OnTimeFor Class Final

On Time4Class

GENERAL DESCRIPTION

Schedules and Controls Audible Alarms, Bells or

Pre-recorded Announcements

Solutions for Schools

and Factories

On Time4Class

Release 4.64 (Rev 7)

Solutions for Schools and Factories

General Description

March 15, 2011

ULTIMATE! SOFTWARE PRODUCTS LIMITED USE LICENSE AGREEMENT

This is a legal agreement between you, the end user, and Ultimate! Software Products, Inc. By opening this sealed disk package, you are agreeing to be bound by the terms of this license. If you do not agree to the terms of this agreement,

promptly return the unopened disk and the accompanying manuals to the place you obtained them for a full refund.

1. LICENSE. Ultimate! Software Products, Inc. (USPI) grants to you a non-exclusive, single-user license to use the enclosed program; Ultimate Call Accounting, Attention Shoppers, SPARK, On Time4Class, InnService

for the Strata® CIX, or Smoke Signal, Doctor Reminder, Software and Appointment Reminder Software (the

SOFTWARE). This license may be assigned to an individual person or to an individual single-user, non-

networked computer. If assigned to a computer, the SOFTWARE must be used only on that computer. If assigned to a person only that person may use the SOFTWARE, but he or she may use it on any computer so

long as no other person uses the SOFTWARE. You may not install the SOFTWARE on computers connected

with a network unless every user of the SOFTWARE obtains a license from USPI.

2. COPYRIGHT. The SOFTWARE is owned by USPI or its suppliers and is protected by United States

copyright laws and international treaty provisions. Therefore, you must treat the SOFTWARE like any other

copyrighted material (e.g. a book or musical recording) except that you may make one copy of the

SOFTWARE solely for backup or archival purposes. You may not copy the written materials accompanying the SOFTWARE.

3. OTHER RESTRICTIONS. You may not rent or lease the SOFTWARE, but you may transfer the

SOFTWARE and accompanying written materials on a permanent basis provided you retain no copies and recipient agrees to the terms of this Agreement. You may not reverse engineer, decompile, or disassemble the

SOFTWARE. If SOFTWARE is an update, any transfer must include the update and all prior versions.

4. DUAL MEDIA SOFTWARE. If the SOFTWARE package contains more than one copy of the software on different media, then you may use only the media appropriate for your single-user computer or LICENSED

COMPUTER NETWORK file server. You may not use the other disks on another computer or computer

network, or load, rent, lease, or transfer them to another user except as part of the permanent transfer (as

provided above) of all SOFTWARE and documentation.

LIMITED WARRANTY. USPI warrants that (a) the SOFTWARE will perform substantially in accordance with the

accompanying written materials for a period of one year from the date of receipt, and (b) any hardware accompanying

the SOFTWARE will be free from defects in materials and workmanship under normal use and service for a period of

one year from the date of receipt. Any implied warranties on the SOFTWARE and hardware are limited to one year. Some states do not allow limitations on duration of an implied warranty, so the above limitation may not apply to you.

CUSTOMER REMEDIES. USPI's entire liability and your exclusive remedy shall be, at USPI's option, either (a)

return of the price paid or (b) repair or replacement of the SOFTWARE or hardware that does not meet USPI's Limited Warranty and which is returned to USPI with a copy of your receipt. This Limited Warranty is void if failure of the

SOFTWARE or hardware has resulted from accident, abuse, or misapplication. Any replacement SOFTWARE will be

warranted for the remainder of the original warranty period or one year, whichever is longer. THESE REMEDIES ARE

NOT AVAILABLE OUTSIDE OF THE UNITED STATES OF AMERICA.

NO OTHER WARRANTIES. USPI disclaims all other warranties, either express or implied, including but not limited

to implied warranties of merchantability and fitness for a particular purpose, with respect to the SOFTWARE, the

accompanying written materials, and any accompanying hardware. This limited warranty gives you specific legal rights. You may have others, which vary from state to state.

NO LIABILITY FOR CONSEQUENTIAL DAMAGES. In no event shall USPI or its suppliers be liable for any

damages whatsoever (including, without limitation, damages for loss of business profits, business interruption, loss of business information, or other pecuniary loss) arising out of the use of or inability to use this USPI product, even if

USPI has been advised of the possibility of such damages. Because some states do not allow the exclusion or limitation

of liability for consequential or incidental damages, the above limitation may not apply to you.

