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Online Application for a Deutschlandstipendium (Deutschland Scholarship) through ProTalent

STEP-BY-STEP GUIDE

Precondition: You can apply for a ProTalent scholarship if you are enrolled at the University of Münster or

if you intend to enrol by the beginning of the following scholarship year (begin on 27 May

annually – relevant for all university entrants and students transfering to the University of

Münster)

Application period: 27 May to 23 June 2019 (closing date for application

Application: online at http://www.uni-muenster.de/protalent/bewerber/bewerbung.html

The following guide will explain the steps to be made in your application. Please read this document through

carefully before you begin with your online application.

IMPORTANT:

> You can go back individual steps

> Make sure you already have all the documents you need for your application

> Applications with incomplete supporting documents will not be considered in the awarding of scholarships;

nor will any applications submitted after 23 June 2019.

Contents:

Log in .......................................................................................................................................................................... 2

STEP 1: Begin application ........................................................................................................................................... 2

STEP 2: Select scholarship ......................................................................................................................................... 3

STEP 3: Contact details ............................................................................................................................................... 4

STEP 4: Bank details ................................................................................................................................................... 4

STEP 5: Information about studies (degree programme) ............................................................................................. 5

STEP 6: Information about studies (achievements todate)…………….………………………………………………………….………......6

STEP 7: Current scholarship or financial support ...................................................................................................... 8

STEP 8: Motivation......................................................................................................................................................9

STEP 9: Social engagement / family situation……………………………………………………………………………………………………….10

STEP 10: Upload area / checklist .............................................................................................................................. 11

STEP 11: Completion of the application .................................................................................................................... 12

STEP 12: Overview .................................................................................................................................................... 14

Support .................................................................................................................................................................... 15

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LOGGING IN

To access the application mask, please register with your University email address (WWU). If you do not have one

at the time of application, please use your private email address. The login area can be found at

http://www.uni-muenster.de/protalent/bewerber/bewerbung.html

_________________________________________________________________________________________________

STEP 1: START OF APPLICATION

Please select:

Box 1: I apply for a scholarship

Box 2: I apply for further funding continuing for 6 months

Box 3: I apply for further funding continuing for 12 months

Box 4: I apply for further funding continuing for 12 months (transition Bachelor-Master*)

An application for continuing funding is only possible for scholarship holders of the current funding year!

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A list of the scholarships being awarded can be found here:

http://www.uni-muenster.de/protalent/bewerber/bewerbung.html

_________________________________________________________________________________________________

STEP 2: SELECTING A SCHOLARSHIP

There are 7 different scholarships to choose from. Please note that you can only apply for a maximum of two of the

scholarships listed below. First-year students only have the opportunity to apply for the top-level sports

scholarship. You can, of course, only be awarded one scholarship. It is not possible to apply for the same

scholarship twice to different departments. Please indicate your selection with an X.

• Box 1: Scholarship for new students (students in their 1st or 2nd semester; no masters students).

• Box 2: Scholarship for higher semesters (3rd semester and higher) in all courses; also masters students.

• Box 3: Prof. Almuth Klemer scholarship (only for masters students of Chemistry, focusing on Organic

Chemistry).

• Box 4: Scholarship for the Chair of International Corporate Accounting (ICA) (only for students on bachelor

courses at the ICA and for ICA scholarship holders changing to a masters course).

• Box 5: Franz HANIEL & Cie. GmbH scholarship (only for masters students at the Chair of ICA)

• Box 6: Scholarship for Dutch-German studies

• Box 7: for top athletes from olympic/paralympic summer/winter sports (top sports scholarship of

the Sports Foundation NRW “Spitzensport-Stipendium der Sportstiftung NRW”)

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STEP 3: PERSONAL DETAILS

Please enter your personal data here:

STEP 4: BANK ACCOUNT DETAILS

Please give details of your German bank account. Unfortunately, accounts at foreign banks cannot be accepted. We

need this information solely for paying out the scholarship later. The first grey space (see screenshot) is for the

IBAN. Please enter the name of your bank in the

second space. Then enter the name of your local

Tax Office in the last space.

Your local Tax Office

Please find out beforehand which Tax Office is

responsible for you:

https://ias.fin-nrw.de/ddvs/auskunft.faces.

