OFICE OF THE HARYANA STATE AGRICULTUIRAL ...hsamb.gov.in/EOI.pdfOFICE OF THE HARYANA STATE AGRICULTUIRAL MARKETING BAORD (HSAMB), C-6, SECTOR-6, PANCHKULA “Corrigendum” This is

OFICE OF THE HARYANA STATE AGRICULTUIRAL

MARKETING BAORD (HSAMB), C-6, SECTOR-6, PANCHKULA

“Corrigendum”

This is with reference to the advertisement published regarding the

Expression of Interest (EOI) for appointment of transaction advisor (TA) for bid

process management for selection of a consultant/project management agency

(PMA) for planning & development of India International Horticulture Market

(IIHM) at Ganaur (Sonepat). The EOI has been amended by incorporating

suggestion/queries raised by various firms in the pre-bid meeting held on

20.08.2015 at HSAMB (HQ), Panchkula. The Revised EOI can be downloaded

from (www.hsamb.gov.in).

CHIEF ADMINISTRATOR

Haryana State Agricultural Marketing Board

Panchkula

----------------------------------------------------------------------------------------------- Phone: 0172-2585106, 0172-2585156, 09646830699, 09416284151.

http://www.hsamb.gov.in/

(Notice)

OFICE OF THE HARYANA STATE AGRICULTUIRAL

MARKETING BAORD (HSAMB), C-6, SECTOR-6, PANCHKULA

INVITING

“EXPRESSION OF INTEREST”

FOR APPOINTMENT OF TRANSACTION ADVISOR (TA) FOR BID

PROCESS MANAGEMENT FOR SELECTION OF A

CONSULTANT/PROJECT MANAGEMENT AGENCY (PMA) FOR

PLANNING & DEVELOPMENT OF INDIA INTERNATIONAL

HORTICULTURE MARKET (IIHM) AT GANAUR (SONEPAT).

The HSAM Board a wholly owned Haryana State Govt. Organization

inviting Expression of Interest (EOI) for appointment of a Transaction Advisor

(TA) for Bid Process Management for Selection of a Consultant / Project

Management Agency (PMA) for Planning, Development, Marketing and

Management of India International Horticulture Market (IIHM) at Ganaur

(Sonepat) to be developed in an area of 537 Acres on National Highway No.- 1.

The details of EOI can be downloaded from (www.hsamb.gov.in). The last date

of submission of bids is 28.08.2015 by 4.00 P.M. A pre-bid meeting will be

held on 20.08.2015 at 11.30 A.M. in the Conference Hall of HSAMB, C-6, Sec-

6, Panchkula (Haryana).

CHIEF ADMINISTRATOR

Haryana State Agricultural Marketing Board

Panchkula

----------------------------------------------------------------------------------------------- Phone: 0172-2585106, 0172-2585156, 09646830699, 09416284151.

Note: - Details of EOI shall be uploaded on 04.08.2015.


1 Expression of Interest (EOI)

EXPRESSION OF INTEREST

FOR

APPOINTMENT OF

TRANSACTION ADVISOR (TA)

FOR

BID PROCESS MANAGEMENT

FOR SELECTION OF

CONSULTANT / PROJECT MANAGEMENT AGENCY (PMA)

FOR PLANNING & DEVELOPMENT

OF

INDIA INTERNATIONAL HORTICULTURE MARKET (IIHM)

GANAUR, DIST.-SONEPAT, HARYANA (INDIA)

HARYANA STATE AGRICULTURAL MARKETING BOARD

MANDI BHAWAN, C-6, SEC-6,

PANCHKULA, HARYANA- 134109

www.hsamb.gov.in

Email Id: [email protected]

Contact No: 0172-2585106, 0172-2585156


mailto:[email protected]


DISCLAIMER

The information contained in this Expression of Interest (EOI) or subsequently provided to Bidder(s),

whether verbally or in documentary or any other form by or on behalf of the Haryana State

Agricultural Marketing Board (HSAMB), hereinafter referred to as Client or any of their employees is

provided to Bidder(s) on the terms and conditions set out in this EOI and such other terms and

conditions subject to which such information is provided. This EOI is not an agreement and is neither

an offer nor invitation by the Client to the Prospective Bidders or any other person. The purpose of

this EOI is to provide interested parties with information that may be useful to them in making their

technical & financial offers pursuant to this EOI (“Bid”). This EOI includes statements, which reflect

various assumptions and assessments arrived at by the Client in relation to the Assignment/Project.

