Upload
others
View
2
Download
0
Embed Size (px)
Citation preview
Annual Report 2012Annual Report 2012Annual Report 2012
Independent State of Papua New Guinea
OMBUDSMAN COMMISSION
OF
PAPUA NEW GUINEA
DATE: 10/10/2014
His Excellency Sir Michael Ogio CMG, CBE
The Governor-General
Government House
KONEDOBU
National Capital District
Your Excellency,
Section 220 of the Constitution* requires the Ombudsman Commission to furnish to the Head of State,
for presentation to Parliament, an Annual Report on its functions and workings as well as other such
reports as necessary from time to time.
The Commission hereby submits to you its 2012 Annual Report. It covers the period 1 January 2012 to 31
December 2012 and includes the Commission’s 2012 Audited Financial Report.
I advise that at the finalisation of this Report, Chief Ombudsman Chronox Manek LLB, LLM, OL and
Ombudsman John Nero BAC, MBA have passed away hence the omission of their signatures.
Yours sincerely,
Rigo A. Lua; OBE
CHIEF OMBUDSMAN
Phoebe Sangetari; LLB, LLM
OMBUDSMAN
Section 220 of the Constitution is quoted here in full.
* Section 220 of the Constitution states: (1) The Ombudsman Commission shall, at least once in each period of 12 months, at such time as is fixed
by or under an Act of the Parliament or, subject to any such Act, by the Head of State, acting with,
and in accordance with, the advice of the National Executive Council, give to the Head of State, for
presentation to the Parliament, a report on the functions and workings of the Commission, with such
recommendations as to improvement as the Commission thinks proper.
(2) Nothing in Subsection (1) prevents the Commission from making, on its own initiative or at the request
of the Parliament or of the National Executive, other reports on any aspect of the functions and
workings of the Commission.
TELEPHONE: (675) 308 2600
FACSIMILE : (675) 320 3263
EMAIL: [email protected]
PO Box 1831
PORT MORESBY 121 NCD
Papua New Guinea
Ombudsman Commission of
Papua New Guinea
ANNUAL REPORT 2012
For the period
1 January 2012 to 31 December 2012
2012 Annual Report
Table of Contents Page I
Table of Contents
1. Executive Summary ............................................................................................... 2
2. Vision, Mission & Goal .......................................................................................... 5
2.1 VISION ........................................................................................................................................... 5
2.2 MISSION ........................................................................................................................................ 5 2.3 VALUES ......................................................................................................................................... 5 2.4 KEY RESULT AREAS ................................................................................................................... 5 2.5 STRATEGIC GOALS..................................................................................................................... 5
3. Progress against Key Result Areas ....................................................................... 6
3.1 KRA 1- ACCESSIBILITY & SERVICE DELIVERY .................................................................... 6 3.2 KRA 2: LEADERSHIP CODE COMPLIANCE AND ADMINISTRATIVE INVESTIGATIONS
………………….………………………………………………………………………………..13 3.3 KRA 3: CONSTITUTIONAL COMPLIANCE, LITIGATION AND LEGISLATIVE REFORM
……….…………………………………………………………………………………………..21 3.4 KRA 4: CORPORATE CAPACITY DEVELOPMENT AND GOVERNANCE ......................... 23
4. Financial Audited Report ..................................................................................... 28
5. Organisational Structure ..................................................................................... 40
6. Appendices .......................................................................................................... 41
7. Figures
Figure 1…………………………………………………………………………………………......6
Figure 2…………………………………………………………………………………………......6
Figure 3…………………………………………………………………………………………......7
Figure 4…………………………………………………………………………………………......7
Figure 5…………………………………………………………………………………………......7
Figure 6…………………………………………………………………………………………......8
Figure 7…………………………………………………………………………………………......8
Figure 8…………………………………………………………………………………………......9
Figure 9…………………………………………………………………………………………......9
Figure 10..………………………………………………………………………………………....10
Figure 11..………………………………………………………………………………………....10
Figure 12..………………………………………………………………………………………....11
Figure 13..………………………………………………………………………………………....14
Figure 14…………………………………………………………………………………………..14
Figure 15…………………………………………………………………………………………..15
Figure 16…………………………………………………………………………………………..15
Figure 17…………………………………………………………………………………………..23
Figure 18…………………………………………………………………………………………..24
Figure 19…………………………………………………………………………………………..24
Figure 20…………………………………………………………………………………………..25
Figure 21…………………………………………………………………………………………..26
Figure 22…………………………………………………………………………………………..27
2012 Annual Report
Executive Summary Page 2
1. Executive Summary
The Commission for this reporting period is late Chief Ombudsman Chronox Manek, Ombudsman John
Nero and Ombudsman Phoebe Sangetari.
We pay tribute to late Chief Ombudsman Manek for his service to the Commission and the people of
Papua New Guinea in his distinguished career. He held constitutional offices including Public Solicitor,
Public Prosecutor and Chief Ombudsman of PNG until his passing. During the course of his career, late
Manek was appointed to a number of organisations both in-country and abroad notably Co-Chairman of
the International Association of Prosecutors World Conference in Copenhagen, Denmark; and Director
International Ombudsman Institute, to name a few. Late Manek was into his 5th
year of his term when he
succumbed to illness on 1 October 2012. He was the first serving Chief Ombudsman to pass away while
serving his term in office.
Ombudsman Nero was reappointed for another term in office after his first term expired this year. Before
joining the Commission as a Senior Investigator and later worked his way up to an Ombudsman, he
served as a Finance Inspector with the Department of Finance and Planning.
Ombudsman Sangetari is the second female Ombudsman after Jean Kekedo in the history of PNG and has
served in the Public Service for more than twenty (20) years, having worked with the Departments of
Environment & Conservation and Personnel Management to name a few. Following the death of late
Chief Ombudsman Manek, Ombudsman Sangetari was appointed Acting Chief Ombudsman making her
the first female Ombudsman to have gone as far as the Acting Chief Ombudsman.
An acting appointment was made for the Ombudsman position however; it was disputed hence affected
Commission meetings. This saw an increase in the backlog of case files pending Commission’s decisions.
Filling of vacant positions carried over from previous years and those created by officers leaving or
appointed to higher positions in the establishment continue to be a challenge to the Commission. There
are setbacks in the Commission’s drive to attract suitably qualified people due to its inability to match
and compete in the external labour market.
These were some of the major challenges that the Commission encountered in 2012;
The National Government appropriation for 2012 financial year was less than the requested
amount hence most of the planned activities/programs/projects were not fully carried out.
Budget constraint is one of the areas that affects the role of the Commission in achieving
some of its strategic objectives and/or plans.
Staff Performance is one area that is really depended on the Staff Terms & Conditions
(T&C) of employment. The Commission through its technical team with the consultant
(Merit Enterprise) reviewed the T&C for the staff and finalised the report for endorsement
and/or implementation however the lack of quorum due to delay in the Ombudsman
Appointments Committee (AOC) in appointing a Chief Ombudsman has caused a lot of
challenges for the management in maintaining the staff strength whilst ensuring the T&C is
implemented on time.
The passing of late Chief Ombudsman Chronox Manek, followed by Counsel Gregory
Emilio in 2012 has posed a lot of challenges to the decision making and workflow of the
2012 Annual Report
Executive Summary Page 3
Commission all year round. The slow process of the appointment of a new Chief
Ombudsman by OAC and the delay in internal appointments of Counsel and acting
Secretary due to lack of quorum or issues relating to appointment have greatly affected the
decision making process.
The Commission carried out a countrywide awareness prior to the National Elections this
year. This was one of the major challenges especially when educating the public to make
informed decisions when electing leaders in the National General Election.
The Commission has been passive on issues of national interest this year as a result of ill
health and passing of the late Chief Ombudsman Manek, late Counsel Emilio and issues
relating to acting appointments to fill these strategic positions. The internal issues had a
great impact on the level of contribution and approach by the Commission to the People of
Papua New Guinea in addressing issues of national interest.
Despite the countless difficulties faced, the Commission managed to deliver its planned activities.
In its endeavour to educate the public and stakeholders on its roles and functions, the Commission visited
mainly tertiary institutions around the country with the perception that students are the future leaders of
this nation and that they need to be equipped with good qualities of leadership. The Public Education
Program reached more than 10,000 people through public awareness activities and close to a million
through radio.
Prior the 2012 National Elections, the Commission conducted an extensive awareness exercise
throughout the country. The awareness exercise was aimed at educating eligible voters of good leadership
qualities in order to make the best choice when they cast their votes. The people were informed that they
had the right to exercise their power through the ballot box and that they can bring change through their
votes. It was emphasised that the people have the power to choose a leader and their future is determined
by the kind of leader they elect.
Also before the National Elections, Ombudsman Commission issued a Direction to all Members of
Parliament and their respective Joint Provincial Planning and Budget Priorities Committee; Ministers for
Treasury; Finance; and National Planning And Monitoring; Rural Development and Implementation as well
as their Departmental Heads, all Provincial and District Administrators; the Governor of Bank of PNG; and
all Heads of Commercial Banks to ensure that public funds allocated under the electoral and discretionary
funds and the District Services Improvement Program not be released, disbursed, transferred and/or
received unless and until there is proper compliance with the guidelines issued pursuant to Section 95A
and Section 95B of the Organic Law on Provincial Governments and Local-level Government (Organic
Law) and any relevant Financial Instructions issued pursuant to Section 117 of the Public Finances
(Management) Act 1995 or any relevant Financial Instruction and the relevant guidelines that relate to each
of the respective programs.
