
Significant Disproportionality
Office of Special Education
Significant Disproportionality
Office of Special Education
IDEA 20 U.S.C § 1418(d) IDEA 20 U.S.C § 1418(d)
IDEA 20 U.S.C § 1413(f)IDEA 20 U.S.C § 1413(f)
Significant Disproportionality
Office of Special Education
Significant DisproportionalityBased on race and ethnicity, the:
identification of children with disabilities;
identification of children with particular impairments;
incidence, duration, and type of disciplinary actions
placement of children with disabilities in particular educational settings;
Office of Special Education
Significant Disproportionality
Data Sources Identification and Ed Settings
MSDS Fall 2013 and Fall 2014
Discipline MSDS 2013-2014 School Year
suspensions/expulsions
Office of Special Education
Identification and Ed Settings Risk Ratios
For two years:
Weighted Risk Ratio, Alternate Risk Ratio, Risk Ratio > 3.0
Operating District or Resident District
Significant Disproportionality
Office of Special Education
Discipline Risk Ratios
For one year: Weighted Risk Ratio, Alternate Risk Ratio
or Risk Ratio > 3.0
Operating District OnlyOut of School +10 daysOut of School 2-10 days In-School +10 daysIn-School 2-10 days
Significant Disproportionality
Office of Special Education
How to read the Charts
Significant Disproportionality
SAMPLE DISCIPLINE REPORT
SAMPLE DISCIPLINE REPORT
SAMPLE DISCIPLINE REPORT
SAMPLE IDENTIFICATION REPORT
FEDERAL REQUIREMENTS
FOR SIGNIFICANT
DISPROPORTIONALITY
Office of Special Education
Office of Special Education
Review policies, procedures, and practices.
34 CFR §300.646(b)(1)
Publicly report any policies, procedures or practices that are changed.
34 CFR §300.646(b)(3)
Coordinated Early Intervening Services (CEIS) (Must use 15% of Part B funds)
34 CFR §300.646(b)(2)
Significant Disproportionality
34 CFR §300.646
Office of Special Education
A site visit to your district by OSE staff and monitors to determine if there are inappropriate identification policies, procedures or practices
If required, create and implement an improvement plan; monitored for evidence of change
Participate in technical assistance
Significant Disproportionality
Office of Special Education
Publicly report any policies, procedures or practices that are changed.
Copy of Board Agenda Copy of Meeting
Minutes/PowerPoint Posting to website is allowed but
verification must be sent to OSE i.e. screenshot
Verification must be sent to Deb Maurer
Significant Disproportionality
Office of Special Education
Significant Disproportionality34 CFR §300.226
Coordinated Early Intervening Services
CEIS are services provided to students in Kindergarten through grade 12 (with a particular emphasis on students in kindergarten through grade three) who are not currently identified as needing special education or related services, but who need additional academic and behavioral supports to succeed in a general education environment.
Office of Special Education
Significant Disproportionality
Coordinated Early Intervening Services
The IDEA (20 U.S.C. §1413(f)(2)) and its regulations (34 CFR §300.226(b)) identify the activities that may be included as CEIS: (1) professional development for teachers and other school staff to enable such personnel to deliver scientifically based academic and behavioral interventions, including scientifically based literacy instruction, and, where appropriate, instruction on the use of adaptive and instructional software; and (2) providing educational and behavioral evaluations, services and supports, including scientifically based literacy instruction.
Office of Special Education
Important
Coordinated Early Intervening Services (CEIS) (Use 15% of Part B funds)34 CFR §300.646 states that when CEIS is required due to significant disproportionality, the CEIS must particularly (though not exclusively) serve students in the groups that were significantly over-identified.
Significant Disproportionality
Office of Special Education
Significant Disproportionality
Coordinated Early Intervening Services
Rationale for using IDEA funds for CEIS is based on research showing that the earlier a child’s learning problems or difficulties are identified, the more quickly and effectively the problems will be corrected or decreased in severity.
Office of Special Education
CEIS
CEIS services can be provided to students in Kindergarten through grade 12 (with a particular emphasis on students in K-3).
For students NOT currently identified as needing special education or related services, but who need additional academic and behavioral supports.
