Online Registration Guide for First Year Undergraduate Students

2017/2018

Academic Recordsand Registration

Registry -

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Bóthar na Drioglainne Distlliery Rd.

Bóthar an Chaisleáin Nua Uachtarach Upper Newcastle Road

Bóthar na hOllscoile University Road

Bóthar an Chaisleáin Nua Uachtarach Upper Newcastle Road

Bóthar an Chaisleáin Nua Íochtarach Lower Newcastle Road

Bóth

ar an

Chais

leáin

Nua

Newc

astle

Road

Bóthar Mhic Coisteala Costello Road

Príomhbhealaí isteach d’fheithiclíMain vehicular entrances

Príomhbhealaí isteach do choisitheMain pedestrian entrances

Slí inrochtana trasna an champais(do dhaoine maolghluaiste) Accessible route across campus(for the mobility impaired)

Foirgnimh do sheisiúin eolais na chéad bhlianaBuildings for �rst year undergraduate orientation

Forbairtí nua ar an gcampasNew campus development sites

Ardaitheoirí Elevators

Caiféanna agus bialannaCafés and restaurants

Beár an CholáisteBar

Áiteanna Páirceála ar an gCampas Parking Locations on Campus

Spásanna Roinnte Comhaltaí Foirne & Mic LéinnSta� & Student Shared Spaces

Spásanna FoirneSta� Spaces

Spásanna Íoc & Taispeáin (Í & T)Pay & Display Spaces (P&D)

Spásanna Mac LéinnStudent Spaces

Spásanna do Chuairteoirí AmháinReserved Visitor Spaces

Cuasa do Dhaoine faoi MhíchumasDisabled Access Bays

Eochair Legend

Na Foirgnimh The BuildingsInstitiúid na hEolaíochta Cliniciúla Clinical Science Institute

Suíomh na hÁise Beartaithe do Thaighde Aistritheach agus CliniciúilSite of Proposed Clinical Translational Research FacilityOileán Ealtanach Nuns Island Ionad na hÉireann do Chearta an Duine Irish Centre for Human RightsOileán an Iarla Earls IslandScoil Scannán & Meán Digiteach HustonHuston School of Film & Digital MediaÁras Mháirtín Uí RiainRyan Institute (Martin Ryan Building)An Chearnóg Quadrangle Áras na Mac Léinn (Sciathán Bailey Allen) Áras na Mac Léinn (Bailey Allen Wing)Suíomh Fhoirgneamh Beartaithe na Bitheolaíochta DaonnaSite of Proposed Human Biology Building Áras Uí Chathail (S.I.D.) Áras Uí Chathail (S.I.D.)Áras Uí Argadáin The Hardiman BuildingÁras Dán na Mílaoise Arts Millennium BuildingSlí Dála na nDán agus na hEolaíochta Arts & Science Concourse Áras Oirbsean Orbsen BuildingFoirgneamh IT IT BuildingOi�g SlándálaSecurity O�ceAn tIonad Spóirt Sports Centre An tIonad Taighde agus Nuálaíochta Research & Innovation CentreÁras Mhaighe Seola Moyola Building (Áras Moyola) Innealtóireacht Engineering Áras Cairnes Cairnes Building

Foirgneamh DERIDERI Building

Páirc Ghnó an Daingin ADangan Business Park A

Na Foirgnimh The Buildings

Páirceáil agus TaistealPark and Ride

Foirgneamh Taighde na mBitheolaíochtaíBiosciences Research BuildingAn tÁras Cúrsa Saoil agus SochaíLifecourse and Society Building

Áras Spóirt, an DaingeanThe Sports Pavilion

Baile na CoiribeCorrib Village

Ospidéal Choláiste na hOllscoile, GaillimhUniversity College Hospital, Galway

Chuig an Aerfort & Bóthar Bhaile Átha CliathTo Airport & Dublin Road

Campas Thuaidh, an Daingean

North Campus, Dangan

Deasc Eolais na Mac Léinn Student Information Desk (SID)

Na Seirbhísí Tacaíochta Míchumais Disability Support Services

An NaíolannThe Creche

Baile na CoiribeCorrib Village

©Buildings O�ce 2013 - No Unauthorized Reproduction or Changes

Campas Thuaidh, an Daingean North Campus, Dangan

Léarscáil den Champas Campus Map

Maps by www.proviz.ie

An SéipéalChapel

Droichead

na gCúig Chéad

Quincentennial

Bridge

An Ardeaglais

Cathedral

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Undergraduate Registration Guide 2017/2018

President’sMessage

Dear Student,

I am delighted to welcome you as a student to NUI Galway. I hope your time with us will be both enjoyable andrewarding.

