NMC PLANNING & OPERATIONSJUNE 2015

UNCONFIRMED

UNCONFIRMED MINUTESJUNE 24, 2015

MONTREAL, QUEBEC, CANADA

These minutes are not final until confirmed by the Management Council in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Management Council and shall not be considered as such by any agency.

WEDNESDAY, JUNE 24, 2015

1.0 OPENING COMMENTS

1.1 Call to Order / Quorum Check

The Nadcap Management Council (NMC) Planning & Operations meeting was called to order at 5:00 p.m., 24-Jun-2015.

A quorum was established with the following representatives in attendance:

Subscriber NMC Voting Members Present (* Indicates Voting Member)

NAME COMPANY NAME

* Latch Anguelov SAFRAN Group* David Bale Pratt & Whitney Canada* Nicolas Barthelemy Airbus Helicopters* Pascal Blondet Airbus* Richard Blyth Rolls-Royce Vice Chairperson* Craig Bowden BAE Systems – MAI* David Cianfrini BAE Systems* Russell Cole Northrop Grumman Corp.* Hidekazu Furugori Mitsubishi Aircraft Corporation* Martha Hogan-Battisti The Boeing Company* Scott Iby UTC Aerospace (Hamilton

Sundstrand)* Wendy Jiang COMAC* Masahiro Kawamoto Mitsubishi Heavy Industries* Karen Kim Sikorsky Aircraft* Bob Koukol Honeywell Aerospace* Ralph Kropp MTU Aero Engines* Jeff Lott The Boeing Company Chairperson* Scott Maitland UTC Aerospace (Goodrich)* Frank Mariot Triumph Group* Jean-Philippe Mathevet SAFRAN Group* Robin McGuckin Bombardier Aerospace* Frank McManus Lockheed Martin Corp.* Scott Porterfield Triumph Group* Fabrizio Quadrini AgustaWestland* Mark Rechtsteiner GE Aviation* Per Rehndell GKN Aerospace Sweden AB* Victor Schonberger Israel Aerospace Industries* Scott Severson Rockwell Collins* David Soong Pratt & Whitney

Supplier NMC Voting Members Present (* indicates NMC Voting Member)

NAME COMPANY NAME

* Tom Newton Aircraft X-Ray Labs

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* Wilfried Weber PFW Aerospace GmbH

Task Group Chairpersons/Vice Chairpersons Present

NAME COMPANY NAME TASK GROUP

Chuck Beargie UTC Aerospace (Goodrich) Conventional Machining as a Special Process

Robin Borrelli The Boeing Company Aerospace Quality SystemsElaine Boswell Rolls-Royce Metallic Materials ManufacturingKent DeFranco Lockheed Martin Corp. SealantsKaryn Deming UTC Aerospace (Goodrich) Chemical ProcessingDan Graves UTC Aerospace (Goodrich) Materials Testing LaboratoriesNorman Gross The Boeing Company Measurement & InspectionJohn Key Bell Helicopter Textron CompositesManuel Koucouthakis Honeywell Aerospace Elastomer SealsHolger Krueger Airbus WeldingJoel Mohnacky UTC Aerospace (Hamilton

Sundstrand)Coatings

Tom Norris UTC Aerospace (Goodrich) Heat TreatingKeith Panuska Lockheed Martin Corp. CompositesAmanda Rickman Raytheon Co. Materials Testing LaboratoriesDavid Royce Pratt & Whitney Nondestructive TestingRichard Rumas Honeywell Aerospace ElectronicsMike Schmidt GE Aviation Nonconventional Machining / Surface

EnhancementUdo Schuelke Honeywell Aerospace CoatingsBobby Scott Bombardier Aerospace Nondestructive TestingSteve Tooley Rolls-Royce WeldingCyril Vernault SAFRAN Group Heat TreatingEstrella Watson UTC Aerospace (Goodrich) Elastomer Seals

Other Attendees

NAME COMPANY NAME

Stephane Lesveurs SAFRAN GroupScott C. Meyer UTC Aerospace (Goodrich)

