OPERATION GUIDE - castle.com.my Manual/SmartGuard ES...OPERATION GUIDE MODEL: SMARTGUARD ES ... Company Profile ... Selangor Darul Ehsan, Malaysia

OOPPEERRAATTIIOONN GGUUIIDDEE MODEL: SMARTGUARD ES STANDARD

CASS TECHNOLOGY SDN BHD (338857-X) • ALL RIGHT RESERVED • WWW.CASTLE.COM.MY

Contents

CONTENTS Preface Company Profile ………………………………………………………………………………………….. License ……………………………………………………………………………………………………. Getting Know Introduction ……………………………………………………………………………………………….. Overview ………………………………………………………………………………………………….. Features …………………………………………………………………………………………………… Installation Hardware & Software Requirement ………………………………………………………………………. Installation Procedure .……………………………………………………………………………………. Getting Started First Login ………………………………………………………………………………………………… Common Screen ………………………………………………………………………………...…………

Latest Transaction List ………………………………………………………………………… Latest Alarm List…………………………………………………………………………………

Dynamic floor Plan...…………………………………………………………………………… Controller List….………………………………………………………………………………... Door List……….………………………………………………………………………………… Card User Transaction List……………………………………………………………………...

Common Keys …………………………………………………………………………………...………... Common Short Cuts ………………………………………………………………………………...…….. System Setup Procedure …………………………………………………………………………………... Working with Application System Menu System Setting ...………………………………………………………………………………… Software Setting ………………………………………………………………………………… Hardware Setting …...…………………………………………………………………………… Data Menu Time Setting …………………………………………………………………………………….. Card User Setting ………………………………………………………………………………... Floor Plan ……………………………………………………………………………………….. Upload Menu

Reload Setting To Controller……………………………………………………………………. Update Card Setting In Controller………………………………………………………………. Door Operations………………………………………………………………………………… Retrieve Controller Version……………………………………………………………………..

Sub Module Time Attendance………………………………………………………………………………... Staff Leaves……………………………………………………………………………………... Card Park Collection…………………………………………………………………………….

Report Menu System Setting…………………………………………………………………………………...

Data Setting……………………………………………………………………………………... Sub Module……………………………………………………………………………………... Time Attendance………………………………………………………………………………...

Tools Menu Data Files Maintenance…………………………………………………………………………. Load Saved Report………………………………………………………………………………

Help Menu Help Contents……...……………………………………………………………………………. About…………………………………………………………………………………………….

Quit Menu Log Out…………………………………………………………………………………………..

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Contents

Shut Down………………………………………………………………………………………. Appendix A……………………………………………………………………………………..

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COMPANY PROFILE Cass Technology was established in 1995 as a designer and manufacturer of Access Control System Security. Carrying the brand name CASTLE®, it offers high quality security assurance. As an SME of the security access control industry, we had envisaged to be in competitive field with the local bigger players. Now having achieved that we ambitiously set our goals higher to be able to penetrate the global market and to be a household name in the security industry. As a system house, all software packages are designed and developed on our own to compliment its hardware components; this has enabled us to be a forerunner in security industrial. Technology streamed and customer-oriented, Cass Technology is always a step ahead of stiff competitors in product’s Research & Development. The reliable and secure hardware and software products contributed the early successes of Cass Technology. From the success of its early products, Cass Technology broadened its range to include a variety of security products such as the biometrics technology, electronic safe and high capability controllers. Today, Cass Technology had manufactured a comprehensive range of products that consist of: ♦ i-Cass Security Solution ♦ Door/ Car Park/ Lift Access Control ♦ Fingerprint Access Control ♦ Contact-less Smartcard System ♦ Guard Tour/ Alarm Monitoring System ♦ Integrated Security Solutions ♦ Castle Electronic Safe ♦ Customized Solutions Realizing the explosive growth of the Windows marketplace, I-cass software package are specially written to adapt to Microsoft Windows. It includes full graphic, report and analysis generators, high storage capabilities and it is user friendly!

