OHS HAZARD MANAGEMENT - Nazareth College€¦ · The OHS Committee shall use Checklists to identify tasks that have the potential to cause MSD. Specific details of stressors which

OHS HAZARD

MANAGEMENT

Occupational Health and Safety Prevention of Muscular Skeletal Injury

Manning Drive Noble Park North Victoria 3174

Nazareth College OHSMS Prevention of Muscular Skeletal Injury. Sept 2012 Authorised by The Principal Page: 1

1. Introduction

Muscular skeletal injuries are the most common of all workplace injuries encompassing a wide range of sprains, strains, bone, nerve, muscle, tendon and ligament injuries, including spinal disc and other types of hernias, and sprains and strains. The impact of these injuries can be severe and disabling.

There are four areas where a clear focus on preventive activity can reduce the incidence of muscular skeletal disorders.

These are in the areas of;

Preventing slips, trips and falls;

Manual Handling where the work tasks are usually associated with lifting and moving objects;

Static Load where the work task and organisation of work imposes the adoption of a posture that requires virtually constant contraction of specific muscle groups for prolonged periods of time;

Overuse where the same muscle/tendons are being used repeatedly with force or for prolonged periods of time.

Tasks in the school where risks of MSD arise include;

Moving furniture, carrying and using computers and monitors, sustained use of laptops for report writing, restraining a frightened or angry child, catching, lifting or carrying a child, lifting and carrying class sets, large quantities of materials, equipment and food and drink, or other large containers of liquids, stretching to reach a high or low shelf, lifting mats and other PE equipment, bending for extended periods to be at the same height as children.

2. Purpose

The purpose of this procedure is to ensure that ergonomic criteria are considered in workplace, equipment, and task design and that manual handling tasks are assessed in consultation and carried out in a manner that prevents muscular skeletal disorders occurring among Nazareth College staff.

3. Scope

This procedure applies to all work managed by College Staff.

4. Definitions

Ergonomic Risk

An ergonomic risk is where the health and wellbeing of an employee may be compromised as a result of the mismatch between the physical design of the environment in which they are working or by the perceptual or bio-mechanical difficulty of the tasks they are performing arising from that design.

Occupational Overuse Syndrome (OOS)

A range of conditions (discomfort, pain, tendon sheath lubrication and muscle tissue system breakdown, inflammation, loss of strength and grip power, etc) which affect mainly the hands forearms, wrist, elbow, neck, shoulders and back) and which are related to the working environment or the task performed. Some of these are referred to as OOS, Occupational Overuse Syndrome or RSI (Repetitive Strain Injuries).

Manual Handling

Manual handling is defined as an activity requiring the use of force exerted by a person to lift, push, pull, carry or otherwise move or restrain any animate or inanimate object.

Hazardous Manual Handling

Is defined as having any of the following characteristics;

Repetitive or sustained application of force;

Application of high force;

Exposure to sustained vibration;

Manual Handling of live persons or animals;

Manual Handling of unstable or unbalanced loads or loads which are difficult to grasp or hold.

Musculoskeletal Disorder (MSD)

Musculoskeletal disorder is defined as an injury or illness of the muscles, tendons, ligaments, peripheral nerves, joints, cartilage (including intervertebral or discs), bones or supporting blood vessels in either the arms or legs, neck, back or trunk, that arises from manual handling in the workplace. These conditions can occur suddenly or




have an insidious onset whereby they become more consistently painful and disabling over a prolonged period of time.

5. Applicable Legislation and References

Victorian Occupational Health and Safety Act 2004

Victorian Occupational Health and Safety (Manual Handling) Regulations 1999

Code of Practice for Manual Handling 1999

Victorian WorkCover Authority ‘Officewise: A guide to health and safety in the office’, 1997

AS4442-1997: Office Desks

Grandjean E. Fitting The Task To The Man: A Textbook of Occupational Ergonomics.

6. Responsibilities

The Executive will support and facilitate processes with the OHS Committee to;

Identify the tasks that involve risks of MSD;

Assess the risk of MSD associated with slips, trips, falls, static load, repetitive movement and manual handling tasks;

Minimise the risk of MSD;

Monitor the controls to ensure they are working;

Reduce the risk if it is not possible to eliminate it altogether.

Staff are responsible for:

Assisting in the identification, assessment and control of tasks in which there are risks of MSD;

Actively participating in training programs including, ergonomic work station set up and manual handling;

Reporting hazards and injuries;

Using lifting equipment and assisting other staff;

College OHS Committee will facilitate:

Workplace inspections and reviews of injury data to identify locations and activities which give rise to muscular skeletal disorders;

Training programs in ergonomic work-station set up;

Training to help staff identify assess and control the risks in various manual handling tasks;

Trials of ergonomic and manual handling equipment to determine their practical suitability in Nazareth College;

Scheduling of Risk Assessments;

Analysis of overall risks and recommendations for preventive and corrective actions;

Establishing a Register of Manual Handling Risk Assessments.

7. Procedure

7.1 Consultation

To effectively establish a method of assessing keyboard and manual handling tasks, the OHS Committee shall consult with staff involved in performing the tasks. The consultation process shall occur during new employee induction training and in follow-up identification, assessment and control processes.

Consultation shall occur:

When the committee is specifically reviewing and identifying areas of MSD risk to assist in prioritising activities for improved controls;

During the assessment process;

When selecting and trailing the most appropriate control measure to prevent or reduce the risk of MSD;

Upon the implementation of the control measures to review its effectiveness; and




During the design of new facilities, processes and equipment.

7.2 Hazard Identification

MSD occurs because tasks produce specific overstress responses in the body. These stressors arise from the presence of a number of contributing factors. The contributing risk factors of a task determine how hazardous a task is, therefore, to reduce the risk of MSD, these factors need to be understood and changed. The contributing factors are;

workplace layout;

nature of the objects handled;

tools and equipment used in the task;

posture and work flow organisation;

overall task design;

physical environment; and

individual factors.

In most circumstances, one or more of these factors may contribute to the overall risk of muscular skeletal injury, therefore each factor and their interplay should be considered when selecting appropriate control measures.

The OHS Committee shall use Checklists to identify tasks that have the potential to cause MSD. Specific details of stressors which may result in MSD are detailed in the Code of Practice for Manual Handling and must be considered when investigating the potential stressors on the body.

Hazardous activities may be identified by considering the following types of activities:

Repetitive or sustained application of physical force

Repetitive – using force repeatedly over a period of time to move, twist or support an object

Sustained – lifting, gripping, and handling weighted objects, fast long duration typing

Static Load or sustained awkward postures;

Where any part of the body is held in an awkward or uncomfortable position eg. Hours of computer

mouse tasks or where work has to be done in a cramped space.

Prolonged bending of the neck and back in a lap top

Overreaching

Repetitive or sustained physical movements;

Uses the same parts of the body to repeat similar movements over a period of time

Application of high force to lift or handle an object;

Lifting or carrying a heavy object

Pushing or pulling an object that is hard to move

Handling of unstable or unbalanced loads or loads which are difficult to grasp or hold;

Lifting heavy boxes with no hand-holds from a high shelf

f) Sustained vibration from a tool or equipment;

Working on parts of the system where plant or machinery is operating and which transmits vibration to

a person

7.3 Risk Assessment

Investigating Stressors

When ergonomic and /or manual handling hazards have been identified, a risk assessment must be undertaken to determine:

the level of risk of MSD occurring as a result of exposure to the hazard.

To determine the risk of MSD on the body, the assessment must take into consideration the stressors applied. When determining the risk of MSD, the following stressors need to be considered:

the postures and movement demanded by the task;

forces applied or resisted; and




environmental conditions.

7.4 Risk Control

Where a risk of MSD has been identified along with the factors contributing to the risk of musculoskeletal injury, steps shall be taken to eliminate or reduce the risks associated with the task.

If the removal of a risk is not practicable, Nazareth College shall redesign the work task in order to substantially reduce the factors contributing to the risk to MSD.

The hierarchy of control establishes in priority order the types of measures to be used to control risk. In the first instance, the OHS Committee shall consider how to eliminate the manual handling risks by:

altering the workplace;

altering the systems of work routinely used to carry out tasks; and

changing the equipment used.

In addition the OHS Committee will ensure the provision the information, training or instruction in work task techniques that staff will require to control risk.

The identification, assessment and control measures must be documented for ongoing review and for future reference. Refer Manual Handling Risk Control Plan.

7.5 Training

Training for staff undertaking tasks that pose a risk of muscular-skeletal injury shall be provided.

The training must be should aim to ensure the staff member can

Understand the reasons for doing the job in a particular way with least risk;

Recognise the risks and decide the best way to go about the task;

Can perform the task in this way.

8. Records

The Business Manager shall establish a Register of Manual Handling Risk Assessments and Control Plans

9.Document Owner

Business Manager

10. Related Documents

Hazard Identification Risk Assessment and Control Planner

11. Attachments

Manual Handling Risk Assessment and Control Form

Slips Trips and Falls Checklist

OHS Hazard Management Index

In order to successfully manage OHS hazards at Nazareth College we must:

Identify health and safety hazards;

Assess any risks associated with them;

Control the hazard; and

Regularly review controls to ensure they remain effective.

There are a number of procedures and checklists in this section for specific hazards in the College;. .

Policy Procedures Forms Guides

Manual Handling Procedure

Prevention of Muscular-Skeletal Injury

Hazardous Manual Handling Identification Form

Hazardous Manual Handling Risk Management Form)

Working at Height Procedure

Permit to Work - Working at Heights

Hygiene Management Procedure

Plant and Equipment Management Procedure

Plant and Equipment Risk Management Form

Plant Register Template

Plant and Equipment Maintenance Form

Ergonomics Procedure

Screen Based Workstation Ergonomic Risk Management Form (

Confined Space Procedure (PDF - 186Kb)

Confined Space Entry Permit (Word - 117Kb)

Hot Work Procedure (PDF - 179Kb)

Permit to Work - Hot Work (Word - 95Kb)

Electrical Equipment Register (Word - 433Kb)

Isolation and Tag Out

Tag Out Register

http://www.eduweb.vic.gov.au/edulibrary/public/ohs/DEE_EHU-07-2-1_Manual_Handling_Hazard_Management_Form.doc

http://www.eduweb.vic.gov.au/edulibrary/public/ohs/DEE_EHU-07-2-1_Manual_Handling_Hazard_Management_Form.doc

http://www.eduweb.vic.gov.au/edulibrary/public/ohs/DEE_EHU-13-1-1_Confined_Space_Procedure.pdf



http://www.eduweb.vic.gov.au/edulibrary/public/ohs/DEE_EHU-24-6-2_Confined_Space_Entry_Permit.doc

http://www.eduweb.vic.gov.au/edulibrary/public/ohs/DEE_EHU-24-6-2_Confined_Space_Entry_Permit.doc

http://www.eduweb.vic.gov.au/edulibrary/public/ohs/DEE_EHU-14-1-1_Hot_Work_Procedure.pdf



http://www.eduweb.vic.gov.au/edulibrary/public/ohs/DEE_EHU-24-10-2_Permit_to_Work-Hot_Work.doc

http://www.eduweb.vic.gov.au/edulibrary/public/ohs/DEE_EHU-24-10-2_Permit_to_Work-Hot_Work.doc

http://www.eduweb.vic.gov.au/edulibrary/public/ohs/DEE_EHU-15-2-1_Electrical_Equipment_Register.doc

http://www.eduweb.vic.gov.au/edulibrary/public/ohs/DEE_EHU-15-2-1_Electrical_Equipment_Register.doc

Procedure

Chemical Management Procedure

Chemical Register

Traffic Management Procedure

Traffic Management Plan

Workplace Inspection Procedure

Workplace Inspection Checklists

Offsite and Home Visits Procedure

Offsite and Home Visits Risk Management Form

Offsite and Home Visits Safe Work Procedure

Occupational Health and Safety Working at heights procedure


1. Purpose:

The purpose of this procedure is to ensure all risks associated with working at height within Nazareth College are identified and managed. 2. Scope:

This procedure applies to all tasks that require working at a height which are performed in Nazareth College . No employee is to work at a height of 2 metres or above unless their role specifically requires them to do so i.e. maintenance personnel that are required to clean gutters as per their job description. 3. References:

Occupational Health and Safety Act 2004

Occupational Health and Safety Regulations 2007

Prevention of Falls in General Construction Compliance Code; Edition 1: September 2008

AS1562.1:1992- Design and installation of sheet roof and wall cladding – Metal

AS1562.2:1999- Design and installation of sheet roof and wall cladding – Corrugated fibre- reinforced cement

AS1562.3:2006- Design and installation of sheet roof and wall cladding – Plastic

AS 1891:2007- Industrial fall arrest systems and devices-Harness and ancillary equipment 4. Definitions: Contractor

Contractors include any service providers/individuals who are not direct employees of Nazareth College and are providing services/works in relation to maintenance and repair work. This includes contractor employees, sub contractors and sub contractors employees. Services can be of a long or short nature. Fall arrest device:

A device, which when worn and used correctly, would either safely restrain or arrest a person from falling while working at height. Hazard:

Anything with the potential to cause harm, injury, illness or loss. Health and Safety Representative (HSR):

An elected employee responsible for representing employees within a Designated Work Group (DWG) on matters relating to OHS. Management OHS Nominee (Business Manager):

A position nominated by the Workplace Manager to oversee the operational aspects of implementing health, safety and wellbeing initiatives, policies and procedures. Risk:

A description of the likelihood and consequence of a hazard causing injury or illness. Safe Work Procedure (SWP)

Are documented procedures that outline:

The hazards associated with performing a particular task (which may include equipment use, or working in hazardous environments);

Safety instructions in performing that task including any checks and precautions to be exercised;

Any required PPE to protect employees, students, contractors and visitors; and

A list of the persons authorised to supervise and train persons in how to undertake the task safely Safe Work Method Statement (SWMS)

A document which describes the high risk work being performed, the health and safety risks associated with the work and the risk control measures that will be applied to ensure the work is carried out in a safe manner. Working at height:

Working at a height of over 2 metres (measured from the soles of your feet to the ground).