U.S. GOVERNMENT RESTRICTED RIGHTS

The SOFTWARE and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the

Government is subject to restrictions as set in the subparagraph (c) (1)(ii) of The Rights in Technical Data and Computer Software clause at 52.227-7013. Contractor/manufacturer is Ultimate! Software Products, Inc./2751 S.

Calhoun Road/New Berlin, WI 53151.

This Agreement is governed by the laws of the State of Wisconsin.

Should you have any questions concerning this Agreement, or if you wish to contact USPI for any reason, please write:

Ultimate! Software Products, Inc. / 2751 S. Calhoun Road/New Berlin, WI 53151.

Contents

Sales Support and Contact Information page 5 Other Ultimate! Products page 6 Local and National Support page 8 On Time4Class Defined page 9 Capacities page 11 Features page 12

Hardware/Computer Requirements page 16 Ultimate! Installation and Service Contacts page 18 Appendix A. School Bell Application page 19 Appendix B. Timed Events Software page 20 Appendix C. Sample School Bell RFP page 21

On Time4Class – General Description

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I. SALES SUPPORT & CONTACT INFORMATION Dear Ultimate Dealers and Prospective Users,

Ultimate! Software Products, provider of the On Time4Class application, can assist you with pricing configurations and live demonstrations.

- If you are a prospective user and would like assistance in locating a

dealer, contact Roy Catron, 1-262-789-9654. If you are a school, see Appendix C for a sample RFP you can use.

- If you are a dealer and would like to schedule an On Time4Class

training for your staff, receive a quote, or schedule a customer demonstration, call Roy Catron, 1-262-789-9654 (Demo-on-Demand number is 1-262-789-9649).

After the installation, Ultimate! Software Products, Inc. performs remote maintenance and offers a post warranty service program.

- For maintenance or warranty information, call Roy Catron, 1-262-789-9654.

Key contacts and phone numbers for use by our dealers are as follows:

On Time4Class Sales, 262-789-9654 (Roy Catron)

Demonstrations or Training 262-789-9649 (Demo on Demand)

Software Activation Line 262-784-2312

Ultimate Call Accounting Tech Support 262-789-9616 or [email protected]

Other Ultimate! Products 262-789-9654 (Roy Catron) or sales@uspnet.

InnService for Strata CIX™ 262-789-9609 (Cindy Ovokaitys)


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II. OTHER Ultimate! PRODUCTS

Besides On Time4Class, Ultimate! Software Products has developed many other applications over the past sixteen years. These applications are sold nationwide via our vast dealer network. Ultimate! Spark, Call Accounting, Appointment Reminder Software and Smoke are also found to be highly beneficial to meeting the needs of businesses. Mobility Programming is also specifically designed to meet the needs of teachers. Visit us at www.ultcom.com. Spark! allows you to use your computer keyboard to send a text message to any cell phone. With Spark, you easily may send a message to one, several, or even hundreds of cell phone users at a time. Spark is ideal for those who need to communicate exclusively via text message and to a large number of phone numbers. Reach Over 600 People in Minutes! Contact Roy Catron at 262-789-9654 for more information and/or to see a demonstration. Call Accounting Software creates phone traffic data reports by analyzing incoming and outgoing traffic data. It serves as both a troubleshooting tool and management aid. Contact Roy Catron at 262-789-9654 for more information and/or to see a demonstration. Appointment Reminder Software is no longer just for doctors! Appointment Reminder Software allows you to send reminders by voice (telephone call), text (SMS), or by email message. Many types of businesses have now begun to use Appointment Reminder Software to remind their clients of appointments. Save time and money by not spending staff time on reminder calls. Maintain security of your contacts’ private information. Get reports on calls made through the system. Contact Roy Catron at 262-789-9654 for more information and/or to see a demonstration. Ultimate Smoke Signal allows you to reach hundreds of people instantly and simultaneously via their preferred method: phone call, text message or e-mail. For businesses or factories, it can be used to alert employees about contests, promos, health insurance updates, or to wish a happy holiday. Schools can remind staff and parents about meetings, recruit volunteers for projects, reach parents in an emergency situation or alert staff of a lock down. Smoke Signal increases communication and enhances safety. Contact Roy Catron at 262-789-9654 for more information and/or to see a demonstration. Ultimate InnService for Strata CIX is primarily for the hospitality industry, but can be effective in for businesses that rent or share office space. InnService

