Online Lodgements Help Manual

Registration.....................................................................................2

Making a claim................................................................................4

Claim for unfair dismissal or loss of contractual benefit..................4

Payment of fees..............................................................................9

Forms to lodge..............................................................................10

Claim for applications other than unfair dismissals or loss of contractual benefits:......................................................................12

Adding more forms........................................................................14

Viewing your claim........................................................................15

Adding other documents to the application...................................16

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Registration

To complete and lodge a form online, you must register, using a username and password. Persons or organisations, who regularly represent parties will be able to use the same username and password to complete and lodge forms relating to different applications.

If you are a new user, click on the button.

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Put in the first name, last name and email address. Click on the appropriate radio button if you are an individual applicant, union representative legal practitioner, corporation or industrial agent. Put in the address and a

password (at least 6 characters long). Then click on the button.

You will receive confirmation that the registration process has been completed. An email will be sent to you with your registration details.

If you have registered before, put in your email address and password in

the login section, and click the button.

If you have forgotten your password, put your email address in the

‘Forgotten Password?’ section and click on the button. An email with your registration details (username and password) will be sent to you.

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Making a claim

Once you have logged in, the following ‘Registered Users Home Page’ comes up. The website has been designed so that the lodging of certain forms requires the use of a "wizard" while other forms may be lodged by typing directly onto the relevant forms and then submitting them.

Claim for unfair dismissal or loss of contractual benefit

If are making a claim for harsh, unfair or oppressive dismissal and your employment ceased more than 28 days ago, you need to make a separate application to the Commission.

Details entered in the box mentioned in point 8 below, will constitute your claim as to why your application should be heard by the Commission. It is possible that your application will not be heard by the Commission if you do not offer sufficient reason as to the lateness of your application.

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If you are making a claim for unfair dismissal or loss of contractual

benefits, click on the section on the left. Forms making a claim of unfair dismissal (Form 2), or making a claim alleging denial of a contractual benefit (Form 3), which are made by an employee may only be lodged by the employee by using a wizard which asks a series of questions and which completes the form automatically

1) Put in a title for the application. At this point you can choose to have all correspondence by post as well as electronically.

2) Choose the nature of the claim, and show if you are covered by an Award, Industrial Agreement, Employer Employee Agreement or any other specific order of the Commission. Also choose if your contract of employment provided for a salary BELOW the prescribed amount of

$111,800 AUD per annum. Click on the button.

3) Put in all the applicant details – name, address and contact details.

4) Put in the employer’s details in the next window. Make sure you name the employer correctly, using the company name if appropriate.

Then click on the button.

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5) If you have a representative, put in his/her contact details. You may skip this section if you are unsure or if you do not have a

representative. To skip this section, click on the button.

Else, click on the button.

6) Put in where you want your service of notices to be sent (home address or other address). If you choose ‘other’, a section will open

for the new address. The click on the button.

7) Put in details of your employment – occupation, main duties, type of employment (permanent, full time, fixed term, casual, part time probationary), date that you started work and date of termination, the address of the workplace (if different from the employer’s trading address), and the remuneration and hours worked. You will not be able to progress to the next stage until you put in these details.

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8) If you are making a late claim (28 days after termination), you will need to fill in the details as to why your application should be heard by the Commission, in the box provided. The Commission will then consider whether or not the claim should be allowed to be heard. click

on the button to move on the next stage. This section will not be seen if the date of termination is less than 28 days before the date of this online lodgement.

9) If you have shown that you were covered by an Award or Agreement, put the details in the next screen

10)Put in the details of the claim – why you claim you were unfairly dismissed. Then click on ‘Next Step’.

11)Choose if you are seeking reinstatement to your job. If you are not seeking reinstatement, you need to state why you have no intention of doing so.

12)If you are also claiming loss of contractual benefit, you will need to state what sum/s of money you are claiming you are due under the contract of employment and what each is for.

13)A screen for research information will then come up, where you are requested to put in your gender, your date of birth, how you became aware of your rights to make the application, and other details like the number of employees working for your former employer etc

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14)Check your details and tick the declaration that all the facts mentioned in the application are correct – then type your name in and submit the declaration.

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Payment of fees

15)If there are any fees associated with your application, you will be redirected at this stage, to a secure payments page which states the total fees payable. You can cancel or proceed to the payments page.

