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OFFICE OF THE DEAN OF STUDENTS The Office of the Dean of Students provides institutional leadership for the development and delivery of a broad range of student services, essential to the achievement of the educational goals of the institution. Student Services are designed to contribute to the health, social, academic, career, sports, cultural, moral, intellectual, and physical well-being of students. It creates an environment that complements the central teaching and research mission of the Polytechnic, while building within each student a sense of personal worth, self-confidence and sense of community.
STUDENT SERVICES
SECTION: HEALTH SERVICES Provides primary health care services and ensures a good quality of life of all students. It focuses on the prevention of illnesses, promotion of a healthy life style and general hygiene. Health Development Workshops focuses on family planning, First Aid, Sexually Transmitted Infections (STI’s) and HIV and AIDS.
SECTION: SOCIAL WELFARE SERVICES Focuses on social problems and promotes good mental health amongst students. Social Welfare Development Workshops focuses on issues related to violence against women and children, alcohol and substance abuse, World-NO-tobacco day, relationships, date rape and stress management.
SECTION: STUDENT COUNSELING & HIV/AIDS COORDINATION SERVICES Provide comprehensive academic & social counselling. It features both individual and group counselling. Student Academic Development Workshops focuses on study skills, note taking, time management, exam preparation, test anxiety, concentration and procrastination as well as student leadership workshop.
SECTION: JOB PLACEMENT SERVICES
Provide students with career guidance counselling. Career Guidance Development Workshops focuses on job-hunting/search skills, CV writing, interview preparation, cover/thank you letter writing.
SECTION: ACCOMMODATION, SPORT AND CULTURE Provide quality living quarters. There are three (3) hostels with a capacity of 440 beds. There are two (2) female hostels and one (1) male hostel. The three (3) hostel Superintendents are assisted by ten (10) Housing Committee (HC) members. Sport activities provide students with a well balanced and stimulating extra-curricular environment. It provides a platform for students to participate in a variety of sport codes. Students are encouraged to explore sports talent. The trophy award ceremony recognizes both sport and cultural achievements. Cultural activities provide students with a platform to express their cultural heritage. Extra-curricular activities are vital to each student’s education. The Cultural Festival is a weeklong event of fun and entertainment, which culminates the crowning of Miss and Mr Polytechnic.
SECTION: HOSTEL AND KITCHEN SERVICES Provide students with a wide range of nutritional meals, served at breakfast, lunch and dinner. The menu is planned in conjunction with the menu committee. Hostel and Kitchen services ensure a clean living environment, while auxiliary services are responsible for repair and maintenance of hostel facilities.
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SECTION: HEALTH SERVICES
SECTION: SOCIAL WELFARE SERVICES
SECTION: STUDENT COUNSELLING & HIV/AIDS COORDINATION SERVICES
SECTION: JOB PLACEMENT SERVICES
SECTION: ACCOMMODATION, SPORT AND CULTURE
SECTION: HOSTEL AND KITCHEN SERVICES
1
1 Th New Year’s Day (Public Holiday)
2 Fr Administrative Staff Resume Office Duties
3 Sa
4 Su
5 Mo Library Opens at 08:00; Library Hours: 8:00-17:00
6 Tu
7 We
8 Th Day 1: Student Leadership Workshop (Student Counsellor & HIV/AIDS Coordinator)
9 Fr Day 2: Student Leadership Workshop (Student Counsellor & HIV/AIDS Coordinator)
10 Sa Day 3: Student Leadership Workshop (Student Counsellor & HIV/AIDS Coordinator)
11 Su Essential Kitchen Staff Resume Duties
12 Mo Day 1: First Aid Training: HC Members (Nurse) Online Registration Begins – Off Campus
13 Tu Day 2: First Aid Training: HC Members (Nurse)
14 We Day 3: First Aid Training: HC Members (Nurse) HOSTEL AND KITCHEN OFFICIALLY OPENS Meeting: Superintendents & HC MembersAcademic Staff Resume Office DutiesNamibian Schools Open, 1st Term
15 Th Hostel Registration Begins: Senior StudentsAcademic WelcomeRegistration Begins: Senior Students and COLL
