Oklahoma Board of Correctionsdoc.ok.gov/Websites/doc/images/Documents/BOC/BOC Amended... · 2018-10-29 · OKLAHOMA BOARD OF CORRECTIONS REGULAR MEETING AGENDA Northeast Oklahoma

Oklahoma Board of Corrections

REGULAR MEETING

October 30, 2018

Northeast Oklahoma Correctional Center

Vinita, Oklahoma

OKLAHOMA BOARD OF CORRECTIONS REGULAR MEETING AGENDA

Northeast Oklahoma Correctional Center 442586 E 250 Rd

Vinita, Oklahoma 74301 1:00 p.m., October 30, 2018

Members of the Board of Corrections will be dining together before the Board meeting. No business will be conducted during this time period.

ITEM PRESENTER

1. Call to Order Frank X. Henke, IV, Chair

2. Pledge of Allegiance Adam Luck, Member

3. Roll Call Frank X. Henke, IV, Chair

4. Introduction of Casey Hamilton, Warden, Northeast Oklahoma

Correctional Center Millicent Newton-Embry, Director

Region I

5. Welcome Casey Hamilton, Warden


6. Approval of Board of Corrections Regular Meeting Minutes for

September 20, 2018 Frank X. Henke, IV, Chair

7. Inmate/Offender Population Update Laura Pitman, Ph.D., Director Population, Programs, and Strategic Planning

8. FY 2019 ODOC Budget Update Ashlee Clemmons, Director Business Services

9. Approval of FY 2020 Oklahoma Department of Corrections Budget Request

Ashlee Clemmons, Director Business Services

10. FY 2018 Oklahoma Correctional Industries Quarterly Budget Update (April 1, 2018 – June 30, 2018)

Justin Farris, Director Oklahoma Correctional Industries

11. FY 2018 Agri-Services Quarterly Budget Update (April 1, 2018 – June 30, 2018)

Brad Bailey, Director Agri-Services

12. Approval of Board of Corrections Policies and Procedures: P-110100, Uniform Personnel Standards

Penny Lewis, Director Auditing and Compliance

13. Approval of CY 2019 Legislative Initiatives Marilyn Davidson, Legislative Liaison

14. Committee Reports Committee Chairs

Standing Committees: Audit/Finance – Chair Todd Holder, Members Kevin Gross and Frazier Henke Criminal Justice Reform – Chair Adam Luck, Members Gene Haynes and Dianne Owens Population/Private Prisons – Chair Michael Roach, Members Todd Holder and Adam Luck Public Policy/Affairs – Chair Gene Haynes, Members Kevin Gross and Dianne Owens Executive – Chair Frazier Henke, Members Todd Holder and Michael Roach

15. New Business Frank X. Henke, IV, Chair

16. Announcements Frank X. Henke, IV, Chair

17. Approval to Enter into Executive Session David Cincotta, General Counsel

Pursuant to 25 O.S. § 307.B.4. for confidential communications between a public body and its attorney concerning the pending investigation and litigation of the items listed below if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to conduct a pending investigation, litigation, or proceeding in the public interest.

Death of inmate Bobby Bailey #152203 at the Oklahoma State Penitentiary on September 17, 2018 (case number IG 18-0175)

Death of Andre Lester #233150 at the North Fork Correctional Center on September 24, 2018 (case number IG 18-0181)

18. Approval to Return from Executive Session David Cincotta, General Counsel

19. Approval to Adjourn Meeting Frank X. Henke, IV, Chair

The next regular meeting of the Board of Corrections will be held at 1:00 p.m. on Thursday, November 29, 2018 at the Mack Alford Correctional Center in Stringtown, Oklahoma.

Updated on 10/24/2018 2:36 PM

Item #4

CASEY HAMILTON, WARDEN


Casey Hamilton began his career with the Oklahoma Department of

Correct ions in 2008 as a probation and parole off icer at the Region I

probation off ice in Tulsa.

In 2012, he became a fugitive apprehension agent for the Off ice of Fugit ive

Apprehension and Investigations and was named the Oklahoma Department

of Correct ions’ Employee of the Year in 2014.

In 2015, Mr. Hamilton promoted to deputy warden at the James Crabtree

Correct ional Center. He was appointed as warden in 2016 at the

Northeastern Oklahoma Correct ional Center.

Mr. Hamilton received his Bachelor of Arts in Sociology from Northeastern

State University in 2006.

Item #6

OKLAHOMA BOARD OF CORRECTIONS REGULAR MEETING MINUTES

Jackie Brannon Correctional Center 900 N West Street

McAlester, Oklahoma 74501 1:00 p.m., September 20, 2018

ITEM PRESENTER

1. Call to Order Frank X. Henke, IV, Chair Chair Henke called the regular meeting of the Oklahoma Board of Corrections (BOC) to order at 1:00 PM on Thursday, September 20, 2018, at the Jackie Brannon Correctional Center ( JBCC) in McAlester, Oklahoma. The meeting was preceded by advance not ice of the date, t ime, and place, f i led with the Oklahoma Secretary of State on November 14, 2017. An announcement was also given at least twenty -four (24) hours in advance by posting notice of the date, t ime, place, and agenda of the meeting at 2:30 PM on September 17, 2018, at the principal off ice of the Oklahoma Department of Corrections (ODOC), located at 3400 North Martin Luther King Avenue in Oklahoma City . An amended agenda was posted at 12:00 PM on September 18, 20 18, at the principal off ice of the ODOC, located at 3400 North Martin Luther K ing Avenue in Oklahoma City .

2. Pledge of Allegiance Gene Haynes, Member

Mr. Haynes led the meeting attendees in rec it ing the pledge of a l legiance to the United States F lag.

3. Roll Cal l Frank X. Henke, IV, Chair

Chair Henke asked the clerk to cal l the roll :

Kevin J . Gross Present Adam Luck Absent

Gene Haynes Present Dianne Owens Present

Frank X. Henke, IV Present Michael W. Roach Absent

John T. Holder Present

Call ing of the roll reflected a quorum was present.

4. Introduction of Greg Bresl in, Inter im Warden,

Jackie Brannon Correctional Center Mil l icent Newton-Embry, Director

Region I Ms. Newton-Embry introduced Mr. Bresl in to the BOC members and Director Al lbaugh, providing his biographical information to the meeting attendees. A copy of his biography was inc luded in the BOC Packet for September 20, 2018. There was no further discussion.

5. Welcome Greg Bresl in, Inter im Warden

Jackie Brannon Correctional Center

Mr. Bresl in welcomed the members and other attendees to the faci l ity. Histor ical information on JBCC along with current inmate data was shared with attendees. Mr. Bresl in stated there are m ultiple programs, training and work opportunit ies avai lable for the inmate population. There was no further discussion.

6. Approval of Board of Corrections Regular Meeting

Minutes for July 31, 2018 Frank X. Henke, IV, Chair

Chair Henke stated the BOC had previously received the regular meeting minutes from July 31, 2018, and he would entertain a motion to approve. A copy of the meeting minutes was included in the BOC Packet for September 20, 2018. Motion: Mr. Holder made a motion to approve the minutes and Mr. Henke seconded the motion. The results of the roll cal l were: Mr. Gross – yes; Mr. Haynes – abstain; Mr. Henke – yes; Mr. Holder – yes; Ms. Owens – yes. The minutes were approved by majority vote. There was n o further discuss ion.

7. Approval of Greg Bresl in as Warden of the

Jackie Brannon Correctional Center Mil l icent Newton-Embry, Director

Region I Ms. Newton-Embry presented and requested approval from the BOC for appointment of Greg Bresl in as warden of the Jackie Brannon Correct ional Center . A copy of Mr. Breslin’s résumé was included in the BOC Packet for September 20, 2018. Motion: Mr. Gross made a motion to approve Greg Bresl in as the warden of JBCC and Mr. Holder seconded the motion. The results of the roll cal l were: Mr. Gross – yes; Mr. Haynes – Yes; Mr. Henke – yes; Mr. Holder – yes; Ms. Owens – yes. The appointment was approved by majority vote. Warden Bresl in thanked members of the BOC and Director Allbaugh for the opportunity. H e then recognized several of his family members who were in attendance at the meeting. He also expressed his gratitude to several staff members who had mentored and helped prepare him throughout his career for this posit ion. There was no further discussion .

8. Approval of Rick Whitten as Warden of the James

Crabtree Correctional Center Wil l iam Monday, Director

Region I I Mr. Monday presented and requested approval from the BOC for appointment of Rick Whitten as warden of the James Crabtree Correctional Center . A copy of Mr. Whitten’s résumé was included in the BOC Packet for September 20, 2018. Motion: Mr. Haynes made a motion to approve Rick Whitten as the warden of JCCC and Mr. Holder seconded the motion. The results of the roll ca l l wer e: Mr. Gross – yes; Mr. Haynes – Yes; Mr. Henke – yes; Mr. Holder – yes; Ms. Owens – yes. The appointment was approved by major ity vote. Warden Whitten thanked the members of the BOC, Director Al lbaugh and Wil l iam Monday, director of Region I I , for their support. He also thanked Warden Jeorld Braggs Jr , Lexington Assessment and Reception Center, for his mentorship. Finally, he recognized his wife, who was in

attendance at the meeting, and thanked her for her support . There was no further discussion.

9. Director’s Comments

Performance Audit of the Oklahoma Department of Correct ions by Alvarez & Marsal for the Agency Performance and Accountabi l ity Commission (APAC)

Joe M. Al lbaugh, Director

Director Al lbaugh stated the agency is currently undergoing an audit by Alvarez & Marsal as directed by the Agency Performance and Accountabil ity Commission (APAC). They have begun meeting with key staff in the agency and their interviews wil l take several weeks as they learn about processes within the ODOC. Director Allbaugh noted several other studies and audits – Performance Audit for the Legis lative Service Bureau of the Oklahoma Legis lature by MGT of America, Inc. in 2007, Durrant Architecture and Engineering Center Assessment in 2009 , and the Performance Audit by the Oklahoma State Auditor in 2013 – which al l detail the issues of the agency including overpopulat ion and continuing growth, underpaid employees, understaffed faci l it ies, etc. He stated he hopes the Alvarez & Marsal audit wi l l provide a new viewpoint of the agency’s resources and issues while providing direct ion on addressing those areas.

10. Inmate/Offender Population Update Laura Pitman, Ph.D., D irector

Population, Programs, and Strategic Planning Dr. Pitman provided the agency’s population update as of August 31, 2018. A copy of the update was included in the BOC Packet for September 20, 2018. BOC members expressed disappointment over community sentencing numbers showing a decrease. Dr. Pitman noted that Probation and Parole Services staff have worked dil igently to obtain accurate data for those offenders participating in community sentencing. There was no further discuss ion.

11. FY 2018 ODOC Budget Update

FY 2019 ODOC Budget Update Ashlee Clemmons, Director

Business Services Ms. Clemmons provided the agency’s FY 2018 budget update as of June 30, 2018, as well as the FY 2019 budget update as of July 31, 2018, explaining increases and decreases over the f iscal year. A copy of both updates was inc luded in the BOC Packet for September 20, 2018. There was no further discuss ion.

12. FY 2018 Internal Financial Audit Quarter ly Update

(Apri l 1, 2018 – June 30, 2018) Patrick Donnelly, Auditor Audit ing and Compliance

Mr. Donnelly provided the quarterly FY 2018 Internal F inancial Audit update as of June 30, 2018, explaining f indings and corrective actions taken. A copy of the update was included in the BOC Packet for September 20, 2018. There was no further discussion.

13. Discuss ion and approval of an Oklahoma Corrections

Industr ies (OCI) contract between the Oklahoma Department of Correct ions and E&K Industrials, LLC , to provide steel fabrication services us ing inmate labor at the Dick Conner Correctional Center

David Cincotta, General Counsel

Just in Farris, Director

Oklahoma Correct ional Industr ies

Mr. Cincotta presented and requested approval from the BOC for a service contract with E&K Industrials, LLC, to provide steel fabrication services using inmate labor at the Dick Conner Correctional Center . A copy of the contract was included in the BO C Packet for September 20, 2018. Motion: Mr. Gross made a motion to approve the contract with E&K Industr ials , LLC, and Mr. Holder seconded the motion. The results of the rol l cal l were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Ms. Owens – yes. The contract was approved by majority vote. There was no further discussion.