Such assumptions, assessments and statements do not purport to contain all the information that each

Bidder may require. This EOI may not be appropriate for all persons, and it is not possible for the

Client or its employees to consider the investment objectives, financial situation and particular needs

of each party who reads or uses this EOI. The assumptions, assessments, statements and information

contained in this EOI, especially the [Assignment Information], may not be complete, accurate,

adequate or correct. Each Bidder should, therefore, conduct its own investigations and analysis and

should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions,

assessments, statements and information contained in this EOI and obtain independent advice from

appropriate sources. Information provided in this EOI to the Bidder(s) is on a wide range of matters,

some of which depends upon interpretation of law. The information given is not an exhaustive account

of statutory requirements and should not be regarded as a complete or authoritative statement of law.

The Client accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on

law expressed herein. The Client and its employees make no representation or warranty and shall

have no liability to any person, including any Applicant or Bidder under any law, statute, rules or

regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages

cost or expense which may arise from or be incurred or suffered on account of anything contained in

this EOI or otherwise, including the accuracy, adequacy, correctness, completeness or reliability of

the EOI and any assessment, assumption, statement or information contained therein or deemed to

form part of this EOI or arising in any way in this Bid Stage. The Awarder also accepts no liability of

any nature whether resulting from negligence or otherwise howsoever caused arising from reliance of

any Bidder upon the statements contained in this EOI. The Client may in its absolute discretion, but

without being under any obligation to do so, update, amend or supplement the information, assessment

or assumptions contained in this EOI. The issue of this EOI does not imply that the Client is bound to

select a Bidder or to appoint the Selected Bidder or Concessionaire, as the case may be, for the

Project and the Client reserves the right to reject all or any of the Bidders or Bids without assigning

any reason whatsoever. The Bidder shall bear all its costs associated with or relating to the

preparation and submission or its Bid including but not limited to preparation, copying, postage,

delivery fees, expenses associated with any demonstrations or presentation which may be required by

the Client or any other costs incurred in connection with or relating to its Bid. All such costs and

expenses will remain with the Bidder and the Client shall not be liable in any manner whatsoever for

the same or for any other costs or other expenses incurred by a Bidder in preparation or submission of

the Bid, regardless of the conduct or outcome of the Bidding Process.


ABBREVIATIONS:

Client Haryana State Agricultural Marketing Board (HSAMB) which

has invited the Expression of Interest (EOI) for appointment of

Transaction Advisor (TA) for Bid Process Management for

Selection of Consultant / Project Management Agency (PMA).

Transaction Advisor (TA)

/Advisory Firm

A company, firm or consortium selected by HSAMB to

perform this Assignment.

Assignment Services rendered by Transaction Advisor (TA)/Advisory Firm

to HSAMB for Bid Process Management for Selection of a

Consultant or a Project Management Agency (PMA).

Consultant/Project Management

Agency (PMA)

A company, firm or consortium selected by HSAMB with

assistance of Transaction Advisor (TA) to provide Project

Management Consultancy to HSAMB in planning designing

(including preparation of architectural drawings, structural/

engineering drawings, validation/ certifications arrangements

from Accredited Institutions), revisiting layout, revising

business plan, development initiation, marketing of market,

attract private investments, mobilization of farmers and

development of backward forward linkages, operationalisation

of collection centers, propose feasible market management

structure, technological interventions with respect to most

modern systems/procedures for price discovery mechanism

(auction systems), payment settlement systems, weighment

systems linked ICT enabled information to farmers, automated

arrival capturing systems, improve value addition

infrastructure and primary processing, promote exports,

linkages with National Agricultural Markets, development of

capacity building, management of market (Handholding for

two years) as an extended arm of Government of Haryana for

India International Horticulture Market (IIHM) at Ganaur

(Sonepat).


Wholesale Market Terminal. It means the Wholesale Market of fruit, vegetable, flower,

dairy & poultry products etc.

Selection Committee It means a committee of the officers constituted by Chief

Administrator for evaluation and selection of Bid/TA.