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An innovator at heart, Cass Technology had always in the pace of technology. Having that passion, our organization had produced revolutionary products that receive satisfactory feedbacks from customers. Among the many outstanding innovative products we have are the i-Cass access control system that has high capacity transaction capability and high technology security features, fingerprint access control that utilizes biometric technology, Electronic safes that assures reliability & usability, and high security software solutions that give total support to our security hardware. These radical products had brought Cass Technology’s name to the industry acclaimed stage and help to garner many awards both locally and internationally. The success of Cass Technology is contributed by its commitment to client’s needs and wants in technologically advanced world. As security fraudulence cadres are more advanced, we understand the need of intense evolvement in security technology. CASTLE® products are so well research it is every persons’ customized product. In Cass Technology, we strive to answer your security doubts. That is why the Research and Design activity will always remains a top priority. We foresee Cass Technology will keep its lead position in this industry with more advance and futuristic CASTLE® products. Cass Technology is setting up collaborative agreements in dealers and distributors around the globe to enable it to export more of its products. Enquiries from companies with a credible local presence, technological ability and good financial support are welcomed. For our part, Cass Technology will continue to invest in Design & Technology to keep its products ahead of its competitors.

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End User License Agreement

Cass Technology Sdn Bhd, Malaysia

IMPORTANT – READ CAREFULLY BEFORE INSTALLING THE SOFTWARE. When you enter your name and company name as required during installation, you indicate your acceptance of the following CASTLE License Agreement (EULA).

SMARTGUARD SOFTWARE

License Agreement and Licensing Considerations

This is a legal agreement between you (either an individual or an entity) and Cass Technology Sdn. Bhd. (CASTLE), which include(s) SMARTGUARD software and may include "online" or electronic documentation and printed materials. The enclosed SMARTGUARD software program may be used only by the registered developer. Use of this software constitutes acceptance of the terms of this agreement. If you do not agree to the terms of this agreement, do not install, copy, or otherwise use the SMARTGUARD, you may, however, contact CASTLE for other licensing options or promptly return the software to CASTLE or its authorized distributor from which you received the software for a full refund.

1. COPYRIGHT AND GENERAL LICENSE GRANT

a. The SMARTGUARD SOFTWARE is owned by CASTLE and is protected by copyright laws and international treaty provisions. Therefore, you must treat the SMARTGUARD SOFTWARE like any other copyrighted material, except that you may either (a) make one copy of the SMARTGUARD SOFTWARE mainly for backup purposes, provided you reproduce and include SMARTGUARD SOFTWARE's copyright and trademark notices contained on the original disk labels on such backup copy, or (b) transfer the SMARTGUARD SOFTWARE to a single hard disk, provided you keep the original mainly for backup purposes.

b. Not for resale software. The SMARTGUARD SOFTWARE is licensed, not sold. c. You may not use, copy, or modify the files containing the licensed software, or any backup

copy, in whole or in part, or translate such files into any other file format or language, except as expressly provided for in this agreement. You may not rent, lease or sublicense the SMARTGUARD SOFTWARE, but you may transfer the SMARTGUARD SOFTWARE and accompanying written materials on a permanent basis, provided you retain no copies, the recipient agrees to the terms of this License Agreement, immediately contacts CASTLE to inform CASTLE of such transfer and pays to CASTLE a transfer fee in an amount to be determined by CASTLE and in effect at the time in question. Upon such transfer, your license under this License Agreement (EULA) is automatically terminated.

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2. TERM

Your license is effective upon payment for and the opening of the package containing the SMARTGUARD SOFTWARE. You may terminate it at any time by destroying the SMARTGUARD SOFTWARE together with all copies. It will also terminate upon conditions set forth elsewhere in this Agreement or if you fail to comply with any term or condition of this Agreement. You agree upon such termination to destroy all copies of the SMARTGUARD SOFTWARE in any form in your possession or under your control.