14. Discuss ion and approval of an Oklahoma Corrections

Industr ies (OCI) contract between the Oklahoma Department of Correct ions and Wheeler Metals, LLC, to provide steel fabrication services using inmate labor at the John Li l ly Correct ional Center


Just in Farris, Director

Oklahoma Correct ional Industr ies

Mr. Cincotta presented and requested approval from the BOC for a service contract with Wheeler Metals, LLC, to provide steel fabrication services using inmate labor at the John Li l ly Correct ional Center . A copy of the contract was included in the BOC Packet for September 20, 2018. Motion: Mr. Gross made a motion to approve the contract with Wheeler Metals, LLC, and Mr. Holder seconded the motion. The results of the rol l cal l were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Ms. Owens – yes. The contract was approved by majority vote. There was no further discussion.

15. Resolution of the Oklahoma Board of Corrections

authoriz ing and direct ing Joe M. Allbaugh, Director of Corrections, to negotiate, f inal ize and execute such documents, for and on behalf of the Oklahoma Department of Correct ions, as are necessary for the issuance of the SB 1590 Bonds by th e Oklahoma Capitol Improvement Authority


Mr. Cincotta requested approval of a resolution from the BOC to direct Joe M. Allbaugh, Director of Corrections, to negotiate, f inalize and execute such documents, for and on behalf of the Oklahoma Department of Corrections, as are necessary for the issuance of the SB 1590 Bonds by the Oklahoma Capitol Improvement Authority . A copy of the resolution was included in the BOC Packet for September 20, 2018. Motion: Mr. Holder made a motion to approve the resolution and Mr. Haynes seconded the motion. The results of the roll cal l were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Ms. Owens – yes. The resolution was approved by major ity vote. There was no further discuss ion.

16. Resolution of the Oklahoma Board of Corrections authoriz ing and direct ing Joe M. Allbaugh, Director of Corrections, to sol icit information for the design, funding, and construction of new correctional fac i l it ies and new housing units


Mr. Cincotta requested approval of a resolution from the BOC to direct Joe M. Allbaugh, Director of Corrections, to solicit information for the design, funding, and construct ion of new correctional fac i l it ies and new housing units . A copy of the resolution was included in the BOC Packet for September 20, 2018. Motion: Mr. Holder made a motion to approve the resolution and Mr. Haynes seconded the motion. The results of the roll cal l were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Ms. Owens – yes. The resolution was approved by major ity vote. There was no further discuss ion.

17. Approval of Board of Corrections Policies and

Procedures: P-010700, Oklahoma Department of Corrections

Victim Just ice Advisory Counci l P-020600, Legislative Init iative Process P-020800, Guidelines for Research and Research -

Related Activit ies P-040100, Security Standards for the Oklahoma

Department of Correct ions P-170100, Community Sentencing

Penny Lewis, Director Audit ing and Compliance

Ms. Lewis presented and requested approval from the BOC for the polic ies as presented this date. The pol icies contained minor wording changes that d o not affect the intent of the pol icy. Chair Henke stated the BOC had previously received the recommended pol icy revis ions for review and he would entertain a motion to approve. A copy of the f inal vers ion of the polic ies was included in the BOC Packet for September 20, 2018. Motion: Mr. Gross made a motion to approve the policies and Mr. Holder seconded the motion. The results of the roll cal l were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Ms. Owens – yes. The policies were approved by majority vote. There was no further discuss ion.

18. Committee Reports Committee Chairs

Standing Committees: Audit/Finance – Chair Todd Holder, Members Kevin Gross and Frazier Henke

The committee met on September 11, 2018, to discuss the items presented for the meeting this date. There was no further discussion.

Criminal Just ice Reform – Chair Adam Luck, Members Gene Haynes and Dianne Owens The committee did not meet; there was nothing further to discuss.

Public Policy/Affairs – Chair Gene Haynes, Members Kevin Gross and Dianne

Owens The committee met on September 11, 2018, to discuss the proposed legislative package for CY 2019. The package wi l l be reviewed further by the committee and presented to the ful l BOC in October for approval. There was no further discussion.

Population/Private Prisons – Chair Michael Roach, Members Todd Holder and Adam Luck The committee met on September 18, 2018, to discuss the items presented for the meeting this date. There was no further discussion.

Executive – Chair Frazier Henke, Members Todd Holder and Michael Roach The committee met on September 11, 2018, to review and set the agenda for the meeting this date. There was nothing further to report .

19. New Business Frank X. Henke, IV, Chair

There was no new business to discuss.

20. Announcements Frank X. Henke, IV, Chair There were no announcements.

21. Approval to Enter into Executive Session David Cincotta, General

Counsel Pursuant to 25 O.S . § 307.B.4. fo r conf ident ia l communicat ions between a pub l ic body and its attorney concerning the pend ing invest igat ion and l i t igat ion o f the i tems l i sted be low i f the pub l ic body, with the adv ice o f i ts attorney, determines that d isc losure wi l l serious ly impair the abi l i ty o f the publ ic body to conduct a pend ing invest igat ion, l i t igat ion, or proceeding in the publ ic interest .

Alamiin v. Al lbaugh (case number CIV-13-1001-F, United States Distr ict Court, Western Distr ict of Oklahoma )

Ray v. Oklahoma Department of Corrections, et al. (case number CIV-18-135-GKF-FHM, United States D istr ict Court, Northern Distr ict of Oklahoma )

Rhonda Whit lock, as Specia l Administrator for the Estate of Amber Hi lber l ing, v. Oklahoma Department of Correct ions (case number CJ -2018-3939, Distr ict Court of Oklahoma County)

Gilbert-Green v. State of Oklaho ma, ex re l. Oklahoma Department of Corrections, et al . , (case number CIV -17-314-F, United States Distr ict Court, Western Distr ict of Oklahoma)

Mr. Cincotta advised the items l isted on the agenda would require adjournment to Executive Session for engaging in confidential communicat ions between the BOC and its attorney. He recommended Chair Henke entertain a motion to enter into executive session.

Motion: Mr. Holder made a motion to enter into Executive Sess ion and Mr. Haynes seconded the motion. The results of the roll cal l were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Ms. Owens – yes. By majority vote, the BOC entered into Executive Sess ion at 1: 44 PM.

22. Approval to Return from Executive Sess ion David Cincotta, General

Counsel The BOC returned to the meeting room at 2:25 PM and Mr. Cincotta advised the BOC of the approval needed to return from Executive Sess ion. Motion: Mr. Holder made return from Executive Session and Mr. Haynes seconded the motion. The results of the rol l cal l were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Ms. Owens – yes. The return from Executive Sess ion was approved by majority vote and the meeting resumed at 2:25 PM.

23. Approval to Adjourn Meeting Frank X. Henke, IV, Chair

There being no further business to come before the BOC, Chair Henke requested a motion to adjourn the meeting. Motion: Mr. Holder made a motion adjourn the meeting and Mr. Gross seconded the motion. The results of the rol l cal l were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Ms. Owens – yes. The adjournment was approved by majority vote and the meeting ended at 2:26 PM.

Submitted to the Board of Corrections by:

Kimberley Owen, Minutes Clerk Date

I hereby certify that these minutes were duly approved by the Board of Corrections on the thirtieth day

of October 2018 in which a quorum was present and voting.

Adam Luck, Secretary Board of Corrections

Item #7

Population Update

Population Information as of 9/28/2018

Compared to 9/29/2017

Incarcerated Inmate Grand Total Females Males Total EMP Females Males Total

Current Population 3,196 24,105 27,301 Current Population 0 3 3

Population Last Year 3,074 23,845 26,919 Population Last Year 0 9 9

Change from last year 122 260 382 Change 0 (6) (6)

State Facilities Females Males Total PPCS Females Males Total

Current Population 2,891 16,950 19,841 Current Population 0 1 1

Population Last Year 2,782 16,575 19,357 Population Last Year 0 1 1

Change 109 375 484 Change 0 0 0

Private Prisons Females Males Total CSP Females Males Total

Current Population 0 5,923 5,923 Current Population 1 6 7

Population Last Year 0 5,883 5,883 Population Last Year 0 0 0

Change 0 40 40 Change 1 6 7

County Jail Contracts Females Males Total Community Program Failures Females Males Total

Current Population 0 12 12 Current Population 0 5 5

Population Last Year 0 16 16 Population Last Year 1 6 7

Change 0 (4) (4) Change (1) (1) (2)

Halfway Houses Females Males Total Total System Population Females Males Total

Current Population 246 916 1,162 Current System Population 11,385 49,257 60,642

Population Last Year 248 1,028 1,276 Population Last Year 11,638 50,138 61,776

Change (2) (112) (114) Change (253) (881) (1,134)

Out Count Females Males Total County Jail Transfers Pending Females Males Total

Current Population 59 304 363 September 28, 2018 33 917 950

Population Last Year 44 343 387 Population Last Year 127 1,257 1,384

Change 15 (39) (24) Change (94) (340) (434)

Community Supervision Offender

Population Grand Total Females Males Total

Current Population 8,189 25,147 33,341

Population Last Year 8,564 26,293 34,857

Change from last year (375) (1,146) (1,516) Assessment & Reception Centers 620 574 93%

In Transit N/A 22 N/A

Probation Supervision Females Males Total Institutions 14,967 17,185 115%

Current Population 6,587 20,370 26,957 Community Corrections Centers 1,962 2,060 105%

Population Last Year 6,803 20,818 27,621 TOTAL STATE 17,549 19,841 113%

Change (216) (448) (664) Private Prisons 5,950 5,923 100%Contracted County Jails 18 12 67%

Parole Supervision Females Males Total Halfway Houses 1,281 1,162 91%

Current Population 407 1,974 2,381 TOTAL CONTRACT 7,249 7,097 98%

Population Last Year 392 2,063 2,455 SYSTEM TOTAL 24,798 26,938 109%

Change 403 (89) (74)Pardon & Parole Board Results

September 2018 Females Males Total

GPS Females Males Total Considered 16 163 179

Current Population 221 351 572 Denied 8 133 141

Population Last Year 205 306 511 Recommended 8 30 38

Change 16 45 61 Percentage Recommended 50.00% 18.40% 21.23%

Community Sentencing Females Males Total

Governor's Actions

September 2018 Females Males Total

Current Population 973 2,442 3,415 Reviewed 1 8 9

Population Last Year 1,163 3,090 4,253 Approved 1 5 6

Change (190) (648) (838) Denied 0 3 3

Percentage Approved 100.00% 62.50% 66.67%

Facility TypeRated Operating

Capacity

Inside Total

Incarcerated

Inmate

Population

Inside Total as a

Percent of Rated

Operating

Capacity

0

5000

10000

15000

20000

25000

30000

Maximum Medium Minimum Community In-Transit OutsideTotal

Total

Inmates 1688 13225 8781 3222 22 363 27301

Rated + Temporary Beds 1738 13067 8761 3297 0 26863

Inmate and Bed Distribution September 28, 2018

Maximum1688

6%

Medium13225

49%

Minimum878133%

Community322212%

Inmate Distribution by Security Level September 28, 2018

Non-Secure Beds12,058

45%Secure Beds

1480555%

Percentage of Inmates in Secureand Non-Secure Beds September 28, 2018

Secure beds include beds in maximum and medium state and contract facilities.

Non-Secure beds include beds in minimum state and contract facilities, community corrections centers and halfway houses.