16 Fr Last Day for Applications for Remark and Recheck: November 2014 ExaminationsLast Day for Applications for Special Rectors Examination: November 2014 Examinations
17 Sa
18 Su
19 Mo
20 Tu Last Day for Submission of Draft Programme (Curriculum) Documentation to Relevant Departments/Centres (PD&R, QA, CTL) for Review (March Senate)
21 We Hostel Registration Ends: Senior Students Meeting: DOS with SRCRegistration Ends: Senior Students
22 Th Hostel Registration Begins: First Year StudentsExecutive Management Committee MeetingRegistration Begins: First Year Students
23 Fr
24 Sa
25 Su
26 Mo COLL Vacation School Begins : Windhoek - Information Administration 1A, 2A, 3A
27 Tu
28 We Agenda Closes: Institutional Research and Publications Committee Meeting
29 Th
30 Fr Hostel Registration Ends: First Year Students Registration Ends: First Year StudentsCOLL Vacation School Ends : Windhoek Information Administration1A, 2A, 3ALast Day for Departments/Centres (PD&R, QA, CTL) to Comment on Draft Programme (Curriculum) Documentation
31 Sa DAY 1: NEW STUDENT ORIENTATION BEGINS: ALL FIRST YEAR STUDENTS
DATE DAY ACTIVITY
JANUARY 2015
2
FEBRUARY 2015
DATE DAY ACTIVITY
1 Su Submission Hostel Statistics for January (Officer: Accommodation, Sport & Culture)Submission Meal Statistics for January (Hostel Manager)
2 Mo DAY 2: NEW STUDENT ORIENTATION: ALL FIRST YEAR STUDENTS
3 Tu DAY 3: NEW STUDENT ORIENTATION ENDS: ALL FIRST YEAR STUDENTSLibrary Hours change to: 8:00-22:00
4 We Official Opening of Academic Year Lectures Begin (First Semester)Agendas Close: All Boards of Studies
5 Th Executive Management Committee Meeting
6 Fr Late Registration Ends: All Programmes and COLLResearch Day: School of Natural Resources and Spatial Sciences
7 Sa
8 Su
9 Mo Polytechnic Choir Auditions Begins (Job Placement Officer)
10 Tu Meeting: All Sport Coaches (Officer: Accommodation, Sport & Culture)
11 We General Meeting: All Student Societies (Officer: Accommodation, Sport & Culture)
12 Th Meeting: Institutional Research and Publications Committee
13 Fr Valentines Dinner and Miss & Mr ValentinesPolytechnic Choir Auditions Ends (Job Placement Officer)Centre for Cooperative Education: Industry BreakfastPolytechnic Management Meeting
14 Sa
15 Su
16 Mo
17 Tu New Hostel Student Orientation (Officer: Accommodation, Sport & Culture)
18 W
19 Th Workshop: Family Planning (Nurse)Cultural Festival Meeting 1: Establish Ad Hoc Cultural Festival CommitteeMeeting 1: Menu Committee (Hostel Manager) Executive Management Committee Meeting
20 Fr Student Welcoming Bash (SRC)SENEX: April Promotion and GraduationSubmission to COLL of 1st Tutorial Letter with Assignments for 2015: Second Semester Courses, Submission to COLL of New and Revised Study Material for 2015: Second Semester Courses, Submission to COLL of All Courses to be Revised/Developed For 2016Research Day: School of Human SciencesLast Day for submissions of Contributions for the 2014 Institutional Research Report
21 Sa
22 Su
23 Mo Meeting: BOS – Engineering Special Rector’s Examination Begin
24 Tu Meeting: Superintendents & HC MembersMeeting: BOS – Management Sciences
25 We Workshop: Self-Esteem (Social Worker)
26 Th Movie Night (Superintendents & HC Members)Meeting: BOS – Computing and Informatics
27 Fr POLYTECHNIC STUDENT PRAYER DAY (PART I)33% of Total Fees Payable: Semester Courses, 12% of Total Fees Payable: Year CoursesLast Day for Applications for Credits/ExemptionsLast Day For Course/Programme Amendments /Cancellations With 100% Credit: All Courses & ProgrammesSpecial Rector’s Examination Ends
28 Sa
3
MARCH 2015
DATE DAY ACTIVITY
1 Su
2 Mo Submission Hostel Statistics for February (Officer: Accommodation, Sport & Culture)Submission Meal Statistics for February (Hostel Manager) Meeting: BOS – Health and Applied Sciences
3 Tu Meeting: BOS – Human Sciences
4 We Papsmear & Breast Examination Clinic (Nurse)Workshop: Study Skills (Student Counsellor & HIV/AIDS Coordinator)Meeting: BOS – Natural Resources and Spatial Sciences
5 Th Executive Management Committee Meeting
6 Fr First Friday Leadership Training (Student Counsellor & HIV/AIDS Coordinator)Pool Competition (SRC)Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop
7 Sa SRC & HC Sports Day (Officer: Accommodation, Sport & Culture)
8 Su SRC & HC Sports Day (Officer: Accommodation, Sport & Culture)
9 Mo Young Women Young Men Forum (Superintendents & HC Members)
10 Tu
