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West Contra Costa Unified School District
Board MeetingOctober 26, 2011
Framework
Once again the State adopted a budget without realistically solving its own major deficit problem.
“Mid-Year Triggers” is the latest catch phrase for what amounts to the additional threat of cuts for programs and schools throughout the State.
West Contra Costa Unified continues to plan for fiscal solvency.
District Report
• Review Executive Summary• Overview of State Mid Year Trigger Scenarios• Priority Planning
Efforts to Raise Funds Parcel Tax
◦ Extended existing parcel tax in the November 2008 election $9.2 million for Libraries, Athletics, Teachers,
Counselors, materials and textbooks, and more◦ Made the effort in November of 2010 to pass an
additional parcel tax MRAD – Maintenance Recreation Assessment
District funding ◦ $5.5 million toward keeping up the grounds and
outdoor facilities and special outdoor projects Bond Program
◦ Taken on capital projects previously funded by Deferred Maintenance funding
Effort to Close Deficit State of California adopted the Flexibility
Funding Program◦ Tier III Flexibility enacted by the Board of
Education◦ K-3 Class Size reduction flexibility enacted by the
Board Innovation by maximizing Federal funds to operate
program
Federal Stimulus Funding◦ Has provided a way for the District to offer
K-3 Class Size Reduction Summer School Programs Safety Positions
The last of this funding “Ed Jobs” expires at the end of this year
Effort to Close the Deficit
Efforts to Close Deficit Through shared commitments and sacrifices
from our employees Reduced the work year for all employees
Saving over $4.4 million per year through 2011-12 Capped the amount the District will provide
toward health care benefits Saving over $9.9 million per year
Efforts to Close Deficit Through shared commitments and
concessions from the unions Increased class size at secondary schools
◦ Saving $3.2 million Sunset the lifetime benefit program
◦ Long term savings of $277 million
Efforts to Close Deficit School Closure
◦ Closed 3 schools and 2 other facilities◦ Partnered with City of Richmond and City of San
Pablo to keep schools open City of Richmond $1.5 million, 2010-11 and 2011-12
City of Richmond has made an ongoing commitment City of San Pablo $300 thousand, 2009-10, 2010-11
and 2011-12◦ Cumulative savings/revenue through 2011-12
$8.4million
The Board has directed staff to take the steps necessary to pay off the State Loan
The final payment for the Voluntary Integration Program (VIP) audit will be made this year
Retiring these two debt obligations has relived the general fund ◦ State Loan payment $1.4 million◦ VIP Debt $872,000
Long Term Debt
The Board has expressed an interest in paying off the IBM debt using one-time fund balance
If the Board chooses to retire the IBM debt◦ IBM $625,000 annual payment
In order to pay off IBM the Board would need to use $3.7 million
Certificates of Participation only remaining general fund debt
Long Term Debt
◦ If the State General Fund revenue falls $2 billion or more short of the projection in the budget there will be reduction to K-12 Revenue Limit
The actual amount will be in proportion to the shortfall that exceeds $2 billion
If the $2 billion shortfall occurs the estimated cut to K-12 schools, statewide, could be as much as $1.5 billion
West Contra Costa’s revenue cuts per ADA are projected at $7.2 million plus $948,000 in transportation funding if the State is short the full $1.5 billion (in excess of the $2 billion)
Budget Adoption – State Triggers
As an example, for approximately every $214 million of State shortfall, the District is cut $1 million – plus a proportional transportation cut
State Mid Year “Triggers”
State Revenue Projection is Short
Projected District Revenue
Reduction
Projected Transportation
Reduction
Projected District Reduction
2 Billion 0 0 02 Billion + $214 million $1,040,000 $135,500 $1,175,5002 Billion + $642 million $3,120,000 $406,500 $3,526,5002 Billion + $1.5 billion $7,280,000 $948,500 $8,228,500
Will Mid-Year Triggers happen?◦ The conditions for the triggers exist◦ The most recent reports show the State is $654 million
short as of September
Legislation would be required to delay the enactment of triggers
Absent the enactment of the triggers the January Governor’s Budget would have to address the shortfall by making cuts for 2012-13
Priority Setting with Mid-Year Triggers
Depending upon the level of Mid-Year Triggers the District can use reserves to sustain programs
If the State is short the full $1.5 billion reserves and cuts were enacted for $8.2 million reserves would last only through 2012-13 unless cuts are made
Priority Setting with Mid-Year Triggers
Board has previously identified◦ School Resource Officer Reduction $1 million◦ Adult Education Program Reduction $1 million