Chief Administrator Overall Head of the Haryana State Agricultural Marketing

Board (HSAMB).


1. INTRODUCTION

1.1 ABOUT HSAMB

Haryana State Agricultural Marketing Board (herein after called the ―HSAMB‖) is a wholly owned

organization of Haryana State Govt. The core activities of HSAM Board is to regulate the agricultural

marketing (grains/fruits/vegetables) and to provide the infrastructure for handling / sale / purchase of

agricultural produces. A wide network of 500 marketing yards has been created covering the entire

state to facilitate the farmers. The HSAMB has strong financial backup, it collects Rs. 750 to 850 crore

as market fee, sale of plots and as a rental from the warehouses. Apart from this a sum of approx. Rs.

500 crore is collected towards Haryana Rural Development Fund (HRDF). The organization handles

about 38,000 commission agents/traders and is having 4000 employees for management of Agricultural

marketing in the state.

1.2 AIMS AND OBJECTIVES OF HSAM BOARD

a. Profit maximization for farmers by ensuring best-possible prices for their produce at the various

market yards, sub yards and purchase centers.

b. Regulation and administration of sale/purchase of agricultural produce through Market

Yards/Market Committees all across the State as per the Punjab Agricultural Produce Markets Act,

1961.

c. Creation of efficient marketing infrastructure for sale /purchase of agricultural produce i.e. market

yards, purchase centers, link roads etc.

d. Collection of Market Fee and other levies from the purchasers on various transactions taking place

at the Markey Yards for development of Marketing Infrastructure.

e. Facilitating the procurement activities to the organizations such as FCI, Warehousing Corporation,

HAFED etc. at various Markets Yards.

1.3 PROJECT OBJECTIVES

For holistic growth of the horticulture and dairy sector through post harvest management, processing

and marketing both in domestic and export, the HSAM Board is developing India International

Horticulture Market [IIHM] for fruits, vegetables, flowers and dairy products at Ganaur, District—

Sonepat (Haryana) with an estimated cost of Rs. 1350 Crores in an area of 537.6 acres on National

Highway No.-1 near Delhi Border in National Capital Region (NCR).

The IIHM at Ganaur would be the largest Hub for the marketing of horticultural produces in the

Country & one of largest Wholesale Market in the World. A central player in National and International

food industry sectors, it would provide added value at every stage i.e. from producer end to consumer.

It is being developed into a destination, where produce is terminated from producer end for its


distribution after value addition to domestic, countrywide & export markets. This market would have

world level infrastructure i.e. technical, mechanical, informative; marketing facilities like Processing

Centers, Import/ Export House, Electronic/Remote Auction System, Grading/ Packaging &

Mechanized lines, Cold Storages/ Controlled Atmosphere Chambers, Ripening Chambers, Parking and

Transport Areas, Shops for Wholesalers, Organic Food Section, Farmer‘s Retail Market, Business Park,

Agri. Business Information Centre, Food Testing Lab, Commodity Exchange Centre, National

Agricultural Trade Centre (NATC) and logistic Hub etc.

1.4 The HSAMB wants to appoint a transaction advisor (TA) to assist HSAMB for bid process

management for selection of a Consultant / Project Management Agency (PMA) who will provide

Project Consultancy Services for planning, development, marketing & management of IIHM at Ganaur.

1.5 Therefore, HSAMB now intends to hire advisory services of a Transaction Advisor (TA)

/Advisory firm for performing bid process management for selection of a Consultant/PMA.

Accordingly, notice and details EOI is issued to select a Transaction Advisor (TA).

1.6 The Transaction Advisor (TA) or any of its affiliates will not be allowed to participate in the

downstream opportunities of the Project strictly.

1.7 DOCUMENTATION FEE: The requisite documentation fee of Rs. 5000 /- (non-refundable) in

form of Demand Draft in favor of “Haryana Marketing Development Fund” payable at Panchkula

should be submitted along with bid by interested firms/agencies. Bid without DD shall not be accepted

by HSAMB.