The Direction was lifted on 17 August 2012 but the Department of Rural Development and
Implementation was directed to ensure that new Members of Parliament summon acquittals from the
respective District or Provincial Administrators before releasing the funds.
With the Commission’s role to supervise and enforce the Leadership Code under Section 26 of the
Constitution, three leaders who have been referred by the Commission to the Public Prosecutor for
misconduct in 2011 and carried forward have been dealt with in 2012. The cases were completed with
Leadership Tribunals dismissing one leader from office whilst two were fined. A fresh case was referred
2012 Annual Report
Executive Summary Page 4
by the Commission to the Public Prosecutor who further referred the matter to the Ombudsman
Appointing Committee in 2012. The leader took the matter to Court and is still pending.
Apart from the traditional role of the Commission to investigate complaints against government bodies
and leaders specified under Section 26 of the Constitution, the Commission oversees the work of the
Royal Papua New Guinea Constabulary. This year the Commission successfully investigated three cases
of which one police officer was dismissed from office and sentenced to two years imprisonment while the
other one was sentenced to four years. The third officer was charged administratively which could
amount to dismissal when dealt with by the Disciplinary Unit.
2012 Annual Report
Vision, Mission and Goal Page 5
2. Vision, Mission & Goal
2.1 VISION
Fair, just and effective leadership and good governance in Papua New Guinea
2.2 MISSION
Promote and foster good governance, enforce compliance with the Leadership Code and
Strengthen the respect for Rule of Law in accordance with Section 218 of the Constitution.
2.3 VALUES
o Impartiality
o Integrity
o Independence
o Accountability
o Responsiveness
o Respect
2.4 KEY RESULT AREAS
The Ombudsman Commission in its 2011-2015 Strategic Plan has four (4) Key Result Areas (KRA). Each
KRA has its own Strategic Goal with several Strategies for implementation and Key Performance
Indicators to measure the performance. These KRAs are;
i. Accessibility and Service Delivery
ii. Leadership Code Compliance and Administrative Investigations
iii. Constitutional Compliance, Litigation and Legislative Reform
iv. Corporate Capacity Development and Governance
2.5 STRATEGIC GOALS
o To increase awareness and accessibility through an effective Public Education Program (PEP) and
partnerships with key stakeholders at provincial & district levels /To improve OC service delivery
to enable easy access by the citizens through partnership with key stakeholders and address
emerging issues
o To achieve an increase in the timely publication of Administrative Investigation Reports and
referral of Leaders to Office of Public Prosecutor
o To propose law reform, attend to litigation & legal advices, and bring references to the Supreme
Court ensuring compliance to the Constitution (S218)
o To create an organization that is dynamic, adaptable, appropriately structured, has a healthy safe
working environment, a happy high-performing workforce, and resources, facilities and
Information Technology aligned to meet core business needs and GoPNG corporate governance
requirements
2012 Annual Report
Progress against Key Result Area 1 Page 6
3. Progress against Key Result Areas
3.1 KRA 1- ACCESSIBILITY & SERVICE DELIVERY
3.1.1 Complaints Intake & Screening
Complaints received by the Commission are processed in the Intake & Screening Unit (ISU) where
complaint assessment is done. After assessment, the complaints are escalated to either CAID or Leadership
Division for further assessment or declined. Complaints are declined on the basis that they are not within
the Commission’s jurisdiction and due to other reasons specified under Section 16(3) of the Organic Law
on the Ombudsman Commission however; the Commission also provides advice to complainants and refers
them to the appropriate bodies to address their grievances. OC Regional Offices also receive and assess
complaints at their respective offices.
In 2012, the Commission received a total of 1,186 complaints. Out of the 1,186 complaints received, 1,183
were assessed and closed and three (3) were outstanding by the end of the year.
A total of 141 complaints was carried over from 2011 to 2012, all of which were from the Intake &
Screening Unit.
Figure 1 shows complaints received in the OC Head Office and its three Regional Offices.
47%
12%
16%
25% Head Office
Mt Hagen
Lae
Kokopo
Figure 2 shows the complaints assessment status at ISU by the end of 2012.
2012 Annual Report
Progress against Key Result Area 1 Page 7
3.1.1.1 Complaint Summary for 2012
The following graphs show the different modes used to receive complaints, distribution of complaints by
life cycle, complaints made against different institutions, administrative complaints outcome, different
types of complainants, complaint issues, government agencies complained against, provinces with the
highest number of complaints and complaints received by gender.
Figure 3 shows the different modes used to receive complaints.
Figure 4 shows the distribution of complaints by life cycle.
Figure 5 shows the complaints made against different institutions/organisations.
2012 Annual Report
Progress against Key Result Area 1 Page 8
Figure 6 shows the outcome of some of the administrative complaints received and assessed.
Figure 7 shows the different types of complainants.
2012 Annual Report
Progress against Key Result Area 1 Page 9
Figure 8 shows the top 10 complaint issues.
Figure 9 shows the top 10 agencies complained against.
2012 Annual Report
Progress against Key Result Area 1 Page 10
Figure 10 shows the top 10 provinces with the highest number of complaints.
Figure 11 shows the complaints received by gender.
3.1.1.2 Public Education Program
OCPNG continues to carry out its Public Education Program (PEP) to educate the general public of its
roles and functions and the requirement of the Leadership Code. It does this through awareness programs,
radio talk-back shows and by disseminating information through brochures and other reading materials to
areas that it visits.
In 2012, a total of eight (8) PEP activities were carried out and an estimated total of about 11, 000 people
were directly spoken to during the PEP activities. Nearly a million people were reached through radio and
TV programs at the Provincial towns and Districts the awareness programs were conducted, throughout the
country.
The above figures represent only about 0.1% of over seven (7) million people of PNG that OC reached
with the limited funds and resources it has.
OC Regional Offices conduct PEP activities at their respective regions and try as much as possible to reach
out to the remote areas in the region.
One other objective of the PEP is to bring awareness to people of all walks of life of the availability of the
Commission’s services in ensuring good governance by government bodies and good leadership at the
Ward, District, Provincial and National levels.
2012 Annual Report
Progress against Key Result Area 1 Page 11
Figure 12 shows PEP activities conducted in 2012.
QTR ACTIVITY ESTIMATED NO. OF PEOPLE REACHED
TOTAL
1 1 x TIPNG Anniversary 300 300
2 x Leadership Awareness (EHP, Gulf Province) 4000 4300
2 2 x Leadership Awareness (NIP, Simbu Province) 4000 8300
3 1 x TIPNG -YACA 300 8600
4 1 x PAU 500 9100
1 x MBP 1900 11000
3.1.1.3 Working with Stakeholders
Through GBLP, OCPNG has engaged and worked with TIPNG ALAC and YACA programs respectively
participating in their anti-corruption activities. TIPNG is acknowledged for giving OCPNG great support in
distributing its brochures and Leadership booklet (pocket size) and complaint forms while conducting their
campaigns on anti-corruption activities in schools and the wider community.
3.1.1.4 Working with Government Agencies
There has been constant liaison and networking with Government Bodies to assist them with their internal
handling complaint mechanisms and being accountable for the decisions they make which have adverse
impact on the people.
In 2012, OCPNG focused on working with PNG Defence Force and Simbu Provincial Administration on
their internal complaints handling processes.
PNGDF Memorandum of Agreement
The Papua New Guinea Defence Force (PNGDF) has its own internal complaint handling mechanism
called “Redress of Grievance” (ROG) process documented and included in its Manual of Personnel
Administration and has been in operation for over the years since its inception after the Independence.
However, the PNGDF ROG process has not been effective as it should in addressing complaints from its
officers and members. Consequently high numbers of complaints have been received by the Commission
against PNGDF from ex-servicemen whose grievances were not addressed by the time they exited from the
Force.
The Commission through its Government Bodies Liaison Program (GBLP) worked with PNGDF to assist
with its ROG process to be more effective in redressing the grievances of its officers and members. And
also restore trust and confidence in the process of handling their grievances.
The revised ROG was signed by PNGDF Commander Francis Agwi in 2011 and the work commenced
immediately on the Memorandum of Agreement (MOA) to strengthen the implementation of the revised
ROG process and oversight role of the Commission in investigating complaints against the PNGDF.
The MOA was ready for signing and launching this year but deferred to early 2013 due to the death of the
late Chief Ombudsman Chronox Manek.
Simbu Public Complaints Office
After much consultation and dialogue with the internal stakeholders, Simbu Administration Public
Complaints Office (PCO) was established in 2010 under the office of the Provincial Administrator within
the National Extended Functions office.
The involvement of the PCO is to address the administrative complaints lodged against Simbu
Administration by the public. The aim of the office is to be responsive in attending to complaints and
finding solution to them at that level rather than being lodged at the Ombudsman Commission.
This would shorten the process of waiting for responses that normally takes longer when lodged with the
Commission as it refers them back to Simbu PA under its Investigation process. This would also enable the
Administration to enhance its performance in providing services to the public servants and the people of
2012 Annual Report
Progress against Key Result Area 1 Page 12
Simbu in the Province. The PCO is resourced by the Simbu Administration including staffing, office space,
office equipment and materials.
Work on developing a Policy Guideline for the management of complaints was commenced immediately to
enable effective implementation of the complaints handling and operation of the PCO. The consultative
process on the policy with internal and external stakeholders was completed in 2012. The presentation of
the Policy Guideline to the Provincial Management Team for its endorsement was deferred to early 2013
due to the Administrations role in the 2012 National Elections.