11 We Meeting 2: Menu Committe (Hostel Manager)Agenda Closes: SenateDAY 1: CAREER FAIR 2015Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop
12 Th DAY 2: CAREER FAIR 2015Centre for Cooperative Education: Students Awareness Campaign
13 Fr General Student Assembly (GSA) [SRC]
14 Sa City Sight-seeing Tour (HC Members)
15 Su
16 Mo Centre for Cooperative Education: Road Show (Keetmanshoop and Luderitz) Begins
17 Tu
18 We Workshop: STI (Nurse)
19 Th Cultural Festival Meeting 2: Miss & Mr Poly Application Submission StartCentre for Cooperative Education: Road Show (Keetmanshoop and Luderitz) EndsPolytechnic Management Meeting
20 Fr Planning Meeting 1: Office of the Dean of Students
21 Sa Namibia Independence Day (Public Holiday)
22 Su
23 Mo
24 Tu Tetanus Vaccination Clinic (Nurse)
25 We Violence Against Women & Children Programme [Part 1] (Social Worker)Meeting: Superintendents & HC Members
26 Th Cultural Festival Meeting 3: Planning Cultural Festival Programme Movie Night (HC Members)Executive Management Committee Meeting
27 Fr Hostel Welcoming Bash/Funday [New] (HC Members)Meeting Senate
28 Sa Miss & Mr First Year 2015
29 Su
30 Mo Centre for Cooperative Education: Work Readiness Programme (WRP) WorkshopLast Day for Submission of Names for Inclusion in the Graduation Booklet : April 2015 – Faculty Officers only – Closing of ITS Cycles for Entry of Marks66% of Total Fees Payable: Semester Courses26% of Total Fees Payable: Year Courses
31 Tu
4
APRIL 2015
DATE DAY ACTIVITY
1 We Submission Hostel Statistics for March (Officer: Accommodation, Sport & Culture)Submission Meal Statistics for March (Hostel Manager) Meeting 3: Menu Committee (Hostel Manager)Violence Against Women & Children Programme [Part II] (Social Worker)Last Day for Submission of Draft Programme (Curriculum) Documentation to Relevant Departments/Centres (PD&R, QA, CTL) for Review (June Senate)
2 Th Cultural Festival Meeting 4: Planning Cultural Festival Programme Centre for Cooperative Education: Workshop with Work Integrated Learning (WIL) Coordinators, Lectures EndLibrary Closes at 17:00
3 Fr Good Friday – Public Holiday
4 Sa
5 Su
6 Mo Easter Monday – Public Holiday
7 Tu Library Opens at 08:00Mid Semester Break Begins, COLL Vacation School Begins
8 We Agenda Closes: Council
9 Th Last Day for Submission of NQF Applications to PD&R (all new/revised qualifications approved by Senate in March), Executive Management Committee Meeting
10 Fr Mid Semester Break Ends, COLL Vacation School Ends
11 Sa
12 Su
13 Mo Lectures Resume
14 Tu Last Day for Departments/Centres (PD&R, QA, CTL) to Comment on Draft Programme (Curriculum) Documentation
15 We Workshop: CV Writing (Job Placement Officer)Awards CeremonyAgenda Closes: Timetabling Committee, Agenda Closes: All Boards of Studies
16 Th Cultural Festival Meeting 5: 1st Draft Cultural Festival and Miss & Mr Poly ProgrammePapsmear & Breast Examination Clinic (Nurse)Movie Night (Superintendents & HC Members)
17 Fr Graduation Ceremony, Namibian Schools Close, 1st Term
18 Sa Prof Tjama Tjivikua Interschool Sports Festival (SRC)
19 Su Prof Tjama Tjivikua Interschool Sports Festival (SRC)
20 Mo
21 Tu Submission to Examinations of Draft Question Papers: June Examination SessionInstitutional Evaluation Process Begins
22 We Institutional Timetabling: Timetabling Committee Meeting, Commencement of Timetabling Process, Semester 2, 2015
23 Th Meeting: Superintendents & HC Members Hostel General Students Assembly [New] (HC Members)Cultural Festival Meeting 6: Miss & Mr Poly Application Submission EndInstitutional Evaluation Process Ends, Executive Management Committee Meeting
24 Fr Hostel Tour (HC Members)Last day for Course Cancellation of Any Nature, Research Day: School of Human SciencesMeeting: Council
25 Sa Hostel Tour (HC Members)
26 Su Hostel Tour (HC Members)
27 Mo
28 Tu Tetanus Vaccination Clinic (Nurse)
29 We 100% of Total Fees payable: Semester Courses, 38% of Total Fees payable: Year Courses
30 Th
MID
SEM
ESTE
R B
REA
K
5
MAY 2015
DATE DAY ACTIVITY
1 Fr Workers Day (Public Holiday)
2 Sa
3 Su
4 Mo Cassinga Day (Public Holiday)
5 Tu Submission Hostel Statistics for April (Officer: Accommodation, Sport & Culture)Submission Meal Statistics for April (Hostel Manager) Meeting: BOS – Health and Applied
6 We Meeting: BOS – Sciences Computing and Informatics, Submission to Examinations of Final, Moderated Question Papers: June Examination Session