If these two reductions were enacted in 2012-13 the reserves would carry further into 2013-14
Priority Setting with Mid-Year Triggers
Furloughs are restored ◦ Does not include restoration of Teacher Staff Development Days
Use of one time funding or limited term funding for unrestricted programs ◦ Tier III Funding and Special Reserve are in use
City of Richmond support necessary to maintain schools on closure list◦ Shannon and Lake Scheduled to close
Multi-Year Projection 2012-13Approved June 30, 2011
K-3 Class Size Reduction – eliminated due to one time federal funding
Maintains….◦ 180 Day School Year◦ Adult Education◦ School Resource Officers
September 7, 2011◦ Board Approves Resolution to pay off State Loan
Multi-Year Projection 2012-13
Approved June 30, 2011
Summer School
Curriculum Needs : Reading Language Arts
Class Sizes at Secondary Levels
Support and Staffing◦ Technology◦ Maintenance and Operations◦ Communication
Multi Year Planning Concerns
Multi-Year Planning – years to come
Parcel tax is a limited term funding source
◦ Expires 2014-15
Health and Welfare Benefits
◦ Rates for benefits continue to increase for those who retired prior to cap
State flexibility funding – Legislation needed for permanent fix
◦ Tier III flexibility sunsets June 2015
◦ K-3 CSR flexibility sunsets June 2014
High Range Mid-Year Trigger
Unrestricted Summary HIGH RANGE STATE REVENUE SHORTFALL 2011-12 2012-13 2013-14Revenues 170,108,721 178,664,474 175,657,006 State Short $2 billion + $1.5 billion and assume ongoing (8,228,500) (8,228,500) (8,228,500) Expenses and Transfers 169,159,333 170,967,925 174,095,410 Deficit Spending (7,279,112) (531,951) (6,666,904) Beginning Fund Balance 15,782,936 8,503,824 7,971,873 Ending Fund Balance 8,503,824 7,971,873 1,304,969 Required Reserve 7,821,134 7,671,873 7,818,249 Stores and Revolving Cash 300,000 300,000 300,000 Remaining Balance 382,690 - (6,813,280) Note: Transfer from Special Reserve included in Revenue 8,322,795 1,677,205
Mid Year Triggers - Ongoing State Cuts enacted for 2012-13 - No Programs or Expenses Added or Deleted
These figures take into account the pay-off of the State Loan and the VIP debt.Special Reserve fund is depleted in this scenario.
Mid-Range Mid-Year Trigger
These figures take into account the pay-off of the State Loan and the VIP debt.Special Reserve fund is not used until 2013-14 in this scenario.
Unrestricted Summary MID RANGE STATE REVENUE SHORTFALL 2011-12 2012-13 2013-14Revenues 170,108,721 170,341,679 176,979,801 State Short $2 billion + $642 million and assume ongoing (3,526,500) (3,526,500) (3,526,500) Expenses and Transfers 169,159,333 170,967,925 174,095,410 Deficit Spending (2,577,112) (4,152,746) (642,109) Beginning Fund Balance 15,782,936 13,205,824 9,053,078 Ending Fund Balance 13,205,824 9,053,078 8,410,969 Required Reserve 7,821,134 7,671,873 7,818,249 Stores and Revolving Cash 300,000 300,000 300,000 Remaining Balance 5,084,690 1,081,205 292,720 Note: Transfer from Special Reserve included in Revenue - 3,000,000
Mid Year Triggers - Ongoing State Cuts enacted for 2012-13 - No Programs or Expenses Added or Deleted
Priority PlanningKept/Restored 2012-13 Multi Year Projection 6-30-11Adult Education $ 1 millionSchool Resource Officers $ 1 millionEmployee Furlough Days $ 2.5 millionMaintained 180 day school year $ 3.9 millionEliminated in 2012-13 Multi Year Projection 6-30-11K-3 Class Size Reduction (federal funds expire)
Continue 28:1 = 6 additional teachers 366,000$ Class Size Grades K-2 at 24/Grade 3 at 28 $ 3.1 million
Shannon and Lake Elementary 600,000$ Delayed Additional Support for Curriculum and Textbook adoptions 325,000$ High School Class Sizes - 15 fte 915,000$ Support Services - Technology, Custodial, Communications… To be determined
Priority Planning
Priority Planning
Restore/Maintain in This Order1 2 3 456789
December 7, 2011◦ Multi-Year Plan & Financial Projection will be included in the First
Interim Report Mid December 2011
◦ Scheduled Announcement of Mid-Year Triggers January 2012
◦ Governors Budget Proposal February 2012
◦ Lay off if required March 2012
◦ Second Interim Report May 2012
◦ Governors May Revision June 2012
◦ District Budget Adoption for 2012-13
Next Steps
Priority Planning
Priority Planning OptionsAdult EducationSchool Resource OfficersK-3 Class Size Reduction (federal funds expire)
Continue 28:1 = 6 additional teachersClass Size Grades K-2 at 24/Grade 3 at 28
Shannon and Lake Elementary Curriculum and Textbook adoptionsHigh School Class SizesSupport Services - Technology, Custodial, Communications…Pay Off IBM Debt using reserves
Priority Planning
Restore/Maintain in This Order
1 2 3 4 5 6 7 8 9
28
Information Available at…
West Contra Costa Unified School District Website
www.wccusd.net