Work Positioning System

Equipment that enables a person to be positioned and safely supported at a work location for the duration of the task being undertaken at height. Workplace Manager: The Principal responsible for the school

5. Responsibility: The Workplace Manager and/or Management OHS Nominee is responsible for:

Identifying working at height hazards within the workplace;

Consulting with HSRs and employees in relation to identifying and managing working at height hazards;

Ensuring risk assessments are conducted for identified working at height tasks;

Reviewing controls for working at height risks for effectiveness and the OHS Risk Register;

Issuing a Permit to Work to a contractor or employee that shall be working at height at 2 metres or above; and

Complying with legislation relating to working at height. HSRs:

The functions of the HSRs can include:

Reporting working at height hazards to the Workplace Manager and/or Management OHS Nominee; and

Assisting with risk assessments. Employees and volunteers are responsible for:

Reporting working at height hazards to the Workplace Manager and/or Management OHS Nominee;

Assisting the Workplace Manager and/or Management OHS Nominee with risk assessments;

Complying with SWP and the Permit to Work for working at height. Contractors are responsible for:


Assisting the Workplace Manager and/or Management OHS Nominee with risk assessments; and;

Complying with SWMS or SWP and the Permit to Work for working at height. 6. Procedure: 6.1 Identify Hazards Associated with Working at Height

The Workplace Manager and/or Management OHS Nominee, in consultation with HSRs, employees and contractors, is to identify all tasks which involve working at height at 2 metres or above within the workplace. Examples of working at height tasks where falls could occur include:

Working on roofs;

Cleaning windows;

Air-conditioning maintenance;

Erecting signs and displays;

Ladder work;

Working near holes, pits and shafts; and

Working on fragile, slippery or sloping surfaces. In addition to the above the Workplace Manager and/or Management OHS Nominee should also consider the hazards posed to persons below those working at heights by falling objects. 6.2 Risk Assessment when employees are undertaking a Working at Height task

The Workplace Manager and/or Management OHS Nominee is to conduct a risk assessment for each task which involves working at height in the workplace, where an employee is required to work at a height. All risk assessments are to be conducted in consultation with:

The HSRs;



Employees; and

Relevant standards, codes of practice, compliance code or legislation. The risk assessment is to be conducted using the risk matrix outlined in Risk Management Procedure and documented on the Task Based Risk Management Form. 6.3 Controlling Risks Posed by Working at Height

The Workplace Manager and/or Management OHS Nominee, in consultation with the HSR and employees needs to control risks associated with working at height. If an employee is required to work at a height of 2 metres or above a Safe Work Procedure (SWP) must be developed and the employee trained in the procedure and deemed competent before the work can be performed. A Permit to Work – Working at Heights must also be completed by the employee. If a contractor is required to work at or above a height of 2 metres a Safe Work Method Statement (SWMS) or equivalent must be supplied by the contractor. A Permit to Work – Working at Heights at 2 metres or above must also be completed by the contractor. Specifically, a permit to work should be issued for work:

on any structure being constructed, demolished, maintained, repaired or cleaned where work is performed at or above 2 metres;

on a fragile, slippery or unstable surface;

using equipment to gain access to an elevated level;

on a sloping surface on which it is difficult to maintain balance; involving an elevated work platform such as a cherry picker or scissor lift;

in close proximity i.e. within 2 metres, of an unprotected edge; and

in close proximity to a hole, shaft or pit. The Workplace Manager and/or Management OHS Nominee should make sure that all control measures are included on the SWP or SWMS and Permit to Work. Contractors and employees (i.e. maintenance personnel) must make sure that they only perform work so as to comply with all the control measures indicated in the SWP or SWMS and Permit to Work. When determining controls to reduce risks, the Workplace Manager and/or Management OHS Nominee must follow the hierarchy of control outlined in the Risk Management Procedure. Examples of controls (from most to least effective) could include:

Eliminate the need to work at heights (e.g. Installing air conditioning at ground level, redesigning roof guttering systems to eliminate or minimise the need to collect balls or clean gutters);

Provision of passive fall prevention systems (e.g. edge protection, roof walkways and elevated work platforms such as scissor lifts, boom lifts and scaffolding);

Installing roof anchor points and harness/lanyard systems for either fall restraint or falls arrest systems;

Provision of industrial rated ladders and associated anchor points;

Provision of Personal Protective Equipment (PPE) (e.g. gloves, footwear etc) 6.3.1 Permit to Work

The Workplace Manager and/or Management OHS Nominee is responsible for ensuring the Working at Height Procedure and associated Permit to Work system is followed for the work to be completed if it includes working at height. The Permit to Work- Working at Heights must be signed by the Workplace Manager and/or Management OHS Nominee. The original is to be maintained by the contractor/employee completing the work and a copy maintained by the Workplace Manager and/or Management OHS Nominee. The original is returned at the completion of work and signed off by the Workplace Manager and/or Management OHS Nominee and the contractor/employee. The original copy of the permit is to be filed by the Workplace Manager and/or Management OHS Nominee.



6.3.2 Falling Objects

When employees, contractors and/or visitors may be exposed to the risk of falling objects, barricading off the area immediately below the work and posting warning signs i.e. ‘No Go’ areas (see Consultation and Communication Procedure) is required. 6.3.3 Working on Roofs

Roofs on which employees and/or contractors are required to work on should be as specified in AS1562 for metal, corrugated fibre-reinforced cement and plastic roofs. Any other roofs should be considered as fragile. The installation of permanent walkways and stairs should be considered for roofs where regular access is required. 6.3.4 Scaffolding

All employees and/or contractors involved in scaffolding and rigging work should hold the appropriate certificate of competency in accordance with national licensing requirements for persons performing high risk work. 6.3.5 Safety Harnesses and Anchor Points

Safety harnesses may not be used unless there is at least one other person at the workplace who has been trained and can perform a rescue if required. Safety harnesses and lanyards should comply with, be inspected in accordance with and be used in compliance with the relevant requirements of AS1891:2007 industrial fall-arrest systems and devices. If required, the Workplace Manager and/or Management OHS Nominee should contact the DEECD Regional OHS/WorkSafe Advisors or the OHS Advisory Service on 1300 074 715 for further information on the selection and use of fall arrest devices as a control measure. 6.3.6 Training

For employees who are required to work at height (i.e. maintenance personnel) the Workplace Manager and/or Management OHS Nominee is to make sure that appropriate training is provided. This training is to include:

Specific licensing and competency requirements e.g. scaffolding, fall arrest device, etc;

The prevention of falls through safe systems of work;

Reporting systems related to hazards, near misses and incidents;

The proper use, care and fitting of personal protective equipment;

The proper use, care and storage of tools and equipment to be used;

Emergency response procedures; and

Safe methods of work related to working on brittle and fragile material.

Records of this training are to be recorded and maintained by the Workplace Manager and/or

Management OHS Nominee as outlined in the Induction and Training Procedure. 6.3.7 Reviewing Controls

The Workplace Manager and/or Management OHS Nominee is responsible for reviewing the effectiveness of controls in consultation with HSRs and employees. This review is to be documented on the Task Based Risk Management Form. 6.3.8 OHS Risk Register

The Workplace Manager and/or Management OHS Nominee is to make sure that the OHS Risk Register is kept up to date and is reviewed when working at height hazards are identified, assessed, controlled and reviewed. 7. Related Documentation:

Consultation and Communication Procedure Induction and Training Procedure OHS Risk Register Permit to Work- Working at Heights Risk Management Procedure Safe Work Method Statement Safe Work Procedure

Occupational Health and Safety Confined Space procedure


1. Purpose:

The purpose of this procedure is to ensure all risks associated with confined spaces within Nazareth College are identified and managed. 2. Scope:

This procedure applies to all confined spaces which are identified in Nazareth College. 3. References



Victorian Confined Spaces Compliance Code 2008

Australian Standard 2865:2009 Confined Spaces 4. Definitions: Competent Person: A person who has, through a combination of training, education and experience, acquired

knowledge and skills enabling that person to perform a specified task correctly. Confined Space: An enclosed or partially enclosed space if the space:

(a) Is or is intended to be, or is likely to be entered by any person; and (b) Has limited or restricted means for entry or exit that makes it physically difficult for a person to enter or exit the space; and (c) Is, or is intended to be, at normal atmospheric pressure while any person is in the space; and (d) Contains or is intended to contain-

(i) An atmosphere that has a harmful level of any contaminant; or (ii) an atmosphere that does not have a safe oxygen level; or (iii) any stored substance, except liquids, that could cause engulfment.

Examples that may meet the definition for a confined space include storage tanks, silos and other tank-like compartments; open-topped spaces such as pits; pipes, sewers, shafts, ducts and similar structures; that have limited or restricted entry and exit. Entry Permit (Confined Space): A permit that provides a formal check to ensure all elements of a safe system

of work is in place prior to a person entering a confined space. Hazard: Anything with the potential to cause harm, injury, illness or loss.

Health and Safety Representative (HSR): An elected employee responsible for representing employees within

a DWG on matters relating to OHS. Lower Explosive Limit (LEL): The concentration of a flammable contaminant in air below which the propagation

of a flame does not occur on contact with an ignition source. Management OHS Nominee: A position nominated by the Workplace Manager to oversee the operational

aspects of implementing health, safety and wellbeing initiatives, policies and procedures. Risk: A description of the likelihood and consequence of a hazard causing injury or illness.

Safe Work Method Statement (SWMS): A document which describes the high risk work being performed, the

health and safety risks associated with the work and the risk control measures that will be applied to ensure the work is carried out in a safe manner. Standby Worker/Person: A competent person who remains outside the confined space to assist in the

maintenance of equipment and act as communication if an emergency situation arises. Workplace Manager: The Principal responsible for the school.

5. Responsibility: The Management OHS Nominee is responsible for:



Identifying confined spaces within the workplace and communicating these to all relevant employees and contractors;

Consulting HSR and employees in relation to identifying and managing confined space hazards;

Ensuring risk assessments are conducted for identified confined spaces;

Ensuring controls are implemented and the OHS Risk Register is reviewed; and

Complying with legislation relating to confined spaces. HSR: The functions of the HSR can include:

Reporting confined spaces hazards;

Assisting in risk assessments;

Participating in the identification and implementation of risk controls; and

Reporting on the use and effectiveness of confined space risk control measures. Employees are responsible for:

Reporting confined spaces hazards;

Assisting the Management OHS Nominee with risk assessments if relevant to their work; and

Complying with procedures for confined spaces. Contractors are responsible for:

Complying with procedures for confined spaces;

Providing the DEECD workplace with a Safe Work Method Statement or equivalent before entering a confined space; and

Complying with Entry Permits for Confined Spaces. 6. Procedure: 6.1 Identify Confined Spaces

The Management OHS Nominee is to identify all potential confined spaces within the workplace in consultation with Facilities, HSR and employees. Site plans and drawings should be reviewed to identify spaces that may potentially be a confined space. The Management OHS Nominee must record the identified confined spaces on the OHS Risk Register. All identified confined spaces are to be appropriately signed and barricaded to prevent entry of unauthorised persons. Examples of confined spaces may be found in:

Pressure vessels, tanks, pipes

Water/bore wells;

Sewerage pits, pipes ; and

Storm water drains. 6.2 Risk Assessment of Confined Spaces

The Management OHS Nominee is to engage a competent person (please contact the OHS Advisory Service on 9692 7756) to conduct a risk assessment for each confined space in the workplace prior to allowing any authorised entry by a competent contractor. All risk assessments are to be conducted in consultation with:

HSR;

Relevant employees: and

Relevant standards, codes of practice and legislation. The risk assessment of confined spaces must include:

the nature and inherent hazards of the confined space; the work required to be done, including the need to enter the confined space;

the range of methods by which the work can be done;

the hazards involved and the associated risks involved with the actual work method selected and equipment proposed to be used (refer to the Confined Space Hazard Guide);

emergency response procedures; and

the competence of persons to undertake the work.



The OHS Risk Management Procedure should be referenced when conducting the risk assessment. The completed risk assessments are to be reviewed and revised whenever there is evidence to indicate that they are no longer valid. As a minimum the risk assessment is to be reviewed:

if there have been any hazards/incidents/injuries reported in relation to work in confined spaces;

where there is a change to a task or a Safe Work Procedure either involving or creating a confined space;

annually;

as a result of changes to the legislation applying to confined spaces. All initial and revised risk assessments are to be documented as per the OHS Risk Management Procedure. 6.3 Controlling Risks Posed by Confined Spaces 6.3.1 Signage

All confined spaces must be identified by displaying a sign at the entry to the space. The sign must include that a confined space permit to work is required for entry. The Management OHS Nominee must make sure that all signage within the workplace is communicated and implemented as per the Consultation and Communication Procedure. 6.3.2 Entry Permit

No Nazareth College employee should enter a confined space at any time. If the confined space is required to be entered a competent contractor is to be engaged. The Management OHS Nominee is to request of the contractor who is in direct control of the confined space to supply a Safe Work Method Statement in addition to completing an entry permit. The contractor must be a competent person to be nominated as being in control of a confined space (see Contractor Management Procedure). On completion of work, the Management OHS Nominee or the contractor deemed as being in direct control of the work in the confined space is to acknowledge in writing that the work has been completed and all persons involved in the work have left the confined space and have been accounted for. This is to be documented on the Entry Permit (Confined Space). 6.3.3 Other Control Measures

Where confined spaces are identified, controls must be established and implemented. As a minimum there must be signage and physical barriers such as locks or gatic (access) covers to prevent unauthorised entry and all listed control measures in the Entry Permit (Confined Space) Confined Space must be followed. These controls must be established and implemented by the contractor deemed as being in direct control of the work or the Management OHS nominee in consultation with the HSR and employees. This is to be documented on the OHS Risk Register. When determining additional controls to reduce risk associated with confined spaces, the Management OHS Nominee must follow the hierarchy of control outlined in OHS Risk Management Procedure. Examples of effective confined spaces controls (from most to least effective) could include:

Eliminating confined spaces i.e. removing disused storage tanks;

Erect barriers to prevent unauthorised entry;

Improving ventilation and exits in confined spaces; and

Providing PPE e.g. breathing apparatus. 6.4 Prior to Entry to Confined Space

Refer to Entry Permit (Confined Spaces) in conjunction with this section. The Management OHS Nominee is to ensure that all hazardous services normally connected to the confined space are isolated or otherwise controlled so as to prevent:

the introduction of any materials, contaminants, agents or conditions that may be harmful to a person occupying the space, and

the activation or energising in any way of equipment or services that may pose a risk to the health and safety of a person inside a confined space.



The Management OHS Nominee must ensure that, if appropriate, a confined space is cleared of all contaminants by use of a suitable purging agent (where by contaminants are displaced from the confined space before entry to a confined space). For purging purposes, the engaged contractor must ensure that pure oxygen or a gas mixture in a concentration of more than 21% oxygen by volume is not used. The engaged contractor should confirm the above on the Entry Permit (Confined Spaces). The Management OHS Nominee is to ensure that no person enters a confined space unless:

the confined space contains and maintains a safe oxygen level;

any atmospheric contaminants are reduced and remain below the appropriate exposure standards (see Hygiene Management Procedure);

the confined space is free from extremes of temperature; and

the concentration of any flammable contaminant in the confined space atmosphere is and remains below 5% of its LEL.

The engaged contractor should confirm the above on the Entry Permit (Confined Spaces). Whilst work is being carried out in or on the confined space, the person responsible for direct control of the work is to ensure that one or more competent stand-by persons are present outside the confined space. The stand-by person/s must be assessed as being a competent person and must remain on the outside of and in close proximity to the confined space entry and must be capable of being in continuous communication, and where possible able to maintain visual contact, with persons within the confined space. The stand-by person/s must be capable of operating monitoring equipment used to ensure the safety of the atmosphere within the confined space as well as initiating emergency procedures where required. 6.5 Reviewing Controls

The Management OHS Nominee is responsible for reviewing the effectiveness of hazard controls in consultation with HSR and relevant employees. This review is to be documented on the OHS Risk Register. If the control is deemed inadequate, another risk assessment is to be completed with the view to establishing more appropriate controls. 6.6 OHS Risk Register

The Management OHS Nominee is to make sure that the OHS Risk Register is kept up to date and is reviewed when confined spaces are identified, assessed, controlled and reviewed. 7. Related Documentation:

OHS Risk Register OHS Risk Management Procedure Consultation and Communication Procedure Entry Permit (Confined Space) Contractor Management Procedure Induction and Training Procedure Safe Work Procedure Template Hygiene Management Procedure

Occupational Health and Safety Hygiene Management procedure


1. Purpose:

The purpose of this procedure is to prevent illnesses and injuries by identifying, assessing and controlling hazards associated with exposure to contaminants in Nazareth College 2. Scope:

This procedure applies to the management of hygiene related hazards that may be experienced in Nazareth College. Hygiene related hazards may include:

Noise;

Dust;

Lighting;

Gases, Vapours and Fumes;

Radiation. 3. References



Victorian Code of Practice for Manual Handling 2000

NIOSH Manual of Analytical Methods

AS 2985:2009 - Workplace Atmospheres – Method for sampling and gravimetric determination of respirable dust

AS 3640:2009 - Workplace atmospheres – Method for sampling and gravimetric determination of inhalable dust

AS 1269:2005- Occupational Noise Management-Overview and general requirements

NOHSC 3008 (1995) 3rd Edition – Guidance Note on the Interpretation of Exposure Standards for Atmospheric Contaminants in the Occupational Environment

NOHSC 1003 (1995) Adopted National Exposure Standards for Atmospheric Contaminants in the Occupational Environment

4. Definitions: Absorption: The uptake of liquid through the layers of the skin.

Contaminant: Substances in the environment that have the potential to negatively impact on the health and

safety of people e.g. dust, noise, radiation. Designated Work Group (DWG): A group of employees in the workplace who share similar workplace health

and safety concerns and conditions. Hazard: Anything with the potential to cause harm, injury, illness or loss.

Health and Safety Representative (HSR): An elected employee responsible for representing employees within

a DWG on matters relating to OHS. Hygiene: The science that deals with the promotion and preservation of health.