7 Th Cultural Festival Meeting 7: 2nd Draft Cultural Festival and Miss & Mr Poly ProgrammeMeeting 4: Menu Committee (Hostel Manager)Executive Management Committee Meeting
8 Fr Miss & Mr Polytechnic Preliminary RoundsFirst Friday Leadership Training (Student Counsellor & HIV/AIDS Coordinator)Polytechnic Management MeetingInstitutional Timetabling: Due Date of Report 1 on Timetabling Progress
9 Sa Student Sports Day (Officer: Accommodation, Sport & Culture)
10 Su
11 Mo Meeting: BOS – Natural Resources and Spatial Sciences
12 Tu Papsmear & Breast Examination Clinic (Nurse)Meeting: BOS –Engineering, Submission to Examinations of Semester Marks: COLL
13 We Workshop: Study Skills [Exam Preparation] (Student Counsellor & HIV/AIDS Coordinator)Centre for Cooperative Education: Work Readiness Programme (WRP) WorkshopMeeting: BOS – Human Sciences
14 Th Ascension Day (Public Holiday)
15 Fr Institutional Holiday
16 Sa Movie Night (HC Members)
17 Su
18 Mo Meeting: BOS – Management SciencesLast day for Submission to the Library and the Official Bookseller of the lists of Prescribed Text books for the 2nd Semester, 2015
19 Tu Namibian Schools Open, 2nd Term,
20 We Aptitude Testing Day [New] (Job Placement Officer)Institutional Writing Retreat Begins, Agendas Close: Senate
21 Th Cultural Festival Meeting 8: Planning Cultural Festival ProgrammeStudent Night (HC Members)Executive Management Committee Meeting Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop
22 Fr Planning Meeting 2: Office of the Dean of StudentsInstitutional Writing Retreat Ends, Lectures End: First Semester – All Schools
23 Sa
24 Su
25 M Africa Day (Public Holiday)
26 Tu Last Day for Submission of Semester Marks: Semester Courses, Information Administration Practical Examinations Begin
27 W Meeting 5: Menu Committee (Hostel Manager)Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop50% of Total Fees Payable: Year Courses
28 Th Day 1: Polytechnic HIV/AIDS Peer Counselling Training Cultural Festival Meeting 9: Planning Cultural Festival ProgrammeMeeting: Superintendents & HC Members
29 Fr Day 2: Polytechnic HIV/AIDS Peer Counselling Training Institutional Timetabling: Submission of Semester 2, 2015 Timetable to Institutional Timetabler, Information Administration Practical Examinations End Research Day: School of Health and Applied Sciences
30 Sa Day 3: Polytechnic HIV/AIDS Peer Counselling Training
31 Su
6
JUNE 2015
DATE DAY ACTIVITY
1 Mo Submission Hostel Statistics for May (Officer: Accommodation, Sport & Culture)Submission Meal Statistics for May (Hostel Manager) Hostel Cancellations BeginsExaminations Begin: June Session – Semester Courses
2 Tu Consultative Hostel Management Meeting (Superintendents)
3 We
4 Th Consultative Meeting (DOS & Student Counsellor & HIV/AIDS Coordinator)Executive Management Committee Meeting
5 Fr Meeting: Senate
6 Sa
7 Su
8 Mo Consultative Meeting (DOS & Social Worker)
9 Tu
10 We Agenda Closes: Council
11 Th Consultative Meeting (DOS & Hostel Manager) Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop
12 Fr Polytechnic Management MeetingInstitutional Timetabling: Submission of Semester 2, 2015 Timetable to Printers.
13 Sa
14 Su
15 Mo Centre for Cooperative Education : Service Learning Begins
16 Tu
17 We Consultative Meeting (DOS & Officer: Accommodation, Sport & Culture)
18 Th Executive Management Committee Meeting
19 Fr Last Day for Submission of NQF Applications to PD&R (all new/revised qualifications approved by Senate in June)
20 Sa Examinations End: June Session – Semester Courses
21 Su Hostel Cancellations EndsHOSTEL & KITCHEN OFFICIALLY CLOSE
22 Mo Mid-Year Recess BeginsLast Day for Submission of Final Marks and Result Codes: CASS Courses Library Hours change to: 08:00-17:00
23 Tu Consultative Meeting (DOS & Registered Nurse)
24 We Consultative Meeting (DOS & Job Placement Officer) Last Day for Submission of Examination Marks: June Session
25 Th Consultative Meeting (DOS with Secretary & Office Administrators)
26 Fr 62% of Total Fees Payable: Year CoursesLast Day for Course Cancellations with 50% Credit: Year CoursesBOSEC: June Examination Results (am), Release of June Examination Results (pm)
27 Sa Library Closed
28 Su HOSTEL & KITCHEN OFFICIALLY OPENS
29 Mo Great Teachers Workshop BeginsLast Day for Submission of Draft Programme (Curriculum) Documentation to Relevant Departments/Centres(PDR&R, QA, CTL) for Review (August Senate),