2012 Annual Report
Progress against Key Result Area 2 Page 13
3.2 KRA 2: LEADERSHIP CODE COMPLIANCE AND ADMINISTRATIVE INVESTIGATIONS
3.2.1 Leadership Code Overview
The Leadership Code is a Code of Ethics that leaders specified under Section 26 of the Constitution, are
expected to know and follow. It was set up by the Constitution under Division III.2. The Ombudsman
Commission has been given the authority by the Constitution and the Organic Law on the Duties and
Responsibilities of Leadership to supervise and enforce the Leadership Code.
3.2.1.1 Leadership Division Operational Matters
The Ombudsman Commission continues to monitor the Division’s performance closely during the year so
that accurate and realistic performance indicators can be established.
On the basis of the Leadership Division’s output in 2011, a number of performance indicators were set as
targets for the Division to work towards in 2012.
The country has 7,861 leaders who fall under the jurisdiction of the Commission. This includes both the
elected and appointed leaders. Out of that number of leaders, the Commission manages 337 leaders’ files in
relation to submission of annual statements, responses to letters seeking advice, clearances and exemptions.
3.2.1.2 Summary of investigations carried out in 2012
Reports on 283 leaders were expected to be prepared and forwarded to the Office of Counsel with a view to
having them issued with rights to be heard and, if necessary, referred to the Public Prosecutor for the
attention of a Leadership Tribunal.
However, only 149 leadership investigations were completed. Most of them were closure reports and
amalgamations, whereas two (2) investigations were completed to the stage that the Commission’s Office
of Counsel had been asked to provide advice and/or prepare appropriate referral documents
The Leadership Division was to prioritise 283 leadership files for investigation by the three investigation
Units.
The three investigation units received a total of 110 new cases in 2012 in addition to 173 cases that were
carried over from 2011. Hence, there were 110 leaders’ files assessed for potential issues. From the total
open cases, 147 were closed, where 134 were closed at the preliminary stage and 13 at Full Investigation
stage.
A further 151 leadership investigations were in progress at the end of the year which was to be carried
forward to 2013.
All investigations conducted by the Commission under the Leadership Code fall into four main categories
of allegations. These are: Abuse of Power, Misappropriation of Public Funds, Mismanagement and Moral
complaints. In 2012, a total of 283 complaints were investigated. This figure is inclusive of 173 cases
brought forward from 2011. Out of the four categories of allegations, Moral complaints had the highest
number of complaints followed by misappropriation of public funds, abuse of power and mismanagement.
2012 Annual Report
Progress against Key Result Area 2 Page 14
Figure 13 Summary – Category of LEADERSHIP complaints under investigation
40%
19%
4%
37%
Abuse of Power
Misappropriation of PublicFunds
Mismanagement
Moral Complaints
Out of 283 cases that were recorded and investigated by the Leadership Division in 2012, a total of 147
investigations were completed and closed. There were 13 full reports produced with 2 draft Right To Be
Heards (RTBHs) progressed to the next level. 151 cases were carried over to 2013.
Figure 14 Summary – Categories of LEADERS investigated
0%
70%
2%
8%
1%
9%
6%
1% 1%
2% Overseas Mission Head
Members of Parliament
Members of ProvincialAssembly
Constitutional Office Holders
Members of LLG - Mayors andother Leaders
Departmental Heads
Provincial Administrators
Members of LLG
Statutory Authority BoardHeads
Other Category B Leaders
3.2.1.3 Annual Statements
Section 4 of the Organic Law on the Duties and Responsibilities of Leadership states that a leader must
submit his or her Annual Statement within three months after becoming a person to whom the Leadership
Code applies. In an Annual Statement a leader is required by law to declare to the Ombudsman
Commission his/her personal details, spouse, children below 18 years, assets, liabilities, income, accounts,
business connections, business positions, business transactions and gifts depicting his/her true state of
affairs within a 12 month period.
The Annual Statements Assessment Unit did not reach its target on Annual Statements assessments by the
end of the year due to continued manpower shortages, lack of urgent recruitments and other issues
2012 Annual Report
Progress against Key Result Area 2 Page 15
affecting it. By the end of 2012 they had assessed only 13 Annual Statements out of 200 intended for the
year.
Figure 15 shows Annual Statements issued and received from various categories of Leaders
Figure 16 shows the number of Annual Statements received from various categories of Leaders in 2012.
A total of 339 Annual Statements were issued to the leaders in 2012. Out of the 339 Annual Statements
issued to the leaders, 290 were returned to the Commission within the three months required period of time
for the Statements to be returned. Eight (8) were returned after the required three-month grace period. By
31 December 2012, 41 Annual Statements were still not received from the leaders for the year; these are
Annual Statements that will be due in 2013. The late and non – submission of Annual Statement by
leaders represents 14.5 percent of Statements which were supposed to be received in 2012, which is quite
high compared to 2011 which was 7.4 percent. The increase in the rate of late and non-submission of
Annual Statements by Leaders shows that the leaders may be treating the Annual Statements as a trivial
matter and insignificant when these are really of equal importance as other breaches of the Leadership
Code. Annual Statements submitted by the leaders speak volumes of themselves, their conduct and
leadership and governance in terms of transparency, accountability and integrity.
The Commission’s experience with the Annual Statements in 2012 shows that many Leaders are not
consulting the Commission in seeking assistance to complete their Annual Statements on time.
2012 Annual Report
Progress against Key Result Area 2 Page 16
3.2.1.4 Constitutional Directions
The Leadership Division together with the Office of Counsel carried out a major task in enforcing Section
27(4) of the Constitution in issuing directions to freeze the District Treasury Operating accounts and the
District Service Improvement Program accounts. Through this exercise, the Commission was able to
safeguard an amount of K497, 812,092.28.
3.2.1.5 Other Leadership Activities
2012 National Elections Awareness
The Leadership Division conducted an extensive National Election awareness throughout the country. The
objective of the awareness was to educate the public that;
They have the power
They have the right to exercise that power through the ballot box
They can bring about change
They must blame themselves for their leader’s performance.
Their future for the next 5 years is determined by what type of leader they elect.
Kind of leadership qualities they can look for in candidates before casting their votes
The 2012 National Elections had a leadership turnover of about 60%, though there was no independent
evaluation conducted to establish the success of the awareness it is assumed that the awareness in one way
or the other had an impact on the high turnover of leadership at the national level.
Local Level Governments Leadership Capacity Building
Capacity building for leadership at 3rd
tier governments is conducted annually as a proactive approach by
the Leadership Division. Often trainings or workshops are conducted across identified LLGs by the
Ombudsman Commission alone or in partnership with key government Departments and agencies such as
the Department of Implementation and Rural Development, Department of Provincial and LLG Affairs,
Office of Vision 2050, Department of Finance, Department of Treasury, Provincial and District
Administrations, National Economic Fiscal Commission, etc.
This year the Leadership Division conducted five (5) training workshop out of the eight (8) workshops
intended or planned.
3.2.2 Traditional Role of the Ombudsman Commission – Administrative Investigations
The Ombudsman Commission is an institution that is required to provide a quick, flexible means of redress
for aggrieved citizens affected by a form of administrative injustice.
In its traditional Ombudsman role therefore, the Commission is seen as the institution that is available to
assist ordinary citizens throughout the country who feel aggrieved by actions of the bureaucracy or any
governmental body.
Whereas the Constitutional Planning Committee focused on the need for the Commission to assist
individual citizens in achieving administrative justice, the Constitution went one step further. It envisages a
much broader role for the Commission to actively "help" in the work of governmental bodies.
The Constitution ensures that governmental bodies are “responsive”, efficient and effective in carrying out
their statutory functions. The Commission is entrusted with the responsibility to lift the overall standards of
public administration in Papua New Guinea. It does not exist simply to assist individual citizens but has a
much broader constitutional mandate to protect the interest of its citizens against abuse by government
agencies and departments.
This was a profound vision of our forefathers who planned and wrote the Constitution.
2012 Annual Report
Progress against Key Result Area 2 Page 17
3.2.2.1 Investigating wrong conduct
The Ombudsman’s traditional function allows the Commission to investigate issues, either on its own
initiative or on a complaint by a person affected by administrative practices and decisions of governmental
bodies that may be unreasonable, unjust or oppressive.
An investigation of alleged wrong conduct by a governmental body is carried out under the Organic Law
on the Ombudsman Commission. This Organic Law is also used for a discriminatory practices
investigation.
3.2.2.2 Complaints
The Organic Law on the Ombudsman Commission provides that any person can make a complaint about
any matter within the jurisdiction of the Commission. The Commission is obliged to consider every
complaint it receives and has the discretion whether to investigate a complaint or not.
3.2.2.3 Own initiative investigations
Section 219(1)(a)(ii) and (c) of the Constitution empowers the Ombudsman Commission to conduct
investigations on its own initiative, in addition to conducting investigations in response to specific
complaints that it receives.
The power to investigate on its own initiative is another way in which the Constitution and the Organic Law
have conferred a considerable degree of independence on the Commission.
The Commission exists, not only to impose accountability, but also to expose corruption and to positively
assist the public, particularly public servants and governmental bodies to do their jobs properly.
The wider purpose of the existence of the Commission has a clear conceptional basis in the Constitution.