Office of Special Education
CEIS
The Target Population:
General Education Students needing
additional academic & behavioral supports
Activity:
Purchasing Supplies
Activity:Professional Development
Activity:Staffing
Activity:Purchasing Programs
Activity:Purchasing Technology
Office of Special Education
CEIS Program Design Who:
Realistic # of students to be served General Education Students
Details of how students are determined/identified
What: Budget details. What will required
CEIS funds be spent on? e.g. professional development or staff salary, etc..
Office of Special Education
Program Design due to Deb Maurer
no later than June 30, [email protected]
CEIS
Office of Special Education
Program Design Approval Process:
1.1.District submits Program Design by District submits Program Design by June 30June 30thth
2.2.Deb Maurer completes initial reviewDeb Maurer completes initial review3.3.Finance reviewsFinance reviews4.4.All program design approvals will be All program design approvals will be
completed by July 31completed by July 31stst and districts will and districts will be notified by that date.be notified by that date.
CEIS
Office of Special Education
CEIS Program Design
Details Details Details………
Office of Special Education
Identify students for one-year CEIS activities Next year in May report to OSE # of
students that received CEIS and subsequently received special education programs and/or services.
In May of Year 2 and 3, report to OSE report any student who subsequently received special education programs and/or services
Maintain database for three (3) years for identified student population that received benefit from CEIS
Look for forms to come from ISDSample form in packet
CEIS
Office of Special Education
Office of Special Education
CEIS Program Design
Sample CEIS Budget
Reference Green Handout
Office of Special Education
CEIS
O An LEA that has been identified as having significant disproportionality must reserve and expend 15% of their Part B, Section 611 (flowthrough) and 619 (preschool) funds to provide CEIS.
Office of Special Education
CEISO For an LEA that receives a Part B allocation, the
LEA must reserve the required amount for CEIS.
O ISD’s that do not distribute either Part B Section 611 and/or 619 funds will be required to reserve a portion of those funds to provide CEIS supports to any LEA(s) identified as having significant disproportionality. The ISD will need to work with the OSE to determine the amount of funds that the ISD will be required to reserve.
Office of Special Education
CEISO Must reserve and expend the maximum
(15%) amount of the districts Part B funds for CEIS. Once the maximum amount is determined, the district must decide if they will reserve the total amount from their 611 funds, their 619 funds, or a combination of both. The only requirement is that the maximum amount must be reserved and expended for CEIS.
Office of Special Education
CEISO For example:Part B, Section 611 (flowthrough) allocation
$70,000Part B, Section 619 (preschool) allocation
30,000Total Part B allocation
$100,000CEIS maximum 15% x .15Maximum CEIS amount $15,000
Office of Special Education
CEIS
O If the district will be using any 619 (ages 3-5) funds for CEIS activities, those funds may only be used for Kindergarten. CEIS is made available only for K-12. No CEIS funds may be utilized for preschool. Also, the 619 funds are not able to be used to support CEIS activities to support students above age 5.
Office of Special Education
CEIS
O If the district will be using any 619 (ages 3-5) funds for CEIS activities, those funds may only be used for Kindergarten. CEIS is made available only for K-12. No CEIS funds may be utilized for preschool. Also, the 619 funds are not able to be used to support CEIS activities to support students above age 5.
O If the district will be only using 611 (3-21) funds carry out their CEIS activities, those funds may support K-12 (not preschool).
Office of Special Education
CEISO Encourage prompt expenditure of funds
(current year) but districts have the full period that the funds are available (27 months) to expend the required CEIS amount.
O If the required amount (15%) of Part B funds are not expended by the end of the grant (27 month expenditure period), the unspent amount is not able to be used for any other purpose. and will be recaptured from the district & returned to the Federal government.
Office of Special Education
CEIS
Important Note:
OFor each school year that CEIS is provided utilizing Part B funds A new Program Design will be required
OReporting Requirement – students provided CEIS in that school year are tracked for 3 years
Office of Special Education
CEIS Example$500,000 (15%) total amount to be spent on CEIS
Year 1 (1st – 12th month)
Year 2 (13th – 24th
month)
Year 3 (25th – 27th
month)
$300,000 spent $150,000 spent $50,000 spent
Program Design required
Program Design required
Program Design Required
Tracking for 3 years required
Tracking for 3 years required
Tracking for 3 years required
CEIS On-Site Review
CEIS On-Site Review
CEIS On-Site Review
Office of Special Education
CEIS Example$500,000 (15%) spent over 27 months
Office of Special Education
CEIS Example$500,000 (15%) total amount to be spent on CEIS
Year 1 (1st – 12th month)
Year 2 (13th – 24th
month)
Year 3 (25th – 27th
month)
$500,000 spent $0 spent $0 spent
Program Design required
Tracking for 3 years required
CEIS On-Site Review
Office of Special Education
CEIS Example$500,000 (15%) spent in first 12 months
Office of Special Education
CEIS
Supplementing Vs.