3. CUSTOMER REMEDIES

SMARTGUARD SOFTWARE entire liability and your exclusive remedy shall be, at CASTLE's option, either (a) correction of defects in the SMARTGUARD SOFTWARE, or (b) repair or replacement of the SMARTGUARD SOFTWARE which does not meet CASTLE's Limited Warranty and which is returned to CASTLE within the warranty period with a copy of your receipt. The Limited Warranty is void if failure of the SMARTGUARD SOFTWARE has resulted from accident, abuse, misapplication or consequential damages resulting from any defect in the SMARTGUARD SOFTWARE or its documentation including damages from loss of data, downtime, loss of goodwill, damage to or replacement of equipment or property, even if CASTLE or an authorized CASTLE Dealer has been advised of the possibility of such damages.

4. DISCLAIMER OF DAMAGES

You assume responsibility for, among other things, (i) the selection of the SMARTGUARD SOFTWARE to achieve your intended results, (ii) the acquisition of other software (including any programming or operating system software) and/or equipment compatible with the SMARTGUARD SOFTWARE, and (iii) the installation, use and results obtained from the SMARTGUARD SOFTWARE. Further, in as much as the price paid for the license rights granted to you to use the SMARTGUARD SOFTWARE may be substantially disproportionate to the value of products to be used in conjunction with the SMARTGUARD SOFTWARE, and for the express purpose of limiting the liability against CASTLE to an extent which is reasonably proportionate to the commercial value of this transaction, you agree that, to the maximum extent permitted by law, CASTLE shall in no event be liable for any damages whatsoever (including without limitation, damages for loss of business profits, business interruption, loss of business information, or any other pecuniary loss) arising out of the use or inability to use the SMARTGUARD SOFTWARE, whether direct, indirect, incidental, consequential, special or otherwise, REGARDLESS OF THE FORM OF ACTION, even if CASTLE has been advised of the possibility of such damages.

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5. DISCLAIMER OF WARRANTY AND LIMITATION OF LIABILITY

SMARTGUARD SOFTWARE warrants that for a period of ninety (90) days from the date of receipt, the Licensed Software will perform substantially in accordance with the accompanying written materials. THE FOREGOING IS THE SOLE AND EXCLUSIVE WARRANTY OFFERED BY CASTLE. CASTLE DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, WITH REGARD TO THE SMARTGUARD LICENSED SOFTWARE AND ALL ACCOMPANYING MATERIALS.

CASTLE'S SOLE OBLIGATION OR LIABILITY UNDER THIS AGREEMENT IS THE REPLACEMENT OF DEFECTIVE MEDIA ACCORDING TO THE LIMITED WARRANTY ABOVE. IN ANY EVENT, CASTLE'S LIABILITY SHALL NOT EXCEED THE AMOUNT LICENSEE ORIGINALLY PAID FOR THE SMARTGUARD SOFTWARE. LICENSEE AGREES THAT NEITHER CASTLE NOR ITS EMPLOYEES, MANAGEMENT OR ANYONE ELSE WHO HAS BEEN INVOLVED IN THE CREATION, PRODUCTION OR DELIVERY OF THE SOFTWARE SHALL BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES (INCLUDING BUT NOT LIMITED TO, LOSS OF ANTICIPATED PROFIT, REVENUE, DATA OR USE) INCURRED BY LICENSEE OR ANY THIRD PARTY IN CONNECTION WITH OR ARISING OUT OF USE OF THE SOFTWARE, EVEN IF CASTLE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. NOTHING IN THIS CLAUSE LIMITS CASTLE'S LIABILITY TO LICENSEE IN THE EVENT OF DEATH OR PERSONAL INJURY RESULTING FROM CASTLE'S NEGLIGENCE

6. GENERAL

a. This License is personal between you and CASTLE. It is not transferable and any attempt by you to rent, lease, sublicense, assign or transfer any of the rights, duties or obligations hereunder, is void. This Agreement and the conduct of the parties here to shall be governed by the laws.