3.2.2.4 Investigations conducted during the year
A total of 180 new administrative investigation cases were opened during the year 2012. In addition we had
123 cases which were carried over from 2011. There was a total case load of 303 cases. A total of 146
investigations were completed which included some of the carry over cases from 2011. A total of 157 cases
were carried over to 2013.
3.2.2.5 Administrative Investigation Case Summaries
These are some of the complaint cases Ombudsman Commission received in 2012 and were dealt with
under OLOC.
1. Complaint against NCDC This was a complaint alleging delay by NCDC in responding to the complainant’s letter of appeal to the NCDC Staff Appeals Tribunal following termination of his employment contract. The Commission commenced an investigation and found that the complainant had accepted his final termination entitlements from NCDC before lodging his appeal. The investigation further found that the NCDC Staff Disciplinary Code allowed appeals against termination to be lodged two (2) days after receipt of Notice of Termination. The complainant had lodged his appeal two (2) months after being terminated. The investigation was discontinued based on those findings.
2012 Annual Report
Progress against Key Result Area 2 Page 18
2. Complaint against Wewak General Hospital This was a complaint alleging delay by the Wewak General Hospital Administration to upgrade the complainant’s salary level after being promoted in 2009. The Commission received the complaint in April 2011 and commenced a formal investigation to determine the reason for the delay. In March 2012, the General Hospital advised the Commission that the complainant’s salary had been upgraded and back paid retrospective to the effective date of her promotion.
3. Complaint against UPNG This was a complaint received in November 2011 from a student of the University of Papua New Guinea. She raised two allegations against the UPNG Administration being (1) unfair awarding of grades and (2) unreasonable delay in processing refund of accommodation fees. The Commission commenced a formal investigation in February 2012. The UPNG Administration responded and clarified that the awarding of grades was done correctly and further confirmed that complainant was owed accommodation refunds which would be processed and paid to her. The Commission discontinued the investigation.
4. Complaint against MBPA This complaint was against the Milne Bay Provincial Administration (MBPA) Division of Education for alleged delayed payment of salaries. The complainant was a former community school teacher and later got employed as a Provincial Examiner. The Commission commenced investigation and found that the delay in paying the salary was attributed to the change of his status from being a teacher as an employee of the Teaching Service Commission to a public servant with the Division of Education under Milne Bay Provincial Administration and consequently necessary arrangements had to be made in consultation with the Department of Personnel Management. The Commission was advised that the outstanding salaries had been paid and the case file was closed.
5. Complaint against Autonomous Bougainville Government The complainant was a nurse at one of the Health Centres in Bougainville. She complained about her unpaid outstanding Higher Duty Allowance entitlements. Upon commencement of investigation the Bougainville Administration admitted the oversight and proceeded to calculate and paid her K15, 577.61
6. Complaint against East Sepik Provincial Administration This is a complaint of non payment of leave airfares for 2012. The matter was referred to East Sepik Provincial Administration to verify and pay the complainant. Leave airfares totalling K6, 000.00 was paid by the East Sepik Provincial Administration for her and her dependants to travel to her spouse’s home in Gulf.
2012 Annual Report
Progress against Key Result Area 2 Page 19
7. Complaint against ABG– Education A teacher in Bougainville complained about the non payment of outstanding salaries for the periods of January to March 1996. When the Commission began its investigation the ABG Administration processed and paid a total of K1, 076.00 to the complainant.
8. Complaint against Department of Education The complainant was a former public servant who complained about the unfair delay in completing and submitting to Nambawan Super Separation Advice or Exit Form by the Department of Education. Upon the Commission investigation the Department of Education submitted the relevant forms which NSL processed and paid to the complainant K132.899.75.
9. Casual employees of Department of Petroleum & Energy The complainant and 11 other Casual Employees complained against the Department of Petroleum & Energy regarding the alleged unreasonable delay in processing of outstanding 3 % CPI entitlements for years 2007 to 2010 as approved by the National Government in 2010. They alleged that the Department had not honoured the Public Service Agreements 2007-2010 through determination No. 5 of 2007. On commencement of investigations the Secretary for Department of Petroleum & Energy advised that the issue was settled after several face to face meetings with senior management. A total of K229, 796.40 was paid out to the 12 casual employees.
The complainants really appreciated the work of the Commission in resolving these issues to their satisfaction.
10. Complaint about Unreasonable delay in issuing of repatriation entitlements The complaint was against the Department of Defence for failure to re-issue new repatriation airline tickets from Manus to Mt Hagen. The investigation found that the complainant’s entitlements were paid but only his repatriation tickets were not issued to him and family. Because the complainant opted to stay back in Manus Province as he is married to a woman from there, he therefore could not receive his repatriation tickets to travel to his home province. The Commission also found that he had signed the deed of release which he opted or decided to stay back in Manus.
2012 Annual Report
Progress against Key Result Area 2 Page 20
3.2.2.6 Police Oversight Case Summaries
The Memorandum of Agreement signed between the Royal Papua New Guinea Constabulary and the
Ombudsman Commission of Papua New Guinea has seen the two organisations working together to restore
integrity, accountability and discipline to the Police Force through High Profile cases’ investigations. The
three cases that have been successfully investigated under this arrangement in 2012 include:
1. Unlawfully Police Shooting The Madang Rapid Response Unit Commander was investigated for alleged unlawful shooting and causing of grievous bodily harm to a high school student in Madang Province using a Police issued high powered fire arm. He was found guilty by the National Court and sentenced to two years imprisonment. He was also dismissed from the Police Force.
2. Unlawful Police Shooting and Assault The Bogia Police Station Commander in Madang Province was investigated for alleged unlawful discharge of firearm causing serious bodily harm to two youths and assault of an elderly woman who was at the crime scene while under the influence of alcohol. The court found him guilty and sentenced him to four years imprisonment.
3. Corruption and Maladministration The Provincial Police Commander for Western Province was investigated for alleged corruption and maladministration. He was charged administratively with fourteen Serious Disciplinary Charges which could amount to dismissal when adjudicated by the Disciplinary Unit of the Royal Papua New Guinea Constabulary.
2012 Annual Report
Progress against Key Result Area 3 Page 21
3.3 KRA 3: CONSTITUTIONAL COMPLIANCE, LITIGATION AND LEGISLATIVE REFORM
The Commission’s Vision that is supported through its Mission Statement of promoting and fostering
quality leadership and good governance and strengthening the respect for Rule of Law in accordance with
Section 218 of the Constitution. It carries out its duties with impartiality with a view to maintain and
preserve its independence and to ensure that it is not subject to improper influences in carrying out its
functions. It is accountable to the Government and the people of Papua New Guinea for the way in which
the Commission carries out its constitutional functions and is responsive to the needs and aspirations of the
people of Papua New Guinea.
One of its four Key Result Areas, in its 2011-2015 Strategic Plan is Constitutional Compliance, Litigation
and Legislative Reforms. This is done by effectively bringing references to the Supreme Court, conducting
litigation and providing advice where appropriate to promote compliance with the Constitution, promote
law reform and address systemic good governance issues in government bodies.
Under Constitutional Compliance, the Ombudsman Commission has the traditional role of hearing
complaints against government departments and other governmental bodies. In this way, it works as a
traditional Ombudsman. It performs this role under the Organic Law on the Ombudsman Commission
(OLOC). In 2012, the Commission progressed four (4) Section 17 OLOC Preliminary Reports and one (1)
Section 22 OLOC Final Report.
The Commission also has another quite unique jurisdiction, in that it is responsible for supervising the
enforcement of the Leadership Code. It does this by exercising powers under the Constitution and the
Organic Law on the Duties and Responsibilities of Leadership by investigating alleged or suspected
misconduct in office by leaders. The Commission can conduct such investigations either on complaint or
on its own initiative. If the Commission investigates the conduct of a leader and is satisfied that there is a
prima facie case that he or she has been guilty of misconduct in office it is obliged to refer the matter to the
Public Prosecutor for prosecution before a Leadership Tribunal. Section 29(1) of the Constitution and
Sections 17(d), 20(4) and 27(1) of the Organic Law on the Duties and Responsibilities of Leadership
imposes this duty.
In 2012, there were three leaders who had been referred by the Ombudsman Commission to the Public
Prosecutor in 2011, whose cases were progressed and completed by the Leadership Tribunal with one
leader being dismissed from office while two were fined.
In addition to the above matters, one fresh case was referred by the Ombudsman Commission to the Public
Prosecutor who referred the matter to the Appointing Authority also in 2012. The Leader however, took the
matter to Court and at the end of 2012 the Court matter was still pending,
In the supervision of the enforcement of the Leadership Code and to prevent possible breaches of the Code
by Leaders, Commission often exercises its powers under Section 27(4) of the Constitution by issuing
Directions to persons who are leaders and non-leaders to ensure that apart from the Leadership Code, the
purposes of the National Goals and Directive Principles and the basic Social Obligations were attained.
The Directions operate to maintain the status quo during investigations until the Commission has
completed its investigation into a subject matter.
Directions issued by the Commission have proven to be a very effective means of sustaining good
governance and good leadership and also used to protect the integrity of leaders in matters that the
Commission was investigating. It is used in the following circumstances:-
1. Where the Ombudsman Commission conducts investigations under the Leadership Code and the
Organic Law on the Duties and Responsibilities of Leadership relating to misconduct in office by
persons to whom that Law applies.
2. The person being investigated is a person to whom Division III.2 (leadership code) of the
Constitution applies.
