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The holidays are over and we are back to normal schedules again. I use normal here as a relative term. What is normal in the City Clerk’s office? Early mornings, late nights, hurrying to get that agenda out, rush-ing to fulfill public records re-quests. Have to find that 10, 20, 30 year old staff report for a fellow employee. Don’t for-get to write that proclamation to recognize an accomplish-ment, and on and on, and on. Sometimes we get so overwhelmed we don’t know what to do next. I call it too many squirrels in the office. You are hum-ming along on one project and oops “Squirrel” have to do this. Then “Squirrel” have to get that little thing done. Pretty soon you are halfway through several dif-ferent things and don’t seem to get one completed. I was feeling particularly over-whelmed the other day trying to get something done when I received a letter from a child that asked the important questions and put things into perspective. It reads as follows: “Dear Yucca Valley Town Hall, could you please send me 8 seal pins please? I’m doing a bulleten board project on Calif. & Ct. Do you have a co. car? Do you have a sp- anish (ran out of room on the line) colorful seal on the letter head? Do you have lunch at your desk? Sincerely”. How can I not respond to a letter like that? My answer to the last question was a resounding no, I do not eat lunch at my desk. I am fortunate enough to be able to go home for lunch, but even if you can’t, it is very important to take some time for yourself to rejuve-nate and refuel. Even if it is just that hour
President’s Message
I N S I D E T H I S I S S U E :
President’s Message 1
Legislative Direc-tor’s Report
2
Region IX Direc-tor’s Update
3
2013 CCAC Annual Conference
4
Newly Designated 6
CCAC Annual Con-ference Scholarship
6
Silent Auction Items Needed
7
Division Updated 8
Classifieds 10
CCAC Board 24
C I T Y O F L A T H R O P
OFFICIAL WORD F E B R U A R Y 2 0 1 3 V O L U M E 1 4 , I S S U E 2
L I N K S O F I N -T E R E S T :
• Gladwell Govern-
ment Services, Inc. http://www.gladwellgov.org/
• GG-One Software
http://www.ggonesoftware.com/
• IntelliBridge Partners
http://www.IntelliBridgePartners.com
• Lapkoff & Gobalet
Demographic Re-search Inc. http://www.demographers.com
or half hour, take some time for yourself. Speaking of rejuvenating, the committee is hard at work planning for the 40th Annual CCAC Conference April 24th through 26th in Long Beach. The Academy session will be held on Tuesday, April 23rd, and there will also be an Athe-nian Dialogue on Saturday, April 27th. Be sure to sign up early in order to get the early
bird registration rate and a great price for your rooms. The early bird rate and hotel block only lasts until March 28th so don’t miss out. Dawn Abrahamson has a fantas-tic program lined up for us, and I know we will not be disappointed. Plus there prom-ises to be some surprises. One of the most important events at the annual banquet is the naming of the City Clerk of the Year and awards of distinc-tion. Do you know of a Clerk who has gone above and beyond in influencing you by their mentoring, guidance, and / or teaching along the way? If so, nominate a fellow City Clerk who stands out to you as a teacher / volunteer / mentor / coach / counselor. I will have the application placed on the CCAC webpage for everyone to access, or contact me and I will make sure you get it. I know all my mentors in the field are amazing people, and there are so many more awesome Clerks all over the state, so I expect to receive many, many nominations.
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Jamie Anderson, MMC CCAC President
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Legislative Director’s Report League of California Cities The League of California Cities (League) held the first of its four annual policy committee meetings in Sacramento on January 17-18, 2013. As you may be aware, the League has eight policy com-mittees, including Administrative Ser-vices. The jurisdiction of Administrative Services is directly relevant to local gov-ernment processes as it covers legisla-tion and topics related to the Brown Act, Public Records Act, Political Reform Act, elections, etc. The Committee received an update on what’s coming up in the year from Chief Political Consultants from the Senate and Assembly Elections Committees and the Senate and Assem-bly Local Government Committees. For informational purposes only at this time, the general topics anticipated to be in-troduced in bill form over the next few months include the following: (1) stricter campaign disclosure laws to cover “dark money” (funds from unknown donors outside the state), (2) specific campaign disclosure laws to cover social media (i.e., political messages sent via e-mail, Twitter, Facebook, etc.) and (3) initiative reform to allow for earlier identification of state measure proponents/opponents and their funding streams. In addition, the consultants indicated that the FPPC may look into legislative options for so-lidifying its intended enforcement of Government Code Section 1090 viola-tions which is currently not under their purview. By all accounts, it appears that we will have a very active legislative year and we’ll keep you apprised as details emerge on specific proposals.