30 Tu
MID
YEA
RRE
CES
S
7
JULY 2015
DATE DAY ACTIVITY
1 We Submission Hostel Statistics for June (Officer: Accommodation, Sport & Culture)Submission Meal Statistics for June (Hostel Manager)
2 Th Executive Management Committee Meeting
3 Fr Great Teachers Workshop Ends, Meeting: Council
4 Sa
5 Su
6 Mo Hostel Registration Begins: 2nd Semester Registration Begins: Second Semester, Library Hours change to: 08:00 - 22:00COLL Vacation School Begins: Windhoek Information Administration 1B, 2B, 3B
7 Tu
8 We Meeting 6: Menu Committee (Hostel Manager)General Student Assembly (GSA) [SRC]Centre for Cooperative Education: Student Awareness Campaign
09 Th Last Day for Application for Remark: June ExaminationsLast Day for Application for Special Rector’s Examination: June Examinations
10 Fr First Friday Leadrship Training (Student Counsellor & HIV/AIDS Coordinator)Hostel Registration Ends 2nd SemesterRegistration Ends: Second Semester / Last Day for Deans/HOD’s to Submit Fees Analysis to FinanceSubmission of Action Plans for 2015 Academic YearLast Day for Departments/Centres (PD&R, QA, CTL) to Comment on Draft Programme (Curriculum) DocumentationCOLL Vacation School Ends: Windhoek Information Administration 1B, 2B, 3BResearch Day: School of Natural Resources and Spatial SciencesMid-Year Recess Ends
11 Sa
12 Su
13 Mo Lectures Begin: Second Semester – All Schools
14 Tu
15 We Alcohol & Substance Abuse Programme (Social Worker)Centre for Cooperative Education: Service Learning Ends
16 Th SRC & HC Elections Roadmap Meeting for 2016/2017 Executive Management Committee Meeting
17 Fr Cultural Festival Meeting 10: Planning Cultural FestivalResearch Day School of Engineering
18 Sa Hostel Fun Day (HC Members)
19 Su
20 Mo Academic Promotion of Students Begins
21 Tu
22 We Workshop: Job Hunting Skills (Job Placement Officer)Agenda Closes: Senate
23 Th Cultural Festival Meeting 11: Planning Cultural FestivalQuiz Night [New] (HC Members)Centre for Cooperative Education: Seminar for Student Research Development Team
24 Fr Polytechnic Management Meeting, Last Day for Submission to Finance of Budget Estimates and Motivations, Research Day: School of Human Sciences
25 Sa
26 Su
27 Mo
28 Tu
29 We Workshop: Relationships (Social Worker)Meeting 7: Menu Committee (Hostel Manager)
30 Th Cultural Festival Meeting 12: Planning Cultural FestivalMeeting: Superintendents & HC MembersAcademic Promotion of Students EndsAgenda closes: Institutional Research & Publication Committee33% of Total Fees Payable: Semester Courses, 74% of Total Fees Payable: Year Courses
31 Fr Research Day: School of Computing and Informatics, Last Day for Course Amendments/Cancellations with 100% Credit: Semester Course
MID
YEA
R RE
CES
S
8
AUGUST 2015
DATE DAY ACTIVITY
1 Sa
2 Su
3 Mo Submission Hostel Statistics for July (Officer: Accommodation, Sport & Culture)Submission Meal Statistics for July (Hostel Manager) Day 1: Activities Calendar 2016 Planning
4 Tu Day 2: Activities Calendar 2016 Planning
5 We Day 3: Activities Calendar 2016 1st Draft
6 Th Papsmear & Breast Examination Clinic (Nurse)Cultural Festival Meeting 13: Planning Cultural Festival
7 Fr First Friday Leadership Training (Student Counsellor & HIV/AIDS Coordinator)Meeting: Senate
8 Sa DAY 1: CULTURAL FESTIVAL BEGINS: PARADE
9 Su
10 Mo DAY 2: CULTURAL FESTIVAL: OFFICIAL OPENING
11 Tu DAY 3: CULTURAL FESTIVAL: FLEA MARKET
12 We DAY 4: CULTURAL FESTIVAL: INTERNATIONAL COUISINE DAYAgendas Close: All Boards of Studies
13 Th DAY 5: CULTURAL FESTIVAL: MISS & MR POLYTECHNIC COMPLETE DRESS REHEARSALMeeting: Institutional Research & Publication CommitteeNamibian Schools Close, 2nd Term
14 Fr DAY 6: CULTURAL FESTIVAL: MISS & MR POLYTECHNIC BEAUTY PEAGANTCULTURAL FESTIVAL ENDSApproval of Polytechnic Action Plan for 2016 Academic YearCentre for Cooperative Education: Industry Breakfast, Executive Management Committee Meeting, Research Day: School of Management Sciences
15 Sa
16 Su
17 Mo
18 Tu
19 We Workshop: Date Rape & Sexual Harassment (Social Worker)Meeting 8: Menu Committee (Hostel Manager)Centre for Cooperative Education: Road Show (Swakopmund, Walvis Bay, Otjiwarongo, Ondangwa, Omusati, Ongwediva, Oshakati) Begins
20 Th Agenda Closes: Council