Ingestion: Take something into the body by swallowing or absorbing it.

Inhalation: The drawing of a substance in the form of a vapour, dust or gas into the airways or lungs.

Occupational Exposure Limit OEL – the actual level of contaminant to which employees are exposed. The OEL

is the maximum concentration, which during daily work (except weekends) of 8 hours a day and no more than 40 hours a week, throughout the employee’s entire working career, that would not cause disease or change in the condition of health detectable by modern research methods, both during the periods of work and life span of the present and next generations.

Risk: A description of the likelihood and consequence of a hazard causing injury or illness.



Similar Exposure Groups (SEG): SEG sampling of a member of the group can be deemed as representative of

the exposure of the whole group. Workplace Manager: The Principal responsible for the school

5. Responsibility: Workplace Managers and/or Management OHS Nominees are responsible for:

Determining similar exposure groups (SEG);

Identifying the potential for exposure to contaminants;

Identifying the types of exposures that may require ongoing monitoring;

Consulting with HSRs and employees on the implementation of a monitoring program/s;

Making sure controls are implemented and the OHS Risk Register is reviewed; and

Complying with legislation relating to exposure to contaminants. HSRs: The functions of the HSRs can include:

Reporting hygiene related hazards;

Assisting in risk assessments as requested;

Participating in the identification and implementation of risk controls; and

Reporting on the use and effectiveness of risk control measures. Employees are responsible for:

Reporting hygiene related hazards;

Assisting with risk assessments; and

Complying with contaminant monitoring and risk control programs. 6. Procedure: 6.1 Identify Potential Exposures

Workplace Managers and/or Management OHS Nominees, in consultation with HSRs and employees, are to identify all potential contaminants that employees may be exposed to in the workplace. In all instances the Workplace Manager and/or Management OHS Nominee must record the identified contaminants on the OHS Risk Register. Some examples of contaminants that may be found in the workplace include: Physical Bacteria Fumes Chemical Temperature Viruses Biological Dust Ventilation Noise Mites Corrosives Vapour Light/UV Enzymes Fungi Mist Radiation Vibration Yeasts Solvents Gases Humidity Body Fluids Contaminants may be identified when:

Previous workplace monitoring results are reviewed;

An incident or illness is reported in the workplace;

Requested by regulatory authorities or external auditors;

A new task or chemical is introduced into the workplace;

The work environment is changed; and

New or additional information relating to acceptable exposure standards becomes available. The Workplace Manager and/or Management OHS Nominee should consider all means of exposure when identifying hazards i.e. inhalation, ingestion, absorption and injection. Identifying SEG: The SEG is a means of effectively allocating limited hygiene monitoring resources. Once the contaminants are known the Workplace Manager and/or Management OHS Nominee should group similarly exposed workers into a SEG. For administrative purposes the exposures and controls for one person are



representative of all individuals in the group. A worker may belong to more than one SEG. In consultation with HSRs and employees, the Workplace Manager and/or Management OHS Nominee may decide that the DWG would be the same as the SEG. 6.2 Risk Assessment of Hazards

The Workplace Manager and/or Management OHS Nominee is to conduct a risk assessment for each hazard associated with exposure to contaminants in the workplace. All risk assessments are to be conducted in consultation with:

HSR;

Employees;

Relevant standards, codes of practice or legislation. The risk assessment is to be completed using the risk matrix contained in OHS Risk Management Procedure and documented in the OHS Risk Register. For every hazard identified in the OHS Risk Register, the Workplace Manager and/or Management OHS Nominee should detail the initial risk rating, existing controls (e.g. engineering, administrative, personal protective equipment) and any residual risk rating. In order to accurately determine the level of risk, the Workplace Manager and/or Management OHS Nominee may need to consider specific workplace monitoring and engage the services of an Occupational Hygienist. Specific monitoring will provide results on the actual level of exposure, which can be used as a representative sample to compare against legislated maximum exposure standards. If monitoring is required the Workplace Manager and/or Management OHS Nominee should ensure that:

The monitoring is specific to the contaminant and route of exposure (i.e. inhalation would require a different sampling method to ingestion);

Personal monitoring rather than static monitoring is performed for defining potential exposures.

Static monitoring should only be used for measuring exposures when found to be well correlated with personal monitoring;

Monitoring is conducted and analysed by a competent person; and

The assessment is representative – neither worst case nor best case scenarios. If in doubt the Workplace Manager and/or Management OHS Nominee should contact the OHS Advisory Service on 1300 074 715. If workplace hygiene monitoring is necessary an external provider may be required, if so, they should be identified and engaged as per the Contractor Management Procedure. 6.2.1 Contaminant Monitoring and Exposure Limits Findings

Once the monitoring is completed a report detailing the findings should be provided to the Workplace Manager and/or Management OHS Nominee. The Workplace Manager and/or Management OHS Nominee is responsible for implementing the recommendations in the report in order to reduce the risk of exposure to employees. If only the results of monitoring are provided the Workplace Manager and/or Management OHS Nominee can compare them to the OEL for that specific contaminant to determine the need for corrective actions and follow-up surveillance. The Workplace Manager and/or Management OHS Nominee should contact the OHS Advisory Service on 1300 074 715 if they require assistance to interpret the findings in reports provided. 6.3 Controlling Risks

Where specific hazards have been identified from exposure to contaminants, controls are to be established and implemented by the Workplace Manager and/or Management OHS Nominee in consultation with HSRs and employees. This is to be documented in the OHS Risk Register.

As part of the control process the Workplace Manager and/or Management OHS Nominee should ensure that:

Recommendations for placement of personnel in medical surveillance programs are considered;



Existing controls are adequate, consider whether additional or alternative controls are needed, and if so, what they should be;

Consideration is given to whether periodic monitoring of the contaminant or the controls is required and the nature of such monitoring.

When determining controls to reduce employee exposure, the Workplace Manager and/or Management OHS Nominee must follow the hierarchy of control outlined in the OHS Risk Management Procedure. As an example, effective controls (from most to least effective) to reduce exposure to noise could include:

Eliminate the hazard:--Eliminating the noisy machine, task or work process;

Substitute the hazard with a lesser risk:-Substituting a less-noisy machine for the task;

Engineering controls:-Separate the noisy process or equipment by installing sound dampening/absorption around the noise source or between the source and the worker;

Administrative controls:- Establish hearing protection zones and display “hearing protection” signage; and

Personal Protective Equipment:-Providing suitable Personal Protective Equipment (PPE) e.g. hearing protection; and

Implementing a workplace monitoring program e.g., audiometric (hearing) tests. 6.3.1 Safe Work Procedures

Some interactions between employees and contaminants (e.g. coaching sport outdoors in the sun) may require the development and implementation of a safe work procedure. Refer to Safe Work Procedure. 6.3.2 Communication

If workplace monitoring of contaminants is required the Workplace Manager and/or Management OHS Nominee should make sure that the results of the monitoring are clearly communicated by:

Verbally informing employees sampled and SEGs of the results and controls required following the monitoring;

Including report findings from monitoring conducted on the agenda and minutes of Health and

Safety Committee Meetings (if relevant) and/or regular staff meetings; and

Displaying results of monitoring on all applicable safety noticeboards (see Consultation and Communication Procedure).

6.4 Reviewing Controls

The Workplace Managers and/or Management OHS Nominee is responsible for reviewing the effectiveness of hazard controls in consultation with HSRs and employees. The review of controls is to occur as per the procedure outlined in OHS Risk Management Procedure. In the event that further/ongoing monitoring is required, the Workplace Manager and/or Management OHS Nominee should make sure that it occurs as per this procedure. 6.5 OHS Risk Register

The Workplace Manager and/or Management OHS Nominee is to make sure that the OHS Risk Register is kept up to date and is reviewed when hazards associated with exposure to contaminants are identified, assessed, controlled and reviewed.

Occupational Health and Safety Hot Work procedure


1. Purpose:

The purpose of this procedure is to prevent harm or injury occurring to people, equipment or the environment as a result of hot work being performed within Nazareth College. 2. Scope:

This procedure applies to Nazareth College 3. References:


Occupational Health and Safety Regulations 2007 4. Definitions: Competent Person: A person who has acquired through training, qualification or experience, or a combination of

both the knowledge and skills required to safely carry out a task. Hazardous Area: An area in which flammable liquids, vapours, gases, combustible liquids, dusts, fibres or other

flammable or explosive substances may be present. Health and Safety Representative (HSR): An elected employee responsible for representing employees within

a DWG on matters relating to OHS. Hot Work: Any work that may create an ignition source e.g. welding, thermal or oxygen cutting or heating,

grinding, and other related heat or spark producing operations. Management OHS Nominee: A position nominated by the Workplace Manager to oversee the operational

aspects of implementing health, safety and wellbeing initiatives, policies and procedures. Safe Work Method Statement (SWMS): A document which describes the high risk work being performed, the

health and safety risks associated with the work and the risk control measures that will be applied to ensure the work is carried out in a safe manner. Safe Work Procedure (SWP): Are documented procedures that outline:

The hazards associated with performing a particular task (which may include equipment use, chemical use or working in hazardous environments);



A list of the persons authorised to supervise and train persons in how to undertake the task safely. Work Area: A work area requiring a hot work permit is the immediate area around the equipment being worked

on and extends 10 metres in all directions. A work area not requiring a hot work permit may be an appropriately prepared, screened and risk assessed area such as a workshop. Workplace Manager: The Principal responsible for the school.

5. Responsibility: Workplace Managers and Management OHS Nominees are responsible for:

Identifying hot work activities within the workplace;

Ensuring that no persons conduct hot work if the risk to persons and property has not been controlled;

Ensuring emergency procedures are established and implemented in relation to persons conducting hot work activities;

Ensuring contractors required to conduct hot work activities on Nazareth College premises comply with safe work procedures for hot works;

Ensuring appropriate emergency equipment relevant for the particular circumstances is available when persons are conducting hot work activities;

Providing appropriate Personal Protective Equipment (PPE) for employees engaging in hot work activities; and



Ensuring that any employee or contractor who must conduct hot work activities in a work area other than those approved for hot work at Nazareth College (e.g. welding bays) is provided with a Permit to Work- Hot Work;

Ensuring that contractors supply a Safe Work Method Statement (SWMS) which relates specifically to the hot work being performed.

Employees and Contractors are responsible for:

Ensuring that hot work activities are performed only after suppling a Permit to Work, which relates to specifically to hot work being performed;

Adhering to and following all procedures for hot work. 6. Procedure: 6.1 Hot Work Hazard Identification and Risk Assessment

The Property Manager is to identify all areas and types of hot work that may be performed in the workplace in consultation with the HSR and employees. The Management OHS Nominee is responsible for updating the OHS Risk Register to reflect all related hot work hazards (see OHS Risk Management Procedure). Hot work hazards may be identified as a result of:

An incident, injury or near miss being reported in the workplace;

A new task being introduced e.g. maintenance / welding work on an existing structure;

New plant or equipment being introduced;

Existing work conditions / environment has changed (e.g. flammable items are now stored adjacent to workshop areas);

New or additional information relating to hot work hazards becomes available. Any new areas or tasks involving hot work are to be risk assessed using the DEECD risk rating methodology outlined in the OHS Risk Management Procedure. 6.2 Risk Control

The Property Manager is to ensure that all hazardous areas surrounding the hot work area are adequately isolated or otherwise controlled so as to prevent the ignition of any materials, contaminants, agents or conditions that may be harmful to a person or property. Where specific hot work hazards have been identified, controls are to be established and implemented by the Property Manager in consultation with the HSR and employees. When determining controls for hot work risks, the Property Manager must follow the hierarchy of control outlined in OHS Risk Management Procedure. Examples of effective controls (from most to least effective) to reduce the risk of harm or injury occurring as a result of hot work could include:

Eliminating hot work in all outside areas;

Substituting welding techniques (e.g. oxygen-acetylene and ARC welding);

Improving workplace design and layout (i.e. removing or relocating flammable items in workshops);

Providing PPE e.g. spark/fire retardant clothing and fire extinguishers; and

Developing and training employees in SWP. 6.2.1 Training

The Property Manager is responsible for identifying employees who are required to conduct hot work activities. The Property Manager is to make sure that each of these employees is provided with hot work training prior to engaging in any hot work. This training is to be performed by a competent person and include:

legislative requirements;

the work practices to be followed when performing specific hot work;

the process of identifying hot work and the associated hazards;

the measures used to control the risk of harm/injury occurring as a result of performing hot work;

use of fire control and emergency notification / evacuation controls that have been put into place;

the proper use and fitting of PPE; and

first aid and incident reporting procedures to be followed in case of injury or illness.



Training records are to be kept and maintained by the Management OHS Nominee as outlined in Induction and Training Procedure. Where contractors are required to complete hot work the Property Manager is responsible for ensuring that contractor selection, verification of competency and control on site occurs as per Contractor Management Procedure. 6.2.2 Permit to Work – Hot Work

The Property Manager is to ensure that all hazardous areas surrounding the hot work area are adequately isolated or otherwise controlled so as to prevent the ignition of any materials, contaminants, agents or conditions that may be harmful to a person or property. Prior to hot work activities being conducted by contractors or employees, the Property Manager is to authorise the hot work by the issuing of a Permit to Work – Hot Work to the contractor/employee that has direct control of the hot work to be carried out. Examples of when a Permit to Work – Hot Work may be required would include:

Grinding work being undertaken in areas other than workshops / maintenance facilities;

Welding of school playground equipment in-situ; and

Hot repair work conducted in science laboratory fume cupboards. Whilst hot work is being carried out, the employee or contractor responsible for direct control of the work is to ensure that one or more fire-watch persons are present for the entire duration of the hot work (and even after if there is a risk of ignition from hot items yet to cool) to ensure that no nearby items are ignited. The fire-watch person(s) must also have completed hot work training delivered by a competent person. The fire-watch person(s) must also be capable of operating fire and emergency equipment used to extinguish fire and is capable of initiating emergency procedures where required. On completion of work, the employee or contractor in direct control of the hot work activities is to acknowledge in writing that the work has been completed and all persons involved in the work have left the work area safely. The employee or contractor in direct control of the hot work is also to conduct fire-checks of the work area after the work has been completed to ensure the hot work area is completely safe. This is to be documented on the Permit to Work – Hot Work. 6.2.2 Areas not requiring a Hot Work Permit

A work area not requiring a Hot Work Permit may be an appropriately prepared, screened and risk assessed area such as a workshop. The Property Managermust determine which hot work areas do not require a Hot Work Permit. This must be documented on the OHS Risk Register. 6.3 Record Keeping

The Property Manager must keep and maintain records in relation to:

Hot Work Permits in relation to hot work conducted for one month after the completion of the hot work;

Completed risk assessments in relation to hot work for 5 years after the date of preparation; and

Training records in relation to hot work and whom the training has been provided to. 6.4 OHS Risk Register

The Management OHS Nominee is to update the OHS Risk Register when hot work activities are identified, assessed and controlled.

7. Related Documentation:

Safe Work Procedure Permit to Work- Hot Work OHS Risk Register OHS Risk Management Procedure Induction and Training Procedure Contractor Management Procedure

Occupational Health and Safety Working at Heights procedure


1. Purpose:

The purpose of this procedure is to ensure all risks associated with working at height within Nazareth College are identified and managed. 2. Scope:

This procedure applies to all tasks that require working at a height which are performed in Nazareth College . No employee is to work at a height of 2 metres or above unless their role specifically requires them to do so i.e. maintenance personnel that are required to clean gutters as per their job description. 3. References:



Prevention of Falls in General Construction Compliance Code; Edition 1: September 2008

AS1562.1:1992- Design and installation of sheet roof and wall cladding – Metal

AS1562.2:1999- Design and installation of sheet roof and wall cladding – Corrugated fibre- reinforced cement

AS1562.3:2006- Design and installation of sheet roof and wall cladding – Plastic

AS 1891:2007- Industrial fall arrest systems and devices-Harness and ancillary equipment 4. Definitions: Contractor

Contractors include any service providers/individuals who are not direct employees of Nazareth College and are providing services/works in relation to maintenance and repair work. This includes contractor employees, sub contractors and sub contractor employees. Services can be of a long or short nature. Fall arrest device:

A device, which when worn and used correctly, would either safely restrain or arrest a person from falling while working at height. Hazard:

Anything with the potential to cause harm, injury, illness or loss.