President’s Message Cont. As always, if you have any questions or need any information regarding the association, please do not hesitate to contact me or any of the board members. We are here for you. Don’t forget that we are looking for volunteers to work on committees for things such as the conference, the Complete Access Committee, etc. The Trustees have the application on the website so if you have some time and an interest in helping, please sign up. Some committees have their meetings by phone so there is no need to travel.
Randi Johl, JD, MMC Legislative Director
In addition, all policy committees re-ceived a general briefing on the Gover-nor’s FY 2013-14 Budget Plan. The Gov-ernor’s proposal projects a balanced budget while the Legislative Analyst’s Office (LAO) proposal projects a $1.9 billion deficit. The primary difference is that the Governor’s proposal takes a less aggressive approach to special funds repayment and assumes a greater collec-tion of revenue from redevelopment dis-solution. Repayment of the “wall of debt” estimated at $27.8 billion is not included in the Governor’s proposal and the budget proposal is contingent upon sev-eral factors including future federal gov-ernment actions, the economic recovery and increased healthcare costs. The Gov-ernor’s proposal also includes continued suspension of mandates including those related to local government (i.e., Brown Act, Public Records Act, Local Agency Ethics, etc.) Individual budget proposals will be reviewed by the Legislature in committee hearings over the next few months and the Governor will release the revised budget in May. Fair Political Practices Commission (FPPC) The January 24, 2013 Commission meet-ing was canceled due to a lack of agenda items and cost considerations. The next meeting will be held on February 28, 2013. If you have any questions/comments regarding the above, please feel free to contact me or any member of the Legis-lative Committee at any time.
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Region IX Director’s Update ATLANTIC CITY CONFERENCE – GETTING THERE The IIMC Annual Conference for 2013 will be in Atlantic City, New Jersey May 19-23. The Preliminary Program can be found on the IIMC Website and you should have received a hard copy in the mail. For those of you working on your travel arrange-ments, Kristie and I offer the following helpful information: Spirit Airlines flies directly into Atlantic City from several cities, including Los Angeles. Another option to research would be flying into the Philadelphia Airport, which is the next closest airport. Once in Philadelphia, you can take the Tropiano Airport Shuttle from the airport to Atlantic City. One-way prices are $55 for one person, $50 per person for groups. Contact can be made at 800-559-2040 or http://www.tropianotransportation.com/shuttle. Another less expensive option is by train ($17 one way). From the Philadelphia Air-port, take the SEPTA Regional Rail Line (entrance on pedestrian bridges and com-mercial roadway) $7.00 one way to the 30th Street Station (Amtrak). New Jersey Transit’s Atlantic City line runs from the 30th Street Station to Atlantic City. The fare is $10. Click here for a schedule. Once at the Atlantic City Train terminal, there are free shuttles to all hotels. The return shuttle is also free. Delegates should ask the shuttle driver and/or the hotel front desk for pickup times and waiting area. There are two websites that may be helpful: http://atlanticcitynj.com/visit/Transportation.aspx and http://www.tripadvisor.com/Travel-g60795c122798/Philadelphia:Pennsylvania:How.To.Get.To.Atlantic.City.From.Philly.html The Academy Sessions and Preliminary Program set the stage for a great learning opportunity and are in keeping with this year’s conference theme, “Lighting the Way Through Education.” We hope to see you there!
Joann Tilton, MMC Kristie Smithers, MMC [email protected] [email protected]
Joann Tilton, MMC Region IX Director
Public Safety Policy Committee The Public Safety Policy Committee met Thursday, January 17, 2013 in Sacramento. There were two presentations made to the Committee. The first presentation was from Rod Jones, Police Chief of the City of Fontana and Dave Brown, Police Chief of the City of Hemet. This presentation was on Realign-ment Legislative Priorities that they would like to see incorporated as part of the League’s Summary of Existing Policy and Guiding Princi-ples; the Committee voted to recommend the incorporation of their priorities.