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STEP 5: DETAILS OF YOUR COURSE OF STUDY

Please provide details of your degree programme here:

Choose the department

> Please select your department.

> If you are studying in two different departments (e.g. doing a double bachelor or teacher training), please

decide which department you want to apply to. (Which department you decide on is your choice. No

information can be given on the chances of success offered by individual departments, as average grades

change every year and vary from department to department.)

Majoring in …

If you are majoring in a certain subject, please indicate what it is (e.g. in Department 04: Marketing).

> Department

> Majoring in

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STEP 6: DETAILS OF YOUR COURSE OF STUDY

In this step, please enter your academic record so far.

Please note the following:

Type of application Grade to be submitted

New student (fresher) Grade indicated on high school graduation certificate

Masters students going into their 1st or 2nd

semester in the winter semester

Bachelor grade

Dept 02 Catholic Theology

Dept 04 Economics

Dept 06* Education and Social Sciences

Dept 07 Sport and Psychology

Dept 08 History and Philosophy

Dept 09 Philology

Dept 10 Mathematics and Computer Science

Dept 11 Physics

Dept 12 Chemistry and Pharmacy

Dept 13 Biology

Dept 14 Geology

Dept 15 Conservatory of Music

* except Public Governance across

Borders and Dutch-German Studies

Average grade from the Examinations Board

(Prüfungsamt)

Dept 01 Ecclesiastical Exam/Master of Theology unweighted average grade via certificate from

Department

Hi You can select your grade in the grey space. If you are a new student, select the overall grade indicated on your high school graduation certificate. If you are in a higher semester, select the average of the grades you have achieved so far. If you are starting a masters course, beginning in the winter semester, or you began it in the previous summer semester, you should select your bachelor grade. You should then enter your grade in the first white space, and in the second space the number of credit points obtained. Optionally, you can comment on your credit points (last field).

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Dept 03 Faculty of Law Average grade based on own calculations.

This average grade will subsequently be checked

with the Examinations Board.

Dept 05 Dentistry and Medicine 1st to 4th semester: Grade indicated on high school

graduation certificate.

The average grade achieved so far will subsequently

be checked with the Institute of Training and Studies

(IfAS).

5th semester and higher: Grade in preliminary

examination (“Physikum”)

(If you do not yet have this grade by October 11

enter “0” as your grade in your application, as the

application cannot be submitted without a grade

being entered.)

Dept 06 Public Governance across Borders

(Bachelor)

Bachelor and Masters: unweighted grade via

certificate from department responsible

Dept 06 Dutch-German Studies Bachelor grade recorded by Qispos

Masters: recorded by ELVE (Nimwegen University)

Dept 12 Pharmacy Students of Pharmacy (3rd to 4th semester) should

get their Department to certify their average grade.

(Contact Prof. Klaus Müller)

Students of Pharmacy (5th semester and higher): 1st

State examination

(If you do not yet have this grade by October 11,

enter “0” as your grade in your application, as the

application cannot be submitted without a grade

being entered.)

Academic transcripts/Masters course Upon presentation to the Examinations Board,

weighted grades can be calculated and certified

Master of Education

Upon presentation to the Examinations Board,

weighted grades can be calculated and certified

Important

Students with grades or final qualifications obtained abroad should enter the average grade or final grade

converted by the Student Admissions Office into an equivalent in the German system of grades.

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STEP 7: CURRENT GRANTS/SCHOLARSHIPS OR OTHER FINANCIAL SUPPORT

Please give details of any student grant (bafög)

and/or other scholarships that you currently

receive. These include the following providers of

scholarships:

> Cusanuswerk

> Studienstiftung des deutschen Volkes

> Konrad-Adenauer-Stiftung

> Heinrich-Böll-Stiftung

> Hans-Böckler-Stiftung

> Friedrich-Ebert-Stiftung

> Rosa-Luxemburg-Stiftung

> Evangelisches Studienwerke e. V. Haus Villigst

No ProTalent scholarship can be awarded if you are already receiving material assistance relating to giftedness or

academic performance from any organisation providing such funding, or from any other organisation either in

Germany or abroad, and the financial assistance provided exceeds 30 euros per month.