Health and Safety Representative (HSR):

An elected employee responsible for representing employees within a Designated Work Group (DWG) on matters relating to OHS. Management OHS Nominee (Business Manager):

A position nominated by the Workplace Manager to oversee the operational aspects of implementing health, safety and wellbeing initiatives, policies and procedures. Risk:

A description of the likelihood and consequence of a hazard causing injury or illness. Safe Work Procedure (SWP)

Are documented procedures that outline:

The hazards associated with performing a particular task (which may include equipment use, or working in hazardous environments);



A list of the persons authorised to supervise and train persons in how to undertake the task safely Safe Work Method Statement (SWMS)

A document which describes the high risk work being performed, the health and safety risks associated with the work and the risk control measures that will be applied to ensure the work is carried out in a safe manner. Working at height:

Working at a height of over 2 metres (measured from the soles of your feet to the ground).



Work Positioning System

Equipment that enables a person to be positioned and safely supported at a work location for the duration of the task being undertaken at height. Workplace Manager: The Principal responsible for the school

5. Responsibility: The Workplace Manager and/or Management OHS Nominee is responsible for:

Identifying working at height hazards within the workplace;

Consulting with HSRs and employees in relation to identifying and managing working at height hazards;

Ensuring risk assessments are conducted for identified working at height tasks;

Reviewing controls for working at height risks for effectiveness and the OHS Risk Register;

Issuing a Permit to Work to a contractor or employee that shall be working at height at 2 metres or above; and

Complying with legislation relating to working at height. HSRs:

The functions of the HSRs can include:

Reporting working at height hazards to the Workplace Manager and/or Management OHS Nominee; and

Assisting with risk assessments. Employees, and volunteers are responsible for:


Assisting the Workplace Manager and/or Management OHS Nominee with risk assessments;

Complying with SWP and the Permit to Work for working at height. Contractors are responsible for:


Assisting the Workplace Manager and/or Management OHS Nominee with risk assessments; and;

Complying with SWMS or SWP and the Permit to Work for working at height.

6. Procedure: 6.1 Identify Hazards Associated with Working at Height

The Workplace Manager and/or Management OHS Nominee, in consultation with HSRs, employees and contractors, is to identify all tasks which involve working at height at 2 metres or above within the workplace. Examples of working at height tasks where falls could occur include:

Working on roofs;

Cleaning windows;

Air-conditioning maintenance;

Erecting signs and displays;

Ladder work;

Working near holes, pits and shafts; and

Working on fragile, slippery or sloping surfaces. In addition to the above the Workplace Manager and/or Management OHS Nominee should also consider the hazards posed to persons below those working at heights by falling objects. 6.2 Risk Assessment when employees are undertaking a Working at Height task

The Workplace Manager and/or Management OHS Nominee is to conduct a risk assessment for each task which involves working at height in the workplace, where an employee is required to work at a height. All risk assessments are to be conducted in consultation with:

The HSRs;



Employees; and

Relevant standards, codes of practice, compliance code or legislation. The risk assessment is to be conducted using the risk matrix outlined in Risk Management Procedure and documented on the Task Based Risk Management Form. 6.3 Controlling Risks Posed by Working at Height

The Workplace Manager and/or Management OHS Nominee, in consultation with the HSR and employees needs to control risks associated with working at height. If an employee is required to work at a height of 2 metres or above a Safe Work Procedure (SWP) must be developed and the employee trained in the procedure and deemed competent before the work can be performed. A Permit to Work – Working at Heights must also be completed by the employee. If a contractor is required to work at or above a height of 2 metres a Safe Work Method Statement (SWMS) or equivalent must be supplied by the contractor. A Permit to Work – Working at Heights at 2 metres or above must also be completed by the contractor. Specifically, a permit to work should be issued for work:

on any structure being constructed, demolished, maintained, repaired or cleaned where work is performed at or above 2 metres;

on a fragile, slippery or unstable surface;

using equipment to gain access to an elevated level;

on a sloping surface on which it is difficult to maintain balance;

involving an elevated work platform such as a cherry picker or scissor lift;

in close proximity i.e. within 2 metres, of an unprotected edge; and

in close proximity to a hole, shaft or pit. The Workplace Manager and/or Management OHS Nominee should make sure that all control measures are included on the SWP or SWMS and Permit to Work. Contractors and employees (i.e. maintenance personnel) must make sure that they only perform work so as to comply with all the control measures indicated in the SWP or SWMS and Permit to Work. When determining controls to reduce risks, the Workplace Manager and/or Management OHS Nominee must follow the hierarchy of control outlined in the Risk Management Procedure. Examples of controls (from most to least effective) could include:

Eliminate the need to work at heights (e.g. Installing air conditioning at ground level, redesigning roof guttering systems to eliminate or minimise the need to collect balls or clean gutters);

Provision of passive fall prevention systems (e.g. edge protection, roof walkways and elevated work platforms such as scissor lifts, boom lifts and scaffolding);

Installing roof anchor points and harness/lanyard systems for either fall restraint or falls arrest systems;

Provision of industrial rated ladders and associated anchor points;

Provision of Personal Protective Equipment (PPE) (e.g. gloves, footwear etc) 6.3.1 Permit to Work

The Workplace Manager and/or Management OHS Nominee is responsible for ensuring the Working at Height Procedure and associated Permit to Work system is followed for the work to be completed if it includes working at height. The Permit to Work- Working at Heights must be signed by the Workplace Manager and/or Management OHS Nominee. The original is to be maintained by the contractor/employee completing the work and a copy maintained by the Workplace Manager and/or Management OHS Nominee. The original is returned at the completion of work and signed off by the Workplace Manager and/or Management OHS Nominee and the contractor/employee. The original copy of the permit is to be filed by the Workplace Manager and/or Management OHS Nominee.



6.3.2 Falling Objects

When employees, contractors and/or visitors may be exposed to the risk of falling objects, barricading off the area immediately below the work and posting warning signs i.e. ‘No Go’ areas (see Consultation and Communication Procedure) is required. 6.3.3 Working on Roofs

Roofs on which employees and/or contractors are required to work on should be as specified in AS1562 for metal, corrugated fibre-reinforced cement and plastic roofs. Any other roofs should be considered as fragile. The installation of permanent walkways and stairs should be considered for roofs where regular access is required. 6.3.4 Scaffolding

All employees and/or contractors involved in scaffolding and rigging work should hold the appropriate certificate of competency in accordance with national licensing requirements for persons performing high risk work. 6.3.5 Safety Harnesses and Anchor Points

Safety harnesses may not be used unless there is at least one other person at the workplace who has been trained and can perform a rescue if required. Safety harnesses and lanyards should comply with, be inspected in accordance with and be used in compliance with the relevant requirements of AS1891:2007 industrial fall-arrest systems and devices. If required, the Workplace Manager and/or Management OHS Nominee should contact the DEECD Regional OHS/WorkSafe Advisors or the OHS Advisory Service on 1300 074 715 for further information on the selection and use of fall arrest devices as a control measure. 6.3.6 Training

For employees who are required to work at height (i.e. maintenance personnel) the Workplace Manager and/or Management OHS Nominee is to make sure that appropriate training is provided. This training is to include:

Specific licensing and competency requirements e.g. scaffolding, fall arrest device, etc;

The prevention of falls through safe systems of work;

Reporting systems related to hazards, near misses and incidents;

The proper use, care and fitting of personal protective equipment;

The proper use, care and storage of tools and equipment to be used;

Emergency response procedures; and

Safe methods of work related to working on brittle and fragile material. Records of this training are to be recorded and maintained by the Workplace Manager and/or Management OHS Nominee as outlined in the Induction and Training Procedure. 6.3.7 Reviewing Controls

The Workplace Manager and/or Management OHS Nominee is responsible for reviewing the effectiveness of controls in consultation with HSRs and employees. This review is to be documented on the Task Based Risk Management Form. 6.3.8 OHS Risk Register

The Workplace Manager and/or Management OHS Nominee is to make sure that the OHS Risk Register is kept up to date and is reviewed when working at height hazards are identified, assessed, controlled and reviewed. 7. Related Documentation:

Consultation and Communication Procedure Induction and Training Procedure OHS Risk Register Permit to Work- Working at Heights Risk Management Procedure Safe Work Method Statement Safe Work Procedure

Occupational Health and Safety Ergonomics procedure


1. Purpose:

The purpose of this procedure is to reduce the risk of Musculo-Skeletal Disorders (MSD) occurring in the workplace by:

Identifying risk factors in work design that contribute to MSD work related injuries;

Providing a procedure for evaluation and assessment working environments, and

Controlling any risks associated with work design, workstation set up and operation. 2. Scope:

This procedure applies to Nazareth College. 3. Definitions: Ergonomics: The assessment and design of the relationships between people and their work, objects, tools,

equipment and environments. The working environment may include:

workstations (sitting and standing)

equipment layout and operation

computer systems, and

maintenance tasks performed on a plant item. Management OHS Nominee (Business Manager):

A position nominated by the Workplace Manager to oversee the operational aspects of implementing health, safety and wellbeing initiatives, policies and procedures. MSD: Musculo-Skeletal Disorder which is an Injury or illness that affects muscles, nerves, tendons, ligaments,

joints, cartilage or spinal discs. Nominated Employee: Employee nominated by management to complete specific OHS tasks (this can be the

health and safety representative, a member of the health and safety committee or another employee in the workplace) Workplace Manager: The Principal of the school.

4. References:



HB59:1994 Ergonomics, the Human Factor – a Practical Approach to Work Systems Design

Officewise – A guide to Health and Safety in the Office 2006 (WorkSafe Victoria) 5. Responsibility:

Workplace Manager and/or their Management OHS Nominees are responsible for:

Ensuring that ergonomic hazards relating to poor design of tools, equipment, work station or work practices are identified and the associated risks controlled;

Ensuring that all employees have been provided with adequate equipment for tasks undertaken;

Ensuring that employees, contractors and visitors have been provided with relevant information, instruction and/or training in the use of equipment and work practices;

Encouraging and reinforcing proper working techniques;

Ensuring that resources are utilised to control hazards associated with ergonomics (e.g. manual handling, MSD) and reviewing suggested risk controls to ensure they are implemented and effective;

Maintaining records of the ergonomic risk assessment procedure. Nominated employees are responsible for:

Participating in the identification and assessment of ergonomic hazards; and

Identifying and documenting controls to eliminate or reduce ergonomic hazards in the workplace. Employees are responsible for:

Participating in training as provided;

Completing ergonomic self-assessments and reporting task-related and equipment-related hazards as required;



Correctly using equipment (e.g. trolleys, small stepladders, laptop support stands, adjustable equipment) where provided; and

Following proper working techniques including safe work instructions. The functions of Health and Safety Representatives and/or OHS Committees can include:

Reviewing injury data to identify activities and/or equipment which give rise to injuries; and

Advising Management OHS Nominee of any incident and injury trends. 6. Procedure: 6.1 Ergonomic Hazard Identification and Risk Assessment

If an employee identifies an ergonomic issue associated with a work process, plant design or operation, it is to be reported to the Management OHS Nominee. The Management OHS Nominee will make sure that a Nominated Employee assists the employee to complete the Plant and Equipment Risk Management Form or Task Based Risk Management Form. If an employee identifies an ergonomic issue associated with their workstation set up, it is to be reported to the Management OHS Nominee. The Management OHS Nominee will make sure that a Nominated Employee assists the employee to complete the Workstation Screen Based Risk Management Form. 6.2 Risk Control

For any ergonomic hazards identified during the assessment, controls are to be established and implemented. The Nominated Employee in consultation with the employee will identify appropriate controls to eliminate or reduce hazards as part of the risk assessment process. It is the responsibility of the Workplace Manager or Management OHS Nominee to review the controls and make sure ensure that they are implemented. The Management OHS Nominee will maintain records of all agreed controls documented on the Workstation Screen Based Ergonomic Risk Management Form, Plant and Equipment Risk Management Form or Task Based Risk Management Form. Examples of ergonomic controls, from most effective to least effective, may include:

Eliminating the task;

Changing the nature of the task to remove repetition;

Changing chairs that do not adjust to the suit the user for suitable alternatives;

Providing flat screen monitors to increase desk space;

Adjusting the distance and positioning of screens, keyboards, mouse, phone etc; and

Providing information to employees on the importance of rest breaks and stretching. 6.3 Review of Controls

The Management OHS Nominees is responsible for reviewing ergonomic hazard controls in consultation with employees. This review is to be documented on the Workstation Screen Based Ergonomic Risk Management Form, Plant and Equipment Risk Management Form or Task Based Risk Management Form. If the control is deemed inadequate the Management OHS Nominee may request advice from the OHS Advisory Service on 1300 074 715 for further information if required. If deemed necessary the advisory service can engage the services of an ergonomist to identify, assess and suggest controls for the hazard. If the employee is not satisfied with the controls implemented, the employee may raise this grievance in accordance with the OHS Issue Resolution Flowchart. 6.4 Workplace Risk Register

The Management OHS Nominee is to review and update the Workplace Risk Register when ergonomic issues are identified, assessed and controlled. 7. Related Documentation:

Workstation Screen Based Ergonomic Risk Management Form Plant and Equipment Risk Management Form Task Based Risk Management Form OHS Issue Resolution Flowchart Workplace Risk Register



Screen Based Workstation Risk Management

A well designed screen based workstation can help to reduce the risk of discomfort, pain and injury. The following checklist is provided to assist you in setting up and assessing your own screen based workstation. When completed discuss the outcomes with your Workplace Manager or Management OHS Nominee. Ensure you notify your Workplace Manager or Management OHS Nominee if pain or discomfort persists.

This form should be completed with the Ergonomics Procedure If you experience any difficulties while filling out this form, please contact the OHS Advisory Service on 1300 074

715 for further information.

Assessment Details

Employee name

Name of Workplace Manager

Location of Workstation

Date of Assessment

Hazard Identification

1. Nature of tasks undertaken on a daily basis

List your main daily tasks: __________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

Do you change your posture at least every hour? …………………………………………………………….…Yes/No Are rest breaks and micro pauses taken regularly? ………………………………………………………….….Yes/No Have you incorporated stretching exercises into your workday routine?.......................................................Yes/No IF NO LIST RECOMMENDATIONS/POSSIBLE ACTIONS

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

Form FM-P01

Plant Risk Assessment

Page 1 of 6

Plant Risk Assessment Form

DETAILS PLANT DETAILS

DEPARTMENT PLANT ITEM

WORK LOCATION DEPARTMENT

DATE OF INSPECTION

MODEL No.

ASSESSED BY (Name/Title)

SERIAL No.

ASSESSED BY PLANT LOCATION

(Name/Title) PHOTO REFERENCE

OHS REGULATORY REQUIREMENTS PLANT DOCUMENTATION

OCCUPATIONAL HEALTH AND SAFETY ACT 2004 A NA SERVICE MANUAL

OCCUPATIONAL HEALTH AND SAFETY REGULATIONS (PLANT) REGULATIONS 1995

A NA SAFETY INSTRUCTIONS

DESIGN NOTIFICATION

COMMENTS A NA OPERATOR INDUCTION & TRAINING

PLANT REGISTRATION A NA TRAINING RECORDS

CERTIFICATE OF COMPETENCY

A NA MAINTENANCE RECORDS

PHOTO

Description of Plant Use

Form FM-P01


Page 2 of 6

KEY: A = Applicable; NA = Not Applicable

PLANT RISK ASSESSMENT & CONTROL RECOMMENDATIONS

IDENTIFIED HAZARDS

Y

N RISK ASSESSMENT RISK

PRIORITY RISK CONTROL RECOMMENDATIONS

Exp. (E)

Prob. (P)

Cons. (C)

ENTANGLEMENT

Can anyone’s hair, clothing, gloves, cleaning brushes, tools, rags or other materials become entangled with moving parts of the plant or materials?