County Jails120%

Halfway Houses11624%

Private Prisons592322%

State Facilities19,841

74%

Inmates in State Facilities vs. Contract Facilities September 28, 2018

Item #8

Two Year Expenditure Comparison

FY 19 FY 18 $ Change from % Change from

July - August July - August FY 18 FY 18

Salaries and Benefits 45,884,084$ 43,993,406$ 1,890,678 4.30%

Contract Beds 9,926,337 8,750,949 1,175,388 13.43%

Medical Services 2,856,969 1,344,173 1,512,796 112.54%

Institutions 3,175,602 2,107,094 1,068,508 50.71%

Probation and Parole 211,870 208,710 3,160 1.51%

Community Corrections 296,846 228,308 68,538 30.02%

Inmate Programs 203,460 14,471 188,989 1305.98%

Community Sentencing 162,351 183,356 (21,005) -11.46%

General Operations 2,386,045 1,401,217 984,828 70.28%

Central Office Operations 120,583 83,839 36,744 43.83%

Divisional Operations 1,313,164 1,288,094 25,070 1.95%

IT 239,432 293,145 (53,713) -18.32%

OCI and Agri-Services 852,679 1,131,623 (278,944) -24.65%

67,629,422$ 61,028,385$ 6,601,037

4,200 4,195 FTE

Salaries and Benefits67.85%

Contract Beds 14.687%

Medical Services4.22%

Institutions4.70%

Probation and Parole0.31%

Community Corrections0.44%

Inmate Programs0.30%

Community Sentencing0.24%

General Operations 3.53%

Central Office Operations

0.18%

Divisional Operations1.94%IT

0.35%OCI and Agri-Services

1.26%

FY 19 ExpendituresJuly-August




Institutions3.45%






Central Office Operations0.14%

Divisional Operations2.11%

IT0.48%

OCI and Agri-Services1.85%

FY 18 ExpendituresJuly-August




Institutions7.01%






Central Office Operations

0.27%Divisional Operations

2.90%

IT0.53%


August Expenditures


Institutions1.27%





July Expenditures

August/July Expenditure Comparison

FY 19 FY 19

August July $ Net Change

Salaries and Benefits 24,632,619$ 21,611,815$ 3,020,804$

Contract Beds 9,926,337 9,926,337

Medical Services 2,856,969 2,856,969

Institutions 3,171,990 288,541 2,883,449

Probation and Parole 209,810 118,045 91,765

Community Corrections 296,346 31,390 264,956

Inmate Programs 203,248 203,248

Community Sentencing 162,351 855 161,496

General Operations 1,250,499 678,136 572,363

Central Office Operations 120,417 602 119,815

Divisional Operations 1,312,755 51,137 1,261,618

IT 239,114 239,114

OCI and Agri-Services 850,673 3,363 847,310

45,233,128$ 22,783,884$ 22,449,244$

FTE 4,208 4,192

Three Year Revolving Fund Comparison

FY 2019 FY 19 % Change from FY 18 % Change from FY 17

Budget August FY 18 August FY 17 August

200 Revolving Fund 16,000,000$ 2,153,570$ -14.24% 2,511,065$ 20.20% 2,088,997$

205 Welfare and Rec. Fund 10,283,327 1,136,561 81.51% 626,159 18.88% 526,729

210 Community Sentencing 890,628 30,716 63.91% 18,740 -29.46% 26,566

280 Prison Industries 39,077,150 4,503,506 -1.15% 4,555,774 19.38% 3,816,179

410 & 430 Federal Funds 4,362,130 737,577 227.34% 225,322 -44.32% 404,709

70,613,235$ 8,561,930$ 7,937,060$ 6,863,180$

$-

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

$35,000,000

$40,000,000

$45,000,000

Revolving Fund Welfare and Rec.Fund

CommunitySentencing

Prison Industries Federal Funds

FY 19 Revolving Funds - Budget to ActualsJuly - August

FY 19 Budget FY 19 Actuals




Institutions4.87% Probation and Parole

0.25%




General Operations 4.17%Central Office Operations

0.26%


IT2.45%


FY 19 Budget Work Program

FY 2019 Budget Work Program

Current Budget Expenditures Encumbrances Balance

Salaries and Benefits 288,857,402$ 45,884,084$ 242,973,318$ -$

Contract Beds 122,565,065 9,926,337 112,638,728 -

Medical Services 41,824,733 2,856,969 38,967,764 -

Institutions 28,609,244 3,175,602 24,931,622 502,020

Probation and Parole 1,456,293 211,870 1,230,570 13,853

Community Corrections 3,183,565 296,846 2,865,306 21,413

Inmate Programs 8,987,229 203,460 2,238,060 6,545,709

Community Sentencing 4,448,786 162,351 1,785,861 2,500,574

General Operations 24,500,517 2,386,045 22,046,495 67,977

Central Office Operations 1,518,819 120,583 1,326,413 71,823

Divisional Operations 16,989,024 1,313,164 14,444,804 1,231,056

IT 14,408,912 239,432 2,633,752 11,535,728

OCI and Agri-Services 30,519,149 852,679 18,987,595 10,678,875

Grand Total 587,868,738$ 67,629,422$ 487,070,288$ 33,169,028$

Oklahoma Department of Corrections

FY 2019 Appropriated Operating Budget through August 2018

Account Total

Code Budgeted Expenditures Encumbered Pre-Encumbered Committed Balance

11,12,13 Payroll, Insurance, FICA and Retirement 280,969,449.00$ 44,628,317.54$ 3,220,226.50$ -$ 47,848,544.04$ 233,120,904.96$

15 Professional Services 126,180,730.00 10,111,660.33 113,662,511.59 20,000.00 123,794,171.92 2,386,558.08

17 Moving Expenses 3,000.00 - - - - 3,000.00

19 Flexible Benefits 270,000.00 - 270,000.00 - 270,000.00 -

21, 22 Travel 351,680.00 42,848.34 89,522.29 - 132,370.63 219,309.37

31 Miscellaneous Administrative Expenses 15,204,530.00 1,207,967.38 13,758,546.80 - 14,966,514.18 238,015.82

32 Rent Expense 13,703,519.00 2,015,953.26 10,295,689.95 - 12,311,643.21 1,391,875.79

33 Maintenance & Repair Expense 9,526,995.00 422,238.58 1,719,000.58 - 2,141,239.16 7,385,755.84

34 Specialized Supplies and Materials 36,499,323.00 4,001,425.28 28,741,789.90 - 32,743,215.18 3,756,107.82

35 Production, Safety and Security 1,329,263.00 38,774.25 999,430.55 - 1,038,204.80 291,058.20

36 General Operating Expenses 531,301.00 17,778.38 27,363.64 - 45,142.02 486,158.98

37 Shop Supplies 1,727,373.00 36,491.52 1,295,706.19 - 1,332,197.71 395,175.29

41 Property Furniture and Equipment 1,596,457.00 12,679.09 70,454.61 - 83,133.70 1,513,323.30

42 Library Equipment and Resources 1,650.00 522.31 - - 522.31 1,127.69

43 Lease Purchase - OCIA bond payments 697,789.00 172,818.49 501,081.95 - 673,900.44 23,888.56

44 Live Stock – Poultry - - - - - -

45,46,47 Building Construction and Renovation 8,609.00 - 117,397.75 - 117,397.75 (108,788.75)

48 Bond Payment – ODFA Bonds 9,045,711.00 492,109.60 2,483,047.88 - 2,975,157.48 6,070,553.52

49 Inter-Agency Payments - - - - - -

51 Inmate Pay and Health Services 701,799.00 274.09 605,725.94 - 606,000.03 95,798.97

52 Scholarships, Tuition and other incentives 5,600.00 - - - - 5,600.00

53 Refunds, Indemnities, and Restitution 204,155.00 - - - - 204,155.00

54 Jail Back Up and others 8,721,213.00 638,816.07 7,768,183.93 - 8,407,000.00 314,213.00

55,59 Assistance Payments to Agencies - - - - - -

60 Authority Orders - - 7,205,895.02 - 7,205,895.02 (7,205,895.02)

61 Loans, Taxes, and other Disbursements 8,938.00 332.04 - - 332.04 8,605.96

62 Transfers – Inmate Medical Payments 9,966,419.00 802,938.00 8,197,062.00 - 9,000,000.00 966,419.00

64 Merchandise for Resale - - - - - -

517,255,503.00$ 64,643,944.55$ 201,028,637.07$ 20,000.00$ 265,692,581.62$ 251,562,921.38$

Funding

19901 GRF - Duties 512,875,542.00 64,643,944.55 196,648,676.07 20,000.00 261,312,620.62 251,562,921.38

19802 Duties 4,379,961.00 - 4,379,961.00 - 4,379,961.00 -

TOTAL 517,255,503.00$ 64,643,944.55$ 201,028,637.07$ 20,000.00$ 265,692,581.62$ 251,562,921.38$

233,046,572.03

18,516,349.35$

Remaining Payroll

FY2019 Appropriated Operating Budget August Detailed 10/17/2018

200 Fund 205 Fund 280 Fund Funds

Revenue Revenues

Code Current:

331 Other Fines, Forfeits, Penalties 76,769.93$ -$ -$ $76,769.93

431 Rent from Land 10,714.53 - - 10,714.53

511 Insurance and Other Reimbursement for Damages - - - -

520 Reimbursement for Administrative Expense 66,172.52 - - 66,172.52

521 Reimbursement for Data Processing Expense - - - -

522 Reimbursement for Telecommunication Exp. - - - -

530 Reimbursement for Travel Expense - - - -

541 Reimbursement of Funds Spent - - - -

552 Reimbursement of Federal Funds - - - -

556 Federal Funds from Other State Agency - - - -

581 Reimbursement for Funds Expended 41,063.69 - - 41,063.69

591 Other Grants, Refunds and Reimbursements 352,250.00 352,250.00

711 Farm Products General - - 1,537,405.86 1,537,405.86

731 Laboratory and Medical Services 50,053.30 - - 50,053.30

741 Canteen and Concession Income 4,103.81 1,136,561.15 2,944,879.48 4,085,544.44

791 Other Sales and Services 959.91 - - 959.91

811 Inmate Medical Co-pays and Judgments 578,373.73 - - 578,373.73

821 Deposits by Patients and Offenders 966,745.07 - 21,220.55 987,965.62

836 Sale of Salvage 6,363.75 - - 6,363.75

881 Purchase Card Payments - - - -

Total Revenues 2,153,570.24 1,136,561.15 4,503,505.89 7,793,637.28

Account Expenditures

Code Current:

11,12,13 Payroll 5,570.56 - 1,209,439.27 1,215,009.83

15 Professional Services 2,496,352.73 412,297.51 61,746.60 2,970,396.84

21, 22 Travel 16,556.13 2,423.61 13,530.92 32,510.66

31 Misc. Admin. Expenses 381,746.61 89,491.42 132,486.74 603,724.77

32 Rent 10,381.69 17,894.56 4,889.75 33,166.00

33 Maintenance and Repair 83,805.19 285,814.90 154,276.61 523,896.70

34 Specialized Supplies and Materials 37,746.95 9,765.33 125,260.31 172,772.59

35 Production, Safety and Security 47,268.36 5,322.45 176,380.00 228,970.81

36 General Operating Expenses 2,209.45 37,010.12 11,867.92 51,087.49

37 Shop Expense 36,202.03 10,630.92 122,336.39 169,169.34

41 Furniture and Equipment 208,937.96 62,163.72 29,257.71 300,359.39

42 Library Equipment and Resources - 1,421.84 - 1,421.84

43 Lease Purchases - - - -

44 Livestock and Poultry - - - -

45 Land and Right-of-way 10,154.35 - - 10,154.35

46, 47 Building, Construction and Renovation - - 1,394.34 1,394.34

48 Debt Service - - - -

51 Inmate Pay and Health Services 374.22 465,455.06 336,819.23 802,648.51

52 Tuitions, Awards and Incentives 0.01 104.40 - 104.41

53 Refunds and Restitutions (33,598.80) - 21,408.91 (12,189.89)

54 Jail Backup, County Jails and Other 13,584.93 - - 13,584.93

55 Payment to Gov. Sub-Division - - - -

59 Assistance Payments to Agencies - - - -

61 Loans, Taxes and other Disbursements - - - -

62 Transfers - Out Sourced Health Care 38,915.69 - - 38,915.69

64 Merchandise for Resale 1,136.06 - 1,608,554.87 1,609,690.93

Total Expenditures 3,357,344.12 1,399,795.84 4,009,649.57 8,766,789.53

Excess of Revenues Over

(Under) Expenditures (1,203,773.88) (263,234.69) 493,856.32 (973,152.25)

Special and Extraordinary Items

Carried Over Cash -

Total Special and Extraordinary Items - - - -

Net Change in Fund Balances (1,203,773.88) (263,234.69) 493,856.32 (973,152.25)

