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ONLINE TIMESHEET TUTORIAL
Important: At the end of this Tutorial, you will be directed to answer 12 questions related to the tutorial.
Let’s get Started!
1 The Office of Student Employment (OSE)
Important rules to know about Submitting a Timesheet…
• Submit Timesheets Every Week!
• Timesheets can only be submitted one at a time and in order
• You can only save your timesheets up to 3 weeks
• You MUST submit ZERO hrs if you didn’t work that week
• You can only work up to 20 hrs per week
• If you work more than 6.0 hours in a day, you MUST take a half-hour unpaid break.
• Students can not work more than 8 hrs in a day 2 The Office of Student Employment (OSE)
How do I Access my Timesheets?
• Go to http://timesheet.nyit.edu
or • Go to www.nyit.edu & click on MY NYIT (right hand corner of NYIT Home page)
3 The Office of Student Employment (OSE)
Log in using your NYIT username &
password
4 The Office of Student Employment (OSE)
Click on Student Timesheets (on the left hand side)
5 The Office of Student Employment (OSE)
Select Fiscal Year 2013/14…
ID # John Smith
Then click Continue…
6 The Office of Student Employment (OSE)
Timesheet Summary Page
ID # John Smith
Use the button on the left and select Pay Period you need to submit & click
SELECT. 7 The Office of Student Employment (OSE)
Enter in your hours every week & click SUBMIT
The Office of Student Employment (OSE) 8
John Smith ID #
Process of how Timesheets get approved…
The Office of Student Employment (OSE) 9
Student SUBMITS Timesheet
Direct Supervisor Approves or Rejects Timesheet
Student Employment (OSE) gives final Timesheet
Approval
Student can now Submit his/her next Timesheet
If Timesheet is Rejected, it goes back to the student for resubmittal
Automatic Emails Sent to Students • Once a student SUBMITS their timesheet, students receive an email
stating: “Timesheet has been submitted but pending Supervisor & OSE approval”
• Once student’s Supervisor Approves or Rejects, students receive an email stating: “Timesheet is approved by Supervisor but pending OSE’s approval”
• Once OSE gives final Approval, students receive an email stating: “Timesheet is approved & sent to payroll for processing”
• Students will also get an automatic Weekly Reminder Email every Thursday
to submit their timesheet at the end of every work week. ***Supervisors will also get a Weekly Reminder every Monday to Approve or
Reject Timesheets for that previous week.***
10 The Office of Student Employment (OSE)
Pay attention to the Status Column
The Office of Student Employment (OSE) 11
John Smith ID #
When do I get Paid & where do I pick up my check?
Payday is the 3rd & 18th of every month If the 3rd and the 18th occur on a weekend, you will be paid on
the Friday before.
Timesheets must be submitted correctly & on a weekly basis to get paid twice a month
To pick up your payment on the 3rd & 18th: Old Westbury students will have their paychecks sent to their
department where they work.
Manhattan students must pick up their checks at: 1849 Broadway, Student Activities Building, 2nd Floor (ask Athena).
*You must show Photo ID to pick up your check.
The Office of Student Employment (OSE) 12
Direct Deposit Student Employment is HIGHLY Recommending that all
students have $ Direct Deposit $ set up!
For Returning Student Employees Who Receive Pay via Direct Deposit…
• If you received your pay via direct deposit to your bank, it will continue to be set up for the 2013/14 academic year.
• If you would like to change your direct deposit, please download a new Direct Deposit Form, attach the proper bank information, and submit it to the Office
of Student Employment. (please know that it will take approximately 30 days to have your Direct Deposit set up.)
For Student Employees Who do NOT wish to have Direct Deposit set up…you will have to pick up a paper check on the 3rd & 18th of every month.
The Office of Student Employment (OSE) 13
Timesheet Deadline Dates Chart
The Office of Student Employment (OSE) 14
Please follow the Timesheet Deadline Dates Chart so you are aware of when Payroll deadline
dates are.
You can also pick up a printed copy in the Office of Student
Employment.
Timesheet Support! Email: [email protected]
ID # John Smith
If at any time you are having a timesheet related issue, please click on the Timesheet Support link on the top right and
you will be able to send an email expressing your issue.
15 The Office of Student Employment (OSE)
Student Employee Handbook
The Student Employee Handbook is posted on our
website & you can also get a printed copy in the Office of
Student Employment.
The Office of Student Employment (OSE) 16
Professionalism at Work
You are expected to be professional when you are at work. This is a real job!
Supervisor Expectations
• Attendance
• Performance
• Behavior
• Confidentiality
The Office of Student Employment (OSE) 17
Job Performance Evaluations
Job Performance Evaluations conducted every semester by your supervisor.
The Office of Student Employment (OSE) 18
Changing or Leaving a Job For detailed information, please go to: http://www.nyit.edu/student_jobs/changing_or_leaving/
• Students must notify their supervisor and the Office of Student Employment (OSE) that they are resigning from their position two weeks before they plan to leave.
Grounds for termination include:
• Submitting time sheets that have been accumulated beyond two weeks and not notifying the
OSE
• Violating the Student Code of Conduct
• Numerous absences and tardiness
• Work performance below supervisor expectations
• Use of or being under the influence of or in possession of alcohol or illegal/illicit drugs in
the work place
• Falsifying time sheets
• Violating confidentiality agreements
*If a student is terminated from a job, the Office of Student Employment will determine whether they can apply for another position. *
The Office of Student Employment (OSE) 19
Reminder to take Questionnaire!
You are now required to answer 12 questions related to your employment & the Tutorial.
This is a REQUIREMENT for all student workers!
Please refer to your Tutorial email that was recently sent to you.
Step 2 will have the link to the questionnaire.
Thank you!
NYIT, Office of Student Employment www.nyit.edu/ose
Old Westbury, Salten Hall, Room 3
Manhattan, 26 W. 61st St., Room 209 Tel: OW: 516 686-7606 or MN: 212 261-1688
Email: [email protected]
The Office of Student Employment (OSE) 20