The first question relates to the receipt of benefits under the German BAföG scheme.

For the second question, you must indicate whether you are receiving any other scholarships. If so, please indicate

in the first grey space how much you receive per month (in euros). In the second grey space, please enter the name

of the provider of the scholarship/financial assistance. If the second question does not apply, please click “weiter”

(“next”)

If you are receiving an Erasmus+ scholarship from the DAAD (German Academic Exchange Service), please click

“no” regarding the receipt of any other grants/scholarships, as this does not count as double funding.

Please note the information regarding double funding in the FAQs at

> http://www.uni-muenster.de/protalent/stipendiaten/faq.html

You do not need to indicate at this point how much BAföG you are receiving. The space for “monthly grant (euros)”

(“monatliche Förderung (Euro)”) only refers to other grants/scholarships.

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STEP 8: MOTIVATION

Here you have an opportunity to explain why you believe that you personally should receive a ProTalent

scholarship. You have 1,200 characters for this (including spaces). We recommend that you first write your text in

Word or Open Office (or a similar programme) and then copy and paste it into the space provided.

Important

A separate letter of motivation is only required from

applicants for an IUR and/or Haniel scholarship.

_________________________________________________________________________________________________

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STEP 9: SOCIAL ENGAGEMENT/FAMILY SITUATION

Are you engaged in voluntary work, e.g. in your local town, church or sports club? Or are you studying against a

background of special family conditions which should be taken into account? Such information can be included

here. It is essential that, to support these details, you include relevant documentation which can be assessed and

taken into account for your application.

If you wish, you can list three preferred scholarship. A list of ProTalent scholarship providers can be found at

http://www.uni-muenster.de/protalent/foerderer/protalent_foerderer.html

The last grey space is reserved for any further details you may wish to mention which have not been asked for so

far. All this information is voluntary!

> For the first question you must indicate whether you pursue any social engagement. If so, you can provide details, in the next grey spaces, of the time and the place where you are/were involved, and of what you do/did. The next spaces are for details of your family situation.

> Do you have a migrant background? (first degree = you or one of your parents were not born in Germany)

> Do you have any children?

> Are you providing care for a member of your family?

> Is there any impediment to your studies due to illness or disability?

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STEP 10: UPLOAD AREA/CHECKLIST

A checklist can be found here of the documents which you must submit. Please note that the documents must be

submitted all together in one PDF document. It is not possible to upload more than one PDF, nor is it possible to

submit further PDFs at a later date.

Important

Please include, as an attachment, an average

grade produced by the Examinations Board,

as well as an overview of your academic

record (e.g. via HIS-LSF, WILMA). You do not

need to submit any certified documents! If

you are switching to Münster University as a

masters student, please submit not only your

bachelor grade, but also an overview of your

academic record from your bachelor course.

If the certificate of enrolment

(Studienbescheinigung) is not available at

the time of application, we will request it after

you have received a scholarship.

_________________________________________________________________________________________________

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Please read carefully the privacy

statement based on Article 13 of the

General Data Protection Regulation issued

by the European Union and then give us

your consent for the University of Münster

to collect your personal data and process

them as part of the application procedure

for scholarships awarded in the framework

of the Münster University “ProTalent”

Scholarship Programme. Applications can

only be successfully submitted if you have

indicated your acceptance of it by ticking

the box in the German version.

STEP 11: COMPLETING THE APPLICATION

Please confirm that your contact data may be forwarded to the scholarship provider by clicking the first box. This

gives you an opportunity to thank the organisation providing your scholarship, communicate with them, and

perhaps find work placements with them to gain insights into the work they do. After that, click the second field to

confirm that you have read the Guideline and that all details you have given are true and correct. Without this

confirmation, the application cannot be submitted. After you have sent your application you will receive an

acknowledgement of receipt by email, sent to your University email address.