21 Fr Talent Show [New] (HC Members)Outreach Programme: Leprosy Kavango Region (SRC)Submission to COLL of 1st Tutorial Letter with Assignments for 2016: First Semester and Year Courses, Submission to COLL of New and Revised Study Material for 2016, SENEX: October Promotion and Graduation, Last Day for Mature Age Entry Applications, Lectures End
22 Sa Centre for Cooperative Education: Road Show (Swakopmund, Walvis Bay, Otjiwarongo, Ondangwa, Omusati, Ongwediva, Oshakati) Ends
23 Su
24 Mo SRC Election: Interviews Electoral CommissionMid Semester Break Begins, Special Rector’s Examination BeginsCOLL Vacation School Begins: Windhoek, Meeting: BOS – Management SciencesLast Day for Submission of NQF Applications to PD&R (all new/revised qualifications approved by Senate in August)
25 Tu SRC Election: Establish Electoral Commission Meeting: BOS – Engineering
26 We Heroes Day (Public Holiday)
27 Th Mature Age Entry Testing Begins, Executive Management Committee Meeting
28 Fr COLL Vacation School Ends: Windhoek, Polytechnic Management Meeting66% of Total Fees Payable: Semester Courses, 86% of Total Fees Payable: Year Courses Mid Semester Break Ends / Special Rector’s Examination Ends
29 Sa Mature Age Entry Testing Ends
30 Su SRC Election: Manifesto Submission Day 1
31 Mo Meeting: BOS – Human Sciences, Library’s Donate-A-Book Month, Lectures Resume
MID
SEM
ESTE
R B
REA
KC
ULT
URA
L FE
STIV
AL
9
SEPTEMBER 2015
DATE DAY ACTIVITY
1 Tu Submission Hostel Statistics for August (Officer: Accommodation, Sport & Culture)Submission Meal Statistics for August (Hostel Manager) SRC Election: Manifesto Submission Day 2 Budget Session 2016 (DOS & Office Administrator: Academic Support)Meeting: BOS – Natural Resources and Spatial Sciences Namibian Schools Open, 3rd Term
2 We Budget Session 2016 (DOS & Office Administrator: Academic Support) SRC Election: Manifesto Submission Day 3 Meeting: BOS – Computing and Informatics
3 Th SRC Election: Manifesto Submission Day 4Papsmear & Breast Examination Clinic (Nurse)Meeting: Superintendents & HC Members Meeting: BOS – Health and Applied Sciences
4 Fr Meeting: CouncilLast Day for all Course Cancellations with 50% Credit: Semester Courses
5 Sa
6 Su
7 Mo HC Election: Interviews Electoral CommissionLecturers Evaluation, Semester 2, 2015 Begins
8 Tu HC Election: Establish Electoral Commission
9 We DAY 1: HIV/AIDS AWARENESS CAMPAIGN BEGINS
10 Th DAY 2: HIV/AIDS AWARENESS CAMPAIGN ENDSExecutive Management Committee Meeting
11 Fr In-House Student Debate [New] (HC Members)Planning Meeting 3: Office of the Dean of StudentsLecturers Evaluation, Semester 2, 2015 Ends / Polytechnic Management MeetingResearch Day – School of Human Sciences
12 Sa
13 Su
14 Mo SRC Election: Manifesto Presentation Day 1
15 Tu SRC Election: Manifesto Presentation Day 2
16 We SRC Election: Manifesto Presentation Day 3 Agenda Closes: Senate / Agenda Closes: Timetabling CommitteeOfficial International Education Day
17 Th SRC Election: Manifesto Presentation Day 4
18 Fr First Friday Leadership Training (Student Counsellor & HIV/AIDS Coordinator)
19 Sa
20 Su
21 Mo SRC Election: Day 1 HC Election: Manifesto Submission Day 1Submission to Examinations of Draft Question Papers & Memoranda: November Examination Session
22 Tu SRC Election: Day 2 HC Election: Manifesto Submission Day 2Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop
23 We SRC Election: Day 3 HC Election: Manifesto Submission Day 3Workshop: CV Writing [Repeat] (Job Placement Officer) Institutional Timetabling: Timetabling Committee Meeting, Commencement of Timetabling Process, Semester 1, 2016
24 Th SRC Election: Day 4: Counting of Votes Executive Management Committee Meeting
25 Fr SRC Election: Day 5: Announcement of SRC Election Results Last Day for Submission of Names for Inclusion in the Graduation Booklet: October 2015 Ceremony – Faculty Officers only – Closing of ITS Cycles for Entry of Marks
26 Sa
27 Su
28 Mo HC Election: Manifesto Presentation Day 1
29 Tu HC Election: Manifesto Presentation Day 2 Last Day for Submission of Applications for 2016 / Last Day for Course Cancellations of Any Nature 100% of Total Fees Payable: Semester and Year Courses
30 We HC Election: Manifesto Presentation Day 3Workshop: Stress Management (Social Worker)
10
OCTOBER 2015
DATE DAY ACTIVITY
1 Th Submission Hostel Statistics for September (Officer: Accommodation, Sport & Culture)Submission Meal Statistics for September (Hostel Manager)HC Election: Manifesto Presentation Day 4