3. The person being investigated is subject to Section 26 of the Constitution.
2012 Annual Report
Progress against Key Result Area 3 Page 22
The extent and purpose of any direction issued under Section 27(4) of the Constitution is to ensure as far as
is within the respective legal powers of those to whom the directions are directed to take steps necessary to
ensure full compliance with the direction.
Failure to comply with a direction issued under Section 27(4) of the Constitution may incur the following
consequences:-
1. In respect of a leader, misconduct in office under Section 27(5)(b) of the Constitution and liability
to prosecution before an appropriate tribunal and subject to penalties under Section 28(1)(g)(ii) of
the Constitution, Section 27(5) of the Organic Law on the Duties and Responsibilities of
Leadership and Section 2 of the Leadership Code (Alternative Penalties) Act, including dismissal
from office.
2. In respect of any other person, enforcement proceedings in the National Court under Section 23 of
the Constitution.
3.3.1 Constitutional Reference and Litigation
Section 217(6) of the Constitution protects the proceedings of the Ombudsman Commission by ensuring
that they are not subject to review in any way, except by the Supreme Court or the National Court on the
ground that it has exceeded its jurisdiction. It is common for one or more proceedings to be commenced
against the Commission each year and to defend or prosecute cases for the Commission, hence the
existence of Section 25(1)(a)(i) of the Organic Law on the Ombudsman Commission which gives the
power to the Commission not only to appoint officers but more specifically Counsel to the Commission.
The Counsel to the Commission provides the best possible advice and guidance in accordance with the
Constitution and all other laws.
Counsel administers quality control over major outputs of the Commission and provides legal advice and
opinions based on law.
The Commission continues to be involved in a wide range of court proceedings, including registration of
four cases. All those cases relate to challenges on Commission’s power on supervision of the enforcement
of the Leadership Code. At the end of 2012, there were 29 cases that remained outstanding.
The Commission is one of a limited range of public bodies authorized by the Constitution to make special
references to the Supreme Court, to seek the Court's binding opinion on questions relating to the
interpretation or application of the Constitutional Laws. In this respect, the Ombudsman Commission has
been authorized to maintain a watching brief over the nation's constitutional development. By dint of this
"hotline" to the Supreme Court, the Commission has become, to some extent, a guardian of the
Constitution. Since Independence, it has been a fairly regular referrer of constitutional questions to the
Supreme Court.
In 2012, the Commission filed one fresh Reference which remained pending at the end of 2012, closed two
and was involved in three fresh References which remained pending at the end of 2012
The Commission continues to provide legal advice and support to external stakeholders including leaders
with a total of 108 legal advices in 2012 at various times while internal advices continue to maintain a slow
rise.
In 2012, there was consultation with the Office of the Chief Secretary to the Government on the legislative
reform of Ombudsman Commission laws. The reform was one of the Government priorities hence
Commission’s proposal to the O’Neil-Dion Government that a review of the current role and
responsibilities of the Commission be undertaken as one of its three priorities. This was accepted by
government and included in the Alotau Accord as one of the Government’s second term priorities. The aim
of the legislative review is to consider ways in which Ombudsman Commission may better fulfil its
purposes through legislative review. Assistance was sought from the Commonwealth Ombudsman to
conduct the review under the Twinning Arrangement, and it was agreed that a Commonwealth placement
would be made available for 3 months in the first half of 2013 to assist with the project.
2012 Annual Report
Progress against Key Result Area 4 Page 23
3.4 KRA 4: CORPORATE CAPACITY DEVELOPMENT AND GOVERNANCE
3.4.1 Corporate Capacity
2012 has been a far more challenging year for the Commission to fill vacancies carried over from the
previous years and those created by the officers leaving or appointed on promotion within the
establishment for higher positions or the office losing staff through death.
There have been setbacks in the Commission recruitment drives to attract and retain suitably qualified
people due to lack of a competitive remuneration package to match and compete in the external labour
market and this has continually been a huge challenge over years.
Despite this setback the Commission advertised 20 vacancies in 2012 to ease its manpower shortage of
which interviews were conducted for 13 positions for the Head Office and seven (7) for the Regions &
External Relations.
Furthermore, the Chief Ombudsman took ill and was hospitalized since March 2012 until his eventual
passing in October 2012 which resulted in no Commission Meetings held for over nine months.
The Chief Ombudsman is the only person who has powers to call Commission meetings and with his
absence and issues of lack of quorum meant that recruitment and selection reports that would have been
considered and deliberated for subsequent appointments in Meetings were not accomplished for over nine
months.
Figure 17 below shows the establishment from 1 January to the end of the financial year on 31 December
2012. The trend showed the year beginning with a staff-strength of 106 and slowly declined towards the
end of the year closing with a staff-strength of 99 imposing another daunting and cumbersome task of
filling the 47 vacancies in the following year.
Only five (5) positions or 12% of vacancies were filled, however the Commission lost staff through nine
(9) resignations; one (1) termination and one (1) death in the same year.
No recruitment efforts have been done to fill nine (9) vacancies in the two new Regional Offices of
Autonomous Region of Bougainville and Southern Region due to the absence of physical infrastructures
arising from the technical difficulties of setting up the operations of the respective offices.
Figure 17 Total establishment and recruitment trend
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec
Staff establishment
146 146 146 146 146 146 146 146 146 146 146 146
Staff on strength
106 106 106 106 106 105 105 103 101 100 99 99
Total vacancies
40 40 40 40 40 41 41 43 45 46 47 47
New Intakes 2 2 1 0 0 0 0 0 0 0 0 0
Resignation 1 2 1 0 0 1 0 2 1 0 1 0
Termination 0 0 0 0 0 0 0 0 1 0 0 0
Death 0 0 0 0 0 0 0 0 0 1 0 0
2012 Annual Report
Progress against Key Result Area 4 Page 24
3.4.1.1 Learning and Development
A budget of K1, 042, 320 was allocated to implement the learning and development programs for staff for
the year 2012. The Commission has always seriously focused on building its work force capacity to enable
staff to acquire the necessary competency skills to add value in their work.
The Annual Learning and Development Plan is the calendar of training activities providing details of
relevant in-country and overseas training programs in addressing the corporate and technical skill needs of
the staff identified and extracted from the staff development plans contained in the annual performance
management system appraisal forms.
The programs selected are determined by the business needs and priorities of the Commission and
identification of staff skill shortage have been addressed through appropriate and relevant technical and
corporate training delivered by registered credible and reputable training institutions or education agencies
in-country and overseas.
Figure 18 below shows the number of programs undertaken in-country and overseas and attendance is
categorized by gender and the level of position on the establishment.
A total of 91 officers attended or participated in the programs which comprised of 54 males and 37 females
and addressed the skill deficiencies at all levels.
Programs In-country Overseas Males Females Exec Senior
Mgnt Middle Mgnt
Lower Level
Corporate 22 2 49 31 0 0 17 61
Technical /Specialist 3 2 2 2 0 1 2
Career Dev. 6 0 2 4 0 2 4
Adhoc 2 1 1 0 1 1
Total 31 6 54 38 0 2 19 68
The huge budget injection in the staff learning and development programs are manifestations of
Commission’s interest and priority in addressing the skill deficiencies of staff and developing the skill
capacity to accepted standards and that is able to meet the demands of their jobs.
Figure 19 below shows the number of reputable and credible training institutions engaged by the
Commission to deliver training for staff. A total of 18 in-country and overseas credible registered training
organisations were engaged to deliver quality capacity building programs for officers in the 2012 financial
year.
Institutions No of
programs conducted
In-country Overseas Location No of officers
Institute of Banking & Business Management
4 PNG Port Moresby 23
International Training Institute
1 PNG Port Moresby 1
Deloitte Touché Tohmatsu
1 PNG Port Moresby 12
PNG Human Resource Institute
3 PNG Port Moresby 8
Unitech Management Development Centre
1 PNG Lae 1
CPA PNG 3 PNG Kokopo & Alotau 13
Institute of Internal Auditors PNG
2 PNG Port Moresby 3
Information Systems 1 PNG Port Moresby 4
2012 Annual Report
Progress against Key Result Area 4 Page 25
Audit & Control Association (ISACA)
University of Papua New Guinea (UPNG)
2 PNG Port Moresby 2
OCPNG 1 PNG Port Moresby 8
Divine Word University (DWU)
2 PNG Madang/POM 3
Integrated Development Service
2 PNG Port Moresby 4
Daltron Electronics 1 PNG Port Moresby 2
Pacific Adventist University (PAU)
1 PNG Port Moresby 1
Institution of Internal Auditors Australia (IIA Australia)
1 Australia Sydney 1
Singapore Human Resource Institute
1 Singapore
Singapore 1
Governance & Management Services International (GMSI)
2 United Kingdom
London 2
University of New South Wales
1 Timor-Leste
Dili 1
Australasian Evaluation Society (AES)
1 Australia Adelaide 1
3.4.1.2 Twinning Program
Twinning program is a capacity building exchange program between the Ombudsman Commission and
Commonwealth Ombudsman Office in Canberra, Australia and has been in operation since 2006. This is a
Development Budget Activity fully funded by AusAid through the Law and Justice Sector Program and
has been a success over the years.
For the year 2012, the Ombudsman Commission and the Commonwealth Ombudsman agreed to implement
15 reciprocal activities, nine of which were for the Commission to implement comprising five long term
and four short term placements.