Supplanting
Office of Special Education
CEIS
OMust be used to supplement State, local, and other Federal funds and not to supplant those funds.
OMust not provide services that are otherwise required by Federal, State or local law
OMust not provide services that were paid for with other funds in a prior year
Office of Special Education
Finance Questions
Office of Special Education
Objective: CEIS will be implemented to increase
successful academic intervention in order to decrease the amount of referrals for special education. Interventions will be provided to 50 approx. students in grades 1-4 who presently are flagged as below grade level based on documentation gathered from NWEA.
CEIS Sample
Objective: CEIS will be implemented to increase
successful academic intervention in order to decrease the amount of referrals for special education.
Office of Special Education
Activities
Hiring a coordinator.(This is not directly impacting the
students, therefore, not an allowable expense.)
CEIS Sample
Office of Special Education
Activities Read Naturally will be used to develop
and strengthen essential reading and decoding skills in targeted population. It will be used for all students with low performance as identified on the NWEA but will be tracked specifically in the 16 targeted students. (May use it to follow all
students but if purchasing program must only purchase for 16 students or prorate costs.)
CEIS Sample
Office of Special Education
Activities An award system paying parents with $25 gift cards for groceries/household essentials (alcohol and cigarettes are prohibited items).
(NO. Cannot use funds to purchase gift cards. This is not a direct service to students)
CEIS Sample
Office of Special Education
Activities Host a game night for parents to help foster networking. Dinner to be provided.
(NO. Cannot use funds for these types of activities.)
For staffing of an in-school suspension room.
(NO.)
CEIS Sample
Office of Special Education
CEIS Reviews
CEIS
Office of Special Education
CEIS Review Process
• Calls placed to districts
• On-Site Visits
• Follow-ups as needed• 2nd year• 3rd year
GET ORGANIZED!
Office of Special Education
CEIS 2015-16
This year….. Next year…..
Office of Special Education
CEIS 2015-16Key to success:
•CEIS reviewers will visit early in the school year• Plan on September call to schedule on-site
visit (will return as needed).• OSE monitoring is a separate process
•Designate someone to coordinate/organize (saves time).•Write a good plan and follow the plan!
• Only approved students may be served/supported.
•Be prepared to provide documentation of staff certification/endorsement for staff providing direct instruction or support.•Maintain the notebook!
Office of Special Education
CEIS 2015-16Key to success:
•Document the use of split-funded staff• Logs must be detailed/caseloads cannot be
combined• If a special education teacher is used for
CEIS, documentation must reflect when they are providing CEIS separate from special education assignments
•Align expenditures with direct student support•Know how your “target” population is defined.•Prepare to have service providers be interviewed.
• Classrooms will be visited.•Consider ISD involvement—it can be very helpful.
Office of Special Education
CEIS 2015-16
Areas of caution include the following:
•Providing services to both SWD and GE students.•Inappropriate purchases such as furniture.•Timeliness of start-up programs.•Program design written doesn’t align with what is being done.•Insufficient documentation.
Office of Special Education
CEIS 2015-16
Technology
•Technology purchases must be made and in use by the end of November, or they will NOT be approved.
Office of Special Education
QuestionsQuestions
FOR UNDERSTANDING
1. Significant Disproportionality is not based on findings of noncompliance. Only on data.
TRUE FALSE
2. Significant Disproportionality is the over-representation of only African-American students in special education or related services or programs.
TRUE FALSE
3. For Significant Disproportionality a district must have a risk ratio >3.0 for two consecutive years.
TRUEMAYBE….IT
DEPENDS FALSE
4. For Significant Disproportionality, a district may be identified for
A. identification by race/ethnicity;
B. identification by race/ethnicity & eligibility;
C. placement of children with disabilities in particular educational settings;
D. incidence, duration, and type of disciplinary actions;
E. All of the above
5. For Significant Disproportionality – discipline calculations are based ONLY on disciplinary actions >10 days out–of–school.