The second presentation was from Max Bosel, Captain from the Mountain View Police De-partment. This presentation was an update on the California Sex Offender Management Board. The Committee took a position of non-support on the proposal by the Mayors Against Illegal Guns Principles and added the topic of gun violence to the Committee’s work program. The next meeting will be April 4, 2013 in Pasadena.
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Community Services Policy Committee The Community Services Policy Commit-tee of the League met on January 17, 2013 in Sacramento. The Agenda in-cluded Orientation of the new Commit-tee Members, a Review of the League’s Strategic Goals for 2013, status reports on the 2012 and 2013 Committee work Programs. After considerable discus-sion the Work Program for 2013 was amended to include topics such as Mu-seums and Historic Preservation, and the Affordable Health Care Act. It was felt that these were important current topics on which this committee could provide constructive policy input. We received a presentation from Craig Watson, Director of the California Arts Council, enlightening us on a new Helen Putnam Award category being Economic Development & Arts. He also detailed some of the existing Grant opportunities such as the “Our Town Grant” which assists agencies in strategically shaping the physical and social character of a
Vicki Kasad, MMC Assistant City Clerk
City of Ontario
neighborhood, town, city or region; and the national ARTPLACE foundation which provides grants of up to $600,000 for investments in art and culture in the heart of a community to develop vibrancy and diversity so that it transforms the community. We also received a presentation from Charlotte Dickson of the HEAL Cities Campaign and Shelia James from the Department of Health and Human Ser-vices. They provided an overview of some of the more successful programs and detailed the “Healthy Communities for a Healthy Future: Supporting Let’s Move! Cities, Towns and Counties” pro-grams, a program based on Michelle Obama’s “Let’s Move” Campaign which aims to solve the epidemic of child-hood obesity within a generation. The next meeting will be held on April 4th in Pasadena.
2013 CCAC Annual Conference Be the Change You Want to See!
Don’t delay – Register now at http://www.regonline.com/CCAC2013LONGBEACH (Early Bird Registration deadline is March 28, 2013)
April 24 – 26, 2013 CCAC Annual Conference April 23, 2013 CCAC Advanced Academy
Hilton Long Beach and Executive Meeting Center in Long Beach, California
Don’t miss out on an exciting and amazing opportu-nity to:
• Learn and Grow in Knowledge • Network with Colleagues and Instructors • Connect with Old and New Friends • Be Engaged • Earn Certification Points • Volunteer and Serve
CCAC is partnering with City of Long Beach Homeless Services Divi-sion to support this cause! Donation drop off boxes will be available at the registration table.
PLUS, you will have an
opportunity to donate
your “gently" used cloth-
ing at the Conference!!
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Housing, Community & Econ Dev Committee After a general briefing and review of the state budget with the other policy committees, the Housing, Community & Economic Development (HCED) Commit-tee met to discuss items on their agenda. These agenda items included a welcome and introductions; an overview of parliamentary procedures; committee orientation; a review of existing policy and guiding principles; a State Legisla-tive Update; Enterprise Zones and Hous-ing Elements; CalEnviroScreen; the Stra-tegic Goals for 2013 and the Committee Work Program for 2013. State Legislative Updates were pre-sented on the following items: AN 904 (Skinner) - A bill regarding man-datory parking requirements for transit intensive areas that was introduced in 2012 but lacked enough votes to make it out of the policy committee. The sponsors are planning on bringing it back in 2013 and the League has been working with them to try and work out a compromise that would allow cities to lower their parking regulations. SB 1186 (Steinberg) – This bill pertains to the Americans with Disabilities Act that was passed on the last night of ses-sion last year. This bill impacts every city that charges for a business license. Beginning January 1, 2013 an additional $1 is to be added to the current busi-ness license fee or equivalent fee with 70n cents staying with the city and 30 cents going to the state. In addition to the fee there are reporting require-ments. SB33 (Wolk) – This is a reintroduction of last year’s SB 214 which the Governor vetoed. The League supported this bill which would rewrite existing Infrastruc-ture Financing Districts Law and enable the law to become a helpful tool for as-sisting with the financing of a wide vari-ety of local infrastructure. SB 1 (Steinberg) – This is a reintroduc-