CRUSHING/TRAPPING Can anyone be crushed/trapped due to:

Material falling off the plant?

Uncontrolled/unexpected movement of plant/load?

Lack of capacity to slow, stop or immobilise plant?

The plant tipping or rolling over?

Parts of the plant collapsing?

Contact with moving parts during testing, inspection, operation, maintenance, cleaning or repair?

Being thrown off or under the plant?

CUTTING, STABBING, STRIKING, PUNCTURING, ABRASION AND TEARING Can anyone be cut, stabbed or punctured due to:

Contact with sharp or flying objects?

Contact with moving parts during testing, inspection, operation, maintenance, cleaning or repair?

The disintegrating of plant?

work pieces being ejected?

the mobility of the plant?

Uncontrolled or unexpected movement of the plant?

SHEARING Can anyone’s body parts be sheared between two parts of plant, or between a part of the plant and a work piece or structure?

PRESSURISED CONTENT Can anyone come into contact with fluids under high pressure, due to plant failure or misuse of the plant?

Form FM-P01


Page 3 of 6


IDENTIFIED HAZARDS

Y



Exp. (E)

Prob. (P)

Cons. (C)

ELECTRICITY Can anyone be injured by electrical shock or burnt due to:

Live electrical conductors?

Working in close proximity to electrical conductors?

Overload of electrical circuits?

Damaged or poorly maintained electrical leads, cables or switches?

Water near electrical equipment?

Lack of isolation procedures?

NOISE Can anyone using the plant, or in the vicinity of the plant

Suffer injury due to exposure to noise levels exceeding the maximum daily dose level? (85dB(A) per 8hr day)

What is the noise level of the plant when in operation? __________dB

RADIATION Can anyone using the plant, or in the vicinity of the Plant suffer injury or illness due to exposure to radiation?

If yes, circle relevant type from list below.

X-rays, gamma rays, infra-red radiation, ultra violet light, visible light, radio frequency waves, microwaves, radar, Lasers, low frequency radiation

VIBRATION Can anyone be injured or suffer ill-health from exposure to Vibration?

FRICTION Can anyone be burnt due to contact with moving parts, materials or surfaces of the plant?

FIRE AND EXPLOSION

Can anyone be injured by fire?

Can anyone be injured by explosion of gases, vapours, liquids, dusts, or other substances?

Form FM-P01


Page 4 of 6


IDENTIFIED HAZARDS

Y



Exp. (E)

Prob. (P)

Cons. (C)

TEMPERATUR/MOISTURE

Can anyone come into contact with objects at high or low temperatures?

Can anyone suffer ill-health due to exposure to high or low temperatures?

Can anyone be injured or suffer ill-health due to exposure to moisture?

SUFFOCATION Can anyone be suffocated due to lack of oxygen, or Atmospheric contamination?

SLIPS/TRIPS/FALLS Can anyone using the plant, or in the vicinity of the plant, slip, trip or fall due to:

Uneven or slippery work surfaces?

Poor housekeeping, eg. Swarf or spillage in the vicinity?

Obstacles being placed in the vicinity of the plant? Can anyone fall from a height due to:

Lack of a proper work platforms, stairs or ladders?

Lack of guardrails or other suitable edge protection?

Unprotected holes, penetrations or gaps?

Poor floor or walking surfaces, such as the lack of a slip-resistant surface?

Steep walking surfaces?

Collapse of the supporting structure?

ERGONOMICS Can anyone be injured due to:

Poorly designed seating?

Repetitive body movement?

Constrained body posture or the need for excessive effort?

Design deficiency causing mental or Psychological stress?

Inadequate or poorly placed lighting?

Mismatch of the plant with human traits and natural limitations?

Form FM-P01


Page 5 of 6


IDENTIFIED HAZARDS

Y



Exp. (E)

Prob. (P)

Cons. (C)

CONDITION

Is a hazard likely due to the age and condition of the plant?

Consider how hard the machine has been worked, and whether it has been used constantly or rarely. Is this likely to result in hazards?

SUITABLILITY

Is the plant suitable and being used for its intended

purpose?

If the plant is not being used for its intended purpose, is there potential for associated hazards?

Are any accessories to the plant suitable?

Is the plant stable and well supported

If the plant is intended to lift and move people, equipment or materials is it capable of safely fulfilling this function?

Is there an effective back up system to support the load?

LOCATION

Does the plant impact on the surrounding workplace and Create potential hazards? (Consider potential impact on the design and layout of the workplace)

Is the location of the plant appropriate? (Consider potential

affects due to environmental conditions and terrain)

ABNORMAL SITUATION

Could any foreseeable abnormal conditions, misuse or fluctuations in operation conditions create potential hazards?

Would failure of the plant result in:

Loss of contents/load?

Unintended ejection of workpieces?

Explosion/Fragmentation?

Collapse of parts?

Form FM-P01


Page 6 of 6


IDENTIFIED HAZARDS

Y



Exp. (E)

Prob. (P)

Cons. (C)

SYSTEMS OF WORK

Could work systems/processes associated with the plant create potential hazards?

Have adequate arrangements been made for safe access and egress from the plant? (Consider normal operation, repair, maintenance and emergency situations)

Have operators been trained in safe use/operation of plant?

OTHER Can anyone be injured or suffer ill-health from exposure to:

Chemicals?

Toxic gases or vapours?

Fumes/Dusts?

Other? (please specify)

CURRENT CONTROL MEAUSRES

Are control measures currently in place?

Are current control measures effective?

Can current control measure be improved?

COMMENTS HAZARD CATEGORY

HAZARDS (Typical) DEFINITIONS

Entanglement Friction EXPOSURE E PROBABILITY P CONSEQUENCE C RISK SCORE

1. Environment Crushing Striking Continuously 10 Most likely 1.0 Catastrophic 20 > 10 HIGH 2. Equipment Cutting Falling Frequently 6 Possible 0.6 Fatal 10 3 – 10 MED 3. Workplace culture Shearing Suffocation Occasionally 3 Conceivable 0.3 Serious 5 0 <3 LOW 4. Procedures Electrical Burning Infrequently 2 Remote 0.1 Minor 2 Explosion

Stabbing High Pressure

Rarely 1 Inconceivable 0.05 Negligible 1

Ergonomic Environment

Occupational Health and Safety Chemical Management Procedure


Nazareth College OHSMS Chemical Management Procedure Oct 2012 Authorised by the Principal Page 1

1. Purpose:

The purpose of this procedure is to ensure that all risks associated with the use of chemicals withi Nazareth College are controlled and managed.

2. Scope:

This procedure applies to all chemicals used in Nazareth College.

3. References: . Occupational Health and Safety Act 2004 . Occupational Health and Safety Regulations 2007 . Dangerous Goods Act 1985 . Dangerous Goods (Storage and Handling) Regulations 2000 . Dangerous Goods Storage and Handling Code of Practice 2000 . Australian Dangerous Goods Code 7th Edition (ADG7 Code) . Australian Standard 1319 Safety Signs for the Occupational Environment . AS 1345 Identification of the Contents of Piping, conduits and Ducts . Hazardous Substances Information System (HSIS): http://hsis.ascc.gov.au 4. Definitions Dangerous Goods: Items or substances that may present an immediate safety hazard such as fire, explosion or toxic cloud emission. Dangerous goods are designated into nine different categories under the Australian Dangerous Goods Code (ADG7 Code) according to their immediate physical or chemical effect. They are easily recognisable by the diamond shaped sign displayed on the substance label. Designated Work Group (DWG): A group of employees in Nazareth College who share similar health and safety concerns and conditions. Hazard: Anything with the potential to cause harm, injury, illness or loss. Hazardous Substances: Dilute or concentrated substances in solid, liquid or gas form that have the potential to present a risk of harm to human health during handling or use. A substance is classified as hazardous by the Hazardous Substance Information System (HSIS) based on its health effects. Health and Safety Committee: A cooperative forum for employers and employees to work together on OHS issues. Health and Safety Representative (HSR): An elected employee responsible for representing employees within a DWG on matters relating to OHS. Incident: An event that has led to or could have led to an injury. Incidents include near misses, accidents and injuries.

http://hsis.ascc.gov.au/




Injury: Physical damage or harm to a person (includes work related illness). Management OHS Nominee hereafter known as the Business Manager: A position nominated by the Manager to oversee the operational aspects of implementing health, safety and wellbeing initiatives, policies and procedures. Material Safety Data Sheets (MSDS): A Material Safety Data Sheet (MSDS) is a document prepared by the manufacturer, importer or supplier of a dangerous good, hazardous substance or other chemicals. A MSDS describes the properties and uses of a particular substance. This includes details about substance identity, chemical and physical properties, health hazard information and precautions for storage, use and safe handling. Minor Storage: Stored quantities in the one location that are less than the “Placarding Quantity” in Schedule 2 of the Dangerous Goods and Hazardous Substances (Storage and Handling) Regulations 2000 (refer to Guidance Sheet 3: Restricted Chemicals). A Nazareth College could have quantities of dangerous goods for which placarding is not required to be displayed. Packing Group: Packing groups are used to indicate the degree of danger associated with dangerous goods within a given class. This information is used to determine appropriate storage (i.e. placarding) and transport requirements. Personal Protective Equipment (PPE): Items and clothing intended to provide individual employees with some protection from hazards. Examples of PPE may include protective clothing and footwear, dust masks, and respirators or breathing apparatus. Placards: Visual warning of the hazards associated with the dangerous goods stored on site. Placarding Quantity: The quantity of dangerous goods being stored which is required to be displayed on a placard according to class and packing group as per Schedule 2 of the Dangerous Goods (Storage and Handling) Regulations 2000 Risk: A description of the likelihood and consequence of a hazard causing injury or illness. Risk Assessment: The process of determining the likelihood and consequence of injury, disease or illness or damage arising from exposure to a hazard. Risk Control: Measures that eliminate or reduce the risks associated with hazards using the “hierarchy of controls”, where elimination of the hazard will be the first strategy considered.




Safe Work Procedure (SWP): Are documented procedures that outline:

The hazards associated with performing a particular task (which may include equipment use, chemical use or working in hazardous environments);



A list of the persons authorised to supervise and train persons in how to undertake the task safely. Subsidiary Risk: Where a dangerous good presents hazards for more than one class or division the hazards that are not the primary hazard are referred to as the subsidiary risk. Where a significant subsidiary risk applies, an additional class label is required. Workplace Manager: The Principal responsible for Nazareth College. 5. Responsibility: The Business Manager is responsible for:

Ensuring that all dangerous goods and hazardous substances are identified within Nazareth College and included in a chemical register;

Ensuring risk assessments and controls are established for dangerous goods and hazardous substance use in consultation with the HSR and employees;

Developing and implementing Safe Work Procedures (SWP) specific to the handling of dangerous goods and hazardous substances store in Nazareth College;

Ensuring safety information, including MSDS and the Chemical Register is readily available;

Ensuring chemicals are not introduced into Nazareth College without considering and managing any associated risk;

Ensuring restricted substances are not used or stored in Nazareth College;

Providing appropriate training and Personal Protective Equipment (PPE) for employees who may be exposed to dangerous goods and Hazardous substances: and

Ensuring relevant signage is displayed, highlighting the hazardous nature to chemicals used or stored in Nazareth College.

Employees are responsible for:

Reading and familiarising themselves with the content of the MSDS for dangerous goods and hazardous substances they are required to use;

Ensuring all dangerous goods and hazardous substance use and storage is in accordance with the MSDS;

Assisting in the development and implementation of SWP and conducting risk assessments specific to dangerous goods and hazardous substances

Supporting the Management OHS Nominee in the implementation of and adherence to policies and procedures relating to dangerous goods and hazardous substances.

6. Procedure 6.1 chemical Register and MSDS/Safety Information The Business Manager is to ensure that all dangerous goods and hazardous substances stored or handled in Nazareth College are entered into a Chemical Register and MSDS are obtained.




The Chemical Register is to be kept up to date and reviewed when hazards are identified, risk controls are changed or new chemicals are introduced to Nazareth College. The Business Manager must maintain a hare copy of current MSDS (issued within 5 years) from the manufacturer or supplier of all chemicals stored and used in Nazareth College. Where a MSDS has not been provided by the manufacturer, one may be obtained from the supplier or alternatively from Chemwatch. Note: The MSDS obtained for each chemical must be the authorised version prepared by the manufacturer or first supplier. The Chemical Register and associated MSDS is to be kept by the Business Manager in a central location which is known and accessible to all employees in Nazareth College as well as any other person who is likely to be exposed to the hazardous substances and/or dangerous goods. Each MSDS should be reviewed to consider and manage any associated risk and relevant details entered into the Chemical Register. Further, the Business Manager should make sure that each work area, e.g. Domain, Section, Division, Cleaning Contractor etc is responsible for obtaining and maintaining current MSDS relevant to their work area in a folder located where the bulk of chemicals are stored and where they are accessible to all employees under their control. 6.2 Identify Dangerous Goods and Hazardous Substances The Business Manager is to identify all dangerous goods and hazardous substances within Nazareth College and enter them into a Chemical Register. Examples of locations where dangerous goods and hazardous substances may be found include: Materials technology areas; Art rooms; Dark rooms; Laboratories; Storage areas (including the cleaner’s cupboard); Maintenance/Garden sheds; Kitchens/canteens; While dangerous goods are generally easy to identify (the diamond symbol on the product/label indicates the class), hazardous substances can be more difficult to identify. The product label provides some information about the hazards of the substance and precautions for use. If the product is a hazardous substance the label should display the word ‘hazardous’ or other similar warnings. The MSDS will be the primary information source for most chemicals and includes details about substance identity, chemical and physical properties, health hazard information and precautions for storage, use and safe handling. Another source of information is the online Hazardous Substances Information System (HSIS) accessible at http://hsis.ascc.gov.au The Safety Phrases and Risk Phrases for a specific chemical also provide additional information about the safety precautions and risks associated with the storage and handling of the product. Examples of types of hazardous substances include: Acids; Caustic substances; Disinfectants; Pesticides and herbicides; and Solvents and thinners.




6.3 Introducing Dangerous Goods and Hazardous Substances into Nazareth College The Business Manager must make sure that the requirements of the Purchasing Procedure are adhered to. The procedure requires that the risks associated with procurement of goods are identified prior to purchase. New substances may present a risk to employees, students, contractors and visitors. Potential risks associated with a new chemical must be identified prior to purchase.. The Business Manager, in consultation with the HSR and employees, must make sure that no new substances are introduced into Nazareth College without first receiving the manufacturer’s MSDS and completing a Safe Work Procedure template using information from the MSDS to determine if the chemical can be safely introduced into Nazareth College (refer to Section 6.5 and 6.6 below and the OHS Risk Management Procedure). 6.4 Risk Assessment of Dangerous Goods and Hazardous Substances The Business Manager is to make sure that a Safe Work Procedure is completed for each chemical with a high or extreme risk rating as identified in the Chemical Register. In order to complete the Safe Work Procedure, the MSDS must be reviewed to determine whether or not the health and safety requirements defined within the MSDS can be met by Nazareth College and/or other persons such as contractors who may be exposed to, or use the substance. Contact the OHS Advisory Service on 1300 074 715 if technical assistance is required in completing the Safe Work Procedure template. 6.5 Controlling Risks 6.5.1 Risk Management of Dangerous Goods and Hazardous Substances The Business Manager, in consultation with the HSR and employees need to control and reduce risks in accordance with the information provided in the MSDS. At all times the Business Manager should make sure the risks posed to employees, students, contractors and visitors from dangerous goods and hazardous substances is as low as reasonably practicable. When determining controls to reduce risks the Business Manager must follow the hierarchy of controls outlined in the OHS Risk Management Procedure. Examples of effective controls (from most to least effective) could include: ELIMINATION Eliminate the use of the substance (e.g. using a physical process instead of a chemical process). SUBSTITUTION Use a safer substance or a safer form of the substance (e.g. using a detergent instead of chlorinated solvent for cleaning). ENGINEERING Physical controls that eliminate, isolate or reduce exposure to people or property (e.g. provision of drip trays to limit the area of contamination in the event of spills and leaks, using local exhaust ventilation system such as fume cupboards).