PRI Staff Present

Jerry AstonMark AubeleJames BennettNigel CookMarcel CupermanBill DumasSusan FraileyMike GutridgeConnie HessRob HoethScott KlavonGabe KustraJim LewisBob LizewskiDavid MarcyjanikJulia MarkardtKellie O’ConnorKeith Purnell

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Justin RauschIan SimpsonAndy StathamLouise StefanakisJon SteffeyJohn TibmaKevin Wetzel

1.2 Jeff Lott noted that this meeting is for members of the NMC, Task Group Chairs, Vice Chairs, and PRI Staff. The following guests of the NMC Chairperson were introduced and acknowledged:

Stephane Lesveur, SAFRAN Scott C. Meyer, UTC Aerospace (Goodrich)

1.3 Code of Ethics, Anti-Trust & Conflict of Interest

The PRI code of ethics, anti-trust and conflict of interest policy was reviewed.

1.4 Approval of Previous Meeting Minutes

Motion made by Frank McManus and seconded by Jean-Philippe Mathevet to confirm the minutes from the previous meeting. Motion passed and the March 2015 NMC Planning & Operations meeting minutes were approved as written.

2.0 RAIL REVIEW – OPEN

The Rolling Action Item List (RAIL) was reviewed. Item #28 was closed. Items #33 & 34 were subsequently closed during topics 4.0 and 5.0.

For specific details, please see the current RAIL embedded on the last page of the minutes.

3.0 AUDITOR CONSISTENCY UPDATE/AUDIT OBSERVATION

Richard Blyth presented a status update on Auditor Consistency and reviewed the results from the four Auditor Consistency Task Group audits as part of the requirement in OP 1117 (Materials Testing Laboratories, Composites, Nondestructive Testing, and Heat Treating). For more details, please see the attached presentation.

4.0 RISK MITIGATION – OP 1110

This discussion is a response to Action Item #33 regarding whether a Task Group is allowed to waive the Risk Mitigation process for suppliers who do not have a subscriber customer. Following a review of OP 1110 (Audit Failure), the procedure does not currently allow the process to be waived.

Mike Graham will ballot a revision of OP 1110 to allow the option to waive Risk Mitigation for initial audits who do not have a Subscriber customer.

ACTION ITEM: NMC Members and Task Group Chairs / Vice Chairs to contact Mike Graham with any thoughts or concerns over also allowing the Risk Mitigation process to be waived for Reaccreditation audits when there are no Subscriber customers. (Due Date: 30-Jul-2015)

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5.0 OBSERVATION FORM

As a response to Action Item #34 regarding the inclusion of a flowdown question on the audit observation form, Mike Graham has added question #27 (under Audit Process Assessment) for Flowdown Verification to the draft t-frm-01. This form will be balloted to PRI staff a couple of weeks following the Nadcap Meeting. Following the staff ballot, it will then be balloted to NMC.

Since the form is currently in draft, the AQS Task Group asked if it was possible to add one additional revision.

ACTION ITEM: Susan Frailey & AQS Task Group to send a proposal to Mike Graham regarding an additional revision to the t-frm-01 which would allow for an expansion of the N/A answer to include when the AQS auditor is not a technical expert in the special process being performed. (Due Date: 20-Jul-2015)

6.0 AUDIT OBSERVER REPORT

Bob Lizewski gave an update on audit observations conducted between 01-Feb-2015 and 30-May-2015. During this time, 59 observations of 48 auditors took place, and to date 54 of the observation forms have been completed and returned. Only one report contained a Does Not Meet (DNM) rating. For more details, please see the attached presentation.

7.0 AUDIT EFFECTIVENESS SUB-TEAM

Mark Rechtsteiner gave an update on the Audit Effectiveness Sub-Team, which was formed during the Berlin Nadcap Meeting in March 2015, including background on why the team was formed. For more details, please see the attached presentation.