Eva Buice Senior Records Specialist
City of Ontario
tion of last year’s SB 1156 which was vetoed by the Governor. Betsy Strauss, League Staff member, explained that the bill is an attempt to revive redevel-opment in some form for infill without as much tax increment. There was a great deal of discussion and debate on this item. Tentative Map Act (AB 116, Bocanegra) – Richard Lyon and Silvio Ferrari, from CBIA presented AB 116 to the commit-tee to ask for support. This bill extends the expiration date of any approved ten-tative map or vesting tentative map for 24 months providing the map has not expired by the effective date of legisla-tion and will expire prior to January 1, 2016. The committee had a lengthy discussion on this bill and ultimately the HCED committee took a position of unanimous support if the bill was amended to allow a two-year extension upon the approval of the local govern-ment and the fees are brought up to date on all maps that are extended by 24 months. Redevelopment Signs – Jeff Aran, from the California Sign Association gave a presentation to the committee to ask for support for a proposal that extends the ability of redevelopment signs to exist with the approval of local government. Current law approval of the signs is based upon approval of Cal Trans and the redevelopment agency and with the demise of the redevelopment agencies no one can grant an extension the signs in redevelopment areas. The HCED Committee unanimously voted to Co-Sponsor the redevelopment sign pro-posal. Enterprise Zones and Housing Ele-ment Glen Campora, Assistant Deputy Director for the Division of Housing Policy Devel-opment discussed the Housing Commu-nity Development (HCD’s) streamlined
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Housing, Community & Econ Dev Committee Cont. review process of the housing element which is available to communities that ob-tained HCD- certified housing elements in the last cycle and complete basic program implementation. HCD has also prepared a “completeness checklist” in order to help[ local governments unsure they are not missing any statutory requirements prior to submission to HCD. Due to extenuating circumstances the HCD department was unable to discuss Enterprise Zones at this meeting. CalEnviroScreen Arsenio Mataka, Assistant Secretary for Environmental Justice at CalEPA and George Alexeeff, Director of the Office of Environmental Health Hazard Assessment spoke to the committee about the 2nd draft of CalEnviroScreen. The 2nd draft was re-leased January 3, 2013 and is a tool that is
meant to help CalEPA to prioritize its lim-ited funds by looking at communities that are disproportionately impacted by pollu-tion and adverse socioeconomic conditions. The tool uses existing environmental, health, and socioeconomic data to create a score for communities in comparison to other communities in California. It is the League’s intention to submit formal com-ments regarding the tool and will pass the comments along to committee members. The committee reviewed the Strategic Goals for 2013 as well as the 2013 Com-mittee Work Program. The Committee voted unanimously to add the RHNA Proc-ess, the housing element and mobile homes to the Work Program for 2013. The next meeting for the HCED Policy Commit-tee will be on Thursday, April 4, 2013 at The Westin in Pasadena.
CCAC Annual Conference Scholarship There is still time to submit a scholarship application for the CCAC Annual Conference. The application forms are on the CCAC website. There are three scholarships to be awarded, one from each division. The qualifications are that you must be a City Clerk or Deputy if the City Manager serves as the City Clerk, you have not attended any pre-vious conference, there are no city funds available for attendance, and selection will be made from those cities who have paid their dues by the deadline. The scholarship will cover registration, hotel for two nights (shared accommodations with other clerk or single rate) and transportation not to exceed $200. Payment is made directly to the attendee after the conference with submitted receipts of expendi-tures. Please submit applications to Shirley Concolino at [email protected]. All applications are due by February 15, 2013. If you have questions please email or call Shirley at 916/808-5442.
Congratulations to the following IIMC Member for achieving their designa-tion!
Certified Municipal Clerk:
ο Silvia Jaquez, CMC, City of Camarillo
Newly Designated
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We Are Celebrating! What are we celebrating? 40th years of CCAC! Did you know that Edythe C. Campbell, CMC, of Berke-ley was our first President? It was 1973-1974. Some of us were still in high school and some of us weren’t born yet. We thought we would celebrate with a commemorative pin. Don’t miss out, make sure you get one!
