International Organization for Migration (IOM) - Manila Administrative Centre Tower 6789 Ayala Avenue, Makati City 1206, Philippines

Tel: +63.2.230 1999 • Fax: +63.2.848 1257 • E-mail: hrmanila@iom.int • Internet: www.iom.int

Open to Internal and External Candidates

Programme Finance Assistant (2 vacancies)Position TitleG-5GradeManila (Global) Administrative Centre (MAC)Duty stationManilaLocationGeneral StaffJob classificationFixed term, one year with possibility of extensionType of AppointmentOne Year with possibility of extensionDuration of AssignmentPhp 631,953 per annum net of taxesSalary19 Sep 2021Closing date

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context

Under the direct supervision of the PMU Supervisor, the Programme Finance Assistant will be providing finance and administrative support to the Project Monitoring Unit. He/she will be given financial planning, monitoring, analysis, and reporting tasks, statistical reporting, and administrative support functions related to the global programmes monitored by the Project Monitoring Unit.

Core Functions / Responsibilities

FINANCIAL MONITORING AND REPORTING

Generate financial and statistics reports.Prepare quarterly and annual expense reports in the donor required format. Assist in the analysis of actual expense versus approved budget.Prepare the reconciliation of quarterly expenditure report against accounting system balance for interest computation.Review monthly project expense as well as revenue transactions, to ensure correct account codes and project codes used, and monitor expenses against approved budget.Assist in the staff cost (projectization) monitoring and other staffing review.Review and clean-up of long outstanding commitments.

Communicate with IOM field offices, MAC and HQ regarding budgetary and expense issues. Monitor office response and continuously follow-up unresolved issues.

ANNUAL AND MID-YEAR BUDGET PREPARATION

Review and analyze budget requests submitted by IOM field offices, highlighting major changes compared to previous year’s budget and previous year’s actual expenses.Assist in the preparation of the budget package for submission to donor.Prepare supporting schedules, analysis, and review materials for management and HQReview revised budget submitted by IOM field offices and assist in the preparation of consolidated budget.Assist in the upload of budgets into the system.

OTHER TASKS

Prepare year-end schedules and reporting requirements for submission to HQ.Update the work instructions manual relevant to the tasks assigned, subject to review of supervisor.Provide assistance to staff assigned to other global projects managed by the unit.Create new project codes in the system.Review and summarize all issues encountered in creating new project codes in the system and relay to supervisor.Provide general administrative support related to the preparation of budget and donor reporting packages, and ensuring timely dispatch of reports to HQ units, project managers, and the donor.Perform other related tasks as may be assigned.

Education

University degree in Accounting from an accredited academic institution, with three years of relevant professional experience in the field of accounting, financial analysis, budgeting, or auditingCompleted High school degree from an accredited academic institution, with five years of relevant professional experiencePreferably a Certified Public Accountant (CPA) or equivalent.

Experience

Experience in audit an advantageSound knowledge of SAP accounting systems, generally accepted accounting principles, and internal controls, an advantageAbility to write narrative reports and variance analysis reports, draft correspondence and communicate effectively in EnglishComputer literacy including proficiency in MS Office applicationsGood analytical and problem-solving skillsExcellent organizational skills with the ability to manage multiple tasks under time constraints.

Languages

English and French are the working languages of the UN Secretariat. For this position, fluency in English is required. Knowledge of a second official UN language is desirable.

Values

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Inclusion & respect for diversity

Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.Challenges prejudice, biases and intolerance in the workplace.

Integrity & transparency

Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.Delivers on commitments; manages the organization’s resources reliably and sustainably.Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.

Professionalism

Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.Seeks to raise professional standards in self and others through daily work and activities.Adapts quickly to change and is decisive and versatile in face of uncertainty.Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Core CompetenciesAccountability

Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication

Encourages and contributes to clear and open communication.Explains complex matters in an informative, inspiring and motivational way.

Managing and sharing knowledge

Continuously seeks to learn, share knowledge and innovate.

Teamwork

Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

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Delivering results

Produces and delivers quality results in a service- oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.

How to apply

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