1.8 SCHEDULE OF EVENTS:-

RELEASE OF EOI ON HSAMB WEBSITE

04.08.2015

DEADLINE FOR SUBMISSION OF QUERIES REGARDING THIS EOI IN

HARD COPY FORMAT AT OFFICE OF CHIEF ENGINEER-II, HSAMB

(HQ), PANCHKULA

13.08.2015

PRE-BID MEETING AT THE CONFERENCE HALL, HSAMB (HQ),

PANCHKULA

20.08.2015

DEADLINE FOR SUBMISSION OF EOI / BID IN HARD COPY FORMAT IN

THE OFFICE OF:

CHIEF ENGINEER-II,

HARYANA STATE AGRICULTURAL MARKETING BOARD,

C-6, SEC-6, MANDI BHAWAN, PANCHKULA, (HARYANA).

28.08.2015

OPENING OF TECHNICAL BID AT THE CONFERENCE HALL,

HSAMB (HQ), PANCHKULA

02.09.2015

OPENING OF FINANCIAL BID OF QUALIFIED BIDDERS AT THE

CONFERENCE HALL, HSAMB (HQ), PANCHKULA

08.09.2015


Section 2: ELIGIBILITY CRITERIA OF TECHNICAL BID

To be eligible for evaluation of its proposal, the applicants should fulfill the following conditions:-

2.1 TECHNICAL CRITERIA

The applicant should have an experience of providing transaction / advisory services to the Government

/ Public/ Private Sector Organization in at least 3 projects, leading to the appointment of a Consultant /

PMA in last five years, one being in agri-business/ agri-wholesale markets. The applicant should provide

documentary proof of each completed project in the form of a certificate from the client (s). / Chartered

Accountant / Statutory Auditor.

For the purpose of evaluation, the transaction / advisory services shall mean: experience of completing

multi-dimensional advisory projects to a client, assisting in Bid Process Management for selection of

Consultant / PMA which could inter alia include the following:-

i. Undertaking bid process management for project structuring of Wholesale Market Terminal.

ii. Assisting the client in pre-bid meetings with Bidders/Project Management Consultants.

iii. Wide Experience of Bid Process Management for selection of Consultant / PMA i.e. Preparation of

bidding documents – Request for Qualification (RFQ), Request for Proposal (RFP), Draft

Concession Agreement and any other related document etc.

iv. Responses/ Clarification to the queries raised by the Bidders / Project Management Consultant.

v. Drafting and Evaluation of RPQ and RFP applications.

vi. Assisting the client in contract negotiations and signing of contract with the Consultant / PMA as per

law.

The applicant should demonstrate a resource pool of full time/ staff equivalent for considering

experience in transaction advisory of planning & structuring, financial modeling, feasibility analysis,

contract/ tender design & documentation, project marketing & management, tender/bid evaluations and

closure of transactions across the following specialized sectors::-

a. Physical Infrastructure (in Power, Water, Sewerage, Drainage, Solid Waste Management, Solar

System etc.)

b. Housing / Townships / Commercial Development

c. Social Infrastructure (Health, Education, Skill Development)

d. Public Transport / Urban Transport

e. Roads, Bridges & Highways

f. Industrial parks/ SEZs/Horticulture market development/Marketing of Perishables

g. Logistics parks/ Warehousing Zones/ Food Processing Parks

h. Exhibition cum Conventional Centre, Hotels


i. Logistics hubs etc.

2.2 FINANCIAL CRITERIA

The applicant shall have received a minimum average of Rs. 1 Crore (Rs. One Crore) per annum as

professional fees from Transaction / Advisory business in last three financial years. For avoidance of

doubt, the professional fees (hereinafter refer to fees) received by the applicant for providing advisory

services of full time/ equivalent sector as above to its clients will be counted. In the case of a

Consortium, the Lead member for the Consortium is required to meet the above condition.

2.3 KEY PROFESSIONALS

SN Key Expert Qualification Minimum Experience

1. Team Leader /

Transaction

Specialist

Graduate with

MBA

Minimum 5 years of experience in planning &

management of team resources, structuring of project

transactions, advisory services for appointment of

Project Consultants through Bid Process Management

etc.

The candidate should have a sound commercial

knowledge to communicate to Bidders/ Project

Consultants in India.

2. Financial

Expert

Chartered

Accountant/MBA-

Finance

Minimum 5 years advisory experience in financial

modeling of such Projects.

3. Infrastructure/

Architect

Expert

Civil /Architecture

Graduate

Minimum 5 years experience in Planning of

land/Infrastructure development.