2 Fr POLYTECHNIC STUDENT PRAYER DAY (PART II) Sectional Annual Report Submission to DOS Office Meeting: Senate
3 Sa
4 Su
5 Mo HC Election Day 1Submission to Examinations of Final, Moderated Question Papers & Memoranda: November Examination Session
6 Tu HC Election Day 2Papsmear & Breast Examination Clinic (Nurse)
7 We HC Election Day 3: Counting of Votes
8 Th HC Election Day 4: Announcement of HC Election ResultsExecutive Management Committee Meeting, Institutional Timetabling: Submission of Report 1 on Timetabling process to Institutional Timetabler,
9 Fr First Friday Leadership Training (Student Counsellor & HIV/AIDS Coordinator)Last Day for Submission of Semester Marks: COLL, Graduation Ceremony
10 Sa
11 Su
12 Mo
13 Tu Training of New HC Members 2015
14 We Polytechnic Trophy Award Ceremony Last Day for Submission to the Library and the Official Bookseller of the lists of Prescribed Textbooks for the 1st Semester 2015,
15 Th Ceremony: SRC 2015 Official Handing Over to SRC 2016 Deadline for Submission of Notice of Expectation to Graduate: April 2016 CeremonyInstitutional Research Day
16 Fr End of Year Bash (SRC)Agenda Closes: Council
17 Sa
18 Su
19 Mo Last Day for Submission of Semester Marks: Second Semester CoursesInformation Administration Practical Examinations BeginLast Day for Submission of NQF Applications to PD&R (all new/revised qualifications approved by Senate in October), Institutional Writing Retreat Begins
20 Tu Day 1: Mock Interviews (Job Placement Officer)
21 We Day 2: Mock Interviews (Job Placement Officer) Institutional Writing Retreat Ends
22 Th Executive Management Committee Meeting
23 Fr Christmas-in-October & Introduction of New HC Members 2016Polytechnic Management Meeting, Information Administration Practical Examinations EndLectures End: Second Semester – All Schools
24 Sa
25 Su
26 Mo Last Day For External Purchase Orders
27 Tu Annual Report: DOS Submission to Rector’s OfficeCentre for Cooperative Education: Road Show (Katima Mulilo and Rundu) Begins
28 We Day 1: New SRC & HC Induction
29 Th Day 2: New SRC & HC Induction
30 Fr STUDENTS AFFAIRS: ALL STUDENT ACTIVITIES ENDLast day for Processing of Applications of Prospective Students for 2016Centre for Cooperative Education: Road Show (KatimaMulilo and Rundu) EndsInstitutional Timetabling: Submission of Semester 1, 2016 Timetable to Institutional Timetabler
31 Sa
11
NOVEMBER 2015
DATE DAY ACTIVITY
1 Su
2 Mo Submission Hostel Statistics for October (Officer: Accommodation, Sport & Culture)Submission Meal Statistics for October (Hostel Manager) Hostel Cansellations BeginsExaminations Begin: November Session, Selection of New Students for 2016 Begins
3 Tu
4 We
5 Th
6 Fr Meeting: Council
7 Sa
8 Su
9 Mo Consultative Meeting & Sectional Planning 2016: Health Services
10 Tu Consultative Meeting & Sectional Planning 2016: Social Welfare Services
11 We Consultative Meeting & Sectional Planning 2016: Student Counselling Services
12 Th Consultative Meeting & Sectional Planning 2016: Job Placement Services Executive Management Committee Meeting
13 Fr Institutional Timetabling: Submission of Semester 1, 2016 Timetable to Printers.
14 Sa
15 Su
16 Mo Consultative Meeting & Sectional Planning 2016: Accommodation, Sport & Culture
17 Tu Consultative Meeting & Sectional Planning 2016: Hostel & Kitchen Services Selection of New Students for 2016 EndsAll Library Items must be Returned for Stocktaking
18 We Last Day for Submission of Final Marks and Result Codes: CASS Courses
19 Th
20 Fr Submission of Contributions for Annual Report 2015
21 Sa Examinations End: November Session
22 Su HOSTEL & KITCHEN OFFICIALLY CLOSE
23 Mo Library Hours change to: 08:00-17:00Institutional Research Week Begins
24 Tu Dispatch of Letters of Admission/Rejection
25 We Last Day for Submission to Examinations of all Examination Marks
26 Th Institutional Research Week EndsAWARDS: Research and TeachingExecutive Management Committee Meeting Last Day For Internal Purchases From Stores
27 Fr Academic Promotion of Students BeginsPolytechnic Management MeetingPolytechnic Year-end Function
28 Sa
29 Su
30 Mo Comprehensive Sectional Planning 2016
12
DECEMBER 2015
DATE DAY ACTIVITY
1 Tu
2 We
3 Th Office of the DOS ClosedExecutive Management Committee MeetingAcademic Promotion of Students Ends
4 Fr Office of the DOS Closed BOSEC: November Examination Results (am)Release of November Examination Results (pm)Namibian Schools Close, 3rd TermEnd of Academic Activities