The team, which met face-to-face in Montreal, has agreed upon several actions, including: an added hour of training during the general session of the upcoming Auditor Conference in October 2015; additional training during the Task Group sessions on Sunday; Task Groups to review their responses to questions on the provided template along with issues, causes, and actions with NMC during the October Planning & Ops meeting.

ACTION ITEM: Task Groups to incorporate Audit Effectiveness training and complete feedback form during the Sunday Task Group sessions of this October’s Auditor Conference. (Due Date: 16-Oct-2015)

ACTION ITEM: Modify Planning & Ops agenda for October 2015 to include the Task Group reports following the Auditor Conference. This will replace the regular Task Group Chairperson Report-Outs for that meeting. (Due Date: 17-Jul-2015, COMPLETED)

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ACTION ITEM: PRI Staff to distribute the Audit Effectiveness feedback template to Task Group Chairs & Staff Engineers. (DUE DATE: 25-Jun-2015, COMPLETED)

8.0 TASK GROUP REPORT / DISCUSSION TIME

8.1 Composites / Non Metallic Materials Manufacturing / Non Metallic Materials Testing (COMP/NMMM/NMMT)

John Key reported on the activities of the COMP/NMMM/NMMT group. For more details, please see the attached presentation.

Key activities in the past year include: conducting their first Carbon Fiber Audit (AC7124/5); balloting a significant revision of AC7118; and implementation of the OP 1117 (Auditor Consistency) requirements. The Task Group has had an increase in the level of support and added a number of new voting members during this meeting. Some recent changes affecting Task Group performance include a leadership transition which will take place at the end of this meeting, as well as auditor attrition. Issues requiring NMC support are encouraging Subscribers to participate in auditor interviews.

8.2 Chemical Processing (CP)

Karyn Deming reported on the activities of the CP Task Group. For more details, please see the attached presentation.

The Task Group has rewritten the AC7108/2 and /15 checklists for Etch Inspection and Pre-Penetrant Etch to address Nondestructive Testing Task Group concerns. They are currently all-green in auditor consistency and have implemented SMART Checklists. Changes and risks affecting the Task Group include PRI staffing transitions, while the only issue currently requiring NMC support is Risk Mitigation Team Review.

8.3 Coatings (CT)

Udo Schuelke reported on the activities of the CT Task Group. For more details, please see the attached presentation.

Key accomplishments include revision of the Task Group’s Diffusion & Coating Evaluation checklists, development of a more focused audit observation plan, and creation of checklist question guidelines to help with revisions. Upcoming projects include development of a grinding of coatings checklist along with the CMSP Task Group, creation of a Root Cause Analysis & Glossary of Terms, and creation of Task Group-specific work instructions for the Risk Mitigation process. Changes and risks affecting the Task Group included a lack of participation on Risk Mitigation teams for audits with no subscriber customers, which may now be addressed with the

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proposed revision to OP 1110. The Task Group is requesting assistance from NMC on how to approach Initial / Add Scope audits in Risk Mitigation where there is a general lack of preparedness.

8.4 Nondestructive Testing (NDT)

Bobby Scott reported on the activities of the NDT Task Group. For more details, please see the attached presentation.

Key accomplishments include finalizing the audit checklist ballots for AC7114 and all eight slash sheets, and also working with CP on the major revision of the Etch Inspection checklist. Upcoming projects include implementation of the OP 1117 Auditor Consistency requirements, holding additional supplier symposia for Etch Inspection and the revision of NAS410/EN4179, as well as evaluating two new technologies. There is a leadership transition taking place after this Nadcap Meeting. There are a few issues requiring NMC Support, including audit observations, particularly in the Asia region, a suggestion for changing the Staff Engineer delegation metric, as well as the use of one Subscriber’s parts being evaluated to another Subscriber’s criteria when there is a lack of hardware for compliance.

ACTION ITEM: NMC Metrics Committee to look into the NDT Task Group suggestion about lowering the “yellow” range for the Staff Engineer delegation metric to 12%. (Due Date: 20-Oct-2015)

8.5 Nonconventional Machining (NM) / Surface Enhancement (SE)

Mike Schmidt reported on the activities of the NMSE Task Group. For more details, please see the attached presentation.