Cash

Beginning Cash Balance 7,248,949.51 1,219,052.91 9,726,221.87 18,194,224.29

Revenue Received this Year 2,153,570.24 1,136,561.15 4,503,505.89 7,793,637.28

Expenditures made this Year (3,357,344.12) (1,399,795.84) (4,009,649.57) (8,766,789.53)

Beginning Change in Liabilities (94.75) 31,822.70 - 31,727.95

Transfers - - - -

Adjustments - - - -

Ending Cash Balance 6,045,080.88$ 987,640.92$ 10,220,078.19$ 17,252,799.99$


Statement of Revenues, Expenditures and Changes in Fund Balances

Non- Appropriated Funds

July 1, 2018 through August 31, 2018

200 Fund 205 Fund 280 Fund Funds

Revenue Revenues

Code Current:

331 Other Fines, Forfeits, Penalties 50,411.39$ -$ -$ 50,411.39$

431 Rent from Land 5,304.59 - - 5,304.59

511 Insurance and Other Reimbursement for Damages - - - -

520 Reimbursement for Administrative Expense 22,715.56 - - 22,715.56

521 Reimbursement for Data Processing Expense - - - -

522 Reimbursement for Telecommunication Exp. - - - -

530 Reimbursement for Travel Expense - - - -

541 Reimbursement of Funds Spent - - - -

552 Reimbursement of Federal Funds - - - -

556 Federal Funds from Other State Agency - - - -

581 Reimbursement for Funds Expended 28,248.76 - - 28,248.76

591 Other Grants, Refunds and Reimbursements 352,250.00 352,250.00

711 Farm Products General - - 488,509.04 488,509.04

731 Laboratory and Medical Services 30,674.46 - - 30,674.46

741 Canteen and Concession Income 1,614.15 832,912.00 903,250.58 1,737,776.73

791 Other Sales and Services 452.00 - - 452.00

811 Inmate Medical Co-pays and Judgments 304,844.76 - - 304,844.76

821 Deposits by Patients and Offenders 501,581.75 - 5,833.65 507,415.40

836 Sale of Salvage 3,106.66 - - 3,106.66

881 Purchase Card Payments - - - -

Total Revenues 1,301,204.08 832,912.00 1,397,593.27 3,531,709.35


Code Current:

11,12,13 Payroll (27,197.96) - 608,982.66 581,784.70

15 Professional Services 883,322.31 57,326.75 32,527.81 973,176.87

21, 22 Travel 11,631.19 2,423.61 8,691.43 22,746.23

31 Misc. Admin. Expenses 154,819.31 82,710.35 83,040.48 320,570.14

32 Rent 2,590.96 15,360.66 570.87 18,522.49

33 Maintenance and Repair 57,034.55 5,993.71 97,572.10 160,600.36

34 Specialized Supplies and Materials 15,198.56 26,325.21 109,334.77 150,858.54

35 Production, Safety and Security 31,995.33 3,121.88 106,715.97 141,833.18

36 General Operating Expenses 1,195.21 16,752.20 4,975.77 22,923.18

37 Shop Expense 26,987.04 2,797.08 42,742.71 72,526.83

41 Furniture and Equipment 123,589.08 12,367.04 17,026.92 152,983.04

42 Library Equipment and Resources - - - -

43 Lease Purchases - - - -

44 Livestock and Poultry - - - -

45 Land and Right-of-way 10,154.35 - - 10,154.35

46, 47 Building, Construction and Renovation - - - -

48 Debt Service - - - -

51 Inmate Pay and Health Services - 226,584.17 156,508.06 383,092.23

52 Tuitions, Awards and Incentives 0.01 104.40 - 104.41

53 Refunds and Restitutions - - 21,408.91 21,408.91

54 Jail Backup, County Jails and Other 165.93 - - 165.93

55 Payment to Gov. Sub-Division - - - -

59 Assistance Payments to Agencies - - - -

61 Loans, Taxes and other Disbursements - - - -

62 Transfers - Out Sourced Health Care - - - -

64 Merchandise for Resale - - 663,875.14 663,875.14

Total Expenditures 1,291,485.87 451,867.06 1,953,973.60 3,697,326.53


(Under) Expenditures 9,718.21 381,044.94 (556,380.33) (165,617.18)


Carried Over Cash

Total Special and Extraordinary Items - - - -

Net Change in Fund Balances 9,718.21 381,044.94 (556,380.33) (165,617.18)

Cash

Beginning Cash Balance 7,251,389.53 624,717.46 10,816,590.95 18,692,697.94

Revenue Received this Year 1,301,204.08 832,912.00 1,397,593.27 3,531,709.35

Expenditures made this Year (1,291,485.87) (451,867.06) (1,953,973.60) (3,697,326.53)

Beginning Change in Liabilities - - - -

Transfers - - - -

Adjustments (1,216,026.86) (18,121.48) (40,132.43) (1,274,280.77)

Ending Cash Balance 6,045,080.88$ 987,640.92$ 10,220,078.19$ 17,252,799.99$



Non- Appropriated Funds

For the Month of August 2018

410 Fund 430 Fund Funds

Revenue Revenues

Code Current:

556 Federal Funds Rec'd from Non-Gov. Ag. -$ -$ -$

561 Private Grants and Donations for Opns. 459,478.29 278,098.72 737,577.01

581 Reimbursements - - -

Total Revenues 459,478.29 278,098.72 737,577.01


Code Current:

11,12,13 Payroll 40,123.82 41,837.93 81,961.75

15 Professional Services - 231,336.41 231,336.41

21, 22 Travel 4,127.60 2,434.24 6,561.84

31 Misc. Admin. Expenses - - -

32 Rent 5,483.98 - 5,483.98

33 Maintenance and Repair 6,257.55 - 6,257.55

34 Specialized Supplies and Materials - - -

35 Production, Safety and Security - - -

36 General Operating Expenses 1,870.19 - 1,870.19

37 Shop Expense - 7,284.00 7,284.00

41 Furniture and Equipment 14,393.21 8,497.14 22,890.35

42 Library Equipment and Resources - - -

43 Lease Purchases - - -

44 Livestock and Poultry - - -

45 Land and Right-of-way - - -

46 Building, Construction and Renovation - - -

48 Debt Service - - -

51 Inmate Pay and Health Services - - -

52 Tuitions, Awards and Incentives - - -

53 Refunds and Restitutions - - -

54 Jail Backup, County Jails and Other - - -

55 Payment to Gov. Sub-Division - - -

59 Assistance Payments to Agencies - - -

61 Loans, Taxes and Other Disbursements - - -

62 Transfers - Out Sourced Health Care - - -

64 Merchandise for Resale - - -

Total Expenditures 72,256.35 291,389.72 363,646.07


(Under) Expenditures 387,221.94 (13,291.00) 373,930.94


Carried Over Cash - - -

Total Special and Extraordinary Items - - -

Net Change in Fund Balances 387,221.94 (13,291.00) 373,930.94

Cash

Beginning Cash Balance 124,233.68 140,670.18 264,903.86

Revenue Received this Year 459,478.29 278,098.72 737,577.01

Expenditures made this Year (72,256.35) (291,389.72) (363,646.07)

Beginning Change in Liabilities - - -

Transfers - - -

Adjustments - - -

Ending Cash Balance 511,455.62$ 127,379.18$ 638,834.80$



Federal Funding

July 1, 2018 through August 31, 2018

410 Fund 430 Fund Funds

Revenue Revenues

Code Current:

556 Federal Funds Rec'd from Non-Gov. Ag. -$ -$ -$

561 Private Grants and Donations for Opns. 255,466.26 143,214.15 398,680.41

581 Reimbursements - - -

Total Revenues 255,466.26 143,214.15 398,680.41


Code Current:

11,12,13 Payroll 20,754.00 23,237.21 43,991.21

15 Professional Services - 32,282.89 32,282.89

21, 22 Travel 4,127.60 2,434.24 6,561.84

31 Misc. Admin. Expenses - - -

32 Rent 3,603.85 - 3,603.85

33 Maintenance and Repair 3,520.61 - 3,520.61

34 Specialized Supplies and Materials - - -

35 Production, Safety and Security - - -

36 General Operating Expenses - - -

37 Shop Expense - 175.00 175.00

41 Furniture and Equipment - - -

42 Library Equipment and Resources - - -

43 Lease Purchases - - -

44 Livestock and Poultry - - -

45 Land and Right-of-way - - -

46 Building, Construction and Renovation - - -

48 Debt Service - - -

51 Inmate Pay and Health Services - - -

52 Tuitions, Awards and Incentives - - -

53 Refunds and Restitutions - - -

54 Jail Backup, County Jails and Other - - -

55 Payment to Gov. Sub-Division - - -

59 Assistance Payments to Agencies - - -

61 Loans, Taxes and Other Disbursements - - -

62 Transfers - Out Sourced Health Care - - -

64 Merchandise for Resale - - -

Total Expenditures 32,006.06 58,129.34 90,135.40


(Under) Expenditures 223,460.20 85,084.81 308,545.01


Carried Over Cash - - -

Total Special and Extraordinary Items - - -

Net Change in Fund Balances 223,460.20 85,084.81 308,545.01

Cash

Beginning Cash Balance 287,995.42 250,030.03 538,025.45

Revenue Received this Month 255,466.26 143,214.15 398,680.41

Expenditures made this Month (32,006.06) (58,129.34) (90,135.40)

Beginning Change in Liabilities - - -

Transfers - - -

Adjustments - (207,735.66) (207,735.66)

Ending Cash Balance 511,455.62$ 127,379.18$ 638,834.80$



Federal Funding

For the Month of August 2018

Item #9

Item #10

Sales Revenue 18,358,919$

Cost of Goods Sold (12,354,059)$

Gross Profit or (Loss) 6,004,860$

General and Administrative Costs 1,878,618$

Net Income or (Loss) 4,126,241$

General & Administrative Costs - allocation of expenses not directly related to

production

Oklahoma Correctional Industries

Income Statement for FY 2018

July 1, 2017 through June 30, 2018

Revenues - derived from our traditional industries, private partnerships, and our Private

Industry Enterprise program

Cost of Goods Sold (COGS) - production costs for goods sold during a specified period

Current Assets 21,276,892$

Fixed Assets 4,771,378

Total Assets 26,048,270$

Liabilities 2,638,852$

Fund Balance 23,409,418

Total Liabilities and Fund Balance 26,048,270$

Equation:

Fixed Assets - office equipment, factory equipment, vehicles, and buildings net of

Liabilities - accounts payable and sales tax payable


Balance Sheet for FY 2018

July 1, 2017 through June, 2018

assets= liability + owners equity (fund balance in government accounting)