16)Put in your card details (name, credit card number, expiry date and type of card)

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Forms to lodge

Unfair dismissals:

Applicants to lodge: Form 2 – Notice of Application Form 4 – Declaration of Service

Also available for lodgement: Form 1 – Interlocutory Application Form 14 – Notice of Withdrawal or Discontinuance Form 16 – Notice to Admit Form 17 – Summons to Witness Form 18 – Warrant to appear as Witness

Respondents to lodge: Form 5 – Notice of Answer and Counter Proposal Form 4 – Declaration of Service

Also available for lodgement: Form 1 – Interlocutory Application Form 16 – Notice to Admit Form 17 – Summons to Witness Form 18 – Warrant to appear as Witness

Loss of Contractual Benefits:

Applicants to lodge: Form 3 – Notice of Application (for loss of contractual benefits) Form 4 – Declaration of Service

Also available for lodgement: Form 1 – Interlocutory Application Form 14 – Notice of Withdrawal or Discontinuance Form 16 – Notice to Admit Form 17 – Summons to Witness Form 18 – Warrant to appear as Witness

Respondents to lodge: Form 5 – Notice of Answer and Counter Proposal Form 4 – Declaration of Service

Also available for lodgement: Form 1 – Interlocutory Application Form 16 – Notice to Admit Form 17 – Summons to Witness Form 18 – Warrant to appear as Witness

Both Unfair Dismissal and Loss of Contractual Benefits:

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Applicants to lodge: Form 2 – Notice of Application Form 3 – Notice of Application (for loss of contractual benefits) Form 4 – Declaration of Service

Also available for lodgement: Form 1 – Interlocutory Application Form 14 – Notice of Withdrawal or Discontinuance Form 16 – Notice to Admit Form 17 – Summons to Witness Form 18 – Warrant to appear as Witness

Respondents to lodge: Form 5 – Notice of Answer and Counter Proposal Form 4 – Declaration of Service

Also available for lodgement: Form 1 – Interlocutory Application Form 16 – Notice to Admit Form 17 – Summons to Witness Form 18 – Warrant to appear as Witness

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Claim for applications other than unfair dismissals or loss of contractual benefits:

Once you have logged in to the Online Lodgements section, the ‘Registered Users Home Page’ comes up. The website has been designed so that the lodging of certain forms requires the use of a "wizard" while other forms may be lodged by typing directly onto the relevant forms and then submitting them.

Click on ‘Other Applications’

1. Enter a title for the application and choose what type of application you are making, from the drop down list.

Click on the button to move on the next stage.

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2. Put in all the applicant details – Applicant type (Individual, Union, Corporation/Other), name, address and contact details

3. Put in the respondent’s details in the next window. Make sure your name the respondent correctly, using the company name if

appropriate. Then click on the button.

4. The appropriate form comes up, with pre-filled applicant and respondent data. Add additional details as required and click the ‘Submit Form’ button .

5. The confirmation screen then lets you know that your form has been received and will be processed as soon as possible. At this point you can lodge the form or add more forms.

6. Clicking on the ‘Finish’ button takes you to the ‘Claim Summary’ screen, where you see a list of forms which have been created for the application so far. To Lodge the forms (make it available to the WAIRC staff in our database for processing), check the Lodge box and

click the button. You can see if there is any fee payable while lodging of the form. You can also delete a form that has been added in error. Click on the name of the form to be able to view the form in a different window.

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Adding more forms

To add more forms, use the drop down box in the ‘Add another form to this Application’ section of the Claim Summary, and click the ‘add form’ button.

The new form appears in a new window. Put in the appropriate details and click on ‘Submit Form.

The new form will now be added to the Claim Summary.

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Viewing your claim

Your claim can be accessed from the ‘Registered Users Home Page’ at any time. Click on the ‘View Details’ link on the right of the claim to view the summary of the claim and look at the status of the forms attached.

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Adding other documents to the application

You may wish to add your own PDF to the application with additional information. To do so, create a word document with all the details you want to add. Convert this to a PDF and then use the browse button in the ‘Claim Summary’ window, to attach the pdf. You may also add any other document in order to support your application, as long as it is in a PDF format.

The added pdf can now be seen in your list of forms which have been created for the application.

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