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The Privacy Statement can be found here:

Privacy Statement in accordance with the General Data Protection Regulation;

Declaration of Consent Project/Reason: Münster University “ProTalent” Scholarship Programme

1. Name and address of organisation responsible The organisation responsible, as defined by the EU’s General Data Protection Regulation, by national data protection

legislation in the member countrie as well as by any other data protection regulations, is:

The University of Münster (Westfälische Wilhelms-Universität Münster, WWU),

represented by the Rector, Prof. Johannes Wessels,

Schlossplatz 2, D-48149 Münster

tel.: + 49 251 83-0

Email: verwaltung@uni-muenster.de

2. Name and address of Data Protection Officer The Data Protection Officer at the organisation responsible is:

Nina Meyer-Pachur

Schlossplatz 2, D-48149 Münster

Tel.: + 49 251 83-22446

Email: Datenschutz@uni-muenster.de

3. Data processing in the Münster University “ProTalent” Scholarship Programme

a) Scope of data processing Within the framework of the Münster University “ProTalent” Scholarship Programme, we will process the following data

which we receive from you:

(1) First name and surname

(2) Address (road, postcode, town/city)

(3) Email addresses (both University and private addresses)

(4) Gender, date of birth, place of birth, nationality

(5) Telephone number

(6) Bank account details

(7) Tax Office

(8) Details of your studies (department, main subject(s), degree, current record of grades achieved, matriculation

number, university semester, social engagement)

(9) Receipt of any student grant or loan, or of any other scholarships

(10) Application documents (CV, evidence of social engagement, current performance (grades) in your studies,

certificate of enrolment, high school leaving certificate qualifying you for higher education)

b) Purposes of data processing

Your personal data listed above are collected for the purpose of conducting the application procedure for scholarships

within the Münster University “ProTalent” Scholarship Programme.

During this process, these personal data listed above will be administered and checked for the purpose of selecting

scholarship receipients.

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c) Legal basis for the processing of personal data The legal basis for the processing of your persona data, as listed above, by the University of Münster is provided by your

consent, in accordance with Art. 6, section 1, sub-section 1 lit. a of the General Data Protection Regulation.

Further recipients of your personal data

Your personal data listed above will be passed on to the following recipients within the University of Münster:

Recipients within the University of Münster:

- Vice-Rectors’ and Rector’s Office

- Examination Offices and self-administering university departments

- Some individual university departments

- Representatives of the departments in the selection conference

- Students’ representatives in the selection conference

- Staff from the University’s Fundraising Department who are involved in ProTalent

Duration of the storage of personal data

Your personal data listed above will be stored for as long as they are needed for the above-mentioned purposes. If you

withdraw your consent, the data will be deleted.

Your rights as a data subject

Under Art. 13, section 2 of the General Data Protection Regulation, you have a right to information relating to your

personal data which are processed by the University of Münster (Art. 15 of the General Data Protection Regulation), a

right to have your personal data corrected (Art. 16), a right to have data deleted (Art. 17), a right to restrict the processing

(Art. 18) and a right to withdraw your consent (Art. 7, section 3).

You also have the right to lodge a complaint with the Supervising Authority. The Supervising Authority responsible is the

Data Protection and Freedom of Information Officer for the State of North Rhine-Westphalia. Address: Postfach 20 04 44,

40102 Düsseldorf. Tel.-No.: 0211/38424-0. Email: poststelle@ldi.nrw.de.

__________________________________________________________________________________________

STEP 12: OVERVIEW

Please check the data you have entered

here:

Important:

Only the highly relevant data for the

adjustment are shown. Other data, such as

the performance of the engagement or the

family situation, are not shown here even

though they have been entered.

ONLY WHEN YOU HAVE CLICKED ON

"SEND" WILL YOUR APPLICATION BE

COMPLETED. YOU WILL THEN RECEIVE AN

E-MAIL.

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SUPPORT

If any problems should arise during your online application, please contact:

Westfälische Wilhelms-Universität

Stabsstelle Universitätsförderung

WWU-Stipendienprogramm ProTalent

Raum 4, Schlossplatz 6, 48149 Münster

Tel.: +49 251 83-22465

Fax: +49 251 83-22271

E-Mail: protalent@uni-muenster.de

General information on Deutschlandstipendien (Deutschland Scholarships) can be found on the website of the

Federal Ministry of Education and Research, at www.deutschlandstipendium.de. Information on a Deutschland

Scholarship at the University of Münster can be found on the Internet at http://www.uni-muenster.de/protalent/. For

questions relating to the content of the scholarship programme, please contact protalent@uni-muenster.de.