http://www.ultcom.com/


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turns the phone in an office (or guest room in a hotel) on or off depending upon the check-in or check-out status of an individual. It also can assist in generating a bill at the end of one’s stay. InnService integrates a hotel or business’s new or existing property management system with a Toshiba Telephone System. Visit www.ToshibaHotel.com or contact Cindy Ovokaitys at 262-789-9609 for more information and/or to see a demonstration. This product is sold through Toshiba America Inc.’s dealer network. AURA 2.0 is a comprehensive and cost-effective Nurse Call System for assisted care centers, rehab clinics, long-term healthcare centers and retirement communities. AURA 2.0 blends wired and wireless technology into a powerful management tool for a new generation of healthcare services. AURA creates reports on nurse response times, which make this product especially attractive to management. Contact Roy Catron at 262-789-9654 for more information and/or to see a demonstration. This product is for Toshiba telephone systems.

Attention Shoppers gives you menu driven options for setting up a schedule of commercials to be broadcast to shoppers. The software includes an easy to use Windows® interface for schedule changes, and allows you to view and print daily advertisement schedules. Each department or retail grouping can have a separate schedule, zone, and tone for the ads, reducing time and training costs while increasing flexibility. Announcements can be scheduled up to 18 months in advance. Contact Roy Catron at 262-789-9654 for more information and/or to see a demonstration. Doctor Reminder Software sends appointment reminders to patients by telephone call, text message, and email message. Reminders include date, time, office, and the professional being seen. Medical offices can use it with the scheduling software they are using now. Save staff time by automating reminder calls, and help prevent patient no-shows. Contact Roy Catron at 262-789-9654 for more information and/or to see a demonstration.

http://www.toshibahotel.com/


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III. THE Ultimate! DIFFERENCE Because Ultimate! has a National Dealer Support Network, customers have the opportunity to purchase Ultimate! Software Products and receive training and support from a local dealer. Our national service and dealer network have a service-based philosophy.


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IV. ON TIME4CLASS DEFINED Ultimate! On Time4Class helps schools (See Appendix A), factories, libraries and penal institutions (See Appendix B) “Stay on Schedule and Stay Safer.” The On Time4Class Software includes menu-driven options for setting up schedules, zones (areas within a building or facility) and sounds. It also includes easy–to-use Windows interface for schedule changes, viewing, and printing of the daily schedule. Below are two diagrams of how the external hardware is connected.


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V. CAPACITIES

On Time4Class can be programmed for up to 100 zones, dependent upon the capacities of the customer’s supplied overhead paging system and/or telephone system.

The software comes supplied with approximately 40 pre-programmed sounds. However, there is no limit to the number of sounds that can be programmed.

Ten standard schedules and additional six can be added for holidays, exam days and special events days.

On Time4Class includes a rolling 18-month calendar for planning for special events and schedules ahead of time.

Ten programmable alert buttons are available for things like tornado alerts, intruder alerts and other alerts.


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VI. ON TIME4CLASS FEATURES

A. GUI INTERFACE- for basic operation

B. SCHEDULING On Time4Class has the ability to schedule a daily, weekend or weekly

tone, alarm or broadcast announcement (as indicated below)


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Each class, grade, or school grouping (or in the case of a factory; each office, floor, or area) can have a separate schedule, zone, and tone – reduces staff requirement and training costs while increasing flexibility.

Schedule up to 18 months in advance (as indicated below) – provides for long range planning.

On Time4Class picks its schedule at midnight every night - allows changes to be programmed prior to the next day

Override current schedule for special events – easy to change the schedule for a pep rally or a holiday.

Default daily, weekly, and weekend schedules – set up in advance, but flexibility is provided if a change is required.

Print the schedule as needed – make sure staff is informed.

Manual override – disable the automatic bell ringing schedule in case of an emergency.

C. PAGE ZONES Up to 100 zones – each can have its own schedule and sounds.

A zone can be as small as one room – customize the schedule for any teacher.


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Each zone can have a different tone – reduces the confusion in common areas such as cafeterias and lobbies.

Optional relay can ring existing “bells” – Existing hardware can be used with our up-to-date software.

Zones can use phone system codes and be specifically labeled (as shown below).

D. TONES There are approximately 40 pre-programmed tones – be up and

running within minutes.

Drag and drop new tones. Tones can be included from any .WAV file created by the user – add a new sound or tone.

Record your own tone – the school song could be used to indicate time for an assembly (or in the case of a factory or department store, a message can be played instead of an alarm).

There is no limit to the number of sounds that can be used.