b. YOU ACKNOWLEDGE THAT YOU HAVE READ THIS AGREEMENT, UNDERSTAND IT AND AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS. YOU FURTHER AGREE THAT IT IS THE COMPLETE AND EXCLUSIVE STATEMENT OF THE AGREEMENT BETWEEN YOU AND CASTLE WHICH SUPERSEDES ANY PROPOSAL OR PRIOR AGREEMENT, ORAL OR WRITTEN, AND ANY OTHER COMMUNICATIONS BETWEEN YOU AND CASTLE OR CASTLE'S AGENT(S) RELATING TO THE SMARTGUARD SOFTWARE.

Should you have any question concerning this License Agreement (EULA), or if you desire to contact CASTLE's distributors serving your country, or CASTLE, Malaysia.

Cass Technology Sdn Bhd [338857 – x] No. 28 Jalan PJU 3/48, PJU 3 Sunway Damansara Technology Park, 47810 Petaling Jaya, Selangor Darul Ehsan, Malaysia. Tel: +60378030011/ +60378036221 Fax: +60378030066 Email: [email protected]

Homepage: http//www.castle.com.my

©2003 Cass Technology Sdn Bhd, All Right Reserved. Information of this documentation is subject to change/ modify without any notification. The names of companies, products, people, characters, and/ or data mentioned herein are fictitious and are in no way intended to represent any real individual, company, product, or event, unless otherwise noticed. Cass Technology may have patents, patent application, trademarks, copyrights, or other intellectual property rights covering subject matter in this documentation. No part of this publication may be reproduced, transcribed, transmitted, stored in retrieval systems or translated into any languages in any form or by means without the written authorization from Cass Technology Sdn Bhd. To obtain this permission, kindly contact/ write to the attention: Cass Technology Sdn Bhd [338857 – x] No. 28 Jalan PJU 3/48, PJU 3 Sunway Damansara Technology Park, 47810 Petaling Jaya, Selangor Darul Ehsan, Malaysia. Tel: +60378030011/ +60378036221 Fax: +60378030066 Email: [email protected] Homepage: http//www.castle.com.my

Getting Know - Introduction

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INTRODUCTION The SMARTGUARD Security software is used to manage Cass Tech (M) Sdn. Bhd. SMARTGUARD Door Access System. The SMARTGUARD Security software can be interfaced up to a maximum of 16 CASTLE controllers. Each CASTLE controller can support up to a maximum of 16 doors (depending on the model). This means that the SMARTGUARD software can monitor and control up to a maximum of 256 doors. This software acts as the interface for users to manage their Door Access System. It is a menu driven and graphical software where any ordinary PC user can use it with minimum supervision and instruction. The controlling of SMARTGUARD system can also be done on the controller itself, but this software allows you to perform a wide range of supervisory/control function centrally from one computer, hence simplifying the jobs of the system administration. All the controllers of SMARTGUARD system are linked to the PC where the software resides in.


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OVERVIEW This SmartGuard application software is an integrated security system, which has incorporated with door access and time attendance functionalities. In addition, it has a lot of features, which has not been found in most others systems. This SmartGuard software can be interfaced up to a maximum of 16 CASTLE ES controllers. Each CASTLE ES controller can support up to a maximum of 16 doors (depending on the model). As a result, the SmartGuard software can manage up to a maximum of 256 doors. This software acts as the interface for users to manage their Door Access System. It is menu driven

with graphical support, where any ordinary PC user can use it with minimum supervision and instruction. The controlling of SmartGuard system can also be done on the controller itself, but this

software allows you to perform a wide range of supervisory/control function centrally from one computer. Therefore, it has simplified the jobs of a system administration or security officer.

All the controllers of SmartGuard system are linked to the PC where the software resides in, through a PC Interface module (PCI).

FEATURES This SmartGuard software was designed for ease of use by all levels of user. It runs on the most popular operating system - Microsoft Windows.