Due to administrative and logistical issues only (4) long term placements of one (1) month duration were
implemented wherein two (2) leadership officers were attached with the Victorian Ombudsman Office and
Queensland Crime & Misconduct Office respectively; a CAID officer with the Commonwealth
Ombudsman Office in Canberra and a Regions & External Relations Officer attached with the
Commonwealth Ombudsman Office in Adelaide, South Australia.
Figure 20 Number of programs implemented.
Placement program
Host Institution
Location Duration Date Male Female Total
Long Term (Complaints)
Commonwealth Ombudsman Office
Canberra Australia
1 month 17 Sep to 12 Oct 1 - 1
Long Term (Regions and External)
South Australian Ombudsman Office
Adelaide, South Australia
1 month
10 Sep to 19 Oct
1 - 1
Long Term (Leadership)
Victorian Ombudsman Office
Melbourne, Victoria
1 Month 17 Sep to 12 Oct 1 1
2012 Annual Report
Progress against Key Result Area 4 Page 26
Long Term (Leadership)
Queensland Crime & Misconduct Office
Brisbane, Australia
1 Month 08 Oct to 02 Nov
1 1
It was a challenging year for the Commission particularly in trying to fill in the huge number of vacancies
carried on from the previous years. Commission as much as possible has injected resources through
recruitment drives to fill the vacancies, however those efforts have not positively materialized due to many
reasons and one which has been a great concern is the Commission’s lack of competitiveness in the labour
job market to attract suitably qualified and experienced people.
The implementation of the learning and development programs has been a success for the Commission as
manifested by the number of officers who have attended various training programs in-country and
overseas.
Twinning program has been one of the success pillars of corporate capacity building of staff skill
competencies and most programs for the year were implemented except for a few due to situations and
circumstances beyond both offices control.
The challenge for the broad area of corporate capacity building through the various modes is effective
monitoring and evaluation and reporting and proper documentation to ascertain the return value by staff in
their work in return for the investment by the Commission.
3.4.2 Budget Allocation
3.4.2.1 Annual Budget and Reports
As part of the public body, the Ombudsman Commission is required to submit its annual budget
estimates consistent with the budget ceiling provided by Department of Treasury.
In 2012, the Ombudsman Commission received a budget ceiling of K 17.5m, an increase of 18%
from the 2011 ceiling.
However, despite the minimal increase in the budget allocation, the Commission’s spending of its
appropriation is consistent with GOPNG requirements in meeting its obligation, and the annual
business plan for the year 2012, which the Commission reasonably satisfied in its performance and
achievement of the Key Performance Indicators during the reporting year.
Figure 21 shows the budget allocated to the Commission over four years.
2009 2010 2011 2012
14,040,000 14,040,000 14,742,000 17,518,100
2012 Annual Report
Progress against Key Result Area 4 Page 27
3.4.2.2 Quarterly Reports
As a mandatory requirement by GoPNG, Ombudsman Commission is required by law to provide
quarterly finance and performance reports to the GoPNG through Department of Treasury. The
Commission has complied with these requirements and provided its quarterly reports on a timely
manner during the year.
Figure 22 below illustrates when Commission’s 2012 quarterly reports were submitted.
Quarter Period Date Submitted From To
1st 01 January 2012 31 March 2012 25 April 2012
2nd
01 April 2012 30 June 2012 22 July 2012
3rd
01 July 2012 30 September 2012 23 October 2012
On the overall, the Commission is committed to pursuit of excellence in its performance through
responsible and transparent decision making process and can be held accountable for its own actions
and decisions.
2012 Annual Report
Financial Audited Report Page 28
4. Financial Audited Report
2012 Annual Report
Financial Audited Report Page 29
2012 Annual Report
Financial Audited Report Page 30
2012 Annual Report
Financial Audited Report Page 31
2012 Annual Report
Financial Audited Report Page 32
2012 Annual Report
Financial Audited Report Page 33
2012 Annual Report
Financial Audited Report Page 34
2012 Annual Report
Financial Audited Report Page 35
2012 Annual Report
Financial Audited Report Page 36
2012 Annual Report
Financial Audited Report Page 37
2012 Annual Report
Financial Audited Report Page 38
2012 Annual Report
Financial Audited Report Page 39
2012 Annual Report
Organisational Structure Page 40
5. Organisational Structure
MEMBERS OF THE COMMISSION
3 MOC
OFFICE OF COUNSEL
9 Officers
EXECUTIVE SERVICES BRANCH 13 Officers
SUPPORT SERVICES BRANCH 23 Officers
COMPLAINTS & ADMINISTRATIVE INVESTIGATION DIVISION (CAID)
29 Officers
OFFICE OF SECRETARY
36 Officers
REGIONS & EXTERNAL RELATIONS DIVISION
41 Officers
LEADERSHIP DIVISION 28 Officers
2012 Annual Report
Appendices Page 41
6. Appendices
Date Published Name of Report
February 1980 Report on the formal enquiry into the dispute between the Harbours Board and the wharf workers of Rabaul.
June 1980 Air Niugini an interim report by the Ombudsman Commission
August 1981 Ombudsman Commission Final Report on the Kerevat National High School Enquiry
February 1982 Report on the investigation into allegations against the former acting Vice Chancellor of UPNG Mr Nicholas Kuman
November 1982 Corruption in Government
February 1983 Formal enquiry into the cause of student unrest at the University of Papua New Guinea.
May 1985 Report by the Ombudsman Commission on street vending and associated problems arising as a result of formal enquiry into the complaint by street vendors against the NCD interim Commission.
February 1986 Report upon an investigation into the treatment of Juvenile Offenders.
January 1988 Brief to the Government on the Ombudsman Commission
December 1989 Public Officers Superannuation Board Investigation
January 1992 Investigation into the results of an investigation into the dismissal of an officer of the Papua New Guinea Defence Force – Leo Nuia No. 455 of 1991.
December 1992 Report of an investigation into the Spring Garden Road Poreporena Freeway Project.
June 1994 Report of an investigation into the Disciplined Forces Institutional Housing Project.
November 1994 Investigation into the termination of Dr AG Pillay, a senior lecturer in Anatomy, University of Papua New Guinea.
June 1995 Report of an Investigation into the Appointment of the Director and a member of the Legal Training Institute – Final Report
May 1996 Investigation into Mrs Mary Parker’s Complaint Against the Public Curator
October 1996 Investigation into alleged unfair decision in varying contract gratuity amounts due to non citizen contract officers by the acting chief Executive and General Manager – Papua New Guinea Electricity Commission.
October 1996 Investigation into Awarding of Contracts for Upgrading of the Port Moresby Water Supply Project.
June 1997 Investigation into Alleged Improper Transfer of Title Relating to State Lease Volume 30 Folio 7280 Section 238 Allotment 10 Hohola on a complaint made by Papua New Guinea Banking Corporation – Final Report
August 1997 Investigation into Alleged Improper Leasing of Properties by the National Housing Corporation from Neisenel No. 77 Pty Ltd
August 1997 Investigation into Issue of A Permit to Turama Forest Industries Pty Ltd by the Forest Authority
November 1997 Preliminary Report on Complaint made by Ms Grace Ochero against the University of Papua New Guinea Relating to ERSA and Gratuity
March 1998 Report of an investigation into the illegal occupation of state leases in Bereina town Central Province CF: 198/94
APPENDIX I Major Reports produced by the Commission under Section 22 of the
Organic Law on the Ombudsman Commission as at 31 December 2012
2012 Annual Report
Appendices Page 42
Continued…
Date Published Name of Report
November 1998 Preliminary Investigation Report of an Allegation of unfair decision to award multi-million Ramu Highway Upgrading and Sealing contract to Downer Construction By NEC
November 1999 Investigation into the Purchase of the Conservatory Cairns by Public Officers Superannuation Fund Board and associates transactions and arrangements.
November 1999 Investigation into the lease and proposed purchase of Malagan House, 99 Creek Street, Brisbane by the Independent State of Papua New Guinea.
July 2002 Investigation into the decision of the National Forest Board to award the Kamula Doso FMA to Wawoi Guavi Timber company (a subsidiary of Rimbunan Hijau) as an extension to Wawoi Guavi Timber Resource Permit – Final Report
July 2006 Investigation into Administrative Practice – Payment of public funds to officers for sick leave by a Government Department.
September 2009 Investigation Report into the Appointment and Conduct of Hamish Sharp in the National Maritime Safety Authority Board
2009 Investigation Report into the Julian Moti Affair
2009 Investigation report into the Alleged Unlawful and Abuse of Human rights by Police, Three Mile Guest House, Port Moresby, National Capital District
2010 Investigation into the Department of Lands and Physical Planning rezoning, leasing and registering of the land title for section 31 allotment 03 Kimbe issued to Quiquing Trading Limited.