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Each tone can be played to a different zone – campuses that have a grade school, a middle school and a high school (or in the case of a factory, different areas) can all have a unique sound.

Re-name the tone (as below) – makes it to easy to find or change it if needed.

E. ALERTS Preset alarms – examples: intruder alert, tornado alert.

Optional 911 alerts can be triggered and then alert data can be transmitted in a number of ways – this requires SMDR data from the phone system.


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VII. HARDWARE/COMPUTER REQUIREMENTS

Windows: Windows 2003, 2008 / XP / VISTA / 7.0 Processor: 500 MHz Pentium or better is suggested Memory: Windows 2003, 2008 / XP / VISTA / 7.0 – suggested is 128 MB or better Other: VGA Color Monitor or better 200 MB Hard Drive space CD-ROM drive Dedicated sound card 1 Serial Port with its own interrupt Mouse, preferably a PS/2 or USB Mouse Keyboard Additional Components

Remote access is required to assist with installation, training, and tech support. We can work with following applications: IP Access with PcAnywhere

www.LogMeIn.com

www.UltraVnc.com

www.GoToMyPC.com

WebX

Back-up device

Optional Components:

Printer (for printing schedules)

Modem (33.6Kbps or better)

(internal modems can not share an interrupt with the serial port)

pcAnywhere (pcAnywhere Version 10.0 or higher for Windows)

Recommended Components:

Surge protector or uninterruptible power supply (UPS)

Zip drive for backups or some other backup device

http://www.logmein.com/

http://www.ultravnc.com/

http://www.gotomypc.com/


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Notes on using On Time4Class on a network: Ultimate! On Time4Class is not a network product. It can be operated through on a network with www.LogMeIn.com, Ultra Vnc, www.gotomypc.com or remote desktop from Microsoft. However, only one person can use it at a time. If you wish to put On Time4Class on your server, this can be done also, as long as only one person at a time uses it. You may need to also consider the security risks if doing this. We use time clock software so Internet access is needed. (This keeps the computer clock on time).

http://www.gotomypc.com/


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VIII. ULTIMATE! INSTALLATION AND SERVICE CONTACT INFORMATION FOR OUR CUSTOMERS & DEALERS

Key contacts and phone numbers for use by our customers are as follows:

Sales Demonstrations or Training 262-789-9654 ask for Roy Or [email protected]

Software Activation line 262-784-2312 (See Appendix C)

On Time4Class Technical Support 262-789-9616 or [email protected]

Other Ultimate! Communications Software info 262-789-9654 ask for Roy or [email protected]

InnService for Strata CIX™ 262-789-9609 (ask for Cindy) Customers often request additional features that were not included as part of the original application. Ultimate! reserves the right to charge for additional features. These charges will be discussed with you or your dealer prior to making them. The rate for a Standard Custom Code (SCODEA) is a flat fee. For a Non-Standard Code (NCODEB) the rate is variable and defined in writing with approval by you, our dealer. All changes to the software are installed via pcAnywhere® or other remote desktop software and must be paid for by credit card prior to installation (Amex, VISA, MasterCard). The software warranty is for one year. There is no charge for support during this time. If you are about to make any changes to the computer system, we encourage you to call our tech support number for verification on the possible impact to the Smoke Signal software. There may be a trouble-shooting fee to you, the dealer, for our involvement to resolve a problem should an operational difficulty occur because a change was made by the user or by you. This is a credit-card-only charge prior to our logging on to the computer.

mailto:[email protected]




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APPENDIX A On Time4Class is great for Schools, Government Offices, Libraries and Museums

Ultimate! On Time4Class provides the tools to manage dynamic scheduling requirements. With easily customizable bell tones and sounds, supervisors can manage all aspects of scheduling. Call Tracking permits 911 call alerts. Emergency alarms for intruders, fire or natural disasters are built in to help protect students, guests and staff.

Example of the On Time4Class Interface:


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APPENDIX B On Time4Class is great for Factories and Manufacturers

Ultimate! On Time4Class provides the tools to manage dynamic scheduling requirements. With easily customizable bell tones and sounds, supervisors can manage all aspects of scheduling. Call Tracking permits 911 call alerts. Emergency alarms for intruders, fire or natural disasters are built in to help protect students, guests and staff.

Example of the On Time4Class Interface:


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Appendix C. Sample RFP


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Website: www.ultcom.com

[email protected] Demo Hot Line: 262-789-9649

8:00 A.M. to 5:00 P.M. CST

http://www.ultcom.com/


Documents

OnTimeFor Class Final