Current Assets - cash, accounts receivable, and inventories

As of March 31, 2018

0

5000000

10000000

15000000

20000000

25000000

4th Qtr FY18 4th Qtr FY17

$18,358,919

$21,410,502

$14,232,678

$15,749,548

Sales Expenses

4th Quarter Sales

Oklahoma Correctional IndustriesSales FY18 FY17

State Agencies $6,546,771 $10,702,017 -$4,155,246

Partnership/PIE $5,291,937 $5,787,858 -$495,921

Dept of Corrections $2,796,044 $2,426,043 $370,002 $1,095,307

Counties $809,134 $418,021 $391,113

Schools $668,783 $411,330 $257,453

Cities $474,294 $397,554 $76,739

Tribes $212,322 $361,649 -$149,327

Hospitals $156,647 $106,201 $50,446

Non-Profit $113,956 $203,735 -$89,779

Out of State $83,479 $140,996 -$57,517

State Employees $82,090 $93,609 -$11,519

Private Prison $14,772 $136,410 -$121,638

Federal $5,796 $10,074 -$4,278

Churches $4,954 $11,807 -$6,854

$17,260,979 $21,207,304

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$6,546,771

$5,291,937

$2,796,044

$809,134$668,783

$474,294

$10,702,017

$5,787,858

$2,426,043

$418,021 $411,330 $397,554

FY18

FY17

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

$212,322

$156,647

$113,956

$83,479 $82,090

$14,772$5,796 $4,954

$361,649

$106,201

$203,735

$140,996

$93,609

$136,410

$10,074$11,807

4th Quarter Expenses


FY18 FY17

Raw Materials Purchases 6,834,338.00$ 8,765,936.00$

Factory Salaries 2302628.69 1889464.95

General & Admin Expense 1878618.21 1799159.83

Supplies 1229300 813764

Offender Labor 1121085 1183627

Depreciation 378111.29 355472.95

Utilities 274147.29 242002.01

Other Expenses 161907.27 88382.5

Maintenance 148005 88415

Rentals 17704.02 36224.56

7,511,506.77$ 6,496,512.80$

1059.21

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

$9,000,000

RAW MATERIALS PURCHASES

FACTORY SALARIES

GENERAL & ADMIN

EXPENSE

SUPPLIES OFFENDER LABOR

$6,834,338

$2,302,629

$1,878,618

$1,229,300

$1,121,085

$8,765,936

$1,889,465

$1,799,160

$813,764

$1,183,627

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

DEPRECIATION UTILITIES OTHER EXPENSES

MAINTENANCE RENTALS

$378,111

$274,147

$161,907 $148,005

$17,704

$355,473

$242,002

$88,383 $88,415

$36,225

FY18

FY17

Item #11

Sales Revenue 11,863,717$

Cost of Goods Sold (3,983,692)$

Gross Profit or (Loss) 7,880,024$

Expenses 6,653,160$

Net Income or (Loss) 1,226,864$

Net Income 1,226,864

Cost Avoidance 4,674,438

Agency Benefit 5,901,302$

**Cost Avoidance - other services, and products provided to DOC at no cost** FY18 FY17

3,313,559$ 3,906,290$

1,340,720$ 804,832$

20,159$ 16,324$

4,674,438$ 4,727,446$

FY Cost Savings to the Agency - meat, milk (Prime Vendor vs Agri-Services Pricing)

FY Cost Savings to the Agency - opportunity buys (Prime Vendor vs Opportunity Buy Pricing )

Services provided to DOC(brush hogging county road right of way, applying herbicide to lagoons,

etc)

Total Savings

Revenues - derived from sales of products: meat, milk, and cattle

Agri-Services

Income Statement for FY 2018


Cost of Goods Sold (COGS) - production costs for goods sold during a specified

Expenses - expenses incurred other than raw materials (labor, travel, supplies,

Current Assets 10,168,033$

Fixed Assets 1,867,554$

Total Assets 12,035,587$

Liabilities 2,266,075$

Fund Balance 9,769,512$

Total Liabilites and Fund Balance 12,035,587$

Equation:

Fixed Assets - office equipment, factory equipment, vehicles, and buildings net of

Liabilities - accounts payable and sales tax payable

assets= liability + owners equity (fund balance in government accounting)

Current Assets - cash, accounts receivable, and inventories

Agri - Services

Balance Sheet for FY 2018


9500000

10000000

10500000

11000000

11500000

12000000

12500000

4th Qtr FY17 4th Qtr FY18

$12,248,295

$11,863,717

$10,912,883

$10,636,853

Sales Expenses

3rd Quarter Sales

Agri-Services DivisionSales FY18 FY17

11,775,539.48 12,183,963.13 (408,423.65)

Meat Processing Center 4,107,607.81 4,273,195.65 (165,587.84)

Dairy 2,591,897.84 2,708,524.05 (116,626.21)

Opportunity Buys 2,050,616.35 1,694,318.23 356,298.12

Cattle 1,924,958.32 1,847,977.02 76,981.30

Dry Goods 682,381.20 412,363.50 270,017.70

Eggs 247,920.34 175,519.14 72,401.20

Kosher & Halal 58,805.52 943,432.55 (884,627.03)

Small Grains 41,201.60 25,360.00 15,841.60

Wood Sales 33,407.60 14,828.45 18,579.15

Pecans 24,628.50 33,166.12 (8,537.62)

Saddle Shop 21,920.14 14,331.86 7,588.28

Gardens 11,364.75 6,914.52 4,450.23

Saw Mill 100.00 0.00 100.00

Feed Mill (296.30) 38,684.27 (38,980.57)

Misc -20974.19 -4652.23

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

$4,500,000

$4,107,608

$2,591,898

$2,050,616$1,924,958

$682,381$247,920

$58,806

$4,273,196

$2,708,524

$1,694,318$1,847,977

$412,364

$175,519

$943,433

FY18 FY17

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

$35,000

$40,000

$45,000

SMALL GRAINS

WOOD SALES PECANS SADDLE SHOP

GARDENS

$41,202

$33,408

$24,629

$21,920

$11,365

$25,360

$14,828

$33,166

$14,332

$6,915

4th Quarter Expenses

Agri-Services Division

Cost of Goods Sold 3,983,692.45 3,281,801.11

Salaries 3,067,173.16 2,609,615.74

Farm Expenses 1,914,022.32 1,661,634.31

Other Expenses 411,396.71 448,608.29

Depreciation 366,804.73 271,609.19

Repairs & Maintenance 279,229.26 296,827.75

Fuel 220,853.01 198,767.67

Offender Payroll 217,820.50 231,734.53

Utilities 95,143.22 96,236.36

Rent 79,810.94 62,252.51

Livestock Selling Expenses 47,114.06 51,964.47

Other Services 3,020.50 1,680.80

Grain Selling Expenses 2,548.95 7,523.46

Inventory Adjustments (23,227.57) 1,659,904.58

10,665,402.24 10,880,160.77

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

$3,983,692

$3,067,173

$1,914,022

$411,397$366,805

$279,229$220,853

$217,821

$3,281,801

$2,609,616

$1,661,634

$448,608$271,609

$296,828 $198,768

$231,735

FY18 FY17

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

$80,000

$90,000

$100,000

UTILITIES RENT LIVESTOCK SELLING

EXPENSES

OTHER SERVICES

GRAIN SELLING EXPENSES

$95,143

$79,811

$47,114

$3,021$2,549

$96,236

$62,253

$51,964

$1,681

$7,523

Item #12

Section-11 Human Resources P-110100 Page: 1 Effective Date: 11/08/2018

Uniform Personnel Standards

ACA Standards: 2-CO-1A-29, 2-CO-1B-11, 2-CO-1C-01, 2-CO-1C-

02, 2-CO-1C-03, 2-CO-1C-04, 2-CO-1C-07, 2-CO-1C-08, 2-CO-1C-09,

2-CO-1C-11, 2-CO-1C-13, 2-CO-1C-14, 2-CO-1C-24

Frank X. Henke, IV, Chair _________________________

Oklahoma Board of Corrections

Uniform Personnel Standards The Oklahoma Department of Corrections (ODOC) creates and administers procedures which ensure the agency’s human resources practices comply with all applicable state and federal laws. These procedures establish a professional and ethical standard for the recruitment, selection, retention and promotion of qualified individuals and also serve as a guide for the appropriate management of employee services, benefits, and relations. (2-CO-1C-01, 2-CO-1C-24) I. Merit System of Employment

The agency’s human resources procedures and practices adhere to the principles and guidelines of the Oklahoma Personnel Act and the Merit Rules for Employment pertinent to the rights and responsibilities of employees, supervisors and applicants for employment. (2-CO-1A-29, 2-CO-1C-03, 2-CO-1C-07, 2-CO-1C-08, 2-CO-1C-09, 2-CO-1C-13, 2-CO-1C-14)

II. Equitable Administration

The agency’s procedures are equitably administered and enforced, practiced with consistency, and support a non-discriminatory work environment and equal employment opportunity. The agency employs and promotes qualified staff on the basis of merit, ability, and capacity. The agency ensures that employees have access to an internal grievance process consistent with applicable law and rules. (2-CO-1C-02, 2-CO-1C-03, 2-CO-1C-09, 2-CO-1C-10, 2-CO-1C-11, 2-CO-1C-14)

III. Code of Conduct

The agency adheres to professional and ethical standards that will govern its relationships with the public, employees, and inmates/offenders; promotes a safe and humane work environment; affords courteous and respectful treatment; requires diligent performance; and the responsible use of state resources. The agency establishes and enforces rules consistent with such standards. (2-CO-1A-29, 2-CO-1C-04, 2-CO-1C-14, 2-CO-1C-24)

IV. Benefit and Compensation Administration

The agency adopts procedures to ensure that employees have access to all benefit programs to which they are entitled and establishes compensation practices

Section-11 Human Resources P-110100 Page: 2 Effective Date: 11/08/2018

consistent with applicable law and rule. (2-CO-1B-11, 2-CO-1C-05) V. References

74 O.S. § 840 et seq

Merit System of Personnel Administration Rules, 260:25-1-1 et seq. VI. Action

The agency director is responsible for compliance with this policy. The agency director is responsible for the annual review and revisions. Any exceptions to this policy statement will require prior written approval of the Board of Corrections. This policy is effective as indicated. Replaced: Policy Statement No. P-110100 entitled “Uniform Personnel

Standards” dated October 4, 2017

Distribution: Policy and Operations Manual Agency Website

Item #13

2019

Department of Corrections Proposed Legislative Agenda

Request #19-08 Page 4

Removes the Department of Corrections as the monitoring authority for defendants who are charged with aggravated trafficking and placed on GPS monitoring as a condition of their bond.


Changes the name of the Southern Oklahoma Resource Center to the Washita Valley Complex. Request #19-11

Page 8 Amends 74 O.S. 2011, Section 150.23, where it allows correctional officers to purchase their rifles or shotguns and includes all officers with ODOC who are certified to carry. Request #19-12

Page 10 Makes all officers, investigators, agents and immediate supervisory staff, in certain positions that are assigned to the Investigations Division of ODOC, peace officers as defined by statute. Request #19-13 and Request #19-14

Page 12 Cleans up statute so that it no longer refers to the Mental Health Unit at OSP, and does not specify that the ODOC Special Care Unit be placed at OSP.


Strengthens the statute requiring state agencies to purchase goods from the Oklahoma Corrections Industries (OCI). The intent would be to provide more business for OCI and better value for state agencies who purchase from OCI.


Gives immunity to individuals who work for private companies under contract with the ODOC when using Opiate Antagonists (ie. Narcan).

Carryover from 2018-Pre-sentence investigations Page 19

Clarifies who the court can designate to perform a pre-sentence investigation (PSI) when a non-violent crime is involved.

Carryover from 2018-ODOC Patrol of the Town of Taft Page 22

Repeals section 509.2 of title 57. This section requires the ODOC to patrol the town of Taft, OK.

Request # 19-08 BASICS OF THE INITIATIVE This legislative initiative seeks to remove the Department of Corrections as the monitoring authority for defendants who are charged with aggravated trafficking and placed on GPS monitoring as a condition of their bond. ODOC has had up to 10 people at one time on GPS monitoring with this program. As of 8/27/2018 the agency has 4 people being monitored under this statute. Canadian County and Beckham County are the only two counties utilizing this section of statute with Canadian County using it the most. WHAT IS THE FINANCIAL IMPACT? The ODOC pays monthly payments to the GPS vendor for the use of monitors ($165.00 per month per GPS monitor utilized) which is supposed to be paid by the defendants, but when Probation and Parole was questioned about our collection rate they did not know of any monitoring fees we have been able to collect. There are also GPS monitors being lost by the defendants, and those costs are not reimbursed to ODOC. There are currently 7-10 GPS monitors utilized per this statute. This would be a cost savings between $13,000.00 and $20,000.00 per year for the agency. Not including the cost to pay staff to operate the program. PROPOSED AMENDMENT TO STATUTE

Oklahoma Statutes Citationized Title 63. Public Health and Safety Chapter 2 - Uniform Controlled Dangerous Substances Act Trafficking in Illegal Drugs Act Article Article 4 - Penalties - Offenses Section 2-420 - Report of Convictions Related to Controlled Dangerous Substances Cite as: O.S. §, __ __

A. Any person charged with aggravated trafficking pursuant to Section 2-415 of this

title shall not be subject to pretrial release as specified in Section 1105.3 of Title 22 of

the Oklahoma Statutes and shall not be released on bail without a Global Positioning

System (GPS) monitoring device attached to the person and cost thereof paid by such

person at his or her own expense until after the conclusion of the criminal case. The

Department of Corrections shall monitor such GPS monitoring device and the person

until the conclusion of the case, and the person shall pay a supervision fee as provided

for other persons subject to supervision by the Department. At the conclusion of the

case, the court shall order the removal of the GPS monitoring device if the person is

acquitted or is to be incarcerated or the case is dismissed.