4. Agri Business

Expert

Agriculture

Graduate/Graduate

with

MBA-

Agri-Business

Management.

Minimum 5 years experience in bid process

management of Agri Business Projects.

Understanding of current concepts, priorities, and

issues in Agri-business. Project monitoring, data

collection and evaluation of primary & secondary data

etc.

5. Legal Expert Graduate in Law Minimum 5 years experience in legal documentations

of such projects, services contract conditions, policy

frame work review, public policy and legal aspects of

Service Agreement.


2.4 EVALUATION OF BIDS

The evaluation of the bid would be carried out in two stages;

STAGE-1 TECHNICAL EVALUATION

Technical evaluation of the bid shall be carried out after applying the evaluation criteria specified

below. Combined Quality and Cost Based Selection method (CQCBS) shall be followed during the

evaluation stage. Each technical bid shall be attributed a technical score as per following breakup:

SN Description Weightage

1. Financial capability of the applicant/Firms 20

2. Specific experience of the firm in equivalent/ relevant Sectors –

experience in carrying out similar assignments of eligible

projects in the last three years.

30

3. Understanding of Assignment, approach & methodology,

realization of objectives/deliverables etc.

20

4. Key professional experience of the personnel engaged in the

Firm

30

Based on the evaluation of technical bids, the bidders shall be ranked highest to lowest technical score

(St) in accordance with the total marks obtained. Only those Bidders who have secured Technical Score

of 60 or above shall be declared as qualified for evaluation of their ‗Financial Bid‘. On the basis of

technical score, top five ranked applicants shall be pre-qualified & shortlisted for financial evaluation

for the second stage.

STAGE-2 FINANCIAL EVALUATION

The financial proposals of the firms which are not pre-qualified and shortlisted shall not be opened. The

financial evaluation shall be carried out to individual firm by assigning a financial score (Sf).

The lowest financial proposal (Fm) will be given

a financial score (Sf) of 100 Points. The financial scores (Sf) of the other financial proposals will be

determined using the following formula: - (Sf = 100 x Fm / F, in which Sf is the financial score, Fm is the

lowest price, and F is the price of the proposal (in INR) under consideration.

Proposals will be finally ranked in accordance with their combined Technical (St) and Financial (Sf)

scores:-

S = St x Tw + Sf x Fw

Where S is the combined score and Tw and Fw are the weights assigned to technical proposal and

financial proposal that shall be 0.80 and 0.20 respectively.


2.4.1 EVALUATION AND SCORING

S.N. PARAMETER SCORE (MARKS)

A FINANCIAL CAPABILITY (MAX. 20 MARKS)

Annual Average Turnover of the Lead Member in Transaction/

Advisory Services in last 3 financial years of such projects

i) INR 1 crore 10

ii) Above INA 1 crore & up to 1.5 crore 15

iii) INR above 1.5 crore 20

B TECHNICAL CAPABILITY (MAX. 30 MARKS)

Successful completion of Transaction / Advisory services of

eligible assignments in last 5 years

i) Successful completion of transaction advisory for 3 Assignments 20

ii)

Successful completion of transaction advisory from 4 to

6 Assignments. 25

iii)

Successful completion of transaction advisory of 7 & above

Assignments. 30

C.

APPROACH METHODOLGY, WORK PROGRAMME AND

MANPOWER RESOURCE BASED ON PRESENTATION 20

(MAX 20 MARKS)

D. KEY PROFESSIONALS (MAX. 30 MARKS)

BREAKUP OF MARKS

a) Team Leader 8

b) Financial Expert 5

c) Infrastructure/Architect Expert 7

d) Agri Business Expert 6

f) Legal Expert 4


SECTION 3: INSTRUCTIONS TO BIDDERS

3.1 SCOPE OF WORK

The scope of work of Technical Advisor (TA) shall broadly involve the preparation of Bidding

Documents (RFQ & RFP, ToR), participation in pre-bid and post-bid conferences, evaluation of Bids

(Technical & Financial Proposals) & selection of best Bidder/Consultant and assisting in finalizing the

agreement with successful Bidder /Consultant etc.

The Transaction Advisor (TA) shall provide all services required by HSAMB in selection of a

Consultant / PMA, which shall includes the following:

BID PROCESS MANAGEMENT

Preparation of Detailed Bidding Documents i.e. ToR, RFQ & RFP and General Information etc.

