On & Off Campus:

The Do’s and Don’ts

Employment

HOW TO STAY IN VALID VISA STATUS

Do Not Work, off-campus, unless specifically authorized by a DSO/RO or ARO or the Immigration service.

Authorization = new I-20 or a new DS2019

Authorization = BEFORE beginning employment

ON CAMPUS EMPLOYMENT

F-1 students & J-1 studentsA maximum of 20 hours per week when school is in session.A maximum of 40 hours per week during official school breaks if you are maintaining status and if Student Employment office (SEO) allows

J-1 students ONLYMUST obtain sponsor approval before being eligible to work on campus – request form can be found on our website http://www.rit.edu/studentaffairs/iss/forms-documents/iss-forms

ON CAMPUS EMPLOYMENT

Steps before taking a position: Ensure that you are currently registered for 12/9

credit hours or more.

Find a position on campus.

Read the section on SEO Employement Eligibility Card Requirements before going to the SEO office

J-1s fill out the J-1 employment Authorization form

Steps before taking a position:

Be registered FULL TIME

Find a position on campus.

Read the section on SEO Employment Eligibility Card Requirements before going to the SEO

officehttp://www.rit.edu/emcs/seo/?/

home/job#requirements

J-1 students fill out the J-1 employment Authorization form on ISS Website

http://www.rit.edu/studentaffairs/iss/forms-documents/iss-forms

TO GET AN SEO EMPLOYMENT ELIGIBILITY CARD

Get a Hire Form from your on campus employer

I-9 Verification Process:Complete the I-9 form. Log-on to I-9

Express by going to http://www.newi9.com

Take your original required documents (I-20 or DS2019, Passport, I-94

Information) to the SEO to fill out the remaining part of the I-9 form

SOCIAL SECURITY NUMBER

In order to continue working on campus, you MUST have a social security number.

Documents you need in order to apply for SSN: Hire Form (with signatures in blue from

Supervisor & ISS) A completed Social Security Application form

(ISS Office will give you the application) Passport, I-20/DS2019, visa I-94 number Access: www.CBP.gov/I94

PLEASE NOTE…

You will be given a Social Security Application form to fill-out.

You MUST list your name on line 1 of the application EXACTLY as it appears on your I-20, visa and passport biographical page to avoid delays

in processing your application.

IMPORTANT REMINDER:

Must have on-campus job to apply for a social security number.

Students who accept employment at RIT must be willing to fulfill the commitment to their employer.

If circumstances change and you are no longer able to work please give your employer a minimum of 2 weeks notice

SOCIAL SECURITY NUMBER (SSN)

When you go to the social security office, please request a receipt confirming submission of your application

Paychecks will be distributed through the ISS office until you get your SSN card.

Failure to apply for a social security number will result in termination of your employment. And – RIT will be fined

CAN I WORK OFF-CAMPUS?

There are three types of off-campus employment:

Curricular Practical Training (CPT)

Optional Practical Training (OPT)

Academic Training (AT)

For all types, you must first have been enrolled full time for a full academic year (Spring & Fall semester consecutive)

OFF CAMPUS EMPLOYMENT

Some Bachelor Degrees require co-op, some don’t .

Not all departments allow CPT/AT, and each department has different policies.

Remember: 1 academic year in status before you can work off campus (Spring & Fall semester consecutive)

Make an appointment with International Student Services as soon as you have registered for co-op credit. Bring a copy of your job offer letter showing the company name, address, start and end date.

We will then issue you a new I-20/DS2019 with CPT/AT authorization so you can legally work for your employer.

IMPORTANT NOTE

Do NOT start working until ISS issues you a new CPT I-20 OR Academic Training DS2019.

Working without authorization

is illegal

OPTIONAL PRACTICAL TRAINING (OPT)

OPT = 12 months work authorization in your field of study after you graduate.

OPT authorization is granted by USCIS

To be eligible: You must have LESS than 365 days of full-time

CPT. You do not need a job offer, but once you are

approved for OPT, the 12 months will begin, whether or not you actually find work.

Unemployment is limited to 90 days.

EMPLOYMENT WORKSHOPS

ISS offers CPT, OPT and AT workshops for F-1 & J-1 students every semester – a schedule of upcoming workshops will be sent via your RIT email.

Please attend workshops to get all your questions answered

J-1 ACADEMIC TRAINING

Academic Training (AT) can be authorized for as many months as the J-1 has been attending school as a full time student – however never more than 18 months – remember this is pre and post completion

Must obtain sponsor approval before beginning

Must have a job offer before program ends

Remember the approval process - *Sponsored J-1 students will need permission from sponsor to seek employment (RIT, Fulbright CBIE, SACM, MESCyT, etc.).

CAN I VOLUNTEER?

All off-campus work requires authorization.

This includes volunteering or working for free.

The only exception is for jobs where no one is ever paid (example: volunteer food server at a church soup kitchen for the poor).

If you are doing something that another person could be doing for pay, it is work and needs authorization/permission from ISS.

TAX INFORMATION

NY State and Federal Taxes will/should be deducted by your employer and sent to the government. You must file a tax return every year.

Social Security tax and Medicare tax should not be deducted from your paychecks

RIT offers on-line software and several work shops for filing taxes prior to the April tax return filing deadline.

An Introduction to GLACIER

for International Student Employees

WHAT IS GLACIER?

The United States has different rules on how to tax International Employees

GLACIER is the tax software that RIT uses to manage the taxation of our International Employees

GLACIER is an online system, you can get on it from any device that has internet access

HOW DO I USE GLACIER?

When you start your job on campus Keithaleen Jones will send you 2 emails

1. Email #1 will have detailed instructions on how to use GLACIER

It will come from ktjpay@rit.edu

2. Email #2 will have a temporary username and password for you to use to login to GLACIER

It will come from Support@Online-Tax.net

Read these 2 emails very carefully - they will include everything you need to complete GLACIER

WHAT IF I NEED HELP?

If you are confused about anything, need help, or have questions PLEASE contact Keithaleen Jones!

You are always welcome to go visit Keithaleen Jones in the Payroll Office: Eastman Hall (building #1) – the tall building across from the SAU Next door to the Registrar’s Office (where you got your

ID card) Ask to see Keithaleen Jones

QUESTIONS??