ADMINISTRATIVE Using SWP and other administrative processes including good housekeeping and storage practises (e.g. vacuuming or wet sweeping to suppress dust being generated, storing chemicals in purpose built cabinets). PERSONAL PROTECTIVE EQUIPMENT (PPE) Protective clothing and equipment for employees, contractors and visitors (e.g. overalls, gloves, chemical resistant safety glasses). 6.5.2 Labelling The Business Manager must make sure that all dangerous goods and hazardous substances are clearly labelled to ensure proper identification. The label on the container in which the dangerous good and/or hazardous substance is supplied in must be intact, legible and unaltered. All chemicals shall be retained in their original packaging where practicable, or where necessary decanted into a suitable container recommended by the manufacture/supplier. To allow for monitoring of the age of the chemical and the use of older materials first, the date of receipt and date The Business Manager must make sure that all decanted chemicals are correctly labelled if not used immediately, including the product name and Dangerous Goods Class/Division diamonds for dangerous goods (if applicable). Containers with unknown substances in them should be labelled ‘CAUTION DO NOT USE: UNKNOWN SUBSTANCE’ and then disposed of in accordance with local government waste guidelines. 6.5.3 Labelling of Enclosed Systems Hazardous substances contained in an enclosed system (such as a pipe or piping system or a process or reactor vessel) need to be identified and labelled. Suitable means of identification include colour coding (AS 1319, Safety Signs for the Occupational Environment) and labelling (AS 1345 Identification of the Contents of Piping, Conduits and Ducts). 6.5.4 Storage The Business Manager must make sure that storage of chemicals is conducted in an appropriate way. Where possible, the Business Manager must make sure that only minor storage quantities of dangerous goods are maintained in Nazareth College Storage quantities should be kept to a minimum to cater for demand however excessive storage for long periods should be avoided. The Business Manager must make sure that if Nazareth College is storing dangerous goods exceeding the minor storage quantities, placards are provided as a visual warning. For more advice contact the OHS Advisory Service on 1300 074 715 6.5.5 Signage The Business Manager must make sure that all storage cupboards, cabinets and refrigerators used for storing chemicals are labelled to indicate the type and class of chemicals being stored in them. Additional warning signs may also be required, such as “DO NOT USE TO STORE FOOD”.




6.5.6 Disposal of Chemicals The Business Manager must make sure dangerous goods and hazardous substances are disposed of in accordance with local legislation. For more advice on disposal, please contact the OHS Advisory Service on 1300 074 715. 6.5.7 Emergency Facilities The Business Manager in consultation with the HSR and employees must make sure that appropriate emergency management provisions are available for use in the event of a chemical emergency. The emergency management provisions may include:

Spill kits;

Additional plant or equipment to mitigate or reduce environmental impact (e.g. trade waste tanks/sumps);

PPE;

Fire blankets/extinguishers;

First aid kits;

Eye wash stations/eye wash kits/emergency showers;

Appropriate numbers of trained emergency wardens and first aiders;

Appropriately displayed emergency contact details; and

Emergency shut down procedures for equipment. The Business Manager must make sure that all fire protection equipment is maintained in an operable condition and that all relevant emergency contact telephone numbers are displayed in prominent locations at Nazareth College (e.g. where the chemicals are stored). 6.5.8 Consultation and Training The Business Manager must make sure that arrangements are in place for consultation in relation to chemical management with HSR and employees. Consultation should occur in relation to: The introduction of new chemicals to Nazareth College; The identification and assessment of risks associated with chemicals at Nazareth College; Development of SWP; Decisions about control measures to be implemented; Induction and training requirements; and Choice of a designated doctor for health surveillance (if required). The Business Manager must maintain records of any such consultation. For general requirements related to consultation, refer to the Consultation and Communication Procedure. For employees required to use dangerous goods and hazardous substances or for employees who have the potential to be exposed to hazardous substances in Nazareth College, the Business Manager, is to make sure employees are trained in the safe use and storage of the substance. This training is to include:

The requirement for, and type of information provided on labels of products;

The location of, and how to read the MSDS for dangerous goods and hazardous substances;

The control methods required to reduce the risk of an incident, near miss or harm to human health occurring (e.g. SWP to be followed in the use, storage, transport and disposal of dangerous goods and hazardous substances);

The proper use and fitting of PPE;

First aid treatment, incident reporting procedures and emergency management protocol to be followed in case of injury or illness; and




Any health surveillance required in order to detect the effects of exposure to a dangerous good or hazardous substance.

Records of this training are to be recorded and maintained by the Business Manager as outlined in Induction and Training Procedure.

6.6 Inspections Inspections should be conducted (minimum quarterly) to ensure that dangerous goods and hazardous substances are being appropriately managed. Where a high or extreme risk chemical is identified (refer to section 6.4) specific checks relating to its safe storage and handling should be included in the Nazareth College Inspection Checklist. 7. Related Documentation: Chemical Register Consultation and Communication Procedure Induction and Training Procedure OHS Risk Register OHS Risk Management Procedure Purchasing Procedure Safe Work Procedure Template Nazareth College Inspection Procedure Nazareth College Inspection Checklist

Occupational Health and Safety

New Electrical Equipment Register


Nazareth College OHSMS New Electrical Equipment Register. October 2012. Authorised by The Principal Page: 1

Fill the details in each column for plug-in type electrical equipment used in the College. Electrical equipment should be tested in accordance with AS/NZS 3760:2010 and the test results recorded. New items of electrical equipment must be tested and tagged within 12 months of purchase. This register should be used each year in conjunction with the tagging and testing maintenance regime.

Equipment Description Location Testing Frequency

Required i.e. annual, 5 yearly

Last Test Date (MM/YY)

Next Test Date (MM/YY)


Tag Out and Disposal Register


Nazareth College OHS Electrical Tag out and Disposal Register October 2012. Authorised by The Principal Page 1

Note: Tags must not be removed until it is determined that the machine, tool, or

piece of equipment is safe to use. Or equipment is disposed of.

Employee/Contractor

Name

Machine/Plant/

Equipment

(include asset

number or similar)

Location Date and

Time

Tags/Locks

Installed

Date and

Time

Tags/Locks

Removed

Machine/Plant/

Equipment Returned

to service sign off/

disposed of

(Authorised Person)


Electrical Safety and Equipment Procedure


Nazareth College OHSMS Electrical Equipment and Safety. October 2012. Authorised by The Principal

1. Introduction

Electricity is present in every part of our work environment and it is always potentially dangerous, and can be, instantly lethal. We need to have comprehensive systems to eliminate wherever possible the risk of electrocution.

2. Purpose

This procedure provides guidance for the specification, installation and maintenance of electrical systems, including license requirements, staff training programs and equipment testing and tagging arrangements to ensure the safe operation of electrical equipment.

3. Scope

This procedure refers to all aspects of electrical safety including the safe operation and inspection of electrical installations and equipment used regularly in Nazareth College.

4. Responsibilities

Property Manager is responsible for ensuring that:

electrical installation and repair work is only conducted by qualified A Grade Electricians;

the electrical circuits throughout the college are identified and RCD protected;

maintenance schedules are adhered to and inspection and testing records maintained;

isolation, tag and lock out equipment and notices are available.

Ensuring all electrical equipment is identified and regularly inspected and tested in accordance with the recommendations of AS/NZS 3760:2003 In-Service Safety Inspection and Testing of Electrical Equipment;

Ensuring that maintenance work of electrical equipment is conducted in accordance with this procedure;

Ensuring any equipment purchased or manufactured is designed and assembled in accordance with the requirements of AS/NZS 3760:2003

Employees

employees utilising electrical equipment must ensure that the item of equipment is inspected, tested and tagged on a regular basis in accordance with Australian Standard requirements;

low voltage electronic work may be undertaken by teaching and technical staff only as authorised by the Principal.

Notifying the Property Manager of any hazards identified in relation to the use of electrical equipment

Participating in routine visual checks of the electrical equipment.

5. Definitions

Class 1 Equipment

Single insulated, protectively earthed equipment - equipment in which protection against electric shock

does not rely solely on basic insulation, but which includes additional safety precautions in that conductive parts are connected to the protective earthing conductor.

Class 11 Equipment

Double insulated equipment - equipment in which protection against electric shock does not rely solely

on basic insulation, but in which additional safety precautions such as double insulation or reinforced insulation are provided, there being no provision or protective earthing or reliance upon installation conditions.

Cord Extension Set

Extension Lead - An assembly of a plug intended for connection to a mains outlet socket, a flexible

sheath cord and a cord extension socket.

Electric Portable Outlet Device (EPOD)

Power Board - a device, other than a cord extension set, having a single plug intended for connection to a

mains outlet socket, a sheathed flexible cord and an assembly of one or more outlet sockets.





Flexible Supply Cord

A flexible cable or cord used for supply purposes which has one end connected to a plug with pins designed to engage with a mains outlet socket, and the other end connected to terminal within the equipment to be used, or fitted with an appliance connector designed to engage with an appliance inlet socket fitted to the equipment.

Residual Current Device (RCD)

RCD - [previously referred to as Earth Leakage Core Balance Devices ELCBs] - a switching device

intended to isolate the circuits protected by it when the residual current imbalance attains the rated operating leakage current value of the device.

Un-interruptible Power Supplies (UPS)

UPS is an item of plant which ensures continuity of electrical supply to essential equipment in the event of a general power failure.

6. Legislative Requirements

Victorian Occupational Health and Safety Act 2004


AS 3760-2001: In-service safety inspection and testing of electrical equipment

7. Procedure

7.1 Electrical Systems Design Specifications

Intrinsically Safe Electrical Systems shall be specified for new works and refurbishments of particular assets eg science laboratories, fume hoods, hazardous materials storage areas, wood dust extraction system motors, and wherever a spark may cause an explosion. Anti static equipment, tools and clothing shall apply in areas where flammables are stored and are decanted.

Residual Current Devices shall be specified and be installed on circuits as required and the General Power Outlets GPOs identified by labelling accordingly in all new buildings or as part of refurbishment’s of existing facilities.

Surge Protection and Power Filters shall be specified and installed on circuits as required and GPOs identified by labelling accordingly in all new buildings or refurbishment’s of existing facilities.

7.2 Electrical Inspection and Testing

Regular inspections shall be carried out by licensed electrical contractors and shall include the following:

testing of distribution boards;

obvious signs of damage to electrical equipment;

damage to building structures that might expose internal electrical equipment to risk;

signs of electrical equipment exposed to water or other corrosive agent;

covers on electrical equipment incorrectly replaced or damaged;

the correct identification of all switches e.g. check for missing or obscured labels and signs, in particular the correct identification of main switches; and

alterations to electrical systems in buildings plant or machinery which have been undertaken must be notified and relevant drawings updated.

7.3 Electrical safety issues pertinent to office work

Electrical safety issues pertinent to office work include:

extension cords to be protected against accidental damage from traffic, sharp corners, pinch points;

all work areas and walk ways must be kept clear of cords and cables to eliminate risk of tripping;

extension cords must not be fastened or suspended by wire;





damaged items of office equipment or associated cords should be immediately tagged “Danger Do not Use” and withdrawn from use and at the same time, reported for repair action;

Equipment and facilities connected to a UPS will be identified and the location of the OFF switch will be clearly labelled; and

Inspections and testing in accordance with AS 3760

7.4 Types of Equipment

In accordance with AS 3760, the following equipment should be tested for electrical safety:

equipment (other than fixed equipment) which is connected by a flexible supply cord and plug to low or medium voltage supply;

extension cords;

power boards;

cord connected RCDs;

portable isolation transformers; and

Specialised electronic equipment such as computers should be tested in accordance with manufacturer instructions. Surge Tests are not to be conducted.

7.5 Inspections

The following checks shall be made on all electrical equipment:

All equipment is free from obvious external damage;

Accessories, connectors, plugs or outlet sockets are without damage or component defect. Note: For 240V equipment and cord extension leads, the usage of clear backed or integrity moulded (i.e. non-rewirable) plugs and sockets is recommended;

Inner cores of flexible supply cords are not exposed; the external sheaths are not cut, abraded or in any way damaged, and unprotected conductors or insulation taper are not in evidence;

Security and alignment of any security knobs;

Security and working order of any wheels or castors;

Good working order of any mechanical safety facilities and devices and unobstruction of ventilation inlets and exhausts; and

Good working order of any controls and alarms and any replaceable protective devices accessible to the user, are of the correct rating.

7.6 Testing

Class 1 equipment must be tested for protective earthing and insulation resistance in accordance with Australian

Standard AS 3760 - 2001. The frequency of testing is specified in Table 1.

Class 11 equipment must be tested for insulation resistance (Note: the criteria testing insulation resistance for

isolation transformers are different). The frequency of testing is specified Table 1

7.7 Frequency of Inspection and Testing

Electrical equipment shall be periodically inspected and tested as follows:

Prior to initial introduction to service i.e. suppliers will be required to test and tag equipment or equipment will be tested at the College by trained support staff in relevant areas;

Before return to service after repair which may affect electrical safety;

Before return to service after periods of storage;

At intervals not longer than those specified in the appendix .

7.8 Evaluation of Inspection and Testing

Equipment which fails to comply with the criteria given in Australian Standard AS 3760, must be withdrawn from service, a warning label attached and sent for repair or disposal by an authorised repair or service agent.

Equipment which complies must be identified by a visible and durable tag or label which records the date of the most recent testing, and indicates equipment retest date.





7.9 General Safety and Security

Electrical equipment must only be used for the purpose of design and intention and in accordance with manufacturer’s instructions.

Staff members and others shall not work in proximity to any part of an electrical power circuit that may be contacted, unless protected against shock (i.e. de-energising the circuit, earthing the unit or guarding it by effective insulation or other means).

Switchboards and transformer stations must be kept locked at all times, the key secured in a safe place.


Isolation Lock Out and Tag.

9. Attachments

Table 1: Inspection Schedule - Interval between Inspection and Tests

Appendix List of Staff Authorised to do restricted electronic repairs





Table 1: Inspection Schedule - Interval Between Inspection and Tests

Type of environment in which equipment is used

Class of equipment Residual Current Devices (RCDs) Cord extension sets and EPODs

Class I (protectively earthed)

Class II (Double insulated)

Push-button test by user Operating time RCD tester

Portable Fixed Portable Fixed

Workshops and places of repair, assembly, maintenance or fabrication

6 months 12 months Daily or before every use, whichever is longer

6 months 12 months 12 months 6 months

Other commercial environments. e.g. laboratories, tea rooms, office kitchens

12 months 12 months 3 months or before every use whichever is longer

6 months 2 years 2 years 12 months

Office environment where equipment is subject to constant flexing of the supply cord

12 months 12 months 3 months 6 months 2 years 2 years 12 months

Office environment where equipment is not subject to constant flexing of the supply cord

5 years 5 years 3 months 6 months 2 years 2 years 5 years

Hire equipment Before each hire

Test monthly

Before each hire

Test monthly

Before each hire

Test monthly

N/A Before each hire

Test monthly

N/A Before each hire

Test monthly

Repaired/services/second hand equipment

After repair or service which could affect electrical safety, or re-introduction to service.

NEW TO SERVICE –

DATE:

NEXT TEST DUE:

This appliance has not

been tested in

accordance with

AS/NZS 3760

NEW TO SERVICE

DATE:

NEXT TEST DUE:


been tested in

accordance with

AS/NZS 3760

NEW TO SERVICE

DATE:

NEXT TEST DUE:


been tested in

accordance with

AS/NZS 3760

NEW TO SERVICE

DATE:

NEXT TEST DUE:


been tested in

accordance with

AS/NZS 3760

NEW TO SERVICE – TESTED AND TAGGED DATE:

NEXT TEST DUE:

COMPANY WHO

TAGGED EQUIPMENT:

NEW TO SERVICE –

TESTED AND TAGGED

DATE:

NEXT TEST DUE:

COMPANY WHO

TAGGED EQUIPMENT:

NEW TO SERVICE –

TESTED AND TAGGED

DATE:

NEXT TEST DUE:

COMPANY WHO

TAGGED EQUIPMENT:

NEW TO SERVICE –

TESTED AND TAGGED

DATE:

NEXT TEST DUE:

COMPANY WHO

TAGGED EQUIPMENT:


Isolation and Tag Out Procedure Manning Drive Noble Park North Victoria 3174

Nazareth College OHSMS Electrical Isolation and Tag Out. October 2012. Authorised by the Principal Page: 1

1. Introduction

Electrical power systems and various types of energised machinery can be extremely hazardous when faults develop because often the faults are not visible or obvious. Systems have been developed to warn, limit and control the potential for serious injury in these circumstances.

