OIA powerpoint guidelines & style guide

PowerPoint 2010GUIDELINES

10.13

OIA develops innovative logistics

solutions, creatively packaged, to

fully optimize your supply chain.

GENERAL GUIDELINES FOR CONSISTENCY

• Always use the OIA Template

• Keep font size and placement on the page consistent – use the default text boxes

• Use the provided color theme

• Keep the entire presentation’s font sizes and image sizes as consistent as possible

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HEADERS OR SLIDE TITLES – ARIAL 26 POINT

Sub head Arial 20 pt. bold

• The first bullet is Arial 20 pt.

– The second bullet is Arial 20 pt.

• The third bullet is Arial 20 pt.– The fourth bullet is Arial 18 pt.

» The fifth bullet is Arial 18 pt.

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MASTER SLIDES ARE COLOR-CODED

• All of the Master Slides are available in 2 colors;

– Brown for Packaging

– Green for Logistics

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• Icon composites for each level of Logistics Services

– Air Freight Forwarding

– Ocean Freight Forwarding

– OIA Expedite

– Customs Brokerage

– Warehousing & Distribution (shown here)

– Global Sourcing

– Order Cycle Management

Available images

There are Logistics images available for your useThere is a PDF directory of these images called “OIA-icon Spots-0612.pdf”

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Available images

There are Packaging images available for your use

• Icon composites for each level of Packaging Services

– Retail & Transit Packaging (shown here)

– Best Practices Design

– Global Sourcing

– Order Cycle Management

– Logistics

– Warehousing & Distribution

There is a PDF directory of these images called “OIA-icon Spots-0612.pdf”

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Logistics Spot images

• There are also a variety of “spot” images available (a few shown here).

There is a PDF directory of these images called “OIA-PPT spots-0612-r1o.pdf”

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Packaging Spot images

• There are also a variety of “spot” images available (a few shown here)

There is a PDF directory of these images called “OIA-PPT spots-0612-r1o.pdf”

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• There are also a variety of “pre-formatted” slides

Packaging Sections

Pre-formatted slides

Global Footprint Map

Service Overview

There is a PPT file containing these pages: OIA-Pre-formatted Slides.pptx

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Pre-formatted slides

Logistics Sections

• There are also a variety of “pre-formatted” slides

There is a PPT file containing these pages: OIA-Pre-formatted Slides.pptx

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Pre-formatted slides

Logistics Case Studies

Page 2 and subsequent pages

Other images currently available

There is a PPT file containing these pages: OIA-Preformatted Slides.pptx

Instructions on using your own images on Page ##

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Pre-formatted slides

Packaging Case Studies

Page 2 and subsequent pages

Other images currently available

There is a PPT file containing these pages: OIA-Pre-formatted Slides.pptx

Instructions on using your own images on Page ##

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Pre-formatted pagesCase study examples

Drag or copy and paste the desired layout from the “OIA Pre-formatted Slides” PPT file.

Write or copy and paste your case study text into the text box.

Insert subhead if needed

CASE STUDY

Using pre-formatted pages

Drag into thumbnails

Add subsequent pages if necessary. There is a secondary page available.

It is also possible to use your own side bar image. Import or drag in your image, crop to match the side image and “send to back.” It’s best to do image editing with an external program like Photoshop or Paint. If that is not available, the image adjustment “recolor” in PPT has a Black and White option. Click on your image, to “format” > “re-color” > choose the black and white option.

PAGE 2 OF CASE STUDY

CASE STUDY example

Using existing pre-formatted pages

This is an example of a pre-formatted page for packaging case studies.

PAGE ONE OF CASE STUDY

CASE STUDY FINDING COST SAVINGS

WITHIN THE PACKAGING PROCESS

And page 2 of a pre-formatted page for packaging case studies.

PAGE 2 OF CASE STUDY

CASE STUDY FINDING COST SAVINGS

WITHIN THE PACKAGING PROCESS

Pre-formatted pagesTestimonial examples

Drag or copy and paste the desired layout from the “OIA Pre-formatted Slides” PPT file.

Write or copy and paste your testimonial text into the text box.

Name of Client in OIA blue (theme color text 2)

Title of Client in OIA blue

Pre-formatted testimonial pageTESTIMONIAL

Drag or copy and paste the desired layout from the “OIA Pre-formatted Slides” PPT file.

Write or copy and paste your testimonial text into the text box.

Name of Client in OIA blue (theme color text 2)

Title of Client in OIA blue

Testimonial headlineTESTIMONIAL

BEGINNING YOUR PRESENTATIONUSING PRE-DESIGNED LAYOUTS

Beginning your presentation

• Begin by opening the OIA Template or OIA Guidelines and saving it as another name

• NOTE: Save your new presentation in a location other than where the template resides to avoid over-writing your template.