B. The Department of Corrections shall maintain statistical records on any aggravated trafficking offense, including a calculation of the time period from arrest to disposition,

and if the person is convicted, the term of sentence, length of sentence actually served in incarceration, amount of the fine imposed, whether any enhancements or co-occurring offenses were involved, whether the person is determined upon reception into the custody of the Department to be an addicted person, and whether the person has prior convictions by stating the prior offenses.

Historical Data

Laws 1989, SB 281, c. 361, § 1, emerg. eff. June 2, 1989; Amended by Laws 2007, SB 677, c. 199, § 6, eff. November 1, 2007 (superseded document available).

https://www.oscn.net/applications/oscn/DeliverDocument.asp?citeid=450255

Request # 19-10 BASICS OF THE INITIATIVE This initiative would change the name of the Southern Oklahoma Resource Center to the Washita Valley Complex. All Department of Corrections owned AND operated facilities are listed in statute, therefore in order for us to change the name of a facility we would need legislative approval. This name change will more closely identify the property and it’s functionality with the Oklahoma Department of Corrections. WHAT IS THE FINANCIAL IMPACT There is no cost to the state to implement this legislation. PROPOSED AMENDMENT TO STATUTE

Oklahoma Statutes Citationized Title 57. Prisons and Reformatories Chapter 8 - Oklahoma Corrections Act of 1967 Section 509 - Penal Institutions Cite as: O.S. §, __ __

The Oklahoma State Penitentiary shall be located at McAlester in Pittsburg County, State of Oklahoma; and the Oklahoma State Reformatory shall be located at Granite in Greer County, State of Oklahoma; and the Lexington Assessment and Reception Center shall be located at Lexington in Cleveland County, State of Oklahoma; and the Jackie Brannon Correctional Center shall be located at McAlester in Pittsburg County, State of Oklahoma; and the Joseph Harp Correctional Center shall be located at Lexington in Cleveland County, State of Oklahoma; and the Howard C. McLeod Correctional Center shall be located at Farris in Atoka County, State of Oklahoma; and the Mack H. Alford Correctional Center shall be located at Stringtown in Atoka County, State of Oklahoma; and the Jim E. Hamilton Correctional Center shall be located at Hodgen in LeFlore County, State of Oklahoma; and the Mabel Bassett Correctional Center shall be located at McLoud, in Pottawatomie County, State of Oklahoma; and the R.B. "Dick" Conner Correctional Center shall be located at Hominy in Osage County, State of Oklahoma; and the James Crabtree Correctional Center shall be located at Helena in Alfalfa County, State of Oklahoma; and the Jess Dunn Correctional Center shall be located at Taft in Muskogee County, State of Oklahoma; and the Northeast Oklahoma Correctional Center shall be located at Vinita in Craig County, State of Oklahoma; and the John Lilley Correctional Center shall be located at Boley in Okfuskee County, State of Oklahoma; and the William S. Key Correctional Center shall be located at Fort Supply in Woodward County, State of Oklahoma; and the Dr. Eddie Walter Warrior Correctional Center shall be located at Taft in Muskogee County, State of Oklahoma; and the Clara Waters and Kate Barnard Community Corrections Centers shall be located at Oklahoma City in Oklahoma County, State of Oklahoma; and the Lawton Community Corrections Center shall be located at Lawton in Comanche County, State of Oklahoma; and the Enid Community Corrections Center shall be located at Enid in Garfield County, State of Oklahoma; and the Union City Community Corrections Center shall be located at Union City in Canadian County, State of Oklahoma; and the

Charles E. "Bill" Johnson Correctional Center shall be located east of Alva in Woods County, State of Oklahoma; and the Southern Oklahoma Resource Center Washita Valley Complex shall be located at Pauls Valley in Garvin County, State of Oklahoma; and said institutions and community corrections centers are hereby established within the Department. Said Department shall be the legal successor of and, except as otherwise provided in the Oklahoma Corrections Act of 1967, shall have the powers and duties vested by law in the Office of Management and Enterprise Services in all matters relating to penal institutions, heretofore or hereafter established by the Department, which institutions and community corrections centers shall be under the administrative direction and control of the Department.

Historical Data

Laws 1967, HB 566, c. 261, § 9, emerg. eff. July 1, 1967; Amended by Laws 1973, SB 132, c. 152, § 3, emerg. eff. May 14, 1973; Amended by Laws 1980, HB 1865, c. 210, § 5, eff. October 1, 1980; Amended by Laws 1982, SB 560, c. 140, § 3, emerg. eff. April 9, 1982; Amended by Laws 1982, HB 1551, c. 346, § 10, emerg. eff. June 2, 1982; Amended by Laws 1983, HB 1074, c. 266, § 11, emerg. eff. July 1, 1983; Amended by Laws 1983, SB 305, c. 304, § 33 (repealed by Laws 1984, SB 368, c. 296, § 54, emerg. eff. July 1, 1984); Amended by Laws 1984, SB 368, c. 296, § 51, emerg. eff. July 1, 1984; Amended by Laws 1985, SB 65, c. 202, § 3, emerg. eff. June 28, 1985; Amended by Laws 1985, HB 1056, c. 327, § 17, emerg. eff. July 29, 1985; Amended by Laws 1986, SB 419, c. 314, § 14, emerg. eff. July 1, 1986; Amended by Laws 1987, HB 1133, c. 205, § 23, emerg. eff. July 1, 1987; Amended by Laws 1989, HB 1080, c. 303, § 11, emerg. eff. July 1, 1989; Amended by Laws 1991, HB 1267, c. 291, § 15, emerg. eff. July 1, 1991; Amended by Laws 1994, SB 1091, c. 277, § 2; Amended by Laws 1995, HB 1762, c. 266, § 2, emerg. eff. May 25, 1995; Amended by Laws 1999, SB 432, c. 72, § 1, emerg. eff. April 7, 1999 (superseded document available); Amended by Laws 2002, HB 2085, c. 81, § 3, eff. November 1, 2002 (superseded document available); Amended by Laws 2003, SB 661, c. 320, § 1, emerg. eff. July 1, 2003 (superseded document available); Amended by Laws 2012, HB 3079, c. 304, § 245 (superseded document available); Amended by Laws 2016, SB 1218, c. 259, § 2, eff. November 1, 2016 (superseded document available).

https://www.oscn.net/datafiles/superseded/oklahoma/statutes/title57/X070499X57%20OS%20509.html





Request # 19-11 BASICS OF THE INITIATIVE This initiative would amend 74 O.S. 2011, Section 150.23, where it allows correctional officers to purchase their rifles or shotguns. It seeks to include all officers with ODOC who are certified to carry. Officers will only be eligible to purchase weapons immediately prior to retiring and it must be the rifle or shotgun that was assigned to them. During the 2018 session, without prompting from the ODOC, a lawmaker amended statute so correctional officers who carry rifles or shotguns as part of their duties can purchase them when they retire. Agents with the Fugitive Apprehension and Investigations Unit were not included in this statute change. WHAT IS THE FINANCIAL IMPACT The cost to the retired agent of purchasing the rifle or shotgun, or both, will be the price the Oklahoma Department of Corrections paid at the time of purchase, and upon payment of that price, the retired agent shall be entitled to ownership of the rifle, shotgun, or both. Agents will be paying the original purchase price no matter the age of the weapon, and firearms need to be periodically replaced anyway. ODOC would be relieving ourselves of an asset at a higher price than we would receive at state surplus. PROPOSED AMENDMENT TO STATUTE

Oklahoma Statutes Citationized Title 74. State Government Chapter 5 - State Bureau of Investigation Section 150.23 - Custody and Possession of Sidearm and Badge Upon Retirement or Death

Cite as: 74 O.S. § 150.23 (OSCN 2018)

A. An officer, investigator, or agent of the Oklahoma State Bureau of Investigation, the Oklahoma State Bureau of Narcotics and Dangerous Drugs Control, the Department of Wildlife Conservation, the Law Enforcement Division of the Oklahoma Horse Racing Commission, the State Fire Marshal's Office, the Oklahoma Tourism and Recreation Department, the Office of Inspector General and the Oklahoma Child Support Services divisions of the Department of Human Services, a Probation and Parole officer or Internal Affairs agent of the Department of Corrections, law enforcement officers employed by the Grand River Dam Authority or the office of a district attorney shall be entitled to receive, upon retirement by reason of length of service, the continued custody and possession of the sidearm and badge carried by such officer, investigator, or agent immediately prior to retirement.

B. An officer, investigator, or agent specified in subsection A of this section may be entitled to receive, upon retirement by reason of disability, the continued custody and possession of the sidearm and badge carried by such officer or agent immediately prior to retirement upon written approval of the applicable Director of the appropriate Bureau, Department, Commission, or district attorney.

C. Custody and possession of the sidearm and badge of an officer, investigator, or agent who dies while employed by any Bureau, Department, Commission, or office specified in subsection A of this section may be awarded by the applicable Director of the appropriate Bureau, Department, Commission, or office to the spouse or next of kin of the deceased officer, investigator, or agent.

D. A correctional officer of the Oklahoma Department of Corrections shall be entitled to receive, upon retirement by reason of length of service, the continued custody and possession of the firearm and badge carried by such officer immediately prior to retirement.

E. In addition to the firearm carried by a correctional officer, or a peace officer of the Department of Corrections, the retired correctional officer, or peace officer may purchase the rifle or shotgun, or both, issued to the correctional officer or peace officer immediately prior to retirement. The cost to the retired agent of purchasing the rifle or shotgun, or both, shall be the price the Department of Corrections paid at the time of purchase, and upon payment of that price, the retired correctional officer or peace officer shall be entitled to ownership of the rifle or shotgun, or both.

F. In addition to the sidearm carried by a retired agent of the Oklahoma State Bureau of Investigation, the retired agent may purchase the rifle or shotgun, or both, issued to the retired agent immediately prior to retirement. The cost to the retired agent of purchasing the rifle or shotgun, or both, shall be the price the Oklahoma State Bureau of Investigation paid at the time of purchase, and upon payment of that price, the retired agent shall be entitled to ownership of the rifle or shotgun, or both.

Historical Data

Laws 1987, SB 133, c. 103, § 1, emerg. eff. May 22, 1987; Amended by Laws 1997, HB 1384, c. 134, § 1, emerg. eff. July 1, 1997 (superseded document available); Amended by Laws 1999, SB 227, c. 230, § 1, emerg. eff. May 26, 1999 (superseded document available); Amended by Laws 2004, HB 2445, c. 275, § 15, emerg. eff. July 1, 2004 (superseded document available); Amended by Laws 2005, HB 1747, c. 169, § 3, eff. November 1, 2005 (superseded document available); Amended by Laws 2010, HB 2330, c. 259, § 1, eff. November 1, 2010 (superseded document available); Amended by Laws 2014, HB 3012, c. 319, § 1, eff. November 1, 2014 (superseded document available); Amended by Laws 2015, SB 54, c. 138, § 1, eff. November 1, 2015 (repealed by Laws 2016, HB 3201, c. 210, § 46, emerg. eff. April 26, 2016); Amended by Laws 2015, SB 134, c. 292, § 2, eff. November 1, 2015 (superseded document available); Amended by Laws 2016, HB 3201, c. 210, § 45, emerg. eff. April 26, 2016 (superseded document available); Amended by Laws 2018, SB 908, c. 86, § 1, eff. November 1, 2018 (superseded document available).

https://www.oscn.net/datafiles/superseded/oklahoma/statutes/title74/X220497X74%20OS%20150.23.html

https://www.oscn.net/datafiles/superseded/oklahoma/statutes/title74/X260599X74%20OS%20150.23.html