2011 Investigation report into the conduct of Dr Nao Badu, Chairman and CEO of National Economic and Fiscal Commission
2011 Alleged improper dealings into the National Housing Corporation Property – Section 119, Allotment 8 on Land Volume 25 Folio 133 Saraga Street Boroko, National Capital District
2012 Annual Report
Appendices Page 43
No LEADER OFFICE YEAR RESULT
1 MOSES SASAKILA MP; Minister for Culture 1976 Guilty – dismissed – later set aside by Supreme Court
2 BRIAN GREY General Manager, National Airline Commission
1978 Guilty – reprimanded
3 AKO TOUA Commissioner, Electricity Commission
1978 Guilty – suspended
4 LEO MORGAN Acting Secretary, Department of Works and Supply
1978 Guilty – dismissed
5 JAMES MOPIO MP 1981 Guilty – dismissed
6 OPAI KUNANGEL MP; Minister for Commerce 1982 Resigned after appointment of tribunal
7 PIUS KEREPIA Secretary, Department of Works and Supply
1983 Guilty
8 ILINOME TARUA PNG High Commissioner to London 1983 Guilty
9 MICHAEL PONDROS
MP 1983 Guilty – dismissed
10 LENNIE APARIMA MP 1985 Not guilty
11 EZEKIEL BROWN Managing Director, National Provident Fund
1985 Guilty – fined
12 JULIUS CHAN MP; Deputy Prime Minister; Minister for Finance
1988 Not guilty
13 JOHN KAPUTIN MP 1988 Guilty – fined
14 OBUM MAKARAI Chairman, Papua New Guinea Banking Corporation
1988 Guilty – fined
15 KEDEA URU Chairman, National Broadcasting Commission
1988 Not guilty
16 GERALD SIGULOGO
MP 1989 Guilty – dismissed – judicial review by leader unsuccessful
17 SUSUVE LAUMAEA Chief of Staff, Office of the Prime Minister
1990 Public Prosecutor failed to refer matter to tribunal – no further action
18 GABRIEL RAMOI MP 1990 Resigned after appointment of tribunal
19 ESEROM BUREGE MP 1990 Resigned after tribunal commenced hearing
20 TED DIRO MP; Deputy Prime Minister; Minister for Forests
1991 Guilty – recommended for dismissal – resigned before dismissal effected
21 TOM AMAIU MP 1992 Resigned after appointment of tribunal
22 TONY ILA MP 1992 Guilty – resigned before decision on penalty
23 TIMOTHY BONGA MP 1992 Resigned – later guilty – dismissed
24 PETER GARONG MP 1992 Resigned – later guilty – dismissed
25 GALEN LANG MP 1992 Resigned – later died in office
26 MELCHIOR PEP MP 1992 Resigned – later guilty – dismissed
27 PHILIP LAKI MP 1993 Guilty – recommended for dismissal – resigned before dismissal effected
28 ANDREW POSAI MP; Minister for Forests 1995 Guilty – dismissed – judicial review unsuccessful
APPENDIX II Leaders Referred for prosecution by the Ombudsman Commission under
the Leadership Code as at 31 December 2012
2012 Annual Report
Appendices Page 44
Continued…
No LEADER OFFICE YEAR RESULT
29 JOHN NILKARE MP; Minister for Village Services and Provincial Affairs
1995 Guilty – dismissed – later reviewed by Supreme Court – penalty altered to fine
30 PAUL PORA MP; Minister for Civil Aviation 1995 Guilty – fined – judicial review by Public Prosecutor unsuccessful
31 JEFFREY BALAKAU MP; Governor, Enga Province 1996 Guilty – dismissed – judicial review unsuccessful
32 GABRIEL DUSAVA Secretary, Department of Foreign Affairs
1996 Guilty – dismissed – judicial review unsuccessful
33 YAIP AVINI MP; Minister for Health 1996 Lost office through criminal conviction
34 JOSEPH ONGUGLO MP; Minister for Education 1996 Resigned after tribunal commenced hearing
35 ALBERT KARO MP 1997 Lost office in election
36 PETER YAMA MP; Minister for Transport and Works 1997 Lost office in election – later re-elected Dismissed from office on 01.12.04. On 04.02.05 National Court quashed the penalty of dismissal, dismissed 2 guilty findings and imposed a fine of K1000.
37 AMOS YAMANDI MP 1997 Lost office in election
38 JERRY SINGIROK Commander of the Defence Force 1999 Guilty – dismissed – judicial review unsuccessful
39 MICHAEL GENE Secretary, Department of Attorney-General; Attorney-General
2000 Appointment revoked prior to appointment of tribunal
40 JIM KAS MP; Governor, Madang Province 2000 Guilty – dismissed – judicial review unsuccessful
41 PETER PEIPUL MP; Deputy Leader of the Opposition 2000 Guilty – dismissed – later reviewed by Supreme Court – decision on guilt affirmed but penalty altered to fine – slip rule application by Public Prosecutor rejected
42 ANDERSON AGIRU MP; Governor, Southern Highlands Province
2000 Guilty – dismissed – judicial reviews unsuccessful
43 JOHN WAKON Commissioner of Police 2000 Appointment revoked – judicial review of referral unsuccessful
44 KUK KULI MP 2001 Resigned after appointment of tribunal
45 BERNARD MOLLOK MP 2001 Resigned after appointment of tribunal
46 JACOB WAMA MP 2001 Resigned after appointment of tribunal
47 JOHN KAMB MP; Minister for Communications and High Technology
2001 Not guilty
48 BEVAN TAMBI MP 2001 Resigned after appointment of tribunal
49 PETI LAFANAMA MP; Governor, Eastern Highlands Province
2001 Guilty – dismissed – later reviewed by National Court –decision on guilt affirmed but penalty altered to fine
50 PETER WAIENG MP 2001 Resigned after appointment of tribunal
51 ANDERSON AGIRU MP; Governor, Southern Highlands Province
2001 Guilty – dismissed – judicial reviews unsuccessful.
52 VINCENT AUALI MP; Minister for Corporatization and Privatisation
2001 Resigned after appointment of tribunal
53 PETER ARUL MP 2001 Resigned after appointment of tribunal
54 BERNARD HAGORIA
MP 2002 Guilty – dismissed
Continued…
2012 Annual Report
Appendices Page 45
No LEADER OFFICE YEAR RESULT
55 MAO ZEMING MP 2002 Guilty – dismissed – Applied for judicial review. On 06/02,06 the Court considered that the breach of s. 21(6) OLDRL did not result in any real and substantial injustice to Mr Zeming and declined to quash the tribunal’s findings and dismiss the application with costs to the respondent, the State, who is the nominal respondent representing the 1st, 2nd and 3rd respondents.
56 IAIRO LASARO MP 2002 Lost office in election
57 YAUWE RIYONG MP 2002 Lost office in election
58 JOHN TEKWIE MP 2002 Lost office in election
59 THOMAS PELIKA MP; Deputy Leader of the Opposition 2002 Lost office in election
60 ANDREW KUMBAKOR
MP; Minister for Finance, Planning and Implementation and Rural Development
2002 Not guilty
61 MICHAEL NALI MP 2002 Guilty – fined
62 ALFRED DANIEL Chairman, National Gaming Control Board
2002 Appointment expired after request for tribunal
63 REUBEN KAIULO Electoral Commissioner 2002 Appointment expired after matter referred to tribunal
64 CES IEWAGO Managing Director, Public Officers Superannuation Fund
2003 Appointment revoked prior to request for tribunal
65 MICHAEL NALI MP, member for Mendi Open, member Southern Highlands
Provincial Assembly
2003 Guilty – dismissed. Judicial Review application granted, tribunal decision quashed and matter
referred for rehearing. Pending
66 DANIEL KAKARAYA Managing Director, Mineral Resources Development Corporation Ltd
2003 Pending – Decision Judicial review in National Court pending
67 MARK WANI Auditor-General 2003 Guilty –Judicial Review on payment of entitlements successful.
68 RAHO HITOLO Ombudsman 2004 Tribunal disbanded due to lack of jurisdiction. Matter pending
69 MARK SEVUA Judge of the National Court and Supreme Court
2004 Pending – retired upon attaining the compulsory retirement age
70 PETER IPATAS
MP, Governor of Enga Province 2004 Guilty of 16 out of 23 allegations. Fine of K1000 for each allegation. Public Prosecutor has filed application seeking leave for judicial review: pending
71 GALLUS YUMBUI MP, member for Wosera-Gawi Open 2004 Tribunal decision pending. Recommended for dismissal as at 2 March 2007.
72 CHARLIE BENJAMIN MP, member for Manus Open 2005 Guilty of 19 allegations. Recommended for dismissal as at 15 January 2007.
73 GABRIEL KAPRIS MP, Minister for Works 2005 Guilty of 2 out of 2 allegations and fined K2,000
74 ANO PALA ISO Clerk of the National Parliament 2005 Term expired and not reappointed. Pending
75 PUKA TEMU MP, Minister for Lands & Physical Planning
2005 Guilty of 4 out of 6 allegations. Fine of K1000 each.
2012 Annual Report
Appendices Page 46
Continued…
No LEADER OFFICE YEAR RESULT
76 JAMES YALI MP, Governor of Madang Province 2005 Pending. Mr Yali was dealt with by the National Court Criminal Jurisdiction and convicted on 13/12/05 on rape and sexual assault. On 19/01/06 was sentenced to serve 12 years imprisonment with hard labour.
77 ANDREW BAING MP, Deputy Leader of the Opposition 2005 Guilty of 3 out of 5 allegations – recommended for dismissal as at 20 December 2006.
