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OJJDP Performance Measurement Training 1OJJDP Performance Measurement Training 1
Planning for Performance Measurement:
Incorporating Performance Measurement into the RFP
Presenters:Donald Johnson, DSG, Inc
Pat Cervera, Consultant
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Objectives
Familiarize participants with sample RFPs and their components
Identify suggested RFP modifications to incorporate performance measurement
Plan for transition to performance-based reporting
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Model Title V RFP Development of standardized RFP for
Title V
Tailored to Federal Register requirements
Reduces amount of RFP development time for JJ Specialists/Title V Coordinator
Easily modified to satisfy performance measurement
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Elements of a Title V Sample RFP
I. Background
II. Availability of Funds and Award Limits
III. Eligibility Criteria
IV. Eligible Program Activities
V. Restrictions in Use of Funds
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Elements of a Title V Sample RFP VI. 3-Year Plan
VII. PERFORMANCE REPORTING
VIII. Application Review Criteria
IX. Application Deadline
X. Delinquency Prevention Policy Board Training
XI. Time Line
XII. Checklist of Application Requirements
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I. Background
You may add language about performance measures into this section
Differences in state and Federal performance measures should be highlighted
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IV. Eligible Program Activities
OJJDP Model Programs Guide (MPG) was developed specifically for Title V
Source for evidence-based programs
States can use it to identify proven programs to give priority funding in RFPs
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A. Designation of a Prevention Policy Board
B. Evidence of commitment of key community leaders
C.Definition of the boundaries of the program’s neighborhood or community
D.Assessment of the readiness of the community to adopt a plan
V. Elements of the 3-Year Plan
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E. Assessment of the prevalence of risk factors
F. Identification of available resources and gaps
G. Strategy for mobilizing the community
H. A strategy (goals, objective, logic model, timetable) for implementing promising approaches
Elements of the 3-Year Plan (cont)
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Elements of the 3-Year Plan (cont)
I. Descriptions of funding and budget
J. Description of how PPB will provide oversight for plan development
K. Plan for measurement of outcome
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VII. Performance Reporting
Entirely new section
Contains basic information on new performance measurement system
Logic models
Output and Outcome scenarios
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VIII. Application Review Criteria
Sample Evaluation Criteria (see sample RFP handout)
Weighting
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XI. Time Line
1. Suggested time line for July 1 – June 30 fiscal year
2. Suggested time line for October 1 – September 30 fiscal year
3. Develop transition timeline for existing grantees
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Suggested Timeline for Transition
Communicate performance measurement requirement to existing subgrantees
Develop grant special conditions requiring performance measurement
Provide state-level technical assistance utilizing OJJDP tools
Provide reporting guidance
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Next Steps
Who?
What?
Where?
When?
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