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Using pre-designed layouts

• The OIA Guidelines and template files contain several pre-designed layouts

• To apply a layout to a slide

– Select the slide

– Go to Home > Layout and choose your preferred design

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Customizing your title page

• The cover page layout has places for the presentation title, date, and client logo or name

• To insert text, click inside the text box and type

• To insert a logo, go to “Insert” in the menu bar > photo > picture from file, and find your logo image

Title LogoDate

EditableEditable

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Inserting images

• Before you insert an image it is important to know:

– PPT only accepts more image files

– All images must be RGB mode and not CMYK

• To insert an image go to Insert > Picture

– Choose image using browser and click “insert”

– Keep text on the left and insert photo on the right

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Inserting images

• Or drag and drop

– Drag image file from folder onto PPT page

• NEVER resize a photo using top or side handles. Use only corner handles to keep ratio correct

• To crop use “crop” tool in the Format toolbar

Crop Tool

Corner handle for resizing

Drag image into layout

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Inserting images

• To add a drop shadow go to

– Format > Picture Styles > Picture Effects > Shadow > Options

– Color: black, Distance: 3 pt, Blur: 5 pt, Transparency: 70%

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Text box parameters

• Text boxes have no fill, no line and contain auto-wrapped text– Under the Home menu,

go to Drawing and click on the corner Format Shape button

– Under Fill select “no fill”– Under Line Color select

“no line”– Under Text Box make

sure the “wrap text in shape” is checked

Format Shape Button

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Text box parameters

• Paragraphs should be uniformly formatted

– Click the Home tab and find the Paragraph Format Toolbar

– Click the corner button for the formatting window

– Line spacing: Single Before spacing: 6 pt After spacing: 0 ptSpecial: Hanging by 0.25 in

Format Shape Button

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Text box parameters

• Paragraphs should be uniformly formatted

– Click the Home tab and find the Paragraph Format Toolbar

– Click the corner button for the formatting window

– Line spacing: Single Before spacing: 6 pt After spacing: 0 ptSpecial: Hanging by 0.25 in

Paragraph Format Button

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Text box parameters

• Under the MS Office menu, choose PowerPoint Options

– Go to Proofing > AutoCorrect Options

– Make sure “Autofit title text to placeholder” and “AutoFit body text to placeholder” are NOT checked

MS Office Button

Options

AutoCorrect

uncheck both

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Header or title slide parameters

• Headers or Slide Titles are black Arial Bold, 22pt font, maximum of two lines

– The text should wrap automatically, but if you need to manually break the two lines use a soft return (Shift + Return)

• The header’s textbox vertical alignment should be centered

– Go to Drawing > Format Shape > Text Box > Vertical Alignment “Middle”

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Subhead parameters

Subheads are Arial Bold, 20 pt.,black in color

• Subheads are a maximum of two lines

• The subhead’s textbox should be vertically aligned to the top

– Go to Drawing > Format Shape > Text Box > Vertical Alignment “Top”

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Bullet parameters

• Bulleted text is Arial Regular 20 pt

– First Indent is Arial Reg 20 pt

• Second Indent is Arial Reg 20 pt– Third Indent is Arial Reg 18 pt

» Fourth Indent is Arial Reg 18 pt

• To indent highlight the text and click on the bullet button

– To make a bullet secondary either:

• Highlight text and click on bullet hierarchy button

• or hit the <Tab> key at the beginning of a line

– To move back to the previous bullet level hold the <Tab> key and the <Shift> key at the same time

Bullet Button Indent inward & outward Buttons

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Color palette

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Color theme

• The color theme formulas are the following

R: 75, G: 119, B: 29

R: 0, G: 77, B: 132

R: 31, G: 73, B: 125

R: 98, G: 66, B: 3

R: 20, G: 113, B: 140

R: 236, G: 159, B: 32

R: 143, G: 193, B: 71

R: 186, G: 174, B: 149

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Creating charts and graphs

• Click on the chart icon to create a new graph and choose your preferred type

• An Excel spreadsheet will appear automatically

• Change data and categories accordingly

• Close and return to PPT

Insert Chart Button

Change Data

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Pie charts

• To design a Pie Chart use first Pie Chart option

• Change data as needed

• Select the chart and under Layout set the following:

– Chart Title: None

– Legend: None

– Data Labels: Best Fit

None None

Best Fit

x=0, y=0, per=0

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Pie charts

• With the chart selected, go to Home and change the font settings to

– Arial Bold 18 pt white

• Use the Master Slides text boxes to create labels and a title in the following formats

– Labels: Arial Regular 14 pt OIA blue, center alignment

– Title: Arial Bold 20 pt black, center alignment

• White rule

– Click on “pie” in chart > format > rule > white

Revenue by Service

Air Freight Forwarding

OIA Expedite

Ocean Freight

Warehousing and Distribution

Customs Brokerage

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Bar graph

• To design a Column Chart use “Clustered Column”

– Change data as needed

– Select the chart and under Layout set the following:

• Chart Title: None

• Axis Title: Show (if needed)

• Legend: None

• Data Labels: Show (if needed)

• Gridlines: Major Gridlines

NoneShow

Major GridlinesNoneShow

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Bar graph

• With the chart selected, go to Home and change the font settings to

– Arial Regular 14 pt black

• Within the chart click on the following and change to

– Axes Titles: Arial Bold 14pt black

– Data Labels: Arial Regular 9 pt black

• Chart title is Arial Bold 20 pt black

• Size chart with handles

Gross Revenue$ in millions

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Creating org charts

• Use existing chart to create your chart (copy & change text boxes)

• Use “connectors” found under Insert > Shape > Lines

Sample Text

Sample Text

Sample Text

Sample Text

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tipsPPT tips

Printing in black and white

• To print the Black & White Mode version, go to File > Print and choose either “Grayscale” or “Pure Black and White” from your “Print What” dropdown menu

Choose Grayscale

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Image adjustment

To brighten

before after

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• To brighten your own images

• Import into PPT

• Click on “correction” and choose a brighter thumbnail

Image adjustment – black and white

• To create your own section or case study slide

– Drag in your image, size to full height of slide and crop

– De-saturate to make image black and white

– Send image to back

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Crop tool

Make b/w

Send to back

questions

• If you have any question please contact the Marketing Department

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