5 Sa
6 Su
7 Mo Office of the DOS Closed
8 Tu Office of the DOS Closed
9 We Office of the DOS Closed
10 Th International Human Rights Day (Public Holiday)
11 Fr Office of the DOS Closed Library closes at 17:00
12 Sa
13 Su
14 Mo Office of the DOS Closed
15 Tu Office of the DOS Closed
16 We Office of the DOS Closed
17 Th Office of the DOS Closed
18 Fr Office of the DOS Closed
19 Sa
20 Su
21 Mo Office of the DOS Closed
22 Tu
23 We Institution Closes: 16:30
24 Th Institution Closed (Institutional Holiday)
25 Fr Christmas Day (Public Holiday)
26 Sa Family Day (Public Holiday)
27 Su Institution Closed
28 Mo Institution Closed
29 Tu Institution Closed
30 We Institution Closed
31 Th Institution Closed
13
JANUARY 2016
DATE DAY ACTIVITY
1 Fr New Year’s Day (Public Holiday)
2 Sa
3 Su
4 Mo Administrative Staff Resume Office DutiesLibrary Opens at 08:00; Library Hours: 08:00-17:00
5 Tu
6 We
7 Th
8 Fr
9 Sa
10 Su
11 Mo Online Registration Begins: Off Campus
12 Tu
13 We Namibian Schools Open, 1st Term
14 Th Registration Begins: Senior Students and COLL
15 Fr Last Day for Applications for Remark: November 2015 ExaminationsLast Day for Applications for Special Rector’s Examinations: November 2015 Examinations
16 Sa
17 Su Hostel And Kitchen Officially Open
18 Mo Academic Staff Resume Office DutiesAcademic Welcome
19 Tu Last Day for Submission of Draft Programme (Curriculum) Documentation to Relevant Departments/Centres (PD&R, QA, CTL) for Review (March Senate)
20 We Registration Ends: Senior Students
21 Th Registration Begins: First Year Students
22 Fr
23 Sa
24 Su
25 Mo COLL Vacation School Begins : Windhoek - Information Administration 1A, 2A, 3A
26 Tu
27 We
28 Th
29 Fr Registration Ends: First Year StudentsCOLL Vacation School Ends : Windhoek - Information Administration 1A, 2A, 3A
30 Sa
31 Su
14
Semester 1 (Semester Weeks: 15; Lecturing Days: 68)Mid Semester Break
04 • 02 - 22 • 0507 • 04 - 10 • 04
Good FridayEaster Monday
03 • 04 • 201506 • 04 • 2015
Mid-year Recess 22 • 06 - 10 • 07
Semester 2 (Semester Weeks: 14; Lecturing Days: 70)Mid-Semester Break
13 • 07 - 23 • 1024 • 08 - 28 • 08
2015 PUBLIC HOLIDAYSDATE MONTH DAY HOLIDAY
01 January Thursday New Year’s Day21 March Saturday Independence Day03 April Friday Good Friday06 April Monday Easter Monday01 May Friday Workers Day04 May Monday Cassinga Day14 May Thursday Ascention Day15 May Friday Institutional Holiday25 May Monday Africa Day26 August Wednesday Heroes Day10 December Thursday International Human Rights Day25 December Friday Christmas Day26 December Saterday Family Day
SEMESTER DATES 2015
MEETINGS 2015BOARDS OF STUDIES
School/Month Day Feb/March
Day May Day Aug/Sept
Engineering Mo 23/2 Tu 12/05 Tu 25/08Health and Applied Sciences Mo 02/03 We 05/05 Th 03/09Human Sciences Tu 03/03 We 13/05 Mo 31/08Computing and Informatics Th 26/02 Tu 06/05 We 02/09Management Sciences Tu 24/02 Mo 18/5 Mo 24/08Natural Resources and Spatial Sciences
We 04/03 Mo 11/05 Tu 01/09
SENATEMarch June August October27 (Friday) 05 (Friday) 07 (Friday) 02 (Friday)
COUNCILApril July September November24 (Friday) 03 (Friday) 04(Friday) 06 (Friday)
15
POLYTECHNIC MANAGEMENT MEETINGSFeb Mar May Jun Jul Aug Sep Oct Nov13 (Fri) 20 (Fri) 08 (Fri) 12 (Fri) 24 (Fri) 28 (Fri) 11 (Fri) 23 (Fri) 27 (Fri)
EXECUTIVE MANAGEMENT COMMITTEE MEETINGSJan Feb Mar Apr May JunThu Thu Thu Thu Thu Thu Thu Thu Thu Thu Thu22 5 19 5 26 9 23 7 21 4 18
Jul Aug Sep Oct Nov DecThu Thu Thu Thu Thu Thu Thu Thu Thu Thu Thu
2 16 13 27 10 24 8 22 12 26 03
BOSEC EXAMINATION (JUNE 2015) EXAMINATION (NOVEMBER 2015)ALL SCHOOLS, Friday, 26th June 2015
ALL SCHOOLS, Friday, 4th December 2015
SENEX (PROMOTION AND GRADUATION)Friday, 20th February 2015 Friday, 21st August 2015
INSTITUTIONAL RESEARCH AND PUBLICATION COMMITTEEThursday, 12th February 2015 Thursday, 13th August 2015
INSTITUTIONAL TIMETABLING COMMITTEEWednesday, 22nd April 2015 Wednesday, 23rd September 2015
DOS PLANNING MEETING DATES 2014
March May September Friday, 20 Friday, 22 Friday, 11
DEPARTMENT OF FINANCEHOSTEL EVICTION DATE
Semester 1 Monday 11 May 2015 Semester 2 Monday 12 October 2015
16
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Office of the Dean of StudentsPrivate bag 13388, 13 Storch Street
Windhoek, Namibia
Tel: (+264) (061) 207 2165, Fax: (+264) (061) 207 2458
www.polytechnic.edu.na