Preparation of notice/ advertisement for bid

Conducting pre-bid meeting with prospective Bidders/Consultant

Compilation and drafting response to pre-bid queries

Suggesting corrigendum to bid documents

Assistance in receiving and opening of technical bids

Examining test of responsiveness

Preparation and submission of technical evaluation report

Compilation of list of bidders/Consultant for technical presentation

Compilation of final combined technical and financial scores

Financial closure with successful Bidders/Consultant

Drafting letter of award/Intent

Compilation of consultancy agreement to be signed between the HSAMB and a Consultant/ PMA

etc.

3.2 The transaction Advisor (TA) is supposed to provide the above mentioned services. The broader

outline of scope of work of the selected consultant/PMA is hereby described as under for assistance

of TA for bid process management:-

A.

DRAFTING OF DETAILED TERMS OF REFERENCE (TOR)/DPR

This shall contain detailed scope of work which shall include but not be limited to the following:

a) PLANNING & DEVELOPMENT

1. Reassessing of planning and designing parameters of IIHM, Ganaur, Revisiting layout & Reframing

of construction cost estimates.

2. Preparation of architectural drawings, structural engineering drawings, validation/ certifications


arrangements from Accredited Institutions.

3. Detailed zone wise infrastructure requirements comprising of wholesale, retail, roads, parking,

power, waste, sewerage, solid waste of market etc.

4. Setting up zone wise priorities and facility mapping with structural drawings.

5. Requirements of deliverables and preparing Log-frame towards entire activity framework

highlighting goals, indicators, baseline and milestones.

6. Environmental considerations, external electrification, removal of high tension line, relocation of

canals, intersection at NH-1, railway siding etc. to be followed.

b) MARKETING & MANAGEMENT

7. Preparing a vision document for the desired scope of work by drawing upon the best of Expertise of

technologies used in planning & development of wholesale market terminal around the world and

relevant to the IIHM at Ganaur (Sonepat).

8. Exploring ways and options of commercial consideration and land exploitation with private

participation in a long term sustainable manner.

9. Development initiation, marketing of market (shifting of trade and inviting traders from NCR

/Nationwide), attract private investments in core infrastructure.

10. Mobilization of farmers and development of backward & forward linkages by forming FPO/

Producers Company and by ensuring operationalisation of collection centers in the state.

11. Propose feasible market management structure for efficient and effective management of market.

12. Identify Technological interventions and attract private service providers with respect to most

modern systems/procedures for price discovery mechanism (e-auction systems), payment settlement

systems, weighment systems linked ICT enabled information to farmers, automated arrival capturing

systems and inventory management system.

13. Ensure improvement in value addition infrastructure like primary processing facilities, quality

improvement and food safety by public and private initiatives.

14. Promote exports of Fruits and Vegetables and establish linkages with National Agricultural Markets.

15. Development of capacity building of IIHM, Ganaur.

16. Management and operationalisation of Market (Handholding for two years) as an extended arm of

Government of Haryana.

17. Other issues raised during subsequent meetings to be incorporated.

B.

PREPARATION OF BID/ TENDOR DOCUMENT

This will include finalization of the following documents in discussion with HSAMB:


Tables of Contents, Disclaimer, Invitation for Proposals

Introduction

Details for the Proposals

Bid submission procedure and schedule

Pre-qualification Criteria

Prescribed Format

Earnest money deposit requirement

Performance security requirement

Consortium and sub-contract conditions

Evaluation / Selection basis of Bids

Technical evaluation parameters and format

Financial bid evaluation parameter and format etc.

C.

PREPARATION OF DRAFT SERVICE AGREEMENT

This will include General Conditions of Contractor/and Special Conditions of Contract etc.

SECTION 4: OTHER BIDDING TERMS

4.1 GENERAL TERMS & CONDITIONS

4.1.1 The offers should be made strictly as per the formats enclosed.

4.1.2 The TA/ advisory firm should bear all the costs associated with the preparation and submission of

its proposal and HSAMB will in no case be responsible or liable for these costs, regardless of the

conduct or outcome of the bidding process.

4.1.3 The advisory firm is expected to examine all instructions, forms, terms and conditions and

technical specifications in the bidding documents.