Something New at the Conference CCAC is taking a page from our sister organi-zations in IIMC Region IX. Giving back to our host community! Oregon, Alaska and Wash-ington all do some sort of drive to assist those in need within the host community. We have worked with the City of Long Beach and they have asked that we bring clean, gently used clothing for a clothing drive. Long Beach’s Multi-Service Center (MSC) pro-vides a centralized location for individuals who are homeless to receive case management, counseling, support services, and referrals for housing. There are twelve non-profit agencies co-located at the MSC in addition to Health Department staff. Monthly, the MSC provides
services to an average of 1,800 homeless adults and children in Long Beach. So please take a few minutes to go through your closets, including your children’s, and pull a couple of items for d o n a t i o n . There will be d o n a t i o n boxes at con-ference regis-tration.
Silent Auction Items Needed Show your support for the CCAC Education Scholarship Fund.
Did you receive a wonderful gift, but don’t have a use for it? Do you paint, craft, or make jewelry? Have extra tickets to an event? Are you thinking, “I’d like to do-nate!”? If so, then you have a Silent Auction item! No item is too large or small! Whether a trinket, gift basket, or gift card, we welcome ALL items! The Silent Auction will be held during the 2013 CCAC Annual Conference, April 24-26, 2013 at the Hilton Long Beach Executive Meeting Center. Not attending or un-able to carry an item to the conference? Ship the item to your designated Division Trustee and they will get it to the Silent Auction for you. See pages 13-14 for addi-tional information.
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Upcoming CCCCA Meeting Hop, skip or jump into your car and bounti-ful bouquets of knowledge await you in Manteca. What an appropriate way to cele-brate a new Spring day by joining the cities of Stockton and Manteca as they co-host the education training “GROW”. Join us Thursday, March 21, 2013 for the seminar at the Bass Pro Outlet, which is centrally located off Highway 120 at 1356 Bass Pro Drive in Manteca. Bring your wheelbarrow and we guarantee no one will leave empty. The trainer/speaker, Rex Osborn of More-ThanTalk, will fill it with techniques on how to be an awesome leader and give you new tools to help you develop in your job. The
program should be dynamic and it promises to be a great time. Come strengthen bonds with wonderful friends and cultivate and expand your circle of friends, creating new networking opportunities in your garden. If time allows for some R&R, you can also do some shopping on the way out. Don’t delay! Email your RSVP today to Jana Sousa, City of Los Banos, as noted on the attached notice on page 21. See our Save the Dates flier for future Cen-tral Division Meetings coming to a city near you!
Athenian Dialogue – Unbroken
Come to the NCCCA Meeting in Santa Rosa on March 29th, stay for the Athenian Dia-logue on Saturday, March 30th. We will be discussing Laura Hillenbrand’s Unbroken - A World War II Story of Survival. The Athenian Dialogue will be led by Adjunct Professor Cynthia M. Ganote, PhD, De-partment of Sociology, Saint Mary’s College of California. Please see registration form on page 23 for details.
Hawaii Anyone? Once again American Legal Publishing has donated a trip for two including airfare and a week’s hotel on Waikiki Beach in beautiful Hawaii! All proceeds benefit IIMC Education Programs. IIMC President Cirtin and I have joined forces this year to once again offer these tickets through the Municipal Clerk Educa-tion Foundation. Print out and return the attached flyer today for your chance to win! You could be the lucky winner! Get in on the fun! Using MCEF to plan for scholarships and education programs in our States in per-petuity is a gift to future municipal clerks. California has two endowments through MCEF and scholarships are awarded peri-
odically. I urge other associations to con-sider creating an endowment. Setting up a “Restricted Endowment” ensures that earnings provide scholarships and educa-tional opportunities for the association where the revenue was generated. MCEF does the investing for you. So, print out that Hawaii raffle flyer on page 20 for your chance to win a week-long vacation for two! Do it today! I love talking about MCEF and would be happy to provide information on its struc-ture and benefits for IIMC members. Contact me at [email protected] or (951) 826-5557. Aloha!