TRUE FALSE
6. A district has an over-identification risk ratio of 3.29 (2013-2014 data) and the second year a risk ratio of 3.10 (2014-2015 data). What is the district identified with?
A. Significant Disproportionality
B. Disproportionate Representation
C. Neither
D. Both
7. Districts are required to comply with 3 federal requirements when identified with Significant Disproportionality.
TRUEFALSE
8. For districts identified with Significant Disproportionality, Coordinated Early Intervening Services is optional.
TRUEFALSE
9. Coordinated Early Intervening Services can be implemented district-wide for all students.
TRUEFALSE
10. Coordinated Early Intervening Services can be implemented over 27 months.
TRUEFALSE
11. CEIS funds may be used to purchase technology (i.e. IPads, etc).
TRUEFALSEDEPENDS
12. Professional development can be provided to all staff personnel.
TRUEFALSE
13. Coordinated Early Intervening Services do not need to be related to the area the district was identified for in Significant Disproportionality.
TRUEFALSE
14. For how many years must a district maintain a database of students served under CEIS?
A. 1 yearB. 3 yearsC. 5 yearsD. 7 yearsE. Depends
15. When are program designs due to Deb Maurer?
A. May 30, 2015B. June 30, 2015C. July 11, 2015D. August 11, 2015
16. If after-school tutoring is currently being paid with Title I funds, it is appropriate to transfer allocations to use CEIS funds instead.
TRUEFALSE
17. What percent of Part B 611/619 grant money must be used for CEIS?
A. 10%B. 15%C. 20%D. 25%
18. My district does not receive CEIS funds from the ISD; therefore, I’m not required to do CEIS activities.
TRUEFALSE
May 28, 2015
RESOURCESRESOURCESCEIS Questions?CEIS Questions?
Deb MaurerDeb [email protected]
Data Questions?Data Questions?
Nick Thelen or Julie TrevinoNick Thelen or Julie [email protected] [email protected]
Finance Questions?Finance Questions?
John AndrejackJohn [email protected]
Office of Special Education
Office of Special EducationMay 28, 2015
Teri Johnson Chapman, Ed.S.Teri Johnson Chapman, Ed.S.
Director Director
Office of Special Education Office of Special Education
(517) 335-0455(517) 335-0455
[email protected]@michigan.gov
May 28, 2015
THE WORK BEGINS THE WORK BEGINS THIS AFTERNOON……THIS AFTERNOON……
You will receive:Discipline and/or Identification ReportNotebookDistrict Profile with budget
informationTechnical Assistance for completing
the electronic CEIS program design
Office of Special Education
May 28, 2015 Office of Special Education
SAMPLE DISTRICT PROFILE
SIGNIFICANT DISPROPORTIONALITYLEA Profile
LEA: Sample Community SchoolsSD Area: Black - Discipline CEIS Plan Required: Yes15%: Yes - $15,000CEIS Review: YesMonitoring: Fall/On-sitePublic Report: Yes-if findingsPublic Report Date: By Fall 2015
May 28, 2015
AFTERNOON ACTIVITYAFTERNOON ACTIVITY
GUIDED ACTIVITY FOR CREATING A PROGRAM DESIGN
Office of Special Education
May 28, 2015
CEIS Program DesignCEIS Program Design
Office of Special Education
May 28, 2015
CEIS Program DesignCEIS Program Design
Office of Special Education
May 28, 2015
CEIS Program DesignCEIS Program Design
Office of Special Education
May 28, 2015
CEIS Program DesignCEIS Program Design
Office of Special Education
May 28, 2015
CEIS Program DesignCEIS Program Design
Office of Special Education
May 28, 2015
CEIS Program DesignCEIS Program Design
Office of Special Education
May 28, 2015
CEIS Program DesignCEIS Program Design
Office of Special Education
May 28, 2015
CEIS Program DesignCEIS Program Design
Office of Special Education
May 28, 2015
CEIS Program DesignCEIS Program Design
Office of Special Education
Office of Special Education
Program Design due to Deb Maurer
no later than June 30, [email protected]
CEIS