4.1.4 Submissions with insufficient information and which do not strictly comply with the stipulations

given above, are liable for rejection.

4.1.5 At any time, prior to the deadline for submission of proposals, HSAMB may modify the document/

issue addenda. These addenda shall be posted at the website of HSAMB and shall be treated as a

part of the documents.

4.1.6 HSAMB may, at its discretion, extend the deadline for the submission of proposals.

4.1.7 HSAMB may, at its discretion, abandon the process of the selection associated with this document

anytime.

4.1.8 The template for Transaction/ advisory agreement between HSAMB and the advisory firm is


enclosed.

4.2 PREPARATION AND SUBMISSION OF PROPOSAL

The information on the outer sealed envelope should clearly mention:

"Expression of Interest (EOI) for selection of Transaction Advisor (TA)".

Two inner sealed envelopes should clearly mention

Technical proposal

Financial proposal

4.3 CORRUPT OR FRAUDULENT PRACTICES

HSAMB requires that bidders under this contract observe the highest standard of ethics. In

pursuance of this policy, HSAMB defines, for the purpose of these provisions, the terms set forth

below as follows:

"Corrupt practice" means the offering, giving, receiving or soliciting of anything of value to

influence the action of a public servant.

"Fraudulent practice" means a misrepresentation of facts in order to influence the decision to

award the Assignment contract to the detriment of HSAMB and include collusive practice among

bidders (prior to or after the proposal submission) designed to establish bid prices at artificial non-

competitive levels and to deprive HSAMB and targeted stake holders of the benefits of free and

open competition.

HSAMB will reject a proposal for award of advisory work if it is determined that the Bidder

recommended for award has engaged in corrupt or fraudulent practices in competing for the

contract in question.

HSAMB will declare a Bidder ineligible, either indefinitely or for a stated period of time, to be

awarded a contract/ contracts, if it at any time determines that the Bidder has engaged in corrupt or

fraudulent practices in competing for, or in executing the advisory contract/assignment.

4.3 PERFORMANCE SECURITY

The Successful Bidder, for due and faithful performance of its obligations and as a pre-condition

for signing of the advisory agreement with HSAMB, shall be required to submit ‗Performance

Security‘ of 5% of its total fee (as mentioned in Section 6). This security shall be in the form of a

Bank Guarantee valid upto the signing of the consultancy agreement between HSAMB and the

prospective Consultant/ PMC or 6 months, whichever is later.


SECTION 5: TECHNICAL PROPOSAL – STANDARD FORMS

FORM 5A: GENERAL INFORMATION AND FINANCIALS

FORM 5B: BIDDER'S EXPERIENCE

FORM 5C: EMPLOYEE STRENGTH

FORM 5D: DESCRIPTION OF APPROACH, METHODOLOGY AND

WORK PLAN FOR PERFORMING THE ASSIGNMENT.


FORM 5A

GENERAL INFORMATION AND FINANCIALS OF THE FIRM

(To be submitted on firm‘s letter head)

[Using the format below, provide information about your firm.]

General information form

1. State whether applying as sole Firm or Lead member of a Consortium:

2. Name of the Company/ Firm: ..................................................................

(Attach an attested photocopy of Certificate of Registration.)

3. Legal status of the Firm:

4. If the applicant is a Lead Member of a consortium, furnish the details of each of the other

member firms.

5. Registered Address, Telephone, Tele-fax:

………………………………………………………………….…..

………………………………………………………………….…..

6. Contact Person, Designation and Address including email ID

………………………………………………………………….…..

………………………………………………………….………..

Signature of the Consultant/Authorized Representative


FINANCIAL –ANNUAL TURNOVERS

To be submitted on auditor‘s letter head

SN Financial Year Annual Turnover from Transaction/Advisory

Business of Bidder in India (INR)

1. 2012-13

2. 2013-14

3. 2014-15

Certificate from the Statutory Auditor

This is to certify that ………………. [Name of the applicant] has received the payments shown

above against the respective years on account of professional fees.

Name of Authorized Signatory:

Designation:

Name of the firm:

(Signature of the Statutory Auditor)

Seal of the Firm


FORM 5B

BIDDER'S EXPERIENCE


[Using the format below, provide information on each assignment for which your firm, and each

Affiliate for this assignment, was legally contracted either individually as a corporate entity or as one

of the major companies within an JV for carrying out consulting services similar to the ones requested

under this assignment.]