2. Purpose

The purpose of this procedure is to:

Identify, remove from service and request maintenance work for unsafe systems, plant and equipment;

Ensure, by suitable isolation, the safety of persons working on systems, or near plant and equipment that is in the process of being cleaned, serviced, repaired or altered.

3. Scope

This procedure applies to all chemical, hydraulic, pneumatic, gravitational, electrical and gas systems and powered plant and machinery in use at Nazareth College.

4. Definitions and Keywords

Isolation of Plant: Lock out, quarantine or other means by which plant and equipment is removed from its source of energy, and thereby prevented from being inadvertently operated.

Lock Out Devices: A wide range of devices are available for locking out. These include switches with a built in lock, various padlocks and lockout jaws (hasps). Only devices that incorporate a lock or can accommodate one or more padlocks are suitable lockout devices.

Tagging: Secure attachment of a tag or notice to the item of plant and equipment, which displays a prominent warning not to reconnect or operate the plant /equipment. The Tag shall include the name of the person who is authorised to attach/remove the tag and the date the tag was attached.

Authorised Person: An employee/contractor with appropriate competencies to perform checks and issue permits related to isolation procedures.

Energy Sources: Refers to electrical, mechanical, hydraulic, pneumatic, chemical, thermal, gravitational energy forces etc.

5. Applicable Legislation and Guidance


OHS (Plant) Regulations 2007

WorkSafe Guidance Note “Lockout and tagging of plant” 2003

6. Responsibilities

The Property Manager in consultation with relevant employees, contractors and health and safety representatives shall identify tasks requiring isolation procedures, purchase and locate suitable lock out and tag out devices and ensure this procedure is followed.

Staff have a responsibility for informing the Property Manager and their Faculty Head when an item of plant or equipment has become unsafe or inoperable.




7. Procedure

7.1 Unsafe Equipment and Plant

Where an employee or contractor identifies a system or an item of plant or equipment that appears unsafe, they shall turn off the equipment (if safe to do so), and immediately notify the relevant Faculty Head. In the absence of an available Faculty Head, the employee/contractor shall notify the Health & Safety Representative for the area. If none of the above is available the employee/contractor who has identified the problem or the health and safety representative will isolate and tag the equipment.

Examples of unsafe plant and equipment may include:

Electrical plant and equipment that does not start / stop when switched on and connected to a power source

Electrical lead insulation that is pulled away from the plug, exposing the wires

Signs of excessive damage and/or wear and tear; For example: exposed wires, missing guards, signs of scorching

Damaged pins / plugs on electrical leads; and

Rusted or damaged gas fittings Once plant and equipment has been isolated, a tag indicating that the item is “Out of Service” should then be placed onto all on/off switches and power leads (refer Appendix 1). The “Out of Service” tag must be left on faulty items until the fault has been rectified or the tag is replaced with a „Danger – Do Not Operate‟ tag and/or lock by a contractor or other person authorised to rectify the fault. The tag is to indicate the reason for the electrical plant and equipment being taken out of service, who the tag was completed by and the date it was completed. The Property Manager must be notified that the machine is out of service.

The Property Manager must make sure that only a competent person is permitted to repair the plant and equipment and remove the ‘Out of Service‟ or ‘Danger – Do Not Operate‟ tags and/or locks. That person should be managed as per the requirements outlined in the Contractor Management Procedure.

Where a tag has been affixed to an item of equipment or plant the Tag out Register must be completed.

Employees and contractors shall be provided with relevant training on tag out/isolation of equipment.

Equipment must not be used whilst tagged. The tag must only be removed by the approved maintenance personnel or the person who applied the tag, when it is determined that the equipment is safe to use again.

7.2 Identification and Control of Tasks and Areas Requiring Isolation

The Property Manager in consultation with relevant employees, contractors and health and safety representatives shall identify tasks requiring isolation procedures and list them on the Task Isolation Register. Typical tasks include:

Maintenance, cleaning or repair of machinery in Maintenance or Technology or other school areas (lock/tag out at machine and/or power switchboard);

Work being undertaken by contractors;

Electrical wiring work (lock out the at the switchboard);

Plumbing work on water and sewage system (lock out water mains);




Gas fitting work (lock out at gas mains);

Appropriate safe operating procedures must be developed and documented for the above tasks. The procedures will include:

The condition under which the isolation procedure is to be implemented;

The means and sequence by which the isolation will be achieved;

What checks are to be performed prior to the commencement of work;

Name/position of persons authorised to perform checks and issue permits related to isolation; and

Any other special requirements (eg. access restrictions, confined spaces etc.).

Methods of Isolation for a non-electrical system:

Installing mechanical stops or retaining pins capable of being padlocked;

Physically blocking the system against movement

Bleeding residual gases, liquids and vapours from systems

Methods of isolation for an electrical system

Isolation of the control panel;

Removal of fuses

Isolation of the drive motor at the source

Complete removal of power cable/plug from plant and equipment

Locking out the power supply board

NOTE: Emergency stop buttons, lanyards and similar stop devices on their own will not necessarily achieve isolation. It is extremely dangerous to rely solely on emergency stopping devices, as they are

not designed for frequent use, cannot be locked out in all cases and may allow energy to be inadvertently re-activated. They may also allow control circuits to remain live.

Before allowing work to commence, the relevant authorised persons shall "try" to re-activate the plant, without exposing the tester or others to risk, to verify that the isolation is in place according to the documented safe operating procedure.

If isolation is not practicable

There may be plant that can only be cleaned, maintained, repaired or adjusted by moving components slowly under power. In this case, the plant shall be fitted with controls that allow safe controlled movement. Written safety procedures shall be developed in consultation with relevant health and safety representatives, people who are doing adjustments, cleaning, maintenance, repairs or inspections of the plant and plant operators and those procedures shall be followed.

Authorised persons shall be trained in all aspects of isolation relevant to their work area.

Regular workplace inspections shall examine conformity with isolation safe operating procedures.

Where appropriate, signs will be displayed on equipment, which describe the isolation measures to be taken.

8. Document Owner

Property Manager


Contractor Management




10. Records

Task Isolation Register

Tag Out Register


Traffic Management Procedure Manning Drive Noble Park North Victoria 3174

Nazareth College OHSMS Traffic Management Procedure. October 2012. Authorised by the Principal Page: 1

1. Purpose: The purpose of this procedure is to ensure all risks associated with traffic within Nazareth College are identified and managed. 2. Scope: This procedure applies to all areas where vehicles and mobile plant such as ride on mowers, tractors, forklifts and scissor lifts are in use within Nazareth College. 3. References:


Occupational Health and Safety Regulations 2007 4. Responsibility: The Business Manager is responsible for:

Identifying traffic related hazards within the workplace;

Consulting with the HSR and employees in relation to identifying and managing traffic related hazards;

Completing a Traffic Management Plan (TMP) using the TMP template;

Modifying the Workplace Inspection Checklist (Traffic) to incorporate controls outlined in the TMP;

Scheduling workplace inspections on the OHS Activity Calendar to manage all traffic related hazards;

Entering identified traffic related hazards into the OHS Risk Register; and

Reviewing controls and the OHS Risk Register. HSR The function of the HSR include:

Reporting traffic related hazards to the Property Manager and/or the Business Manager;

Assisting with workplace inspections;

Assisting in risk assessments; and

Assisting with the implementation of controls as required. Employees are responsible for:

Reporting traffic related hazards to the Business Manager/Property Manager;

Assisting Business Manager to complete risk assessments as required; and

Assisting the Business Manager with workplace inspections. 5. Procedure: 5.1 Traffic Management Plan The Business Manager is responsible for completing a Traffic Management Plan. The plan should consider traffic flow on the whole site including:

Pick up and drop off of students (including camps and excursions);




Couriers/deliveries;

Four wheel drives and other large vehicles on school grounds;

Staff car park;

Special events such as fetes and sports carnivals;

Lawn mowers; and

Mobile equipment such as forklifts and tractors. 5.2 Identify Hazards Associated with Traffic The Business Manager in consultation with the HSR and employees, is to identify all areas where mobile plant and equipment are present within the College. The Business Manager is to review and amend the Workplace Inspection Checklist, as required with reference to the completed TMP, to assist in initially identifying traffic hazards. In order to monitor traffic related hazards on an ongoing basis, the Business Manager is to ensure that the workplace inspections are scheduled on the OHS Activity Calendar at regular intervals as required in the Workplace Inspection Procedure. In all instances the Business Manager must record the identified traffic related hazards on the OHS Risk Register. 5.3 Risk Assessment The Business Manager is to assess the risk for traffic related hazards using the risk matrix outlined in the OHS Risk Management Procedure. The risk assessment is to be conducted in consultation with the HSR, employees and contractors and documented in the OHS Risk Register. 5.4 Controlling Risks Posed by Traffic The Business Manager in consultation with the HSR and employees is required to control risks associated with traffic. The Business Manager should ensure that all control measures are included on the OHS Risk Register and documented in the TMP. When determining controls to reduce risks, the Business Manager must follow the hierarchy of control outlined in OHS Risk Management Procedure. Examples of controls (from most to least effective) could include:

Eliminating the need for vehicles to enter school grounds;

Substituting the use of ride on lawn mowers for push lawn mowers;

Improving workplace design and layout with walkways and physical barriers;

Providing personal protective equipment such as high visibility vests; and

Training employees, contractors and visitors about traffic related hazards. 5.5 Reviewing Controls




The Business Manager is responsible for reviewing the effectiveness of controls in consultation with e HSR and employees. This review is to be documented in the OHS Risk Register and any changes to controls must be incorporated into the TMP. 5.6 OHS Risk Register The Business Manager is to make sure that the OHS Risk Register is kept up to date and is reviewed when traffic related hazards are identified, assessed, controlled and reviewed. 6. Related Documentation: OHS Risk Register OHS Risk Management Procedure Traffic Management Plan OHS Activity Calendar Workplace Inspection Procedure Workplace Inspection Checklist Induction and Training Procedure Traffic Management Plan template


Traffic Management Plan Manning Drive Noble Park North Victoria 3174

Nazareth College OHSMS Traffic Management Plan. October 2012. Authorised by the Principal

The Traffic Management Plan outlines common risk controls for managing traffic in order to assist in the safe movement of traffic within Nazareth College. Traffic Management Plan:

Pick up and drop off points for students (e.g. private vehicles, buses etc):

The following safety features are in place to ensure that the picking up or dropping off of students is

undertaken in a safe manner:

Entry and exit signage to the College is located at: - Insert entry locations; and - Insert exit locations.

Designated pick up and drop off areas for students are located at: - Insert locations.

Pick up and drop off areas for students are clearly marked by: - Insert method (e.g. signage, marked bays etc.)

Designated pedestrian crossings are: - Located at….; and - Supervised at the following times.…

Traffic/crossing controllers utilise the following safety aids and personal protective equipment (PPE): - For example - “lollipop” sign; - Crossing flags; and - High visibility jacket.

Pedestrian walkways are physically protected from designated roadways by: - Insert method (e.g. bollards, fences etc).

Pedestrian walkways are clearly marked/indicated by: - Insert method (e.g. designated walkways, road markings etc).

Speed restriction signage is clearly displayed in the workplace at the following locations: - Insert number and location of signs.

Speed controlling devices are in place to restrict vehicle speed on site: - Insert location and type (e.g. speed humps are located at…).

Other considerations or risk controls that need to be documented? - Traffic flow impeded by vehicles picking up or dropping off students? - Blind spots?




Courier and/or delivery drop off points

The following safety features are in place to ensure that deliveries of various items to the College is

undertaken in a safe manner:

Designated courier and/or delivery drop off points are located at: - Insert locations.

Courier and/or delivery drop off points are clearly marked by: - Insert method (e.g. marked loading bays, signage etc)

Worksite speed limits are set at (20 km/hr) with clearly displayed signage located at: - Insert number, location of signs.

Speed controlling devices are in place to restrict vehicle speed on site: - Insert method (e.g. 2 speed humps are located on the road way adjacent the school hall).

Other considerations that may need to be documented? - Internal roadways are only one way; - Concave mirrors to assist with visibility; and - Vehicles are prevented from accessing the following areas etc.

Safe passage of vehicles in Nazareth College (large vehicles, buses, 4WD, mobile plant etc)

The following safety arrangements and features are in place when large vehicles or mobile plant such as

tractors, fork lifts or ride on mowers are required to move around the worksite:

Vehicles are not allowed to move around the (insert workplace name) during the following time periods of peak pedestrian traffic:

- Insert time periods. Prior to entering insert workplace name, drivers of large vehicles must report to [insert name, contact

details etc] to arrange for a member of staff to act as a “spotter” to supervise vehicle movements whilst on site;

Fork lifts are only to be used in clearly marked areas as designated on the site map; and Worksite speed limits are set at (20 km/hr) with clearly displayed signage located at:

- Insert number and location of signs. Other considerations or risk controls that may need to be documented?

- Roadways are of sufficient width to allow for cars going in both directions to pass each other safely;

- Concave mirrors to assist with visibility; and - Vehicles are prevented from accessing the following areas etc.

Parking arrangements

The following safety arrangements and features are in place to minimise the risks associated with vehicle

parking:

There are Insert number car parks available for employees, insert number car parks available for visitors and insert number car parks available for people with disabilities.

Car parking areas are clearly designated with marked parking bays and signage displayed in the following areas:

- Insert number and location of parking signs]. Signage identifying the whereabouts of the Office/Reception is clearly visible from the car park and is

located at: - Insert locations.

Other considerations or risk controls that may need to be documented? - Concave mirrors to assist with visibility? - Pedestrian only pathways?




Special Events (e.g. Fetes, Sporting Events etc)

The following broad safety arrangements and features are in place to minimise the risks associated with

special events in conjunction with previously documented control measures:

Appropriate numbers of traffic controllers will be in place for all special events to restrict/direct traffic to and from the workplace;

Additional car parking areas are clearly designated with marked parking bays and signage displayed in the following areas:

- Insert number and location of parking signs. Other considerations or risk controls that need to be documented:

- Concave mirrors to assist with visibility etc; - Pedestrian only pathways.

Traffic control requirements for special events may vary. Specific control measures will need to be determined

through a risk assessment process taking into consideration learning’s from previous special events.

Additional documentation

Site Plan




WORKPLACE LAYOUT [Insert site map below]

Signatures: Business Manager ………………………………………………Date……………………. Health and Safety Representative ……………………………………………….Date……………………. Person completing TMP .………………………………………………Date…………………….


Manual Handling Risk Management Form Manning Drive Noble Park North Victoria 3174

Nazareth College OHSMS Risk Management Form Manual Handling Sept 2012 Authorised by the Principal Page 1

The Hazardous Manual Handling Risk Management Form should be used to evaluate a task or work area in order to assess the potential for a manual handling injury to occur. For further information please refer to the Manual Handling Procedure.

Assessment Details

Workplace: Nazareth College Location of task: Classrooms

Description of task: Displaying student work. Assessment date:

Assessors Management representative: Robert Malone Health & safety representative: Barbara Murphy Others:

Reason for identification (tick): x Existing task New task

Change in task, object, tool New information MSD incident report MSD hazard report

Describe the task & area (it may be helpful to sketch the task or attach a photograph here) Teachers display student work on walls, or on lines hung from ceiling in classrooms.