Colleen J. Nicol, MMC IIMC Past President
MCEF Board Member
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CCAC Financial Restructuring 2013 CCAC and all three of the Divisions are jointly working together on better financial practices for the entire Association. The Treasurers and Deputy Treasurers of each Division along with the State’s Treasurer and Deputy Treasurer are meeting on a regular basis to share financial information, dis-cuss processes and issues, and research best practices with the goal to re-structure how the entire Association conducts its financial business at both the Division and State level. This restructuring effort is critical to protect the Association’s legal and 501(c)3 non-profit status. Did you know that CCAC has one tax ID number and therefore has legal standing as one entity, with the Divisions covered under this single CCAC umbrella? Under this umbrella, in addition to the responsi-bility for filing taxes, CCAC secures insurance and bonding covering all its entities. CCAC is also designated as the City Clerk’s Department for the League of California Cities, as well as working in partnership with IIMC. Instituting consistent financial controls and practices for both the State and Divisions will ensure a financially stable future so our goals for securing edu-cational opportunities, offering scholarship assistance, influencing legislation and regulations, promoting the profession and working with an equal voice beside our City colleagues can continue to be advanced well into the future. The Treasurers are currently conducting research and plan to meet, along with the Division Chairs and the CCAC President, to complete design of the new financial protocols in the new year. These protocols will include the de-sign and utilization of the same chart of accounts, the placement of all State and Division funds in the same banking institution (note that each Division will maintain its own bank account), the standardization and implementation of structured deadlines for producing and sharing monthly financial reports, the development of consistent forms for reimbursements as well as a com-prehensive rewrite of the financial policies and procedures. The goal is to present the recommended changes to the CCAC Executive Board at its April meeting with the further goal to implement the changes with the beginning of the fiscal year, July 1, 2013. The Finance Committee, listed below, invite any interested member to share concerns, comments or suggestions. We will provide updates and reports as this effort continues. Patrice Olds, CCAC Treasurer, [email protected] Dana Davidson, CCAC Deputy Treasurer, [email protected] Yvonne Spence, Central Treasurer, [email protected] Michele Radcliffe, Northern Treasurer, [email protected] Juana Lauer, Southern Treasurer, [email protected]
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2012/13 CCAC Board of Directors2012/13 CCAC Board of Directors2012/13 CCAC Board of Directors Jamie Anderson, MMC, President, Yucca Valley, 760-369-7209, [email protected]
Nanci Lima, MMC, First Vice-President, Chowchilla, 559-665-8615, [email protected]
Rebekah Barr, MMC, Second Vice-President, American Canyon, 707-647-4352, [email protected]
Cynthia VanWormer, CMC, Recording Secretary, Fort Bragg, 707-961-2823, [email protected]
Randi Johl, JD, MMC, Legislative Director, Lodi, 209-333-6702, [email protected]
Patrice Olds, MMC, Treasurer, San Mateo, 650-552-7042, [email protected]
Mitzi Ortiz, MMC, Communications Director, Lathrop, 209-941-7228, [email protected]
Dawn Abrahamson, MMC, Professional Development Director, Vallejo, 707-648-4528, [email protected]
Shawna Freels, MMC, Northern Division Professional Development Representative, Gilroy, 408-846-0204,
Dana Davidson, MMC, Central Division Professional Development Representative, Merced, 209-385-6231,
Poonam Davis, MMC, Southern Division Professional Development Representative, Long Beach, 562-570-7479,
Margaret Roberts, MMC, Northern Division Trustee, Menlo Park, 650-330-6620, [email protected]
Lori Martin, MMC, Central Division Trustee, Waterford, 209-874-2328 ext 109, [email protected]
Susan Ramos, MMC, Southern Division Trustee, Aliso Viejo, 949-425-2506, [email protected]
Marian Handa, CMC, Northern Division Chair, San Leandro, 510-577-3367, [email protected]
Jose Jasso, CMC, Central Division Chair, Manteca, 209-456-8013, [email protected]
Peggy Johns, MMC, Southern Division Chair, Laguna Hills, 949-707-2635, [email protected]
Shirley Concolino, MMC, Immediate Past President, Sacramento, 916-808-7200, [email protected]
Colleen Nicol, MMC, IIMC Past President, Riverside, 951-826-5557, [email protected]
Kristi Smithers, MMC, Region IX Director, Wasilla, AK 907-373-9091, [email protected]
Joann Tilton, MMC, Region IX Director, Manteca, 209-456-8017, [email protected]
League Representative: Lorraine Okabe, Asst. Director, Education & Conferences, 916-658-8236, [email protected]