78 CHRIS HAIVETA MP, Governor of Gulf Province 2006 Leadership Tribunal. Adjourned due to National Election. Lost office in election
79 GUAO ZURENUOC MP, member for Finchaffen Open 2006 Due to the Leader’s medical condition, the Tribunal adjourned sine die. Lost office in election
80 ARTHUR SOMARE MP, minister for Planning & Monitoring
2006 Pleaded guilty to 4 out of 11 allegations. The Tribunal conducted inquiry and acquitted the Leader on the remaining allegations and confirmed the 4 guilty pleas with a fine of K1,000 each, with a total fine of K4,000.00
81 MELCHIOR PEP MP, Minister for Health 2006 Pleaded guilty to 3 out of 6 allegations. Fine of K1000 for each allegation. After the inquiry, the Tribunal dismissed 3 remaining allegations. Lost office in election
82 SIR MOI AVEI MP, Deputy Prime Minister and Minister for Mining
2006 Guilty of 5 out of 9 allegations. Fine of K1500 and recommended for dismissal on 4.04.07.
83 JOHN MUINGNEPE MP, member for Bulolo Open 2006 Guilty of all 13 allegations. Submission on penalty deferred. Tribunal adjourned sine die. Lost office in election
84 FRED MALIUPA MPA, member of Madang Provincial Assembly and President, Usino Local-level Government
2006 Lost office in election
85 HAMI YAWARI MP, Governor of Southern Highlands Province
2006 Lost office in election. Deceased
86 CHARLES PUNAHA Chief Executive Officer, Papua New Guinea Radio communications and Telecommunications Technical Authority (“PANGTEL”)
2006 Pending
87 JERRY TETAGA Chairman, Public Services Commission
2006 Term expired and not considered for reappointment.
88 ROBINSON SIRAMBAT
Provincial Administrator, New Ireland Province
2007 Pending. Term expired and not considered for appointment
89 TOM TOMIAPE MP, member for Tari Open 2007 Lost office in election
90 SIR MICHAEL SOMARE
Member, East Sepik Provincial Assembly and Prime Minister
2008 Guilty and suspended from office for 14 days
91 PATRICK PRUAITCH MP, Member for Aitape-Lumi Open and Minister for Treasury and Finance
2009 Pending. Tribunal appointed but restrained due to Court challenge
92 RICHARD CHARLES SIKANI
Commissioner of Correctional services
2009 Pending. Matter before the National Court for judicial review. Term expired and not considered for re-appointment
2012 Annual Report
Appendices Page 47
Continued…
No LEADER OFFICE YEAR RESULT
93 ROBERT HOWEN President, East Yangoru Local-level Government, East Sepik Province
2010 Pending
94 NELLY JAMES Secretary, Department of Mineral Resource and Geo-hazards Management
2010 Pending - Term expired and not considered for re-appointment
95 JOSEPH LELANG Secretary, Department of National Planning & Monitoring
2011 Guilty of 5 allegations. Fine of K1000 each allegation. A total of K5000.
96 FIDELIS SEMOSO MP, Regional Member Bougainville 2011 Guilty of 11 out of 14 allegations and dismissed from office in 2012.
97 MARK MAIPAKAI MP, Member for Kikori Open and Minister for Inter Government Relations and District Development
2011 Guilty of 9 out of 16 allegations. Allegation 2 to 8, Fine of K500 for each allegation and allegation 16, fine of K1000. A total of K4500 fine.
98 LINDA WANGU TAMSEN
Commissioner and Member of the Public Services Commission
2011 Pending - Term expired and not considered for re-appointment
99 JOHN NERO Ombudsman and Member of the Commission
2012 Pending
2012 Annual Report
Appendices Page 48
NO ORGANISATION DATE JOINED
Active Governmental Bodies
1 Dept. of Education June. 2002
2 Teaching Services Commission June. 2002
3 Royal PNG Constabulary June. 2002
4 PNG Defence Force June. 2002
5 Correctional Service HQ June. 2002
6 Bomana Metropolitan Gaol June.2002
7 Simbu Provincial Administration June. 2003
8 Post PNG Limited July. 2003
9 Central Provincial Administration August. 2003
10 NCD Commission November. 2003
11 Enga Provincial Administration December. 2003
12 Sandaun Provincial Administration September. 2004
13 Oro Provincial Administration September. 2004
14 Madang Provincial Administration March. 2005
20 East New Britain Province Administration March. 2005
21 Bougainville Autonomous Region Administration October. 2005
15 Gulf Provincial Administration February. 2006
16 Milne Bay Provincial Administration March. 2006
17 WNB Provincial Administration September. 2006
18 Port Moresby General Hospital June. 2008
19 Dept. of Health October. 2008
Non-active Governmental Bodies
1 National Housing Corporation December. 2002
2 Dept. of Lands & Physical Planning January. 2003
3 Dept. of Personnel Management March. 2003
4 Dept. of Foreign Affairs & Immigration April. 2003
5 Dept. of Works June. 2003
6 Electoral Commission of PNG June. 2003
7 Magisterial Service HQ July. 2003
8 PNG Forest Authority April. 2004
9 Southern Highlands Provincial Administration June. 2004
10 East Sepik Provincial Administration August. 2004
11 WHP Provincial Administration November. 2004
12 Manus Provincial Administration December. 2004
13 Western Provincial Administration March. 2005
14 EHP Provincial Administration August. 2005
15 National Broadcasting Corporation December. 2005
16 Office of Workers Compensation May. 2006
17 National Judicial & Staff Services September. 2006
18 Dept. of Trade & Industry September. 2006
19 Office of the Clerk of National Parliament September. 2006
20 Dept. of Agriculture & Livestock September. 2006
21 Dept. of Prime Minister & NEC September. 2006
22 Dept. of Finance September. 2006
23 National Intelligence Office September. 2006
24 Morobe Provincial Administration November. 2009
27 Telikom PNG January. 2010
28 Public Service Commission April. 2010
29 New Ireland Provincial Administration June. 2010
APPENDIX III List of Governmental Bodies who are currently under the Ombudsman
Commission’s Governmental Bodies Liaison Program
2012 Annual Report
Appendices Page 49
Frank Hedges Ombudsman
8.12.75 – 4.1.78
Andrew Opu Maino OBE Ombudsman
17.12.75 – 28.2.82
Jim Ridges Ombudsman
10.10.86 – 20.12.92
Ninchib Tetang Ombudsman
5.1.93 – 4.1.99
Simon Pentanu Chief Ombudsman
01.01.95 – 31.12.00
Raho Hitolo, MBE
Ombudsman
06.01.99 – 05.01.05
Joe N. Waugla
Ombudsman
20.12.92—19.12.98
Sir Ignatius Kilage CBE
Chief Ombudsman
4.12.75 - 4.1.85
Sunny Cherian
Ombudsman
6.10.78 - 25.1.79
Peter Masi
Ombudsman
23.05.01 - 03.05.07
Ila Geno
Chief Ombudsman
01.01.01 - 01.07.08
Keith E. Anderson Ombudsman
19.11.80 – 10.12.84
Jean L Kekedo OBE Ombudsman
1.3.82 – 8.10.86
Ango Wangatau Ombudsman
23.6.86 – 31.12.92
Sir Charles Maino
Chief Ombudsman
5.1.85 - 31.12.94
APPENDIX IV Former Members of the Commission
Chronox Manek, LLB, LLM, OL
Chief Ombudsman
01.08.08 - 01.10.12
2012 Annual Report
Appendices Page 50
ABG Autonomous Bougainville Government ALAC Advocacy & Legal Advisory Centre CAID Complaints and Administrative Investigation Division CEO Chief Executive Officer C/F Carried Forward CBE Commander of the Order of British Empire CMG Companion of the Order of St. Michael and St. George CPA PNG Certified Practicing Accountants of Papua New Guinea EHP Eastern Highlands Province EMC Executive Management Committee GB Government Body GBLP Government Bodies Liaison Program GoPNG Government of Papua New Guinea ISU Internal Screening Unit IAACA International Association of Anti-Corruption Authority LJSP Law & Justice Sector Program LLG Local Level Government LLB Bachelor in Law LLM Masters in Law MOA Memorandum of Agreement MOC Members of Commission MBE Member of British Empire MBP Milne Bay Province MBPA Milne Bay Province Administration MPG Member of Provincial Government MP Member of Parliament NEC National Executive Commission NCDC National Capital District Commission NIP New Ireland Province OBE Order of British Empire OLOC Organic Law on Ombudsman Commission OC Ombudsman Commission OAC Ombudsman Appointment Committee OCPNG Ombudsman Commission of Papua New Guinea PAU Pacific Adventist University PCO Public Complaints Office PMT Provincial Management Team PNGDF Papua New Guinea Defence Force PEP Public Education Program PFMA Public Finance Management Act QTR Quarter RTBH Right To Be Heard ROG Redress of Grievance T&C Terms & Conditions TIPNG Transparency International – Papua New Guinea UPNG University of Papua New Guinea WG Working Group YACA Youth Against Corruption Association YTD Year to Date
APPENDIX V LIST OF ABBREVIATIONS
2012 Annual Report
Appendices Page 51
HEADQUARTER
Ground Floor
Deloitte Tower
Douglas Street, Port Moresby
PO Box 1831
PORT MORESBY 121 National Capital District
Telephone: (675) 308 2600
Facsimile: (675) 320 3263
Email: [email protected]
REGIONAL OFFICES
Momase Region Vele Rumana Building
4th Street
PO Box 2259
LAE 411 Morobe Province
Telephone: (675) 472 1695
Facsimile: (675) 472 2755
Highlands Region AGC Building
Hagen Drive
PO Box 745
MT HAGEN 281 Western Highlands Province
Telephone: (675) 542 1986
Facsimile: (675) 542 2497
New Guinea Islands Region PO Box 359
KOKOPO 613 East New Britain Province
Telephone: (675) 982 8792
Facsimile: (675) 982 8953
APPENDIX VI Contact Details
Ombudsman Commission of Papua New Guinea