Assignment name and project cost: Approx. value of the contract (in INR )

Country:

Location within country:

Duration of assignment (months) :

Name of Client:

Total No. of staff-months of the assignment:

Address:

Approx. value of the services provided by your

firm under the contract (in INR):

Start Date (Month/Year):

Completion Date (Month/Year):

No. of professional staff/months provided by

associated Consultants.

Name of Lead Partner:

Name of senior professional staff of your firm

involved and functions performed (indicate most

significant profiles such as Project

Director/Coordinator, Team Leader):

Name of Associated Consultants, If any:

Narrative Description of Project:

(Highlight project capital cost in the narration)

Description of actual services provided by your staff within the assignment:

Note: For the purpose of evaluation of Bidders INR 64.0 (INR Sixty four only) per USD shall be

considered as the applicable currency conversion rate. In case of any other currency the same shall first

be converted to USD as on the date 30 (thirty) days prior to the proposal due date and the amount so

derived in USD shall be converted in to INR at the aforesaid rate. The conversion rate of such currency

shall be the daily representative exchange rates published by the IMF for the relevant date.


FORM 5C

EMPLOYEE STRENGTH


We, …………………… [Name of the Firm}, confirm that we have at least 80 (Eighty)

fulltime resources on our permanent payroll in India as on 31 March, 2015.

(Signature of Authorized signatory)

Name of Authorized signatory:


FORM 5D

DESCRIPTION OF APPROACH, METHODOLOGY AND WORK PLAN FOR

PERFORMING THE ASSIGNMENT/JOB


Technical approach, methodology and work plan are key components of the Technical Proposal. You

are suggested to present your Technical Proposal divided into the following three chapters:

a. Technical Approach and Methodology:

In this chapter you should explain your understanding of the objectives of the assignment,

approach to the assignment, methodology for carrying out the activities and obtaining the expected

output. You should highlight the problems and their importance and explain the technical approach you

would adopt to address them.

b. Work Plan:

The consultant should propose and justify the main activities of the assignment, their content and

duration, phasing and interrelations, milestones (including interim approvals by the client), and delivery

dates of the reports. The proposed work plan should be consistent with the technical approach and

methodology, showing understanding of the TOR and ability to translate them into a feasible working

plan.

c. Organization and staffing:

The consultant should propose and justify the structure and composition of your team. You

should list the main disciplines of the assignment, key expert responsible and proposed support technical

staff.


SECTION 6: FINANCIAL PROPOSAL FORMAT

Our professional fee for providing transaction/advisory services to HSAMB under this assignment

shall be a lump sum fee of INR ………………….. [Amount in figures and words] including

service taxes and all other applicable taxes, if any as per government instruction from time to time.

The term of this assignment shall be valid for a period of six months i.e. two months for preparation

& finalization of Bid Documents and additional four months for participation with the process of

appointment of a Consultant/ PMA for the Project of IIHM at Ganaur (calling of RFP, Pre-Bid

Meeting, Finalization of rates & Signing of service agreement etc.).

The timeline of transaction advisor shall start soon after issuance of the Letter of Intent (LOI). During

the concurrency of this contract there shall be no change in overall fee. The advisory services shall be

completed within the given time frame, still under any exigency one month time extension may be

considered as deemed fit by the HSAMB.

We will provide a team of professionals having requisite skill, experience and qualifications for

carrying out the scope of work and which team shall not, unless unavoidable, be changed/withdrawn

during the entire duration of the scope of work, unless agreed by HSAMB.

Our offer shall be valid for 90 days.

We understand that our fee will be paid in accordance with the following milestones:

Payment Milestone Percentage of total

(Professional Fee)

Tentative

Timelines

Signing of service agreement between HSAMB and

Advisory Firm (TA)

10 % T

Submission of draft Bid Documents 20% T+ 4 weeks

Submission & approval of final Bid Documents

incorporating all suggestions of HSAMB.

30% T+8 weeks

Invitation of Bid/ RFP & its Finalization as per Bid

Meetings

15% T+16 weeks

Appointment of a Consultant/ PMA 25% T+ 24 weeks

(Signature of Authorized signatory)

Name of Authorized Signatory: