Open Tender Notice No.B/E.29/TRSO/12/2015-16 Dt.16-02-2016. No. 12-… · Page 2 of 34 T.No. B/E.29/TRSO/12/2015-16 Signature of the Tenderer Sr.DEE/OP/BZA NOTE TO TENDERERS 1. Tender

Page 1 of 34 T.No. B/E.29/TRSO/12/2015-16

Signature of the Tenderer Sr.DEE/OP/BZA

TENDER NO. B/E.29/TRSO/12/2015-16

Name and address of

Tenderer

Money Receipt/ D.D. No. &

date for cost of Tender form enclosed

SOUTH CENTRAL RAILWAY

ELECTRICAL DEPARTMENT TRACTION ROLLING STOCK (OPERATIONS) VIJAYAWADA

REGULATIONS OF TENDERS AND CONTRACTS

CONDITIONS OF TENDER

TENDER AGREEMENT FORM

Open Tender Notice No.B/E.29/TRSO/12/2015-16 Dt.16-02-2016

Last date for issue of tender forms by post 16-03-2016.

Last date for issue of tender form in person 22-03-2016

Date and time for submission of tenders 22-03-2016 up to 15.30 Hrs.

Date and time for opening of tenders 22-03-2016 at 16.00 Hrs.

Name of work Mechanized Washing, Drying and ironing of Linen at Running Room Vijayawada, Kondapalli & Electric traction training

centre/Vijayawada for a period of 24 months.

Period of completion 24 Months

Approximate value Rs.27,58,048/-

E.M.D. Rs.55,165/-

Cost of Tender form Rs. 3,000/- in person & Rs.3,500/- by post

SPECIAL ATTENTION TO TENDERERS

The “General Condition of Contract”(G.C.C.) has been revised as such the Tenderers

should read the relevant provisions carefully before quoting their rates. Major items to be

noted are:

1. Scale of EMD has been revised (Para-5 of Conditions Of Tender) 2. Procedure for deduction of Security deposit has been revised (Para-25 of Conditions Of

Tender) 3. New Provision for Performance Guarantee has been added (Para-24 of Conditions Of Tender) 4.The Standing Earnest Money Deposit, if any with the Railway will not be considered for

the purpose of this Tender.



NOTE TO TENDERERS 1. Tender forms in the prescribed form may be obtained from the office of the Sr.

Divisional Electrical Engineer, Traction Rolling Stock (Operations), S.C. Railway, Vijayawada, on production of cash receipt for each tender fo rm at the rates mentioned on the cover page and in the Tender Notice. The amount towards the cost of tender form

may be remitted to the Divisional Cashier (Pay) S.C.Railway, Vijayawada / Guntur/ Secunderabad/ Hyderabad/ Guntakal or Nanded, Chief Cashier (Pay), S.C.Railway,

Secunderabad or any Station Master/Station Superintendent on S.C. Railway and the receipt obtained thereof should be submitted to this office with a requisition for issue of tender form. Money Orders, Postal Orders, etc, will not be considered for issue of tender

forms. The tender forms are not transferable and the cost of the tender form is not refundable. This office will not entertain direct payment. Rs 500/- is required to be paid

extra on the cost of tender form mentioned, if the tender copy is required to be sent by post. If any plan/drawing is attached with a tender form, Rs 200/- for plan/drawing will

be levied etc. Tender Number, Description of the work, etc. should be written on the sealed cover addressed to the Sr. Divisional Electrical Engineer, Traction Rolling Stock

(Operations),S.C. Railway, Vijayawada, while submitting the Tender document.

1. The prospective tenderers are advised to visit website http://www.scr.indianrailways.gov.in. three days before the date of tender opening

to note any changes/corrigenda for any tender.

2. The Tender Notice is also displayed in the Notice Board located in the office of the Sr.

Divisional Electrical Engineer, Traction Rolling Stock (Operations), S.C.Railway, Vijayawada which can be seen on all working days.

3. The Railway reserves the right to cancel the tender without assigning any reason thereto.

4. The tenders will be opened on the date and time mentioned in the tender document and in presence of tenderers/their authorized representatives. Any tender received after the

stipulated time will be summarily rejected. 5. Tenderers representatives are advised to bring authorization letter from the tenderer/firms

for attending tender opening and when witnessing tender opening should write their full

name, contact number, agency/contractor they are representing and their address in the tender opening register.

6. Venue: Tender documents, duly completed in all respects shall be dropped in the Tender Box kept for the purpose at the Sr. Divisional Electrical Engineer, Traction Rolling Stock (Operations), South Central Railway, Vijayawada, Krishna District (or) may be sent by

post to the Sr. Divisional Electrical Engineer, Traction Rolling Stock (Operations), South Central Railway, Vijayawada, Krishna District(A.P.). Railway is not responsible for any

delay in transit (or) loss of Tender form sent/received by Post. 7. If the date of opening happens to be a holiday, the tenders will be opened on the next

working day.

Senior Divisional Electrical Engineer, Traction Rolling Stock Operations,

South Central Railway Vijayawada for and on behalf of the President of India

Visit our site at “http://www.scr.indianrailways.gov.in..”

http://www.scr.indianrailways.gov.in./

http://tenders.gov.in./




STANDARD REGULATIONS FOR TENDERS AND CONTRACTS

Sl.No. Contents Page No.

1

Instructions for submission of Tender document by

downloading from Website

4

2. Tender Notice 5

2 Price Schedule (Annexure-I) 6

3 Washing Schedule (Annexure-II) 7

4 Scope of work 8

5 Special Conditions of Contract 9

6 General conditions of contract 10

7 Regulations for Tenders and Contracts 11-14

8 Conditions of Tender 15-25

9 Tenderer‟s Information 26-27

10 Tenderer‟s Under Taking 28-30

11 Proforma of Performance Guarantee 31-32

12 Proforma of Indemnity Bond 33-34



Instructions for submission of Tender documents by downloading from Website

1) Tender schedules are uploaded along with the Tender Notice and the same can be down loaded and used as tender document for submitting the offer. However, the cost of tender document as indicated on the cover page and in the Tender Notice has to be deposited by

the Tenderer in the form of a bank draft payable in favour of Senior Divisional Finance Manager, S.C. Railway, Vijayawada or original money receipt obtained from Divisional

Cashier (Pay) S.C.Railway, Vijayawada, Guntur, Secunderabad, Hyderabad, Guntakal, Chief Cashier (Pay), S.C.Railway, Secunderabad or any Station Master/Station Superintendent on S.C. Railway along with the Tender document. This should be paid

separately and not clubbed with the Earnest Money deposit. In case, tender documents

are downloaded from website, the tenderers should enclose the requisite cost of

tender form. If tenderers download tender document from Website and do not

enclose proper money value towards the cost of tender form, their tender shall be

considered as invalid.

2) Tenderers are free to down load the tender document from the website at their own risk

and cost for the purpose of perusal and to use the same as tender document, if so desired for submitting their offer. If the offer of any tenderer who has submitted the Tender

document down loaded from the website is accepted, the contract agreement will be

prepared based on the master copy of the document and will be binding on the

contractor. The Railway does not own any responsibility for any alteration/omission in

the contents of the Tender form uploaded on the web site. No claim on this account will be entertained.

3) The administration will not own any responsibility, if website is not opened for

downloading / uploading the tender documents due to any technical snag. 4) The prospective tenderers are advised to visit website

“http://www.scr.indianrailways.gov.in” three days before the date of tender opening to note any changes/corrigenda for any tender.

5) Warning: It is hereby brought to the notice of all prospective tenderers that if any

change/additions/deletions/ alterations are found to be made by them and the same

is subsequently detected / noticed at any stage even after award of the contract, all

necessary action including banning of business would be taken. In addition, the

tenderers are liable to be prosecuted under law.

http://www.scr.indianrailways.gov.in/



GOVERNMENT OF INDIA MINISTRY OF RAILWAYS

SOUTH CENTRAL RAILWAY VIJAYAWADA DIVISION

Open Tender Notice No.B/E.29/TRSO/12/2015-16 dt.16-02-2016

The undersigned invites sealed tenders for the following works up to 15.30 hours on 22-03-2016

S.No

.

Tender No. &

date

Name of the work

1. B/E.29/TRSO/ 12 /2015-16

Dt:16-02-2016

Mechanized Washing, Drying and ironing of Linen at Running Room Vijayawada, Kondapalli & Electric traction Training

centre/Vijayawada.

S.No. Approx.Value Rs.

Period of Contract

EMD Rs.

Cost of Tender form

In Person By Post

1. 27,58,048/- 24 Months 55,165/- 3,000/- 3,500/-

Last date for issue of tender forms by post 16-03-2016.

Last date for issue of tender form in person 22-03-2016

Date and time for submission of tenders 22-03-2016 up to 15.30 Hrs.

Date and time for opening of tenders 22-03-2016 at 16.00 Hrs.

Venue : Tender documents duly completed in all respects shall be dropped in the Tender Box kept for the purpose at Senior Divisional Electrical Engineer, Electrical Operations, S.C. Railway, Vijayawada, Krishna District ( or) may be sent by post to the address. Railway is

not responsible for any delay in transit (or) loss of Tender form sent/Received by post. NOTE: Detailed tender conditions/details are available in the tender documents-

Visit our site at “http://www.scr.indianrailways.gov.in”

Senior Divisional Electrical Engineer, Operations, Vijayawada

South Central Railway,

For and on behalf of the President of India,




Annexure I PRICE SCHEDULE

Name of the Work: Mechanised washing and Drying of Linen at Running Room,

Vijayawada, Kondapalli and ETTC/Hostel, Vijayawada-For two years period.

Allocation: 08-332-32; 12-511-32

S.No Description Quantity

Unit Rate (Rs.) Total value (RS)

I Mechanised washing and Drying of Linen at Running Room,Vijayawada.

1. Washing and drying of bed sheets 2,28,912 No 5.49 12,56,727

2. Washing and drying of pillow covers 1,71,768 No 3.15 5,41,069

3. Washing and drying of bed covers 8,304 No 7.05 58,543

4. Washing and drying of mosquito nets 8,568 No 9.35 80,111

5. Washing and drying of door/window curtains 7,656 No 10.94 83,757

I Total 20,20,207

II Mechanised washing and Drying of Linen of Running Room, Kondapalli

1. Washing and drying of bed sheets 60,000 No 5.49 3,29,400

2. Washing and drying of pillow covers 48,264 No 3.15 1,52,032



5. Washing and drying of door/window curtains 1,272 No 10.94 13,916

II Total 5,20,483

III Mechanised washing and Drying of Linen of ETTC Hostel ,Vijayawada

1. Washing and drying of bed sheets 19,896 No 5.49 1,09,229

2. Washing and drying of pillow covers 18,192 No 3.15 57,305



III Total 2,17,358

Grand Total (I+II+III) 27,58,048/-

Percentage rate quoted below/at par/above on total value of the Tender:

i) In Figures ………………………………… ii) In Words ………………………………….

NOTE:

1. The tenderer should go through the 'SCOPE OF WORK' of the tender booklet for proper assessment of the work involved before giving his offer.

2. Non-filling of any item in the price schedule will be treated as incomplete tender and liable for rejection.

3. The above prices are inclusive of all taxes. 4. Tenderer is required to quote percentage rate below/at par/above on the total value of the

tender in figures and words.

5. Contractor should visit the site of the above work and have familiarized the working condition there in all respects before giving his offer.



Annexure II

Washing schedule

S. No. Type of Linen Collection of linen Qty. to be

washed

per month

I Washing of linen of Running Room, Vijayawada

1. Bed sheets Once in two days 9,538

2. Pillow covers Once in two days 7,157

3. Bed covers Fortnightly 346

4. Mosquito nets Fortnightly 357

5. Curtains of Door/ Window Monthly 319

II Washing of linen of Running Room, Kondapalli

1. Bed sheets Once in three days 2,500

2. Pillow covers Once in three days 2,011

3. Bed covers Fortnightly 65

4. Mosquito nets Fortnightly 63

5. Curtains of Door/ Window Monthly 53

III Washing of linen of ETTC, Hostel, Vijayawada

1. Bed sheets Weekly

829

2. Pillow covers Weekly 758

3. Bed covers Monthly 59

4. Mosquito nets Monthly 182



SCOPE OF WORK

1.0 The solid/dirty linen such as bed sheets, pillow covers, mosquito nets, bed covers and

Door/Window curtains of Running Rooms of BZA,KI and ETTC/BZA have to be collected, washed and ironed with mechanized washing system and returned, as per the washing schedule given at Annexure-II for the total quantity given in the price

schedule at Annexure-I. 1.1 The running rooms at BZA & KI are under the supervision/control of Supervisor,

Running room/BZA & ETTC/BZA is under the control of Principal/ETTC/BZA.

The work involved in the washing of linen is as furnished below:

1.2 Collection of solid/dirty linen from the Running Rooms at BZA, KI & ETTC/BZA as

per the washing schedule (Annexure II). 1.3 Washing and removal of oil strains, spinning and drying of linen with mechanized

system. 1.4 The collected linen shall be washed with industrial washing machine, spinning to be

done with hydro extractor, drying with tumble drier and iron (except for mosquito

nets) with flat work iron.

1.5 Returning of washed and dried linen at the Running Rooms BZA, KI & ETTC/BZA as per the washing schedule.

1.6 No. of washes to be carried out per enclosed washing schedule (Annexure II) 1.7 The contractor shall use the laundry detergents and chemicals such as clx 100L, clx

star, clx100s, clx boost, clx soft etc. manufactured by M/s Johnson diversey make or any other standard manufacturers make only with the prior approval of

Sr.DEE/TRSO, Vijayawada. The contractor has to ensure that there shall not be any bad effect on the linen with the above washing material used. However, if the contractor wants to change the detergents/chemical during the execution of the

contract, he has to get a fresh approval from Sr. DEE/TRSO, Vijayawada.

1.8 Mechanized system for washing and drying of linen shall have suitable capacity of the following machinery manufactured by Standard Manufacturer.

Industrial Washing Machine ( for washing the linen)

Hydro extractor( for spinning the linen)

Tumble Drier ( for drying of linen)

Flat work ironer( for ironing of linen)

The above material is to be owned by the contractor. (Necessary document evidence is

to be submitted by the tenderer) and he has to give the details of the machinery

available with him which are used for washing in the format given at Annexure -

III, while submitting the Tender document. Railway Representatives are bound

to inspect the machinery available with the contractor befor finalization of the

Tender. If any of the above machinery is not available at the time of inspection,

the contract will be summarily rejected.



SPECIAL CONDITIONS OF CONTRACT

1. The requirement of work for mechanized washing, drying and ironing of linen at

Running Rooms at Vijayawada, Kondapalli & Electric Traction Training centre Vijayawada will be for 24 months.

2. The Railway Administration may reduce or alter the quantity linen for washing without

assigning any reason. 3. The Railway Administration, reserves the right to cancel the contract at any time with

one month‟s prior notice without assigning any reason. 4. During the period of contract any hike in prices of labour, Raw material or

whatsoever may be borne by the contractor only and no extra payment will be made.

5. PENALTY: 5.1 The linen shall be washed perfectly to the satisfaction of railway administration. If it

is found that the washed linen is not proper, Railway will not pay any amount for the batch of linen washed and penalty of Rs.500/-(Rupees Five hundred only) will be

imposed on the contractor for each unsatisfactory wash. 5.2 The washing schedule to be fallowed by the contractor is as per Annexure II. For any

delay in carrying out washing of linen, a penalty of Rs.500/-(Rupees Five hundred

only) will be imposed on the contractor for each day delay. 5.3 If the contractor retains the collected linen without washing and for not returning as

per the schedule, a penalty of Rs.1000/- (Rupees One thousand only) will be imposed

per day until the linen is delivered by washing and drying at Running Rooms at BZA,

KI & ETTC/BZA. 6 INSPECTION:

6.1 Railway‟s authorized representative/representatives is bound to visit the work spot during the execution of the contract to inspect the washing and drying of linen at site, laundry detergents and chemicals used to the purpose with out prior information. If it

is found that washing and drying of linen is not being done properly and specified washing material not used, a penalty of Rs.5000/- (Rupees Five thousand only) will

be imposed on the contractor in the first time and if it is found further continued, the contract shall be terminated as per rules.

6.2 The above instructions are in addition to the General Conditions of the Contract as

amended from time to time. 7. INDEMNITY BOND

7.1 The linen handed over by Railways to the contractor for washing and drying will

be with the contractor until they are returned after washing and drying. For safe

custody of the linen handed over to the contractor, on receipt of the contract

contractor will have to give Indemnity bond (in the Railway’s prescribed form) for Rs.1 lakh (Rupees one lakh only) for the linen of Running Rooms BZA, KI &

ETTC/BZA handed over to the contractor for washing and drying. 7.2 The contractor‟s Indemnity bond for indemnifying railway material shall be released

after completion of the contract period and handing over all the linen availably with the contractor to the railways after washing and drying.

8. The Railways reserves the right of revision or termination of this contract as per

„GENERAL CONDITIONS OF CONTRACT‟.

9. SPECIAL CONDITIONS, IF ANY, PROPOSED BY TENDERER/ CONTRACTOR. Special conditions if any given by Tenderer/Contractor must be such that they can be

evaluated in financial terms and if it is not followed the tender is liable for rejection.




GENERAL CONDITIONS OF CONTRACT

I / We have gone through the General conditions of contract governing the performance of work covered by this Tender.

I / We have kept myself / our selves fully informed of the provisions of these general conditions. I will follow the General conditions of contract of SC Rly. as amended from time to time and in token of acceptance I / we ,am/are appending

my/our signature below.

Signature of the Tenderer



REGULATIONS FOR TENDERS AND CONTRACTS FOR GUIDANCE OF

CONTRACTORS FOR ELECTRICAL ENGINEERING WORKS)

MEANING OF TERMS

1.0 DEFINITIONS:

1.1 In these regulations for tenders and contracts the following terms shall have the meaning

assigned hereunder except where the context otherwise requires.

a Railway shall mean the President of the Republic of India or the Administrative officer of South Central Railway or the successor Railway authorized to invite

tenders and enter into contracts for works on his behalf

b General Manger shall mean the officer in Administrative charge of the whole of South Central Railway and shall mean and include the General Manger of the successor Railway.

c Principal Chief Electrical Engineer” shall mean the officer in charge of the Electrical

Engineering department, South Central Railway.

d Divisional Railway Manager” shall mean the administrative officer in charge of the division of South Central Railway for the time being

e Divisional/Sr. Divisional Engineer” shall mean the officer in charge of the division or district

of South Central Railway.

f Tenderer shall mean the person/ the firm or the company who tenders for the works with a view to secure the work on contract with the Railway and shall include their personal representatives, successors and permitted assignees

g Limited tenders shall mean tender invited from all or some contractors from the approved list

of contractors with the Railway.

h Open tenders shall mean tenders invited in open and public manner and with adequate notice

i The work shall mean the works contemplated in the drawings and schedules set forth in the tender forms and description of contract and required to be executed according to

specifications.

j Specification shall mean the specifications, materials and works, South Central Railway issued under the authority of the Principal Chief Electrical Engineer or as amplified, added to or

superseded by special specifications, if any, appended to the tender forms.

k Schedule of rates, South Central Railway shall mean the schedule of rates issued under the authority of the Principal Chief Electrical Engineer from time to time.

L Drawings shall mean the drawings, plans and tracing or prints thereof annexed to the tender

forms.

1.2 SINGULAR AND PLURAL: Words imparting the singular number shall also include the plural and vice versa where the context requires.

2.0 INTERPRETATIONS: These regulations for tenders and contracts shall be read in conjunction with the

General Conditions of the Contract which are referred to herein and shall be subject to modifications, additions, super cessions by special conditions of contract

and/ or special specifications, if any, annexed to the tender forms.

3.0 OMISSIONS & DISCREPANCIES : Should a tenderer find discrepancies in, or omissions from the drawing or any of the Discrepancies tender forms or should he be in doubt to their

meanings he should at once notify the authority inviting who may send a written instruction to all tenderers. It shall be understood that every endeavor has been made to avoid any error which can materially affect the basis of the tender and the successful tenderer shall take upon

himself and provide for the risk of any error which may subsequently be discovered and shall make no subsequent claim on account thereof.



3.1 GENERAL INFORMATION :Tender forms in the prescribed form may be obtained from

the office of the Divisional Railway Manager, Electrical (TRSO), S.C. Railway, Vijayawada, on production of cash receipt for each tender form at the rates in the tender notice, if the tender

form is obtained in person and Rs.500/- should be paid extra for each tender, if the tender form is required to be sent by post. If any plan/drawing is attached with the tender form, Rs. 200/- for plan / drawing will be levied extra. The amount towards the cost of tender form may be

remitted to the Divisional Cashier (Pay) S.C.Railway, Vijayawada, Guntur, Secunderabad, Hyderabad, Guntakal and Nanded, Chief Cashier (Pay), S.C.Railway, Secunderabad and the

receipt obtained thereof should be submitted to this office with a requisition for issue of tender form. Money Orders, Postal Orders, etc, will not be considered for issue of tender forms. The tender forms are not transferable and the cost of the tender form is not refundable. This office

will not entertain direct payment. Tender Number, Description of the work, etc. should be written on the sealed cover addressed to the Divisional Railway Manager, Electrical (TRSO),

S.C.Railway, Vijayawada.

3.2 The Tender forms are available for sale in the office of Divisional Railway Manager, Electrical (TRSO), S.C.Railway, Vijayawada and also in S.C.Railway Web site

3.3 Tender conditions/other particulars are available in the tender documents on our website at

http://www.scr.indianrailways.gov.in which can be downloaded

3.4 The perspective tenders are advised to visit website http://www.scr.indianrailways.gov.in before the date of tender opening to note any changes /corrigenda for any tender.

3.5 The tender notice is also displayed in the Notice board located in the office of Divisional Railway Manager, Electrical (TRSO), S.C.Railway, Vijayawada

3.6 The Railway reserves the right to cancel the tender without assigning any reason thereto

3.7 Venue: Tender documents, duly completed in all respects shall be dropped in the Tender Box kept for the purpose at Divisional Railway Manager‟s Office, Electrical (TRSO), South Central Railway, Vijayawada, Krishna District (or) may be sent by post to Divisional Railway

Manager, Electrical (TRSO), South Central Railway, Vijayawada, Krishna District(A.P.). Railway is not responsible for any delay in transit (or) loss of Tender form sent/received by

Post.

3.8 If the date of opening happens to be a holiday, the tenders will be opened on the next working day.

3.9 WARNING: It is hereby brought to the notice of all prospective tenderers that if any

change/additions/deletions/alterations are found to be made by them and the same is subsequently detected / noticed at any stage even after award of the contract, all necessary action including banning of business would be taken. In addition, the tenderers are liable to be

prosecuted under law

3.10

Tender schedules are also available on web site as an attachment to the Tender Notice and the same can be down loaded and used as tender document for submitting the offer. However, the

cost of tender document as indicated above has to be deposited by the Tenderer in the form of a bank draft payable in favour of Senior Divisional Finance Manager, S.C. Railway, Vijayawada or original money receipt obtained from Divisional Cashier (Pay) S.C.Railway,

Vijayawada, Guntur, Secunderabad, Hyderabad, Guntakal, Chief Cashier (Pay), S.C.Railway, Secunderabad or any Station Master/Station Superintendent on S.C. Railway along with the

Tender document. This should be paid separately and not clubbed with the Earnest Money deposit. If tenderers down load tender documents from Website and do not enclose

proper value towards the cost of tender form, their tender shall be considered as invalid.

.




.

3.11

Tenderers are free to down load the tender document from the website at their own risk and

cost for the purpose of perusal and to use the same as tender document, if so desired for submitting their offer. If the offer of the any tenderer who has submitted the Tender document down loaded from the website is accepted, the contract agreement will be

prepared based on the master copy of the document and will be binding on the contractor. The Railway does not own any responsibility for any alteration/omission in the contents of

the Tender form uploaded on the web site. No claim on this account will be entertained. The administration will not own any responsibility, if website is not opened for downloading / uploading the tender documents due to any technical snag.

4.0 EARNEST MONEY: The tenderer shall be required to deposit earnest money with the tender for the due performance of the stipulation to keep the offer open till such date as might be specified in the tender. It shall be understood that the tender

documents have been sold/issued to the tenderer and the tenderer is permitted to tender in consideration of the stipulation on his part, that after submitting his tender he will not resile

from his offer or modify the terms and conditions thereof in a manner not acceptable to the Principal Chief Engineer, Divisional Railway Manager, Divisional Engineer, Sr. Divisional Engineer of South Central Railway. Should a tenderer fail to observe or comply with the

said stipulation, the aforesaid amount shall be liable to be forfeited to the Railway. The details of Earnest money are furnished in the Tender notice and also as per clause No. 5.0 of Conditions of Tender.

5.0 The sum mentioned in 4.0 above constitutes the earnest money. If his tender is accepted this earnest money will be retained as part of security for due and faithful fulfillment of the contract in terms of clause 16 of the General Conditions of the Contract. The earnest money

deposit of the other tenderers shall, save as herein before provided, be returned to them, but the Railway shall not be responsible for any loss or depreciation that may happen thereto

while in their possession nor be liable to pay interest thereon

6.0 CARE IN SUBMISSION OF TENDER: (a) Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the works, are

taken into account and that the percentage/rates he enters in the tender forms is/are adequate and all inclusive to accord with the provisions in Clause 37 of the General conditions of

Contract for the completion of works to the entire satisfaction of the Engineer. (b) When work is tendered for by a firm or company of contractors, the tender shall be signed by the individual legally authorized to enter into commitments on their behalf. The

Railways will not be bound by any power of attorney granted By the tenderer or by changes in the composition of the firm made subsequent to the execution of the contract. It may,

however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the contractor.

7.0 RIGHT OF RAILWAY TO DEAL WITH TENDERS: The Railway reserves the right of not to invite tenders for any work or works, to invite open or limited

tenders, and when tenders are called, to accept a tender in whole or in part or reject any tenders or all tenders without assigning reasons for any such action.

8.0 EXECUTION OF CONTRACT DOCUMENTS :

The tenderer whose tender is accepted shall be required to appear at this office of the General Manager, Principal Chief Electrical Engineer, Senior Divisional Electrical

Engineer (TRSO) or Divisional Electrical Engineer, as the case may be in person, or if a



firm or corporation, a duly authorized representative shall so appear and to execute the

contract documents within seven days after notice that the contract has been awarded to him. Failure to do so shall constitute a breach of the agreement affected b y the acceptance

of the tender in which case the full value of earnest money accompanying the tender shall stand forfeited without prejudice to any other rights or remedies. In the event of any tenderer whose tender is accepted shall refuse to execute the contract

documents as herein-before provided the Railway may determine that such tenderer has abandoned the contract and there upon his tender and the acceptance thereof shall be treated

as cancelled and the Railway shall be entitled to forfeit the full amount of the earnest money and to recover Performance guarantee as per clause No. 24 of conditions of tender.

9.0 FORM OF CONTRACT DOCUMENT: Every contract shall be completed in

respect of the documents it shall so constitute. Not less than two copies of the contract documents shall be signed by the competent authority and the contractor and one copy given to the contractor.

The contract documents required to be executed by the tenderer whose tender is accepted shall be the agreement.

10.0 FORM OF QUOTATION:

a) The Tender shall be submitted in the prescribed form i.e. Price Schedule quoting a percentage above or below or at par the rates shown in printed schedule of Rates, South Central Railway. The percentage quoted must be clearly written in figures and

in words.

b) Tenderers are not permitted to quote different percentages for different chapters or different items, and in the percentage quoted fraction is permitted. The percentage quoted

MUST BE FIRM PRECISE AND UNCONDITIONAL

c)The Tenderers should quote rates in figures and in words, on the total value of the schedules. Whenever there is a difference between the rates quoted in figures and in words, the rates quoted in words will be taken as correct

d) If any item is excluded by the Tenderer in submitting his tender the Principal Chief Engineer/Divisional Railway Manager/Senior Divisional Electrical Engineer (TRSO)may reject the tender

.

Place:

Date :

Signature of Tenderer/ Tenderers



CONDITIONS OF TENDER

1 The drawings for the Works can be seen in the office of the Divisional Railway Manager, (TRSO), South Central Railway, Vijayawada at any time during office Hours.

2 General Conditions of Contract and Specifications for Materials and works of South Central Railway can be seen at the Office of Divisional Railway Manager (TRSO), South Central Railway, Vijayawada or had on payment at the rates fixed for each book

from time to time.

3 The Tenderer/Tenderers shall quote percentage rates for items covered by Price Schedule. The quantities shown in the attached Schedules are given as a guide and are

approximate only and are subject to variation according to the needs of the Railway. The Railway accepts no responsibility for their accuracy; the Railway does not guarantee work under each item of the Schedule.

4 Tenders containing erasures and alterations of the tender documents are liable to be

rejected. Any corrections made by the tenderer/tenderers in his/their entries must be attested by him/them.

5 The tenderer shall quote rates as percentage “Above/Below/At par” for each schedule

in the respective tender schedule/s only. Tenderer should sign below the rate quoted by him for each schedule of tender document.

6 The rate quoted anywhere, other than the respective Tender schedule shall not be

considered. Any corrections to the rate once quoted by the tenderer should be in INK and must be attested by tenderer. However, if any tenderer wants to give discount offer prior to closing of tender box and after submission of his tender offer, then the

same is to be given in a separate sealed envelope duly signed and stamped on letter head, prior to closing of tender ie,. sealing of tender box. Tender number, description

of work etc,. should be written on the sealed cover.

7 Where there is a discrepancy between the rates quoted in figures and in words, the rate quoted in words will be considered for evaluation of the tenderer offer.

8 Rates quoted without signature of tenderer will be considered as “Not quoted” and /or if no rate is quoted for any schedule, then the offer will be treated as incomplete offer

and will not be considered for award of work.

9 Rates quoted without “Above/At par/Below” will be considered to be quoted as “Above” the tender schedule rates.

10 No correspondence/representation from tenderer will be considered for their failure to

quote the rates as above.

11 Tenderers shall note that conditional/alternate offer will not be considered and will summarily be rejected, even though such condition makes them as the lowest tenderer

12 EARNEST MONEY DEPOSIT:

The tender must be accompanied by the sum as advertised in the tender notice as earnest money deposited in cash or in any of the forms mentioned below failing

which the tender will not be considered and will be summarily rejected.

13 The earnest money shall be as below on the estimated tender value as indicated in the tender Notice. The Earnest money shall be rounded to the nearest Rs.10 (Rs. Ten only). This earnest money shall be applicable for all modes of tendering



.

S. No.

Value of work EMD

A For works with Estimated tender value

costing up to Rs.1 Crore.

2% of the Estimated tender value

B For works with Estimated tender value

costing more than Rs. 1 Crore. Rs.2 Lakh plus ½% (half per cent) of the excess of

estimated cost of work beyond Rs.1 Crore subject to

a maximum of Rs. 1 crore.

14.0 The Earnest money should be in any of the following forms :

a The earnest money should be in cash or in the form of deposit receipts, pay orders or demand

drafts executed by State Bank Of India or any of the Nationalized Banks or by a Schedule Bank.

b Earnest money deposit in the form of cash paid to Divisional Cashier (Pay), S.C.Railway, Vijayawada and the cash receipt in original should be submitted along with the offer. Demand

Draft drawn in favour of Sr. Divisional Finance Manager, S.C.Railway, Vijayawada with the on account name of the tenderer should be submitted along with the offer.

c The tenderer should furnish the postal address, e-mail address, fax number and phone number of

the bank issuing the FDR towards EMD

d Any other form of EMD including guarantee bonds etc. other than cash/D.D/FDR/PAY orders is not acceptable

e The Standing Earnest Money Deposit, if any with the Railway will not be considered for the

purpose of this Tender.

15.0 VALIDITY OF THE OFFER :

i The Tenderer shall keep the offer open for a minimum period of 90 days from the date of

opening of tender, within which period the tenderer cannot withdraw his offer subject to the

period being extended further if required by mutual agreement from time to time. Any contravention of the above condition will make the tenderer liable for forfeiture of Security

Deposit for due performance of the foregoing stipulations

ii The tenderer shall hold the offer open till such date that may be specified in the tender

iii It shall be understood that the tender documents have been sold/issued to the tenderer and the tenderer is being permitted to tender in consideration of the stipulation on his part that after

submitting his tender, he will not resile from his offer or modify the terms and conditions thereof in a manner not acceptable to Divisional Railway Manager South Central Railway, Vijayawada. Should the tenderer fail to observe or comply with the foregoing stipulation, the amount

deposited as security for the due performance of the above stipulation shall be forfeited to the Railway.

16 If the tender is accepted, the amount of earnest money deposit will be held as security deposit for

the due and faithful fulfillment of the contract. The earnest money of the unsuccessful tenderer will save as herein before provided, be returned to the unsuccessful tenderers but the Railway shall not be responsible for any loss or depreciation that may happen to the security for the due performance

of the stipulation to keep the offer open for the period specified in the tender documents or to the earnest money while in their possession nor be liable to pay interest thereon.

17 It shall not be obligatory on the said authority to accept the lowest tender and no tenderer/ tenderers

shall demand any explanation for the cause of rejection of his / their tender.

18 If the tenderer/tenderers deliberately give wrong information in his/their tender or creates/ create circumstances for the acceptance of his/their tender, the railway reserves the right to reject such

tender at any stage.



19 If a tenderer expires after the submission or his tender of after the acceptance of his tender, the

railway shall deem such tender as cancelled. If a partner of a firm expires after the submission of their tender or after the acceptance of their tender, the railway shall deem such tender as cancelled, unless the firm retains its character

20 The earnest money including the amount taken as security deposit for the due performance of the stipulation to keep the offer open till the date specified in the tender will be refunded to the unsuccessful tenderer/ tenderers within a reasonable time. The earnest money deposited by the

successful tenderer/tenderers will be retained towards the security deposit for the due and faithful fulfillment of the contract but shall be forfeited if the contractor/contractors fail to execute the

Agreement Bond or start the work within a reasonable time (to be determined by the Engineer- in- charge) after notification of the acceptance of his/their tender.

21 a) The tenderer is/ tenderers are required to produce along with his/ the ir tender an attested certificate from the Employer/Client, audited balance sheet, duly certified by the Chartered

Accountant etc.

b) Documents testifying to the Tenderer/Tenderers previous experience and financial status should be produced when desired by the railway

22 Tenders must be enclosed in sealed covers, super scribed “The Tender for __________________

and must be sent by Registered Post to the address of Divisional Railway Manager (Electrical , TRSO), South Central Railway, Vijayawada so as to reach his office not later than 15-30 hours on the prescribed date of opening or deposited in the Special Box allotted for the purpose in the office

of the Divisional Railway Manager (Electrical, TRSO) Vijayawada. This will be sealed at 15-30 hours on the prescribed date of opening.

23 Non-compliance with any of the conditions set forth herein above is liable to result in the tender

being rejected

24 The authority for acceptance of the tender does not bind himself to accept the lowest or any other tender nor does he undertake to assign reasons for declining to consider any particular tenderer /

tenderers.

25 The Successful Tenderer/Tenderers shall be required to execute an agreement with the President of India acting through the Principal Chief Electrical Engineer/Chief Electrical Engineer/ Engineer- in-chief/Deputy Chief Electrical Engineer (Constructions), Divisional Railway Manager

/ Divisional Electrical Engineer/ Senior Divisional Electrical Engineer (TRSO) of the Railway for carrying out the work according to the General Conditions of the Contract and specifications for

works and material of South Central Railway including correction slips issued from time to time.

26 Should the Railway decide to negotiate with a view to bringing down the rates, the tenderer called for negotiations should furnish the following form of declaration before commencement of

negotiations. “I/We_______________________do declare that in the event of failure of the contemplated

negotiations relating to Tender No______opened on ____________my original tender shall

remain open for acceptance on its original terms and conditions. I/We also declare that I/we am/are aware that during this negotiation, I/we cannot increase

the originally quoted rates against any of the individual items and that in the event of my/our doing so, the same would not be considered at all ie., Reduction in rates during negotiation alone would be considered and for some items if I/we increase the rates, the same would not

be considered and in lieu my/our originally quoted rates along would be considered and my/our offer would be evaluated accordingly.”



27 the tenderer, as the case may be, shall be rejected Should a tenderer be a retired engineer of the

gazetted rank or any other Gazetted officer working before his retirement, whether in the executive or administrative capacity or whether holding a pensionable post or not, in the Engineering Department of any of the Railways owned and administered by the President of India

for the time being, or should a tenderer being partnership firm have as one of its partners a retired engineer or a retired Gazetted Officer as aforesaid, the full information as to the date of retirement

of such engineer or gazetted officer from the said service and in cases where such engineer or officer has not retired from Government Service at least two years prior to the date of the submission of the tender as to whether permission for taking such contract, or if the contractor be a

partnership Firm or an incorporated company, to become a partner or director as the case may be or to make employment under the contractor has been obtained by the tenderer or the engineer or

the officer as the case may be from the President of India or any Officer duly authorized by him in this behalf, shall be clearly stated in writing at the time of submitting the tender/s without information above referred to or a statement to the effect that no such retired engineer or retired

Gazetted officer is so associated with.

28 Should a tenderer of contractor being an individual on the list of approved contractors, have a relative employed in Gazetted capacity in the Engineering department of the South Central

Railway or in the case of a partnership firm or company incorporated under the Indian company law, should a partner or a relative of the partner or a SHARE HOLDER or a relative of a SHARE HOLDER be employed in Gazetted capacity in the Engineering Department of the South Central

Railway, the authority inviting tenders shall be informed of the fact at the time of submission of tenders failing which the tender may be rejected or if such fact subsequently comes to light the

contract may be rescinded in accordance with the provisions in Clause 62 of the General conditions of the contract.

29 LIABILITY OF CONTRACTOR(S) - ANY DAMAGE SUSTAINED BY RAILWAYS

DURING ACCIDENTS ETC., CAUSED DUE TO CONTRACTOR(S) FAILURES,

FAULT OR NEGLIGENCE: Railway will post an Engineer- in-charge who may be SSE/SE/JE of any grade at site for

Technical Supervision of the work. This Engineer-in-charge will be responsible for safety of the traffic. The work shall be executed by the contractor in a workman-like manner to the satisfaction

of the Engineer-in-charge. The Contractor and his labour shall be guided by the instructions of the Engineer- in-Charge. In the event of any accident occurring at the work site and it is established during the departmental enquiry by the Railway or by Statutory enquiry of CRS, that the accident

occurred wholly or partly due to any act tan amounting to negligence on the part of the contractor or his labour in not adhering to the instructions of the engineer-in-charge, the contractor shall

render himself liable for damages and also legal prosecution if loss of life is involved.

30 PARTNERSHIP FIRM:

(a) Partnership deed is eligible if entered into and registered prior to Tender Notice.

Tenderer should enclose/submit experience certificate in the same name and style as

the tenderer and their credentials shall be considered fully to the extent of work

executed by the partnership firm. (EXPERIENCE OF INDIVIDUAL PARTNERS

WILL NOT BE CONSIDERED).

(b) Any change or modification in the constitution of tendering firms for whatever purpose or intimation of any disputes by any of the partners in the firm making tendering firm

ineligible, during consideration of Tender after opening of the Tender, shall be deemed to be backing out of the offer by the Tenderer.



(C) PARTNERSHIP DEEDS, POWER OF ATTORNEY etc:

In case of Partnership firms, an attested copy (attested either by Notary or by Gazetted Officer) of the partnership deed with latest modification of the deed should be submitted along with the tender documents without fail.

The tenderer shall clearly specify whether the tender is submitted on his own or on behalf of partnership concern. If the tender is submitted on behalf of Partnership concern, he should submit

the certified copy of Partnership deed along with the tender and authorization to sign tender documents on behalf of the partnership firm. If these documents are not enclosed along with the tender documents, the Tender will be treated as having been submitted by individual signing the

tender document. The Railway will not be bound by any power of attorney granted by the tenderer or by changes in the composition of firm subsequent to the execution of the contract. It may

however recognize such power of attorney and the changes after obtaining proper legal advice, the cost of which will be chargeable to the contractor.

31.0 CONSORTIUM AGREEMENTS, JOINT VENTURE AND MOU’S SHALL NOT

BE CONSIDERED.

32.0 PRICES:

32.1 The rates include all lead and if the materials obtained by rail all freight charges

including loading charges.

32.2 Excise duty, Sales tax, Royalties and Octroi duties, if any, that may be payable under Provincial Government Sales Tax Act or Local Bodies Act or rules on any of the material that

may be used or supplied by the contractor will be payable by the contractor. The Railwa y will neither pay the taxes or duties nor be bound to compensate the contractor for any

amounts paid by him by way of these taxes or duties. 32.3 VARIATION OF COSTS : Labour and material (Escalation clause): General

conditions of contract viz. Variation of costs Labour and material shall not be

applicable to this contract. Time is the essence of contract. 32.4 The Railway does not guarantee work under each item of the master schedule. For

example, if a gate lodge or gang hut is to be built between stations and the work order issued to the sectional contractors additional payment on account of lead or freight charges for the materials that may have to be brought by rail or by road, will not be admissible.

33.0 PERFORMANCE GUARANTEE (P.G.):33.1 The successful bidder should Submit Performance Guarantee (PG) in the form of an irrevocable Bank guarantee

amounting to 5% of the contract value in any of the following forms: (i) a deposit of Cash; (ii) Irrevocable Bank Guarantee; (iii) Government Securities including State Loan Bonds at 5 percent below the market value; (iv) Deposit Receipts, Pay Orders, Demand Drafts and

Guarantee Bonds. These forms of Performance Guarantee could be either of the State Bank of India or of any of the Nationalized Banks; (v) Guarantee Bonds executed or Deposits

Receipts tendered by all Scheduled Banks; (vi) a Deposit in the Post Office Saving Bank; (vii) a Deposit in the National Savings Certificates; (viii) Twelve years National Defense Certificates; (ix) Ten Years National Defense Deposits; (x) National Defense Bonds; and (xi)

Unit Trust Certificates at 5 per cent below market value or at the face value whichever is less. Also FDR in favour of Sr. Divisional Finance Manager, S.C.Railway, Vijayawada (free from

any encumbrance) may be accepted. The value of PG to be submitted by the contractor will not change for variation upto 25% ( either increase or decrease). In case during the course of execution, value of the contract increases by more than 25% of the original contract value an



additional performance guarantee amounting to 5% ( five percent) for the excess value over the original contract value should be deposited by the contractor.

33.2 i) The prescribed formant for Bank guarantee (BGs) to be accepted from the contractor is enclosed with the tender documents and it will be verified verbatim on receipt with original document.

(ii) Bank Guarantees (BGs) to be submitted by Suppliers/contractors should be sent directly to the concerned authorities by the issuing bank under registered post A.D

33.3 33.3 The successful bidder shall have to submit a Performance Guarantee (PG)

within 30 (thirty) days from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond 30 (thirty) days and upto 60 (sixty)

days from the date of issue of LOA shall be given by the authority. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 (thirty) days, i.e. from 31st (thirty first)day after the date of issue of LOA. In case the

contractor fails to submit the requisite PG even after 60(sixty) days from the date o f issue of LOA, the contract shall be terminated duly forfeiting EMD and other dues if

any payable, against the contract. The PG shall be initially valid up to the stipulated date of completion plus 60 (sixty) days beyond that. In case the time for completion of works gets extended to cover such extended time for completion of work plus 60

(sixty) days.

33.4 The Performance guarantee (PG) shall be released after physical completion of the work based on the “Completion Certificate” issued by the competent authority stating

that the contractor has completed the work in all respects satisfactorily. The security deposit, however, shall be released only after the expiry of the maintenance period and after passing the final bill based on “No Claim certificate

33.5 Wherever the contract is rescinded, the security deposit shall be forfeited and the

Performance Guarantee shall be en cashed and the balance work shall be go t done independently without rick and cost of the failed contractor. The failed contractor

shall be debarred from participating in the tender for executing the balance work. If the failed contractor is a JV or Partnership firm, then every member/partner of such a firm shall be debarred from participating in the tender for the balance work either in

his/her individual capacity or as a partner of any other JV / partnership firm

33.6 The Engineer shall not make a claim under the performance guarantee except for amounts to which the President of India is entitled under the Contract (not

withstanding and / or without prejudice to any other provisions in the contract agreement) in the event of: i) Failure by the contractor to extend the validity of the Performance Guarantee as

described herein above, in which event the Engineer may claim the full amount of the Performance Guarantee.

ii) Failure by the contractor to pay President of India any amount due, either as agreed by the contractor or determined under any of the clauses / conditions of the agreement, within 30 days of the service of notice to this effect by Engineer.

iii) The contract being determined or rescinded under provision of the GCC the performance guarantee shall be forfeited in full and shall be absolutely at the disposal

of the President of India.



34. SECURITY DEPOSIT: The scale of security deposit that is to be recovered from the contractor shall be as follows:

i) Security deposit for each work should be 5% of the contract value, ii) The rate of recovery shall be at the rate of 10% of the bill amount till the full security

deposit is recovered,

iii) Security deposits will be recovered only from the running bills of the contract and no

other mode of collecting Security Deposit such as Security Deposit in the form of

instruments like Bank Guarantee, Fixed Deposit etc., shall be accepted towards Security deposit. The Security deposit shall be released only after the expiry of maintenance period and after passing the final bill based on “No Claim Certificate”.

After the work is physically completed, security deposit recovered from the running bills of a contractor can be returned to him if he so desires, in lieu of FDR/irrevocable bank guarantee

for equivalent amount to be submitted by him. In case of contracts of value Rs. 50 crores and above, irrevocable bank guarantee can also be accepted as a mode of obtaining security deposit.

35. DEDUCTION OF INCOME TAX, SALES TAX AT SOURCE : 35.1 In terms of new Section 194-C inserted by the Finance Act 1972 , in the income tax Act

1961 the Railway shall at the time of arranging payments to the contractor and/or sub contractor(in the case of sub contractor only when the Railway is responsible for payment of consideration to him under the contract) for carrying out any work (including supply of

labour for carrying out any work) under the contract be entitled to deduct income tax at source on Income comprised in the sum of such payments.

The deduction towards income tax to be made at source from the payments due to non-residents shall continue to be governed by Section 195 of the Income Tax Act 1961. No Income Tax will be deducted by the Railway on payments made for supply of materials

where such value of supply portion is distinct and ascertainab le such as supply of Timber, tiles, bricks, ballast including track/ballast etc.

The deductions towards Income Tax to be made at source from the payment due to non/residents shall continue to be governed by Section 195 of the Income Tax Act 1961. 35..2 Sales Tax at 5% on the materials portion of the contract will be deducted from each on

account bill where it it is identifiable. Where the labour and material portion is not clearly identifiable, the labour element shall be taken as 30%. On the balance 70% of the value of

the work, 5% shall be deducted pro-rata from each “on account bill” towards Sales tax as per extant Rules. 36.0 The materials supplied should conform to Railway’s Specification in all respects &

should be in accordance with approved sample.

36.1 All such materials supplied to the contractor(s) for the work either free of charge or on

payment as the case may be will be issued to contractor(s) at the Railway depot/godown/goods shed and will have to be transported by the contractor to the site o work at his cost. All such materials shall be used by the Contractor for the work in such

quantities as are indicated in the schedule or in the relevant specifications or drawings or as approved by the Engineer, whose decision thereon shall be final. Wastage or damages of

such materials in any manner shall be totally avoided. The contractor(s) shall be liable to the accountal for all such materials issued by Railway either free of cost or on payment excluding the permissible wastage which in case of steel materials should not in any case exceed 1%

of the total quantity required for the Work as per the approved drawings. No wastage under other items is permissible. Short lengths of rods should also be utilized to the extent possible

by overlapping joints.



36.2 Any other materials issued in excess of the requirement(s) as above, shall be returned in

perfectly good condition by the contractor(s) to the Railway at the Railway depot/Godown/Goods shed at________ immediately after completion or termination of the contract. If the contractor fails to return the said materials then the cost of such

materials issued in excess of the requirement as computed by Railway according to the specification and approved drawings will be recovered from the contractor(s) at twice

the prevailing procurement cost at the time of last issue viz., 2 x (purchases price +5% freight only). This will be without prejudice to the right of Railway to take action against the contractors under the condition of the contract for not doing/completing the

work according to the prescribed specification and approved drawings. If it is discovered that the quantity of cement, steel or any other material used is less than the

quantity computed by the Railway, according to specifications and approved drawings the cost of materials not returned will be recovered at the same rates as applicable to excess issue of materials, indicated in the preceding para.

36.3 It shall be the responsibility of the contractor to keep in safe custody any Railway material plant or equipment issued for the work. The contractor shall at his own expense

provide suitable temporary shed/sheds for this purpose on the Railway land made available by the Railway free of rent and shall remove the shed/sheds when no longer required in terms of clause 30 of General conditions of contract.

36.4 If due to any reason the Railway is not in a position to make available the Railway land

the Railway Engineer- in-charge of the work may permit the contractor to erect at his own cost shed/sheds or secure private accommodation outside the Railway premises. In such a case the contractor may be permitted to take the Railway material required for

the works outside the railway premises and to store in the Shed so erected or private accommodation so secured. It shall be the responsibility of the contractor to keep the

railway material in safe custody and the same should be kept entire separate from the contractor‟s material and the Railway shall have liberty to inspect the same from time to time.

37.0 For any other items not specially shown in the schedule of rates appended to the tender document, the Divisional/Executive Engineer will offer rates as per extant rules.

38.0 Railway shall not supply from its own quota to the contractors controlled or imported commodities. Assistance will, however given by recommending to appropriate authorities. Contractor applications for issue of import licenses and release of controlled

commodities if the Engineer is satisfied that this material is ac tually required by contractor for carrying out the work and is not available in the country.

39.0 The contractor shall not assign or sublet the contract or any part thereof or allow any person to become interested therein in any manner whatsoever without the special permission of the Railway to rescind the contract under clause 62 of GCC and also

render the contractor liable for payment to the Railway – in respect of any loss or damage arising or ensuing from such cancellation. Provided always that execution of

the details of the works by petty contract under the direct and personal supervision of the contract or his agent shall not be deemed to be subletting under this clause. The permitted subletting of work by the Contractor shall not establish any co ntractual

relationship between the sub-contractor and the Railway and shall not relieve the contractor of any responsibility under the contract.



40.0 PERIOD OF COMPLETION :

(i)The period of completion for the operation of at mechanized washing, drying and ironing of linen at Running Rooms Vijayawada, Kondapalli & Electric traction Training centre/Vijayawada will be Two Years from the commencement of work.

(ii)Extension of time of completion will be governed by clause 17 of General Conditions of Contract. However, while granting the extension of time under clause 17 (B) of GCC, a

token penalty as deemed fit based on the circumstances of the case can be imposed on the contractor without prejudice to other rights of Railway Administration as provided under GCC.

(iii)Provided further that if the Railway is not satisfied that the works can be completed by the Contractor and in the event of failure on the part of the contractor to complete the work

within further extension of time allowed as aforesaid, the Railway shall be entitled, without prejudice to any other right or remedy available in that behalf, to appropriate the contractor‟s security deposit and rescind the contract under Clause 62 of these conditions, whether or not

actual damage is caused by such default. 41.0 It is HEREBY AGREED that it shall be the duty of the contractor to keep himself

informed of all corrections, and amendments of the said General conditions of contract made up to the date of the execution of these presents and no objection shall be taken by the contractor on the ground that he was not aware of such amendments and corrections of the

said General Conditions of Contract or to any of them.

42 .VARIATION IN CONTRACT QUANTITIES:-

The procedure as detailed below shall be adopted for dealing with variations in quantities during execution of works contracts:

42.1 The Railway reserves the right to alter the designs and drawings. If due to change of drawing or design or any other reasons, there be variations, either increase or decrease in

quantities, payment will be made only for the actual quantities executed at the accepted rates. If there be sufficient cause the Railway may grant extension of the date of completion

suitably. Such circumstances shall in no way affect or vitiate the contract or alter the character thereof, or entitle the contractor to damages or compensation thereof except as provided for in this contract

42.2 The quantities of each item of work furnished in the Schedule are approximate and are intended for the guidance of Tenderer/Contractor. In actual execution of work there may be some increase in the quantities specified. Such variation upto 25% shall in no degree affect

the validity of the contract and it shall be performed by the contractor as provided therein and be subjected to the same conditions, stipulations and obligations originally and

expressly included and provided for in specifications and drawings and the amount to be paid there for shall be calculated in accordance with accepted schedule rates.

42.3 Prior Finance concurrence is necessary for varying the individual quantities beyond 25% or where the gross agreement value exceeds 25% of the agreement value.

42.4 Individual NS items in contracts shall be operated with variations of plus or minus 25%

and payment would be made as per the agreement rate. For this, no Finance concurrence would be required



42.5 In case an increase in quantity of an individual item by more than 25% of the agreement

quantity is considered unavoidable, the same shall be go t executed by floating a fresh tender. If floating a fresh tender for operating that item is considered not practicable,

quantity of that item may be operated in excess of 125% of the agreement quantity (100% i.e., the original quantity +25% ie., quantity over and above the original quantity) subject to the following conditions.

42.6 Operation of an item by more than 125% of the agreement quantity needs the approval of an officer of the rank not less than S.A. Grade:

42.7 Quantities operated in excess of 125% but up to 140% of the agreement quantity of the

concerned item, shall be paid at 98% of the rate awarded for that item in that particular tender;

42.8 Quantities operated in excess of 140% but up to 150% of the agreement quantity of the

concerned item shall be paid at 96% of the rate awarded for that item in that particular tender;

42.9 Variation in quantities of individual items beyond 150% will be prohibited and would be

permitted only in exceptional unavoidable circumstances with the concurrence of associate finance and shall be paid at 96% of the rate awarded for that item in that particular tender.

42.10 The variation in quantities as per the above formula will apply only to the Individual items of the contract and not on the overall contract value

42.11 Execution of quantities beyond 150% of the overall agreement value should not be

permitted and, if found necessary should be only through fresh tenders or by negotiating with existing contractor, with prior personal concurrence of FA&CAO/ FA&CAO(C) and

approval of General Manager

42.12 The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for other items). A minor value item for this purpose is defined as an item whose

original agreement value is less than 1% of the total original agreement value.

42.13 No such quantity variation limit shall apply for foundation items

42.14 As far as SSR/SOR items are concerned, the limit of 25% would apply to the value of SSR/SOR schedule as a whole and not on individual SSR/SOR items. However, in case of NS items, the limit of 25% would apply on the individual items irrespective of the manner

of quoting the rate (single percentage rate or individual item rate). For the tenders accepted at the Zonal Railways leve l, variations in the quantities will be

approved by the authority in whose powers revised value of the agreement lies.

42.15 For tenders accepted by General Manager, variations up to 125% of the original agreement value may be accepted by General Manager

42.16 For tenders accepted by Board Members and Railway Ministers variations up to 110% of

the original agreement value may be accepted by General Manager

42.17 The aspect of vitiation of tender with respect to variation in quantities should be checked and avoided. In case of vitiation of the tender (both for increase as well as decrease of value of contract agreement) sanction of the competent authority as per single tender

should be obtained.

42.18 In cases where decrease is involved during execution of contract:

42.19 The contract signing authority can decrease the items up to 25% of individual item without

finance concurrence

42.20 For decrease beyond 25% for individual items or 25% of contract agreement value, the approval of an officer not less than rank of S.A. Grade may be taken, after obtaining „No claim certificate‟ from the contractor and with finance concurrence giving detailed reasons



for each such decrease in the quantities.

42.21 It should be certified that the quantities proposed to be reduced will not be required in the same work at a later stage.

42.22 In the event of any reduction in the quantity to be executed for any reasons whatsoever, the contractor shall not be entitled to any compensation but shall be paid only for the actual

amount of work done

42.24 The contractor is bound to notify the Engineer at least seven days before the necessity arises for the execution of any item in excess of 25% of the over all value of the agreement

42.25 In case the contractor fails to attend the meeting after being notified to do so or in the event

of no settlement being arrived at, the Railway shall be entitled to execute the extra works by other means and the contractor shall have no claim for loss or damage that result from

such procedure.

43.0 Conservancy charges as applicable and as modified from time to time will be recovered from Contractor‟s running bills.

44.0 TERMS OF PAYMENT TO CONTRACTOR

36.1 Monthly Payment: Payment will be made by the Railway once in a month on production of bills duly certified by the Supervisor In charge at site. The net monthly

payment is calculated after deducting any recoveries to be made. 36.2 A bill in triplicate in Railway prescribed form and as per Railway‟s rules in force

clearly mentioning item wise quantity washed for Running Room at Vijayawada,

Kondapalli and Electric Traction Training Centre, Vijayawada has to be prepared, which has to be signed by the contractor. The bill duly certified by Running Room

Supervisor, Vijayawada for the work done at running room at Vijayawada and Kondapalli and Principal, ETTC/BZA for the work done at ETTC/BZA and shall be submitted by the contractor for arranging the payment through the Sr. Divisional

Finance Manager, S.C.Railway, Vijayawada through Electronic clearance system (ECS). Discrepancies, if any found in the bill shall be notified to the contractor by

Railways for rectification. 36.3 Railway will deduct Income Tax for works contract and any other Taxes from the

contractor's Bill amount as per the rules in force.

36.4 Contractor should furnish the required Tenderer‟s information and details as per NEFT/RTGS Mandate form to arrange payment to the contractor. These details are to

be given for the payments to the contractor through RTGS/NDFT. Without this information payment may not be possible to the contractor by the Railways.

37.0 MODIFICATION TO CLAUSE 63 & 64 OF GCC:

37.1 The Provision of Clause 63 and 64 of the General Conditions of Contract will be applicable only for settlement of claims /disputes, for values less than or equal to 20%

of the original value (excluding the cost of materials supplied free by Railway) of the contract or 20% of the actual value of the work done (excluding the value of the work rejected) under the contract whichever is less. When claims/disputes are of value more

than 20% of the value of the original contract or 20% of the value of the actual work done under the contract, whichever is less, the contractor will not be entitled to seek

such disputes/claims for reference to arbitration and the provisions of Clause No; 63 &64 of the General Conditions of Contract will not be applicable for referring the disputes to be settled through arbitration.

37.2 The Contractor shall furnish his monthly statement of claims as per Clause 43(1) of General Conditions of Contract. But the Contractor should seek reference to arbitration

to settle the disputes only once, subject to the conditions as per Para 43.1.



37.3 The Special conditions shall prevail over the existing Clause 63 & 64 of General Conditions of contract.

37.4The Railway shall be entitled to determine the contract at any time in the Railway opinion, the cessation of work become necessary owning to paucity of funds or from any other cause whatsoever, in which case the value of approved materials at site and or

work done to date by the contractor will be paid for in full at the rates specified in the contract. Notice in writing from the Railway of such determination and the reason

therefore shall be conclusive evidence thereof.

TENDERER‟S INFORMATION

The tenderer shall furnish the following information: 1. Name of the contractor & Full Address : (with proof of address)

(Copy of the Voter‟s card or House Hold Card should be enclosed)

2. For contact purpose:

(i) Mobile No. :

(ii) Land Phone (a) Office :

(b) Residence :

(iii) Fax No. : (iv) e-mail address :

3. (i) Bank Account Nos. :

(ii) Name of the Bank with address :

(iii) Code of the Bank : (To arrange contractual payments through

Electronic Fund Transfer System) 4. PAN No. :

5. Partnership deed should be enclosed,

if it is not a proprietary firm. : 6. License No., under contract Labour : (Regulation and abolition Act 1970 or Building

and Other Construction Works Act (BOCW) from Ministry of Labour, if applicable.

Specify the reasons if not applicable. (Copy should be enclosed).

7. EPF Code No.

(Copy of Registration to be enclosed)

Station: Signature of the Tenderer Date: Note: The tenderer shall fill up proforma and sign and submit along with the offer.



NEFT/RTGS

MANDATE FORM

1. Name of City

2. Bank Code No.

3. Bank’s Name

4. Branch Address

5. Branch Telephone/Fax No.

6. Contractor’s Account No.

7. Type of Account

8. IFSC Code for NEFT

9. IFSC Code of RTGS

10. Contractor’s Name as per Account

11 Telephone No. of Contractor

12. Contractor’s E-mail ID, if any



Signature of the Tenderer

TENDERER‟S UNDERTAKING To The President of India Acting through the Principal Chief Electrical Engineer, Divisional Railway Manager, Senior Divisional Electrical Engineer/Divisional Electrical Engineer South Central Railway I/We-------------------------------------------------------------------- have read the various conditions to tender attached hereto and agree to abide by the said conditions. I/We also agree to keep this tender open for acceptance for a period of 90 days from the date fixed for opening the same and in default thereof, I/We will be liable for forfeiture of my / our Earnest Money”. I/ We offer to do the work for South Central Railway, at the rates quoted in the attached schedule and hereby bind myself /ourselves to complete the work in all respects within --------months from the date of issue of letter of acceptance of the tender.

2. I / We also hereby agree to abide by the General Conditions of Contract corrected up to printed/advance correction slip No_______ dt _____________ (Railway Board Letter No.2003/CE-

I/CT/4/PT.1 dt.12.5.2006) and to carry out the work according to the special conditions of contract and specifications of materials and works as laid down by Railway in the annexed Special Conditions / Specifications and the works as laid down by the Railway in the annexed special conditions / specifications and the South Central Railway Works Hand Book Part III corrected up to printed / advance correction slip No___ dated____ sanitary works Hand Book corrected up to pr inted/advance correction slip No_____ dated_____-- schedule of Rates Part II corrected up to Printed/advance correction slip No.___- dated _________ for the present contract.

3. A sum of Rs._____ __ is herewith forwarded as earnest money deposit. The full value of earnest money shall stand forfeited without prejudice to any other rights or remedies, if

a) I/ we do not execute the contract documents within 7 (Seven) days after receipt of notice issued by the Railway that such documents are ready

or

b) I /We do not commence the work within fifteen days after receipt of orders to that effect. 4 Until a formal agreement is prepared and executed, acceptance of this tender shall constitute a binding contract between us subject to modifications, as may be mutually agreed to between us and indicated in the letter of acceptance of my/our offer for this work.

SIGNATURE OF WITNESSES Signature of the Tenderer

1.

2.

Date:

Address of the Tenderer (s)



ACCEPTANCE OF TENDER

I accept the tender and agree to pay the rates as per Standard Schedule of Rates_____ as

corrected by and up to correction slip No_______ of _ enhanced / diminished by

________ percent / at par in respect of schedule “A” and the rates as entered in the

schedule______________.

DIVISIONAL RAILWAY MANAGER

Electrical (TRSO)


Vijayawada

For and on behalf of the President of India

Witness:

1.

2. Division:_______________

Date:____________________

FOR RAILWAY USE ONLY & TENDERER(S)

NOT REQUIRED TO SIGN




AGREEMENT OF WORKS

1. Contract agreement No_____ dt._______ articles of agreement made this ________day of _______

between The President of India acting through the ____________ South Central Railway Administration

[herein after called the Railway which expression shall unless the context does not so admit include his

successors and assignees in office of the one part and ________ [herein after called the contractor which

expression shall unless excluded by the context includes his heirs, executors, admin istrators, successors

and assignees] of the other part.

2. Where as the contractor has agreed with the Railways for the work ______________ set forth in the

schedule hereto annexed up on the General Conditions of contract and the specifications of the South

Central Railway and the Special Conditions and Special Specifications, if any, and in conformity with the

drawings here to annexed, if any, and whereas the performance of the said work is an act in which the

public are interested.

3. Whereas the balance in the security deposit after adjustment of earnest money of Rs._______ originally

paid by the contractor is at the instance of the contractor recovered at 10 percent of the value of the

running bills till the amount of security deposit of Rs.________ is fully recovered.

4. Whereas the contractor has furnished an irrevocable Bank Guarantee for Rs.____________(5% of

Contract value) towards Performance Guarantee valid upto _____________(valid up to the stipulated

date of complet ion plus 60 days beyond that).

5. Now this indenture witnesseth that in consideration of the payments to be made by the Railway the

contractor will duly perform the said works in the said schedules set forth and shall execute the same with

great promptness, care and accuracy in a workman like manner to the satisfaction of the Railway and

will complete the same in accordance with the said specifications and said drawings and said conditions

of contract on or before the _____________ date of ________ year and will be maint ain the said works

for a period of _________calendar months from the certified date of the completion and will observe,

fulfill and keep all the conditions therein mentioned (which shall be deemed and taken to be part of this

contract as if the same has been fully set forth herein), and the Railway both hereby agree that if the

contractor shall duly perform the said work in the manner aforesaid and observe and keep said terms and

conditions. The Railway will pay or cause to be paid to the contractor for the said works on the final

complet ion thereof, the amount due in respect thereof, at the rates setforth in the Standard Schedule of

Rates, 2002 as corrected by and up to correction slip No ___ for Vijayawada div ision,

enhanced/diminished / “At par” ________ percent of Schedule ( items covered by SSR) and the rates

shown in the schedule _______ for items not covered by SSR.

6. It is hereby agreed and declared that all the provisions of the said specifications, conditions of contract

which have been carefully read and understood by the contractor and schedule of rates, including the

general instructions contained in page _______ thereof shall be as binding up on the contractor and up on

the Railway Administration as if the same has been repeated herein and shall be read as part of these

presents.

Signature of the contractor

Name of the Contractor

Address

Date:

Signature of witnesses with address

Signature of Contractor Signature

Designation

For and on behalf of the President of India.

South Central Railway.

Date :

Witnesses:-

TO BE SIGNED AT THE TIME OF AGREEMENT ONLY



PROFORMA OF PERFORMANCE GUARANTEE

PROFORMA OF PERFORMANCE GUARANTEE TO BE SUBMITTED BY CONTRACTORS AS PER NEW CLAUSE ADDED IN THE GENERAL CONDITIONS

OF CONTRACT BY RAILWAY BOARD VIDE LETTER NO.2003/CE-1/CT/4/PT.1 DATED 12/16-5-2006 In consideration of the President of India ( hereinafter called “ the Government”)

having agreed to exempt-------------------- ( hereinafter called “ the said contractor/s”) from the demand, under the terms and conditions of Tender No. ------------------- opened on -----

---------------- for the work ------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ awarded

to M/s.---------------------------------------------------------------------------------------- vide acceptance letter No.----------------------------------------------------------dated-----------

hereinafter called “ the said contract, of performance guarantee for due fulfillment by the said contractors of the terms and conditions contained in the said contract, on production

of irrevocable bank guarantee amounting to 5% of contract value ie., for Rs.----------------(Rupees ----------------------------------------------------------------------------------------- only). We --------------------------------------------------(indicate the name of the Bank) “ hereinafter

referred to as “the Bank” at the request ---------------------------(Contractor(s) doe hereby

undertake to pay to the government an amount not exceeding Rs.---------------( in words

Rs. ----------------------------------------) against any loss or damage caused to or suffered or would be caused or suffered by the Government by reasons of any breach by the said

contractors of any of the terms or conditions contained in the said contract. We undertake to keep this performance guarantee in force till the satisfactory completion of the work and maintenance period is over.

We, ---------------------------------------(name of the Bank) do hereby undertake to pay the amounts due and payable under this guarantee without any demur, merely on a demand from the government stating that the amount claimed is due by way of loss or damage

caused to or would be caused to or suffered by the Government by reasons of breach by the said contractor(s) of any of the terms and conditions contained in the said contract or

by reason of the contractor(s) failure to perform the said contract. Any such, demand made on the bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee. However, our liability under this guarantee shall be restric ted to an amount

not exceeding Rs. --------------------.

We undertake to pay to the Government any money so demanded

notwithstanding any dispute or disputes raised by the Contractor(s)/supplier(s) in any suit or proceeding pending before any court or Tribunal relating thereto our liability under this

present being absolute and unequivocal. The payment so made by us under this bond shall be valid discharge of our liability for payment there under and the contractor(s) / supplier(s) shall have no claim

against us for making such payment.



We-----------------------(name of the Bank) further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said contract and that is shall continue to be enforceable till all

the dues of the Government under or by virtue of the said contract have been fully paid and its claims satisfied or discharged or till -------------------(Office / Department). Ministry

of ------------------------certifies that the terms and conditions of the said contract have been fully and properly carried out the said the contractor(s) and accordingly discharges this guarantee. Unless, a demand or claim under this guarantee is made on us in writing on or

before the ------------------- (date) , we shall be discharged from our liability under this guarantee thereafter.

We, ---------------------(name of the Bank) further agree with the Government

that the Government shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said contract or to extend time of performance by the said contractor(s) from time to

time or to postpone for any time or from time to time any of the powers exercisable by the Government against the said contractor(s) and to forbear or enforce any of the terms and

conditions relating to the said contract and we shall not be relived from our liability by reason of any such variation, or extension being granted to the said contractor(s) or for any forbearance act or omission on the part of the Government or any indulgence by the

Government to the said contractor(s) or any such matter or things whatsoever which under the law relating to the sureties would, but for this provision, have effect of so relieving us.

This guarantee will not be discharged due to the change in the constitution of the bank or the contractor(s) / supplier(s).

We,----------------------(name of the bank) lastly under take not to revoke this guarantee during its currency except the previous consent of the Government in writing.

Dated: the---------------- day of --------------- 200

For ---------------------------- (Bank)

Witness:-

1)

2)



PROFORMA OF INDEMNITY BOND

(On Stamp papers of Rs.100/-)

1. This deed of Indemnity is executed on the day of __________ ___________________by_______________________________________ which

expression includes his successors and assignee in favour of the President of India acting through the ____________________________________________ _________________South Central Railway, ( herein after called the RsRailway').

2. Whereas the parties hereto have entered into an agreement vide acceptance letter No.__________________________________ Dated__________________for the purpose of executing the said contract until such time the materials herein after

mentioned are duly erected or otherwise and handed over to the Railway.

3. Whereas I _________________________________is required to hold in custody

for and on behalf of the Railway in trust

__________________________________________________ which have been handed over to me for__________________________________ in connection with

______________________________________as per letter of Acceptance No._________________________________ for the purpose of executing the said contract until such time the materials are duly erected and or handed over to

Railway.

4. Whereas I ___________________________________is required to furnish an Indemnity Bond.

5. Now by this Indemnity Bond I hereby undertake that I hold in my custody for and on behalf of the President of India and his property in trust of the said

_____________________________________________ handed over to me for the purpose of execution of the said contract until such time the materials are duly erected or otherwise handed over to the Railway.

6. I shall be entirely responsible for the safe custody and protection of the said

______________________________________________materials against all risks till they are duly erected and or otherwise delivered to the __________________________________________ or to any other officer as he may

direct otherwise and shall indemnify the Railway against any loss, damage or deterioration in respect of the said materials which are in my possession.



7. The said materials shall at all times be open for inspection by any authorised Officer of the Railway.

8. Should any loss or damage or deterioration occur or refund becomes due, the

President of India shall be entitled to recover from us compensation for such loss or damage or deterioration the amount is to be refunded without prejudice to any

other remedies available to Railways and also by deduction from any sum due or any sum which at any time hereafter may become due to us for this work or under any other contract with any other department of the Railway.

9. The value of the above materials for the purpose of Indemnity that can be

claimed under this Indemnity Bond shall not exceed _______________/- (Rupees______________________________________________________________________only ).

10 In the event of any loss damage or deterioration as aforesaid, the assessment of

such loss or damage or _____________________________deterioration, the assessment of compensation therefore would be made by the President of India or by his authorized Nominee and the said assessment shall be final and binding

upon us.

11 In witness whereof I, ________________________________have executed this Indemnity Bond on the date, month and year first written at _______________________________dated this __________________day

of_____________________20 _.

Witnesses (with address) Signature of the contractor

(1)

(2)