Key accomplishments include two new checklists for Laser Part Marking and Spark Erosion Grinding. This year, all the SE checklists are being revised to include N/A substantiation and additional auditor guidance. The main change/risk affecting NMSE is Task Group Leadership Consistency, as they have had four Staff Engineers and three acting Chairs over the last three Nadcap Meetings. Additional issues include Risk Mitigation support and auditor consistency. The Task Group has asked for NMC support on the following issues: Auditor Consistency support, Risk Mitigation support, and the Job Tracker function in eAuditNet.

9.0 OTHER ISSUES / NEW BUSINESS / DISCUSSION

9.1 Materials Testing Laboratories (MTL) Task Group Checklist

Frank Mariot asked if we are on track and we can close the action item regarding MTL coming into compliance. The answer is yes.

9.2 Outsourced Pyrometry Calibration Providers

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Scott Klavon reviewed a proposal sent to PRI regarding Nadcap Accreditation for Outsourced Pyrometry Calibration Providers. For more details, please see the attached presentation.

Scott asked for volunteers from the following Task Groups to form a sub-team to decide if it’s something that should be addressed within Nadcap, and if so, where should it be addressed: Measurement & Inspection (M&I), Heat Treating (HT), Materials Testing (MTL), Composites (COMP), Coatings (CT), and/or Chemical Processing (CP).

ACTION ITEM: PRI Staff to distribute the presentation to the Staff for the relevant Task Groups (M&I, MTL, HT, COMP, CT, CP). (Due Date: 25-Jun-2015, COMPLETED)

ACTION ITEM: Task Groups to review and provide a volunteer name for this sub-team prior to the end of the June Nadcap Meeting. (Due Date: 26-Jun-2015)

9.3 Nadcap Audits Conducted without a Subscriber Customer

If a supplier is not doing aerospace work, how does one complete a job audit to accredit the supplier? This topic was discussed during the NMC Globalization & Strategy Committee meeting, and they have formed a team with NMC members, and are requesting several Task Group representatives to volunteer as well. The full team, including Task Group volunteers include: Richard Rumas, Scott Meyer, Manny Koucouthakis, Chuck Beargie, Pascal Blondet, Bob Koukol, and Richard Blyth.

9.4 Richard Rumas noted that the Electronics Task Group (ETG) has a proposal to change the satellite audit criteria changes, and requested time on the October 2015 agenda.

ACTION ITEM: PRI Staff to add 15 minutes to the October Planning & Ops meeting agenda for the ETG Task Group to propose a change to satellite audit criteria. (Due Date: 17-Jul-2015, COMPLETED)

9.5 The Composites Task Group raised a concern over suppliers not accurately identifying their subscriber customers and asked if this could be addressed. Subscribers are able to access this information in eAuditNet, by reviewing their supplier lists to see if those suppliers have identified that Subscriber as a customer.

9.6 A concern was raised regarding a lack of guidance in the system for what documentation to include on a Verification of Corrective Actions (VCA) audit.

ACTION ITEM: PRI Staff to review the lack of guidance for VCA audit documentation and determine what actions, if any, are necessary. (Due Date: 20-Oct-2015)

9.7 RAIL Review

New action items identified during this meeting were reviewed. For more details, please see the attached RAIL below.

ADJOURNMENT – 24-JUN-2015 – Meeting was adjourned at 7:15 p.m.

Minutes Prepared by: Kellie O’Connor, koconnor@p-r-i.org

RAIL:

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***** For PRI Staff use only: ******

Are procedural/form changes required based on changes/actions approved during this meeting? (select one)

YES* ☒ NO ☐

*If yes, the following information is required:Documents requiring revision: Who is responsible: Due date:

OP 1110 Mike Graham 20-Oct-2015t-frm-01 Mike Graham 20-Oct-2015