This guide outlines the registration process.

I urge you to take the time to read this guide carefully as it willanswer many of the queries you may have at this time andcontains important instructions regarding the registrationprocess at NUI Galway.

In addition, the website www.nuigalway.ie/new-studentsprovides a range of material and advice to help you in your first year.

I wish you every success in your academic endeavours here at NUI Galway.

Yours sincerely,

James J. Browne Ph.D., D.Sc., MRIA, C.EngPresident

(Library)

2 Undergraduate Registration Guide 2017/2018 3

Registration Guide for First-Year Students

ContentsPresident’s Message ............................................................................................................ 1

Login to Register ...................................................................................................................4

Overview of your

Student Account....................................................................................................................5

Agree to Terms & Conditions ............................................................................................6

Update Personal Information .............................................................................................6

Photo Upload .........................................................................................................................7

Fee Payment Instructions ...............................................................................................8/9

HEA Equal Access Survey ................................................................................................10

Important Things To Know ......................................................................................12/13

Check List .............................................................................................................................14

Undergraduate Registration Guide 2017/2018

The COURSES page will outline the details of the courseyou are going to follow at NUI Galway. You only use yourCAO course code when applying to NUI Galway. Now thatyou are a student you will use the NUI Galway course instancecodes click here for details.

The FINANCE page will outline all your fees details andany queries on this page should be directed tofees@nuigalway.ie

The PROFILE page will list your personal details based onyour CAO application. The name given here should matchthat on your birth certificate, passport or driver’s license.

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Undergraduate Registration Guide 2017/2018

If you are a past student of this University, please notethat it is NUI Galway policy to retain your full studenthistory under your first or old NUI Galway IDnumber. You will therefore be required to registerusing your existing NUI Galway student number andshould not register using your CAO applicationnumber. If your new CAO number has not beenmerged back to your old NUIG number, you mustcontact undergradadmissions@nuigalway.ie to getthis issue resolved. Please note the implications of notusing your old/existing number here.

Note: you must have a passport sized vertical facing photo ready to upload when you start the registration process

*If you are having difficulty with accessing yourstudent account, you can contact the Library & ITService Desk. Click here for information on how tocontact the Library & IT Service Desk.

Contact reghelp@nuigalway.ie if there are anyerrors on the Courses page.

Congratulations on getting yourcourse at NUI Galway.

Now you must register ONLINE

to become a student of this University. ONLINE Registration opens on 24th August 2017 and closes on 11th September 2017.

What is Registration?Registration is the collection andmaintenance of student data. All informationis stored centrally on the Student RecordSystem. It is compulsory that all students atNUI Galway register each year.

Why Register?

Registration allows you to collect yourstudent ID card, select your modules, gainaccess to the library, labs etc. Join up withClubs and Societies and access all of the oncampus facilities available to students.

What is ONLINE Registration?ONLINE Registration is compulsory and allows you the freedom to register for your course, pay your fees and select your modules (where relevant) online. To register ONLINE go to www.nuigalway.ie/registration and follow the instructions provided.

Register easysteps

in7

What is my NUI Galway Login?Your Login is made up of a user name and password.Your user name is your CAO number which is now your NUI Galway student ID number e.g. 17123456.* Your password will be the word ‘galway’ followed by the first4 digits of your date of birth (in the format ddmm). If your date of birth is 21st May 1996 then your password is ‘galway2105’.

It is very important once you have completed theregistration process that you activate your CampusAccount (CASS). You will find more information on thisprocess later in the brochure.

What do I next?Press “Login” to enter your Student account

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Student Hotline091 493999

Please use the EDIT button to update your mobile numberand your term address if different from your home address.

Add in your personal email address if not already there.Click here for information on how to access your NUI Galway student email account

Once you are finished click on the ‘COURSES’ tab at the top of the page. Then to confirm your registration click on‘Register Here’ on the right hand side of the screen.

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If your name is incorrect continue to register andwhen you come to collect your student ID card, we will make the necessary changes for you.

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Loginto Register

STEPO1

Overview ofyour StudentAccount

STEPO2

Non EU StudentsYou must contact the Fees Office before registering. Pay any monies owed and then you can register ONLINE. More Information here. .

View video for more assistance

6 Undergraduate Registration Guide 2017/2018

Once you read the “Terms and Conditions” you shouldenter a tick in the tick box. If you do not tick the “Terms andConditions”, you will not be able to proceed any further inthis application.

