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SAE INTERNATIONAL
REGISTRATION PROCEDURES FOR 2015
COLLEGIATE DESIGN SERIES EVENTS
SAE INTERNATIONAL
You must be logged in
to view your status.
Click the Login button to
proceed.
You are not a member of
SAE International.
Click the Join button to
become a member and
then use the Edit to add a
school affiliation.
You are affiliated to a
university that is not
acceptable for CDS
events.
Click Edit to change your
university from a list of
approved schools. If your
school is not listed, contact
SAE Customer Service.
Your graduation date has
passed and you’re due
for renewal.
Click the Edit button to
renew and update your
graduation date if you’re
still a student.
You are logged in as a
Student Member not due
for Renewal.
As long as your
membership doesn’t expire
before Registration Day,
you can register!
CDS Registration Validation Tool
A new validation tool has been created to verify your account before registration
opens. Below is a guide to the possible notifications you may receive.
SAE INTERNATIONAL
Your membership may not be active in the SAE International system for up to a month after you
renew or register with your affiliate organization. We ask that team members (other than the
person registering the team) that wish to participate in the competition updated their
memberships at least one month prior to registration so they can be affiliated to the team.
International students must be a member of one of the following organizations:
o SAE International
o Institute of Mechanical Engineers
o SAE India
o SAE Brasil
Even if you are a member of an affiliate organization, you will need to create a free user account
for www.sae.org. After creating it, email [email protected] your customer number so they
can affiliate it to the proper university.
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BEFORE REGISTRATION: INTERNATIONAL TEAMS
SAE INTERNATIONAL
REGISTRATION DAY CHECKLIST
I am logged in.
I know where to register.
I know how to register.
I have payment information ready.
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SAE INTERNATIONAL
REGISTRATION DAY: WHERE AND HOW
Do I know where to register?
There are two places where teams can register for every competition.
http://students.sae.org/cds
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Individual Event Registration
CLICK HERE
CLICK HERE
SAE INTERNATIONAL
REGISTRATION DAY: WHERE AND HOW
Do I know how to register?
Find the orange button, which may say different things depending on the time.
Countdown to Registration
Register
Register for Wait List
Update Team Info
Registration hasn’t opened yet.
Registration is open and still accepting teams.
The competition is sold out but Wait List is open.
Registration is closed, or team has not registered.
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SAE INTERNATIONAL
REGISTRATION DAY: COUNTDOWN
Two hours before registration opens, a button will appear.
After clicking on the button, a countdown will appear.
It will automatically become a button when registration is open.
The countdown clock is tied to the SAE database clock. There is no need to refresh the page
continuously. By doing so, the system is slowed down and teams risk not being able to register.
Countdown to Registration
Register
Countdown to Registration
7
SAE INTERNATIONAL
REGISTRATION DAY: TEAM INFORMATION
Do I know how to register?
1. Click on the button.
2. Click on the button.
3. Select the correct class under “Please
Select a Cost.” (Note: Not all
competitions have different classes).
4. Complete the Team Profile by adding a
team name, selecting the same class
under Competition Category, and
selecting your role on the team.
5. Click on or
Register
Add a New Team
Register & Pay Later
2
8
1
3
4
5
Register & Pay
Once you click one of these options, your team spot is confirmed. It doesn’t matter which you choose!
SAE INTERNATIONAL
If you chose , you’ll be shown a confirmation page.
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REGISTRATION DAY: PAY LATER
Register & Pay Later
University Name
Faculty Advisor Name
University Address
City, State Zip Code
Country
Note that it will take 24 hours for the Pay
Invoice option to show up! Don’t panic.
Check back tomorrow.
Remaining Balance
Pay Later Policy
Pay Later Process
SAE INTERNATIONAL
A button will appear on your Team Registration page within 24 hours.
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REGISTRATION DAY: PAY LATER
Pay Invoice Now
Click here to pay.
SAE INTERNATIONAL
Do I have all necessary payment information ready? Teams may use up to four credit cards to process the total registration fee.
1. Complete the payment information.
2. Click on the button.
3. A Registration Confirmation page will appear.
You can reprint an official invoice by clicking
REGISTRATION DAY: PAYMENT INFORMATION
Submit
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1
2
3
Reprint Invoice
SAE INTERNATIONAL
The invoice will appear. You can email yourself a printer friendly version by entering your email
address and clicking .
REGISTRATION DAY: INVOICE
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Send Invoice >
Click here to email invoice.
SAE INTERNATIONAL
POST-REGISTRATION CHECKLIST I printed my receipt.
I updated my team profile.
I updated my personal information.
I affiliated my team members.
I can access the SAE Digital Library.
I submitted my program submissions (FSAE only)
I ordered my engine (Baja SAE and SAE Supermileage only)
13
SAE INTERNATIONAL
Do I know how to access the Team Registration Screen?
All of your post-registration tasks that are housed on www.sae.org are completed from the Team Registration Screen. Below are
instructions to find the Team Registration Screen.
1. Navigate to your CDS event and click the Registration tab.
2. Click on the button. Click on your team name.
POST-REGISTRATION: TEAM REGISTRATION SCREEN
Update Team Info
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SAE INTERNATIONAL
POST-REGISTRATION: TEAM REGISTRATION SCREEN MAP
SAE DIGITAL LIBRARY
VEHICLE SPECS (FSAE Only)
COMPETITION-SPECFIC REQUIREMENTS
15
TEAM PROFILE
PERSONAL INFORMATION / TEAM AFFILIATION
REPRINT INVOICE
SAE INTERNATIONAL
POST-REGISTRATION: TEAM PROFILE
16
COMPLETE THIS
COMPLETE THIS
1
2
COMPLETE THIS3
CLICK THIS4
SAE INTERNATIONAL
POST-REGISTRATION: SAE DIGITAL LIBRARY
CLICK THIS1
CHECK THIS2
17
SAE INTERNATIONAL
POST-REGISTRATION: PROGRAM SUBMISSION
18
Did I update my Program Submissions?
A completed Program Submission includes completed Team Profile, Vehicle Specs, The Vehicle Specs section is only used by Formula
SAE for the Event Program. If you are registered for another event, this section will not show up.
CLICK THIS1
CLICK THIS2
CLICK THIS3
CLICK THIS4
CLICK THIS5
SAE INTERNATIONAL
POST-REGISTRATION: ROSTER
19
or
CLICK THIS TO EDIT1
COMPLETE THIS3
COMPLETE THIS4
COMPLETE THIS5
COMPLETE THIS2
CLICK THIS6
CLICK THIS TO ADD1
SAE INTERNATIONAL
POST-REGISTRATION: CONFIRMATION LETTER
CLICK THIS
CLICK THIS2
1
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SAE INTERNATIONAL
POST-REGISTRATION: ROSTER DOWNLOAD
21
Fast Track Registration allows a single team captain or faculty advisor register an entire team on
their own. You can download your roster by clicking
CLICK THIS
Print Roster