Documentation

Relevant Legislation/Standards/Documentation

Y / N

Comments

Are instruction manuals accessible? Y

N

Is a Safe Work Procedure (SWP) required to be developed? (complete once

risk assessment has been conducted)

Y x N

Key reference material:

Occupational Health and Safety Act 2004, Occupational Health and safety Regulations 2007, Victorian Code of Practice for Manual Handling 2000, Hazardous Manual Handling Tasks Draft Code of Practice 2010.

Risk Assessment

Step 1a: Does the task involve repetitive movement or sustained or

awkward postures?

Think about the work area and each stage of the work to be performed.

Does the task involve repetitive (more than twice a minute) movements; or sustained

(more than 30 seconds at a time) postures and/or awkward postures?

This action happens when… e.g. picking up

chemical containers in the chemical storeroom

from ground level.

Source of Risk

e.g. chemical containers are stored too low.

Duration of task e.g. 5 times per

minute for 3 hours a

day

Bending the back forwards or sideways more than 5 degrees Yes

Bending the back of head backwards for more than 5 degrees Yes

Bending the head forwards or sideways more than 20 degrees Yes

Twisting the back more than 20 degrees Yes




Twisting the neck more than 20 degrees Yes

Working with one or both hands above shoulder height Yes When pinning work to the walls Sometimes cannot reach walls

easily

Reaching forwards or sideways more than 30 cm from the body Yes x When pinning work to the walls Sometimes cannot reach walls

easily

Reaching behind the body Yes

Squatting, kneeling, crawling, lying, semi-lying or jumping Yes

Standing with most of the body’s weight on one leg Yes

Twisting, turning, grabbing, picking or wringing actions with the

fingers, hands or arms

Yes When pinning work to the walls Need to hold work while pinning

Working with the fingers close together or wide apart Yes

Very fast movements Yes

Excessive bending of the wrist Yes




Step 1b: Does the task involve any repetitive or sustained

forces?


Does the task involve:

repetitive (more than twice a minute) movements; or

Sustained (more than 30 seconds at a time) postures and/or awkward postures?

This action happens when…

e.g. loading books on to a trolley

Source of Risk

e.g. trolley is on the ground

Duration of task e.g. 5 times per

minute for 3 hours a

day

Lifting or lowering Yes x Pegging student work to lines or walls Staff are on ladders while

working

15 mins when

required

Carrying with one hand or one side of the body Yes

Exerting force with one hand or one side of the body Yes

Pushing, pulling or dragging Yes

Exerting force while in an awkward posture e.g. supporting

items while arms or shoulders are in awkward posture

Yes

Gripping with the fingers pinched together or held wide apart Yes

Holding, supporting or restraining any object, person, animal

or tool Yes x As above As above




Step 2 – Does the task in step 1a or 1b involve long duration?

Risk Rating (refer to Risk Matrix:

Appendix 1)

Risk Control Measures List the control measures required to eliminate or minimise the risk

Short Term Controls (immediately to within a few weeks)

Medium term controls (within a few weeks to a couple of months)

Long term controls (within several months) Conseq Likel’d Risk

Level

More than 2 hours over a whole shift

Yes

Continually for more than 30 minutes at a time

Yes 5 1 H Provision of ladders to assist with pegging work, or pinning to boards.

Provision of pulleys to lower work to desk level to attach or detach.

Step 3: Does the task involve high or sudden force?

Tick yes if the task involves any of the following high force actions, even if force is applied only once.

If you tick yes to any box in step 3 the task is a risk and risk control is required.

This action happens when… e.g.

Picking up and putting boxes down

Source of Risk e.g. Boxes are heavy and awkward shape and no handholds

Risk Rating

(refer to Risk Matrix: Appendix 1)

Risk Control Measures

List the control measures required to eliminate or minimise the risk



Long term controls (within several months)

Conseq Likel’d Risk Level

Lifting lowering or carrying heavy loads Yes Applying uneven, fast or jerky forces during lifting, carrying, pushing or pulling

Yes

Applying sudden or unexpected forces (e.g. when handling a person or animal)

Yes

Pushing or pulling objects that are hard to move or to stop (e.g. a trolley)

Yes

Using finger-grip, a pinch-grip or an open-handed grip to handle a heavy or large load

Yes

Exerting force at the limit of the grip span Yes

Needing to use two hands to operate a tool designed for one hand

Yes

Throwing or catching Yes




Hitting or kicking Yes

Holding, supporting or restraining a person, animal or heavy object

Yes

Jumping while holding a load Yes

Exerting force with the non-preferred hand Yes

Two or more people need to be assigned to handle a heavy or bulky load

Yes

Exerting high force while in a bent, twisted or awkward posture

Yes

Workers report pain or significant discomfort during or after the task

Yes

The task can only be done for short periods Yes

Stronger workers are assigned to do the task Yes

Workers think the task should be done by more than one person, or seek help to do the task

Yes

Workers say the task is physically very strenuous or difficult to do

Yes

Step 4: Are aspects of the work environment increasing the risk?

Tick yes if any of the following environmental factors are present in the task.

If you tick yes to any box in step 4 risk control is required

This action happens when… e.g. breaking

concrete

Source of Risk e.g. using a jackhammer


Appendix 1)









Hand-arm vibration Yes

Whole body vibration Yes

High temperatures Yes

Radiant heat Yes

High humidity Yes

Low temperatures Yes

Wearing protective clothing while working in hot conditions

Yes

Wearing thick clothing while working in cold conditions e.g. gloves

Yes

Handling very cold or frozen objects Yes

Workers are working in hot conditions and are not used to it

Yes

Step 5: Are aspects of the way work is organised increasing the risk?

Tick yes if any of the following psychosocial factors are present in the task.



Source of Risk

Risk Rating (refer to Risk Matrix: Appendix

1)

Risk Control Measures List the control measures required to

eliminate or minimise the risk





The work rate is set by a machine or team and not under worker control

Yes

Systems of work, such as a piecework, that encourage workers to skip breaks to finish early, or to procedure more items in the set

Yes




Levels of work demand that workers find it difficult to keep up with pace

Yes

Sustained high levels of attention and concentration

Yes

Systems of work that offers the worker little or no control over the way they do their work

Yes

Workers frequently needing to meet tight deadlines

Yes

Sudden changes of workload or seasonal changes in volume without any mechanisms for dealing with change

Yes

Levels of physical work demand that works find difficult to maintain effort

Yes

Unsuitable equipment and/or insufficient staffing levels

Yes

Assessment Conducted by:

Signature Date:


Manual Handling Risk Management Form Manning Drive

Noble Park North

Victoria 3174

Nazareth College OHSMS Manual Handling Hazard Management Form Moving heavy materials Sept 2012 Authorised by the Princpal Page 1

The Hazardous Manual Handling Risk Management Form should be used to evaluate a task or work area in order to assess the potential for a manual handling injury to occur. For further information please refer to the Manual Handling Procedure.

Assessment Details

Workplace: Nazareth College Location of task: Gymnasium/classrooms

Description of task: Moving of heavy/awkward materials or students Assessment date:

Assessors Management representative Robert Malone Health & safety representative: Barbara Murphy Others:

Reason for identification (tick): x Existing task New task

Change in task, object, tool New information MSD incident report MSD hazard report

Describe the task & area (it may be helpful to sketch the task or attach a photograph here) Moving of heavy /awkward objects – eg large gym mats, crates of resource books, portable smart boards etc. Assistance of students with special needs.



Noble Park North

Victoria 3174


Documentation

Relevant Legislation/Standards/Documentation Y / N Comments

Are instruction manuals accessible? Y N

Is a Safe Work Procedure (SWP) required to be developed? (complete once risk assessment has been conducted)

Y

Key reference material: Occupational Health and Safety Act 2004, Occupational Health and safety Regulations 2007, Victorian Code of Practice for Manual Handling 2000, Hazardous Manual Handling Tasks Draft Code of Practice 2010.

Risk Assessment

Step 1a: Does the task involve repetitive movement or sustained or awkward postures? Think about the work area and each stage of the work to be performed.

Does the task involve repetitive (more than twice a minute) movements; or sustained (more than 30 seconds at a time) postures and/or awkward postures?

This action happens when… e.g.

picking up chemical containers in the chemical storeroom from ground level.

Source of Risk e.g. chemical containers are stored too low.

Duration of task e.g. 5 times

per minute for 3 hours a day

Bending the back forwards or sideways more than 5 degrees Yes x When reaching down to assist

students, pick up objects

Bending the back of head backwards for more than 5 degrees Yes Bending the head forwards or sideways more than 20 degrees Yes Twisting the back more than 20 degrees Yes Twisting the neck more than 20 degrees Yes Working with one or both hands above shoulder height Yes Reaching forwards or sideways more than 30 cm from the body

Yes x When assisting students from chair to

toilet etc.

Reaching behind the body Yes Squatting, kneeling, crawling, lying, semi-lying or jumping Yes



Noble Park North

Victoria 3174


Standing with most of the body’s weight on one leg Yes

Twisting, turning, grabbing, picking or wringing actions with the fingers, hands or arms

Yes x This happens when the objects are

lifted, carried and put down.

Necessary to move objects. 5 minutes when

needed. Working with the fingers close together or wide apart Yes

Very fast movements Yes Excessive bending of the wrist Yes

Step 1b: Does the task involve any repetitive or sustained forces?


Does the task involve:

repetitive (more than twice a minute) movements; or

Sustained (more than 30 seconds at a time) postures and/or awkward postures?

This action happens when… e.g. loading books on to a trolley

Source of Risk e.g. trolley is on the ground

Duration of task e.g. 5 times

per minute for 3 hours a day

Lifting or lowering Yes x Lifting the objects/students to move

them or store them

Gym mats are large and awkward

Boxes are heavy and awkward

Smartboards are large and

awkward

5 minutes

whenever

needed

Carrying with one hand or one side of the body Yes x Exerting force with one hand or one side of the body Yes As above As above Pushing, pulling or dragging Yes x As above As above Exerting force while in an awkward posture e.g. supporting items while arms or shoulders are in awkward posture

Yes

Gripping with the fingers pinched together or held wide apart

Yes

Holding, supporting or restraining any object, person, animal or tool

Yes x As above As above



Noble Park North

Victoria 3174

Nazareth College OHSMS Manual Handling Hazard Management Form Moving heavy materials Sept 2012 Authorised by the Principal Page 4

Step 2 – Does the task in step 1a or 1b involve long duration?


Appendix 1)






More than 2 hours over a whole shift

Yes

Continually for more than 30 minutes at a time

Yes

Step 3: Does the task involve high or sudden force?

Tick yes if the task involves any of the following high force actions, even if force is applied only once.

If you tick yes to any box in step 3 the task is a risk and risk control is required.

This action happens when… e.g. Picking up

and putting boxes down

Source of Risk e.g. Boxes are heavy and awkward shape and no handholds


Appendix 1)






Lifting lowering or carrying heavy loads Yes x When raising or

lowering objects

Gym mats/boxes

are awkward in

shape and no

handholds

1 5 H Ensuring workers use correct

lifting procedures and techniques

Instruction on this.

Applying uneven, fast or jerky forces during lifting, carrying, pushing or pulling

Yes

Applying sudden or unexpected forces (e.g. when handling a person or animal)

Yes x Restraining students

Pushing or pulling objects that are hard to move or to stop (e.g. a trolley)

Yes



Noble Park North

Victoria 3174


Using finger-grip, a pinch-grip or an open-handed grip to handle a heavy or large load

Yes x As Above As above 1 5 H As above

Exerting force at the limit of the grip span Yes Needing to use two hands to operate a tool designed for one hand

Yes

Throwing or catching Yes Hitting or kicking Yes

Holding, supporting or restraining a person, animal or heavy object

Yes x When supporting

students

Jumping while holding a load Yes

Exerting force with the non-preferred hand Yes Two or more people need to be assigned to handle a heavy or bulky load

Yes x When carrying

objects

As above 1 5 H Ensuring there are enough

people to move the objectsso that

excessive strain is not caused on

any worker Exerting high force while in a bent, twisted or awkward posture

Yes

Workers report pain or significant discomfort during or after the task

Yes

The task can only be done for short periods Yes Stronger workers are assigned to do the task Yes Workers think the task should be done by more than one person, or seek help to do the task

Yes

Workers say the task is physically very strenuous or difficult to do

Yes



Noble Park North

Victoria 3174


Step 4: Are aspects of the work environment increasing the risk?

Tick yes if any of the following environmental factors are present in the task.


This action happens when… e.g. breaking

concrete

Source of Risk e.g. using a jackhammer


Appendix 1)






Hand-arm vibration Yes

Whole body vibration Yes

High temperatures Yes

Radiant heat Yes

High humidity Yes

Low temperatures Yes

Wearing protective clothing while working in hot conditions

Yes

Wearing thick clothing while working in cold conditions e.g. gloves

Yes

Handling very cold or frozen objects Yes

Workers are working in hot conditions and are not used to it

Yes



Noble Park North

Victoria 3174


Step 5: Are aspects of the way work is organised increasing the risk?

Tick yes if any of the following psychosocial factors are present in the task.



Source of Risk


Appendix 1)

Risk Control Measures List the control measures required to

eliminate or minimise the risk





The work rate is set by a machine or team and not under worker control

Yes

Systems of work, such as a piecework, that encourage workers to skip breaks to finish early, or to procedure more items in the set

Yes

Levels of work demand that workers find it difficult to keep up with pace

Yes

Sustained high levels of attention and concentration

Yes

Systems of work that offers the worker little or no control over the way they do their work

Yes

Workers frequently needing to meet tight deadlines

Yes

Sudden changes of workload or seasonal changes in volume without any mechanisms for dealing with change

Yes

Levels of physical work demand that works find difficult to maintain effort

Yes

Unsuitable equipment and/or insufficient staffing levels

Yes



Noble Park North

Victoria 3174


Assessment Conducted by:

Signature Date:


Appendix 1: Risk Matrix Likelihood

Descriptor Level Definition

Rare 1 The event may occur only in exceptional circumstances.

Unlikely 2 The event may occur at sometime, say once in 10 years.

Possible 3 The event should occur at sometime, say once in 3 years.

Likely 4 The event will probably occur in most circumstances, say once a year.

Almost Certain

5 The event is expected to occur in most circumstances, say many times a month.

Consequence

Descriptor Level Definition

Insignificant 1 No injury

Minor 2 Injury/ ill health requiring first aid

Moderate 3 Injury/ill health requiring medical attention

Major 4 Injury/ill health requiring hospital admission

Severe 5 Fatality

Risk level

Likelihood Consequence

Insignificant Minor Moderate Major Severe

Almost Certain High High Extreme Extreme Extreme

Likely Medium High High Extreme Extreme

Possible Low Medium High Extreme Extreme

Unlikely Low Low Medium High Extreme

Rare Low Low Medium High High

Key

Extreme: Notify Workplace Manager and/or Management OHS Nominee immediately. Corrective actions should be taken immediately. Cease associated activity.

High: Notify Workplace Manager and/or Management OHS Nominee immediately. Corrective actions should be taken within 48 hours of notification

Medium: Notify Nominated employee, HSR / OHS Committee. Nominated employee, OHS Representative / OHS Committee is to follow up that corrective action is taken within 7 days.

Low: Notify Nominated employee, HSR / OHS Committee. Nominated employee, HSR / OHS Committee is to follow up that corrective action is taken within a reasonable time.


Manual Handling Hazard Identification Form Manning Drive Noble Park North Victoria 3174

Nazareth College OHSMS Manual Handling Hazard ID Form Sept 2012 Authorised by the Principal

Management OHS Nominee: Robert Malone Health & Safety Representative & workers taking part: Date:

Does the task have any of the characteristics of a hazardous manual handling task? Tick any of the following that apply.

Task Repetitive or sustained application of force

Repetitive or sustained awkward posture

Repetitive or sustained movement

Application of high force

Exposure to sustained vibration

Handling live people or animals

Handling loads that are unstable, unbalanced or difficult to move

Retrieving and storing large gym mats and other sporting equipment

Displaying students’ works

Transporting portable equipment – smart boards, whiteboards, TVs, laptop trolleys etc.

Moving heavy objects – boxes of books and other resources

Moving, lifting, assisting students X X X