Request # 19-12 BASICS OF THE INITIATIVE This initiative makes all officers, investigators, agents and immediate supervisory staff, in certain positions that are assigned to the Investigations Division of ODOC, peace officers as defined by statute. Officers, investigators, agents and immediate supervisory staff of the investigations division shall meet all of the training and qualifications for peace officers required by Section 3311 of Title 70 of the Oklahoma Statutes. Definition of a peace officer from 70 OS 3311: 6. For purposes of this section, a police or peace officer is defined as a full-time duly appointed or elected officer who is paid for working more than twenty-five (25) hours per week and whose duties are to preserve the public peace, protect life and property, prevent crime, serve warrants, transport prisoners, and enforce laws and ordinances of this state, or any political subdivision thereof; provided, elected sheriffs and their deputies and elected, appointed, or acting chiefs of police shall meet the requirements of this subsection within the first six (6) months after assuming the duties of the office to which they are elected or appointed or for which they are an acting chief; provided further, that this section shall not apply to persons designated by the Director of the Department of Corrections as peace officers pursuant to Section 510 of Title 57 of the Oklahoma Statutes. WHAT IS THE FINANCIAL IMPACT There is no financial impact to the agency for implementing this policy. PROPOSED AMENDMENT TO STATUTE

Oklahoma Statutes Citationized Title 57. Prisons and Reformatories Chapter 8 - Oklahoma Corrections Act of 1967 Section 508.4 - Creation of Investigations Division - Duties and Authority of Division Cite as: O.S. §, __ __

A. There is hereby created the Investigations Division within the Department of Corrections. The purpose of the Division shall be to investigate allegations of criminal acts by inmates, offenders or employees of the Department, as well as to investigate allegations of constitutional or policy violations. B. The Director of the Department of Corrections shall employ the proper personnel and adopt the necessary procedures to carry out the duties of the Investigations Division and shall appoint a Director of the Division who shall administer the activities of the Division. C. The Investigations Division of the Department of Corrections shall have the jurisdiction and authority to investigate all allegations of criminal behavior at any facility

owned or operated by the Department, or any private prison facility or other facility with which the Department contracts to house inmates from the State of Oklahoma. D. The Investigations Division shall have jurisdiction and authority to investigate any escape committed by prisoners under the custody and control of the Department of Corrections. If it is determined that a prisoner has escaped the custody of the Department, in violation of Section 443 of Title 21 of the Oklahoma Statutes, the Department is authorized to issue a warrant for the arrest of the escapee and the warrant shall have the force and effect of any warrant of arrest issued by a district court in the state. Nothing in this section shall affect the authority of a district attorney to issue an arrest warrant for the escapee.

E. All officers, investigators, agents and immediate supervisory staff of listed positions assigned to the Investigations Division shall be deemed peace officers and shall possess the powers granted by law to peace officers. Officers, investigators, agents and immediate supervisory staff of the investigations division shall meet all of the training and qualifications for peace officers required by Section 3311 of Title 70 of the Oklahoma Statutes.

Historical Data Laws 2002, HB 2257, c. 88, § 1, emerg. eff. July 1, 2002; Amended by Laws 2016, SB 1001, c. 372, § 1 (superseded document available).


Request #19-13 and #19-14 BASICS OF THE INITIATIVE This initiative cleans up statute so that it no longer refers to the Mental Health Unit at the Oklahoma State Penitentiary (OSP), and does not specify that the ODOC Special Care Unit be placed at OSP. Statute dictates where the ODOC Special Care Unit is supposed to be placed. Recently, this unit was moved to the Joseph Harp Correctional Center (JHCC) as a cost saving measure and so it can function more effectively. In order for statute to match practice at ODOC we will need to amend Title 43A Section 5-204 and remove the reference to “the State Penitentiary”. We will also need to amend Title 57 (7A) Section 400, by taking out references to “the State Penitentiary” and removing the requirement for the Carl Albert Mental Health and Substance Abuse Services Center to provide a psychiatrist to the Special Care Unit. WHAT IS THE FINANCIAL IMPACT Potentially, this could be a cost savings to ODOC if we no longer have to contract with a DMHSAS psychiatrist for our Special Care Unit. PROPOSED AMENDMENT TO STATUTE

Oklahoma Statutes Citationized Title 43A. Mental Health Chapter 1 - Mental Health Law of 1986 Section 5-204 - Treatment and Medication During Pre-Screening Detention - Liability - Seclusion or Restraint Cite as: O.S. §, __ __

A. Appropriate treatment and medication, including psychotropic medication, may be administered to a consenting individual:

1. During the detention periods authorized by the Mental Health Law;

2. During the time set forth in the Mental Health Law for the precommitment screening examination; or

3. While in the custody of the Department of Corrections.

B. Treatment and medication may be administered to a nonconsenting individual upon the written order of the physician who:

1. Has personally examined the consumer;

2. Finds the medication or treatment is necessary to protect the consumer, the facility or others from serious bodily harm; and

3. Notes in the medication record of the consumer, with an explanation of the facts leading up to the decision to administer treatment and medication including psychotropic medication.

C. Any physician who orders medication in good faith and any employee of the facility who administers medication in good faith pursuant to the written order of a physician, under the provision of this section, shall be immune from civil suits for damages that occur from the administration of medication.

D. Seclusion or restraint may be administered to a nonconsenting individual upon the written order of a physician who:

1. Personally examined the consumer; and

2. Finds that seclusion or restraint is necessary to protect the consumer, the facility, or other persons. The physician shall note in the chart of the consumer an explanation of the decision to administer seclusion or restraint, including administration of psychotropic medication. This shall not prohibit emergency seclusion or restraint, including mechanical restraint, pending notification of a physician.

E. If the consumer is under the influence of psychotropic medication during any court hearing held pursuant to Section 5-401 of this title, the court, and the jury, if any, shall be advised by the district attorney at the beginning of the hearing that:

1. The consumer is under the influence of psychotropic medication;

2. The purpose of the medication; and

3. The effect which such medication may have on the actions, demeanor and participation of the consumer at the hearing.

F. If an inmate in the custody of the Department of Corrections has been properly assigned and committed to the Special Care Unit at the State Penitentiary a unit described in Section 400 of Title 57 of the Oklahoma Statutes, the provisions of this section shall apply.

Historical Data

Laws 1980, SB 633, c. 324, § 9, emerg. eff. June 17, 1980; Amended by Laws 1985, c. 235, § 2, eff. November 1, 1985; Amended by Laws 1986, HB 1906, c. 59, § 1, eff. November 1, 1986; Renumbered from 43A O.S. § 54.8 by Laws 1986, HB 2021, c. 103, § 103, eff. November 1, 1986; Amended by Laws 1988, HB 2001, c. 260, § 3, eff. November 1, 1988; Amended by Laws 1990, SB 727, c. 245, § 3, emerg. eff. May 21, 1990; Amended by Laws 1997, HB 1302, c. 195, § 2, eff. November 1, 1997 (superseded document available); Amended by Laws 2005, HB 1845, c. 150, § 37, emerg. eff. May 9, 2005 (superseded document available); Amended by Laws 2007, SB 494, c. 130, § 12, eff. November 1, 2007 (superseded document available).

http://www.oscn.net/applications/oscn/DeliverDocument.asp?citeid=84351

http://www.oscn.net/datafiles/superseded/oklahoma/statutes/title43A/X190597X43A%20OS%205-204.html

http://www.oscn.net/datafiles/superseded/oklahoma/statutes/title43A/X190597X43A%20OS%205-204.html



Request #19-17 BASICS OF THE INITIATIVE This initiative will strengthen the statute requiring state agencies to purchase goods from the Oklahoma Corrections Industries (OCI). The intent would be to provide more business for OCI and better value for state agencies who purchase from OCI. The intent would be to provide more business for OCI and better value for state agencies who purchase from OCI. WHAT IS THE FINANCIAL IMPACT This bill could be a positive financial impact to our agency. PROPOSED AMENDMENT TO STATUTE *Exact language is yet to be determined and will be discussed by staff and presented to the board before being filed with the legislature. Below is the section of statute that will be effected.

Oklahoma Statutes Citationized Title 57. Prisons and Reformatories Chapter 8 - Oklahoma Corrections Act of 1967 Section 549.1 - Authority and Manner of Purchasing Materials and Services Cite as: 57 O.S. § 549.1 (OSCN 2018)

A. The Department of Corrections is authorized to purchase in the manner prescribed by law, facilities, equipment, raw materials and supplies, and to engage the supervisory personnel necessary to establish and maintain for this state at the penal institutions, now or hereafter under the control of the State Board of Corrections, industries and agricultural programs for the utilization of services of prisoners in the manufacture, production, processing or assembly of the articles or products as may be needed for the construction, operation, maintenance or use of any office, department, institution or agency supported in whole or in part by this state and the political subdivisions thereof. Upon the request of the Oklahoma Historical Society or the Oklahoma Tourism and Recreation Department, the Department of Corrections shall provide labor for and shall produce or manufacture articles, products or materials needed for the repair, construction and maintenance of historical sites and state parks including, but not limited to, the production of materials and products needed for the reconstruction of historic forts in the state.

B. All articles and services provided by the Department of Corrections in the state correctional institutions, and not required for use therein, shall be purchased as required by all offices, departments, institutions, agencies, counties, schools, colleges, universities, or political subdivisions or any agency thereof of this state which are supported in whole or in part by this state, if such article or service is the lowest and best bid, and no such article or product may be purchased by any such office, department, institution, agency, county, school, college, university, or political subdivisions or agency thereof from any other source unless excepted from the provisions as hereinafter provided. Purchases made by the above-described state

agencies may be made by submitting the proper requisition through the Office of Management and Enterprise Services or by direct order to the prison industries program of the Department of Corrections.

C. If a requisition is received by the Office of Management and Enterprise Services or a direct order is received by the Prison Industries Program of the Department of Corrections from a state agency for any product or service provided by the Department of Corrections and such product or service is also available from a severely handicapped person or a qualified nonprofit agency for the severely handicapped as provided in Section 3001 et seq. of Title 74 of the Oklahoma Statutes at a comparable price, then the product or service shall be purchased from such severely handicapped person or qualified nonprofit agency for the severely handicapped. If the product or service is not available within the time period required by the purchasing state agency, then such product or service shall be purchased from the Department of Corrections under the provisions of this section.

D. All offices, departments, institutions, agencies, counties, cities, districts or political subdivisions, schools, colleges, or universities, or any agency thereof, or any agencies of the state, which are supported in whole or in part by this state, may purchase the goods or services manufactured, produced, processed or assembled by the prison industries of the Department of Corrections through their properly authorized purchasing authority, or they may place a direct order without competitive bid, with the prison industries of the Department of Corrections.

E. Not-for-profit corporations or charitable agencies chartered in Oklahoma or other states may purchase such goods and services. Units of the federal government and units of government in other states may also purchase such goods and services. All entities which contract with the state, its political units, its agencies, its public institutions, not-for-profit corporations or charitable agencies chartered in Oklahoma may purchase goods or services from the Department of Corrections which are used in the performance of such contracts. Any church located in the State of Oklahoma may also purchase goods and services manufactured, produced, processed or assembled by the prison industries of the Department of Corrections. Any community action agency or council of governments within this state may purchase housing components produced by the prison industries of the Department of Corrections. Nothing shall prohibit the Department from bidding on portions of a state contract which are subcontracted by the primary contractor.

F. Others are prohibited from purchasing such goods and services, with the exception that all surplus agricultural products may be sold on the open market or bartered and exchanged for other food, feed or seed products of comparable value. The Department of Corrections shall keep complete and accurate records of any such barters or exchanges in such form and manner as the Office of Management and Enterprise Services may prescribe. A copy of such records shall be filed with the Office of Management and Enterprise Services no later than March 1 of each year for all barters or exchanges occurring in the previous calendar year. When practicable, the Department of Corrections may accept and process agricultural products from the public and may export the resulting products to foreign markets.


G. Products manufactured, produced, processed or assembled by the Department of Corrections shall be of styles, patterns, designs and quantities specified by the Department of Corrections except where the same have been or may be specified by the Office of Management and Enterprise Services. Products shall be provided at a fair market price for comparable quality.

H. State agencies shall make maximum utilization of such products and no similar products shall be purchased by state agencies from any other source than the Department of Corrections except as provided in subsection C of this section, unless the Department of Corrections certifies to the State Purchasing Director that it is not able to provide products, and no claim therefor shall be paid without such certification.