In this section you need to update all fields marked with theasterix *. Domicile your country of permanent residency priorto entry to the programme of study. It is not necessarily thecorrespondence/term address.

Neither is it the same as your nationality and does not alter asyou progress through your academic career e.g. a Polishperson comes to Ireland 2 weeks prior to commencing ahigher education course.

While their nationality is Polish and theircorrespondence address is in Ireland, theircountry of permanent residence is stillPoland.

Only in the case where students have been residing in Ireland for 3 years or moreprior to commencing their course wouldtheir Domicile Ireland. Their Domicilemust not change throughout the duration of their study.

You must upload an appropriate front facing photo (headand shoulders) of you ‘only’ which will be used on yourstudent ID card. Please note that this card is valid for theduration of your programme.

To upload your photo you must:

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Undergraduate Registration Guide 2017/2018

Failure to upload a suitable photographmay result in you paying €20 for the 1st issue of your student ID card.

You must bring either your birth certificate, passport or driver’s licencewhen collecting your ID card. You will not be issued your student ID cardif you do not bring one of the above forms of identification.

If you did not upload your photo before the 27th August, you must now wait until 11th September to collect your ID card from the Registration Help Desk, 1st Floor, Áras Uí Chathail. MAP Click here

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Agree to theTerms andConditions

STEPO3

UpdatePersonalInformation

STEPO4

Uploada Photo

STEPO5Photograph GuidelinesAcceptable Photos:

Photos that will not be accepted:

You must upload a vertical facing photo before the 27th August 2017 otherwise it will not be available for collection during orientation.

Click browse and search for your photo (vertical facing) in the location where you have stored it

Click on yourphoto andchoose yourfile type andclick open

Click upload 6 6 6

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View video for more assistance

View video for more assistance

Fee Payer PPSN – Tax relief is available for specified tuition fees. For more details please see http://www.revenue.ie/en/tax/it/leaflets/it31.html

Please note that some Debit cards have a transaction limit of €1,500. Please pay any balance outstanding using the Pay Fees

Your fee payment will be processed while you are online. Please wait for the screen below to load as it may take a few minutes. Once your payment has been processed you will receive an emailed receipt to your NUIG email account. If there is a problem with the online payment, you will be notified here.

Select to move to the next screen and,if you are happy that your details are correct,press

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Undergraduate Registration Guide 2017/2018

8 Undergraduate Registration Guide 2017/2018

FeePaymentInstructions

STEPO62017-2018

StudentTuition Fee

Levy €224

Student Contribution €3,000

Total Amount Payable by Student

EU student, with free tuition €224 To be paid by To be paid by Yesfees and on a SUSI grant

SUSI government

EU student, with free tuition €3,224 Yes To be paid by government YesEU Student not eligible YesYes Yesfor free tuition and noton a grant

Please see www. nuigalway.ie/feesfor updates on fees payable

Non EU studentN.A.Fees payable in full

prior to registration

A fee is comprised of three elements:• Tuition fee • Student Contribution • Student levy

Once you have completed all the questions, a fee will be calculated based on your answers. This is the fee you must pay online or using a bank giro. If you answer ‘yes’ to question 6 above you must choose SUSI funding from the ‘Funded by’ drop down box and it is vital that you enter your SUSI number in the format W1718XXXXXXXX (SUSI queries to support@susi.ie, information on www.susi.ie)

Enter your Credit / Debit card details and then press

Your payment will be directed to a secure website. NUI Galway does not have access to these details andthe only detail recorded is the cardholder’s name.

In order to be a fully registered student, youmust pay the appropriate fees. The questionslisted below will determine the fee you must pay.

Please see the fees website athttp://www.nuigalway.ie/fees for more details

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What amount do I need to pay

I want to pay my fees online. What do I need to do?

What amount do I pay?

(1) Tuition - are you eligible for ‘free tuition fees’?Criteria for determining eligibility:• EU Nationals (ie holders of an EU Passport and Birth Certificate)• Residency for 3 of past 5 years• Never been to third level before

For more information please click on this link: www.nuigalway.ie/fees

(2) Student ContributionIn 2017/18 the Student Contribution will be €3,000. If you are eligible for a higher education grant the Fees Office will invoice SUSI for this charge.

For more information please click on this link: www.nuigalway.ie/fees

(3) The Student LevyIn 2017/18 the student levy will be €224.This levy is payable by all students and is not covered by SUSI or any other funder.

The levy relates to student services, e.g. health care, sports and recreation, students union.