I. Exceptions from the mandatory provisions hereof may be made in any case where, in the opinion of the Office of Management and Enterprise Services, the article or product does not meet the reasonable requirements of or for such offices, departments, institutions or agencies, or in any case where the requisitions made cannot be reasonably complied with. No such offices, departments, institutions or agencies, shall be allowed to evade the intent and meaning of this section by slight variations from standards adopted by the Office of Management and Enterprise Services, when the articles, services or products produced, manufactured, processed or assembled by the Department of Corrections, in accordance with established standards, are reasonably adapted to the actual needs of such offices, departments, institutions or agencies.

J. In the event of disagreement between the Department of Corrections and the State Purchasing Director on fairness of price, ability to comply to specifications, reasonableness of specifications and timeliness of delivery of products the matter will be resolved by the Purchasing Director of the Office of Management and Enterprise Services.

K. The Office of Management and Enterprise Services shall cooperate with the Department of Corrections in seeking to promote for use in state agencies and by all other eligible customers, the products manufactured and services provided by the prison industries.

L. The Department of Corrections shall prepare catalogs containing the description of all goods and services provided, with the pricing of each item. Copies of such catalog shall be sent by the Department of Corrections to all offices, departments, institutions and agencies of this state, and shall be available for distribution to all other eligible customers. In lieu of preparing and distributing catalogs, the Department of Corrections may maintain a website that contains a description of all goods and services provided, with the pricing of each item.

M. The Department of Corrections may keep confidential:

1. Business plans, feasibility studies, financing proposals, marketing plans, financial statements or trade secrets submitted by a person or entity seeking a corrections industries partnership with the Department of Corrections;

2. Proprietary information of the business submitted to the Department for the purposes of a corrections industries partnership, and related confidentiality agreements detailing the information or records designated as confidential; and

3. The Department of Corrections may not keep confidential information when and to the extent that the person or entity submitting the information consents to disclosure.

Historical Data

Laws 1983, SB 292, c. 53, § 1, emerg. eff. April 26, 1983; Amended by Laws 1984, SB 444, c. 159, § 1, eff. November 1, 1984; Amended by Laws 1992, SB 752, c. 77, § 1, emerg. eff. July 1, 1992; Amended by Laws 2003, HB 1279, c. 59, § 1, emerg. eff. April 10, 2003 (superseded document available); Amended by Laws 2006, SB 1964, c. 294, § 9, emerg. eff. July 1, 2006 (repealed by Laws 2007, HB 2195, c. 1, § 40, emerg. eff. February 22, 2007) (superseded document available); Amended by Laws 2006, HB 2982, c. 267, § 1, eff. November 1, 2006 (superseded document available); Amended by Laws 2007, HB 2195, c. 1, § 39, emerg. eff. February 22, 2007 (superseded document available); Amended by Laws 2012, HB 3079, c. 304, § 252 (superseded document available); Amended by Laws 2012, SB 1539, c. 219, § 2, eff. November 1, 2012 (repealed by Laws 2013, SB 977, c. 15, § 41, emerg. eff. April 8, 2013) (superseded document available); Amended by Laws 2013, SB 977, c. 15, § 41, emerg. eff. April 8, 2013 (superseded document available); Amended by Laws 2018, SB 1153, c. 197, § 2 (superseded document available).










Request 19-19 BASICS OF THE INITIATIVE This initiative would give immunity to individuals who work for private companies under contract with the ODOC when using Opiate Antagonists (ie. Narcan). Currently, statute provides immunity for law enforcement, but halfway house employees and private prison employees who are not medical professionals would not fall in that category. Halfway houses are a concern, because you are more likely to encounter someone overdosing on opioids. WHAT IS THE FINANCIAL IMPACT There is no financial impact to the agency. PROPOSED AMENDMENT TO STATUTE

Oklahoma Statutes Citationized Title 63. Public Health and Safety Chapter 1 - Oklahoma Public Health Code Article Article 25 - Oklahoma Emergency Response Systems Development Act Section 1-2506.1 - Authority of First Responders to Administer Opiate Antagonists Cite as: O.S. §, __ __

A. First responders shall have the authority to administer, without prescription, opiate antagonists when encountering an individual exhibiting signs of an opiate overdose. For the purposes of this provision, a first responder shall include:

1. Law enforcement officials; 2. Emergency medical technicians; 3. Firefighters; 4. Medical personnel at secondary schools and institutions of higher education; and 5. Forensic laboratory personnel of the Oklahoma State Bureau of Investigation as designated by the Executive Director.

B. An employee of an entity contracting with the Department of Correction, whereby the contract provides for the housing, care, and control of state inmates in a nondepartmental facility operated by the contractor, shall have the authority to administer, without prescription, opiate antagonists when encountering an individual exhibiting signs of an opiate overdose.

B. C. Any first responder individual listed in section A and Section B administering an opiate antagonist in a manner consistent with addressing opiate overdose shall be covered under the Good Samaritan Act.

Historical Data

Laws 2013, HB 1782, c. 322, § 1, eff. November 1, 2013; Amended by Laws 2017, SB 77, § 1, eff. November 1, 2017 (superseded document available).


Request: Carryover from the 2018 Session; Pre-sentence Investigations

BASICS OF THE INITIATIVE This initiative would clarify who the court can designate to perform a pre-sentence investigation (PSI) when a non-violent crime is involved. During the 2017 session language was added to statute that would narrow the circumstances under which ODOC would perform a PSI. The language that was added in 2017 was: B. Whenever a person has a prior felony conviction and is convicted of a nonviolent offense the court may, before imposing a sentence, order a presentence investigation be made of the offender by a private provider or someone designated by the court. Some courts in Oklahoma are interpreting this as allowing them to name the ODOC as

“someone designated by the court”. This goes against the intention of the change

made in 2017.

During the 2018 session ODOC worked with the Administrative Office of the Courts on compromise language that would work for both parties. Unfortunately, by the time this language was agreed upon the deadline had passed. WHAT IS THE FINANCIAL IMPACT If we can get courts to assign a PSI to ODOC in only the most appropriate circumstance then we are saving the agency money and staff time. PROPOSED AMENDMENT TO STATUTE PSI Bill Compromise with the Courts (22 O.S § 982)

A. Whenever a person is convicted of a violent felony offense whether the conviction is for a single offense or part of any combination of offenses, except when the death sentence is available as punishment for the offense, the court may, before imposing the sentence, require a presentence investigation be made of the offender by the Department of Corrections. The court shall order the defendant to pay a fee to the Department of Corrections of not less than Five Dollars ($5.00), nor more than in the amount of Five Hundred Dollars ($500.00) for the presentence investigation. In hardship cases, the court shall set may reduce the amount of the fee and establish a payment schedule.

B. Whenever a person has a prior felony conviction and is convicted of a nonviolent offense the court may, before imposing a sentence, order a presentence investigation be made of the offender by a private provider or someone designated by the court other than the Department of Corrections. The court shall order the defendant to pay to the private provider or court designee assigned to complete the presentence investigation a fee of not less than Five Dollars ($5.00) nor more than Five Hundred Dollars ($500.00). In hardship cases, the court shall set the amount of the fee and establish a payment schedule.

B. Whenever a person has a prior felony conviction and is enters a plea of guilty or nolo contendere to a felony offense other than a violent felony offense, the court may only require a presentence investigation be made by the Department of Corrections when the plea of guilty or nolo contendere is without an agreement by the district attorney regarding the sentence to be imposed. The fee provided in subsection A of this section shall apply to persons subject to this subsection.

C. Whenever a person has entered a plea of not guilty to a felony offense other than a violent felony offense and is found guilty by a court following a non-jury trial, the court may require a presentence investigation be made by the Department of Corrections. The fee provided in subsection A of this section shall apply to persons subject to this subsection.

CD. When conducting a presentence investigation, the Department shall inquire into the circumstances of the offense and the characteristics of the offender. The information obtained from the investigation shall include, but not be limited to, a voluntary statement from each victim of the offense concerning the nature of the offense and the impact of the offense on the victim and the immediate family of the victim, the amount of the loss suffered or incurred by the victim as a result of the criminal conduct of the offender, and the age, marital status, living arrangements, financial obligations, income, family history and education, prior juvenile and criminal records, associations with other persons convicted of a felony offense, social history, indications of a predisposition to violence or substance abuse, remorse or guilt about the offense or the harm to the victim, job skills and employment history of the offender. The Department shall make a report of information from such investigation to the court, including a recommendation detailing the punishment which is deemed appropriate for both the offense and the offender, and specifically a recommendation for or against probation or suspended sentence. The report of the investigation shall be presented to the judge within a reasonable time, and upon failure to present the report, the judge may proceed with sentencing. Whenever, in the opinion of the court or the Department, it is desirable, the investigation shall include a physical and mental examination or either a physical or mental examination of the offender.

DE. The district attorney shall may have a presentence investigation made by the Department on each person charged with a violent felony offense and entering a plea of guilty or a plea of nolo contendere as part of or in exchange for a plea agreement for a violent felony offense. The presentence investigation shall be completed before the terms of the plea agreement are finalized. The court shall not approve the terms of any plea agreement without reviewing the presentence investigation report to determine whether or not the terms of the sentence are appropriate for both the offender and the offense. The fee provided in subsection A of this section shall apply to persons subject to this subsection and shall be a condition of the plea agreement and sentence.

EF. The presentence investigation reports specified in this section shall not be referred to, or be considered, in any appeal proceedings. Before imposing a sentence, the court shall advise the defendant, counsel for the defendant, and the district attorney of the factual contents and conclusions of the presentence investigation report. The court shall afford the offender a fair opportunity to controvert the findings and conclusions of the

reports at the time of sentencing. If either the defendant or the district attorney desires, a hearing shall be set by the court to allow both parties an opportunity to offer evidence proving or disproving any finding contained in a report, which shall be a hearing in mitigation or aggravation of punishment.

FG. The required presentence investigation and report may be waived upon written waiver by the district attorney and the defendant and upon approval by the Court.

GH. As used in this section, "violent felony offense" means:

1. Arson in the first degree;

2. Assault with a dangerous weapon, battery with a dangerous weapon or assault and battery with a dangerous weapon;

3. Aggravated assault and battery on a police officer, sheriff, highway patrol officer, or any other officer of the law;

4. Assault with intent to kill, or shooting with intent to kill;

5. Assault with intent to commit a felony, or use of a firearm to commit a felony;

6. Assault while masked or disguised;

7. Burglary in the first degree or burglary with explosives;

8. Child beating or maiming;

9. Forcible sodomy;

10. Kidnapping, or kidnapping for extortion;

11. Lewd or indecent proposition or lewd or indecent acts with a child;

12. Manslaughter in the first or second degrees;

13. Murder in the first or second degrees;

14. Rape in the first or second degrees, or rape by instrumentation;

15. Robbery in the first or second degrees, or robbery by two or more persons, or robbery with a dangerous weapon; or

16. Any attempt, solicitation or conspiracy to commit any of the above enumerated offenses.

Request: Carryover from 2018: Patrol of the Town of Taft BASICS OF THE INITIATIVE This initiative would repeal section 509.2 of title 57. This section requires the ODOC to patrol the town of Taft, OK. Included in this section is a requirement for the Department of Public Safety to establish a permanent trooper position in Taft. It is the intent of DPS to also remove this from statute. WHAT IS THE FINANCIAL IMPACT There is no financial impact to ODOC since we have not been performing this duty. However, if we were forced to start patrolling Taft it would cost the agency money and staff time. PROPOSED AMENDMENT TO STATUTE

*The entire section of statute below would be repealed.

Oklahoma Statutes Citationized Title 57. Prisons and Reformatories Chapter 8 - Oklahoma Corrections Act of 1967 Section 509.2 - Patrol of Perimeters - Permanent Trooper Position Cite as: O.S. §, __ __

A. In addition to their other security and oversight obligations, the Department of Corrections shall patrol the perimeters of the Jess Dunn Correctional Center and the George Nigh Training Center and also make patrols through the town of Taft.

B. Due to the unusual circumstance that the facilities named in Section 1 of this act are so closely situated to the town of Taft and for the further reason that said town is without any local law enforcement officer on an ongoing basis, it is the intent of the Legislature that the Department of Public Safety shall establish a permanent trooper position to be based and stationed in the town of Taft.

Historical Data

Laws 1986, HB 1791, c. 184, § 2, emerg. eff. May 20, 1986.