For more information please contact the students union at studentsunion@nuigalway.ie

View video for more assistance

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Undergraduate Registration Guide 2017/2018

10 Undergraduate Registration Guide 2017/2018

HEA Equal Access SurveyThe HEA (Higher Education Authority) require us, ontheir behalf, to survey students on their social,economic and cultural background at registration.The survey is confidential and responses providedare returned to the HEA without names oraddresses. Please see www.hea.ie for moreinformation. Please continue and fill out the HEAsurvey online now.

Complete theHEA EqualAccess Survey

STEPO7View video for more assistance

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Undergraduate Registration Guide 20172018

12 Undergraduate Registration Guide 2017/2018

How do I get my student ID card?

Come along to Áras Uí Chathail, 1st Floor (Map) on the dates listed HERE to collect your student ID card. Make sure you have loaded your passport photo during ONLINE registration or else you must log back into ONLINE registration www.nuigalway.ie/reg before the 27th August 2017 and upload your photo.

You must bring the following on your ID card collectionday:• your birth certificate, passport, or driver’s license which

will be checked before we can issue your student ID card to you. (We will not issue you an ID card if you do not bring one of these forms of identification with you onyour ID card collection day)

• your SUSI number (if applicable)• your PPSN number which we are required to supply to

the HEA (Higher Education Authority).

Your student ID card identifies you as a student of NUI Galway and you will be required to carry it at all times on campus, to gain access to the library, when requestingdocuments e.g. transcripts and for entry into yourexaminations.

If you did not upload your photo before the 27th August, you must now wait until11th September to collect your ID card from the Registration Help Desk,1st Floor, Áras Uí Chathail.

You must have completed Stage 1 ofRegistration before you can collect your ID card.

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Blackboard Access:You can access your Blackboard account 24 hoursafter you have completed your registration.

To see your modules/course information within Backboard; you must log on to the ONLINE Registration System and register for your modules. You will have access to these modules within Blackboard 24 hours later.

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If you wish to change your home address you willneed to do so at the Student Information Desk(SID), ground floor, Áras Uí Chathail.www.nuigalway.ie/sid for opening hours and map

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! I still need more help!A registration helpdesk will be open Mon – Fri from 22nd August – 11th September.

Details are as follows:Opening hours: 9.00am – 5pm Phone number: 091-493999 Email: reghelp@nuigalway.ie Web: www.nuigalway.ie/reg

Please quote your CAO number,now your NUI GalwayStudent ID number on all correspondence.

How do I upload a photo if I omitted to do so during the online registration?

Go to ‘Profile’ on the first page and click on the UPLOAD PHOTO tab under Personal Information

and follow the instructions.

I have selected SUSI funding during the online registration but I have not entered my SUSI number?

Go to ‘Profile’ on the first page and click on the EDIT tab under SUSI Number. (SUSI queries to: support@susi.ie, more information on www.susi.ie)

How do I edit my term address, now I have one?

Go to ‘Profile’ on the first page and click on EDIT tab underTerm Address and then type in your new address and click onUPDATE.

Please note your home address is the address you gave onyour CAO application.

Activate your Campus Account (CASS)You should now immediately activate your Campus Account (CASS). This step is very important. You MUST change your password to secure your account. Passwords must be alphanumeric, have at least 8 characters, include upper, lower case and a special character, e.g. Tool12kit! Your Campus Account provides access, using a single user ID and password, to PC Suites, Email & Microsoft Office 365 Apps, WiFi, Blackboard, Library Systems, Online Registration, MyCampus, Exam Timetables and Exam Results.

To activate your Campus Account click here

For more information on IT services available within NUI Galway

click here

Module Selection

Click here for information on what a module is. All querieswith regards to module selection should be directed to yourrelevant College see here for links. When you know whatmodules you are taking you must register for them ONLINE.24 hours after you select your modules you will have access tothem on Blackboard. See more information atwww.nuigalway.ie/reg

How do I print my Module Registration Click the PRINT tab at the top right hand corner

of the first screen of your student account.

How do I print proof of my Registration?Click the tab PROOF OF REGISTRATION on the

right hand side of the first screen of your student account.

Congratulationsyou are now aregistered student of NUI Galway

IMPORTANTthings you must do now

Video guide to selecting your modules

Student Planner 2017/18

Hotel Meyrick

House Hotel

Academic Recordsand Registration

Registry -

Check list Registered Online Photo Uploaded (Vertical facing) Fees Paid SUSI Number Entered (if applicable) HEA Access Survey Completed Campus Account (CASS) Activated

To bring with you at Orientation Your birth certificate, passport,

or driver’s license Your PPSN number Your SUSI number (if applicable)

www.nuigalway.ie/new-students