1. Controls up to 16 CASTLE ES controllers, which will manages up to 256 doors. 2. User configurable company name and logo setting for report generating. 3. Flexible menu access level for different categories of staff accessing the software. 4. 256 sets of user configurable operation time set, time zone and door access level setting. 5. 2 types of user definable holiday set. 6. User configurable anti-passback zone code setting for a door reader. 7. 2 sets of Local PINs to access through a particular door. 8. 10 sets of Global PINs to access through all the doors in the system. 9. 3 modes of door access - Card only, PIN only or both (Card+PIN is controlled by user configurable time zone).

User configurable floor plan setting, indicating the specify door reader location.

10. 2 extra user definable data field in maintaining the Card User Management module. 11. User definable leave type setup, as well as staff leaves application. 12. Comprehensive working shift setting, which includes meal break setup. 13. User definable event triggering relays setting, by referring to the transaction code available through CASTLE

ES controller. 14. Different types of alarm beeping sound, through the internal PC buzzer. 15. Dynamic graphical floor plan display upon alarm triggering. 16. Dynamic card user photo image display upon accessing through the door. 17. Online transaction printing by using Dot Matrix Printer. 18. 6 types of online transaction display - Latest Transaction, Latest Alarm, Floor Plan, Controller List, Door List

and Individual Card User Transaction. 19. Graphical data uploading module to ease user in updating the CASTLE ES controller through PC. 20. Comprehensive reports on listing the data setup on the system, which to be used to communicate with the

hardware - CASTLE ES controller as well as door reader. 21. Informative reports to aid user on analyzing the daily transactions, time attendance and card user movement. 22. Useful tools to aid user on changing the system password as well as card PIN. 23. Useful Housekeeping tools include Data File Reindexing, Data File Exporting, Data File Restore and Back-up,

as well as Transaction File Purging. 24. Useful system 'LogOut' function that will lock the system instead of shutting down. 25. Use standard Visual DBASE file format as transaction storage for easy integration.


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HARDWARE REQUIREMENT The following hardware specification is required to operate the SMARTGUARD software.

1. IBM Personal Computer (or compatible) with a Pentium III 450MHz or above. 2. 128 MB RAM memory or above. 3. 100 MB or above of free hard disk space (System files only). 4. At least one (1) free serial communication port for connecting to PC Interface Unit (PCI). 5. At least one (1) free parallel printer port for connecting to Online Transaction printer

(optional). 6. SVGA display system with 800x600 pixels resolution and 256 colors display setting. 7. 1 keyboard and mouse to operate the system. 8. The PC system must be operated under the recommended environment, by referring to the

PC hardware guidelines.

SOFTWARE REQUIREMENT The following software specification is required to operate the SmartGuard software.

1. Microsoft Windows 9x, ME, NT or 2000 (Professional or Server). 2. Borland Database Engine (BDE). 3. Borland Interbase Engine (optional).


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INSTALLATION PROCEDURE An installation disk will be provided in the form of diskette or CD. To start the software installation, please perform the following procedures. CD To install the SmartGuard application, please perform the following procedures.

1. Turn on the Personal Computer, installed with Microsoft Windows operating system. 2. Launch Windows Explorer from the "START" menu. 3. Locate the "SETUP.exe" from the installation disk. 4. Double click the "SETUP.exe" to begin the installation process. 5. The user-friendly installation program will guide the user step by step throughout the whole

installation process. The installation program will take few minutes to complete. 6. When the software installation is completed, restart the PC. 7. Once restarted, user can execute the SmartGuard runtime module by selecting it from the

"START" menu, or user could select to create a shortcut at the desktop, using the Windows Explorer.

Diskette To start the SmartGuard installation, please perform the following procedures.

1. Turn on the Personal Computer, installed with Microsoft Windows operating system. 2. Insert the SmartGuard installation disk 1 into the floppy drive on your PC. 3. Choose RUN command from the "START" menu. 4. Key in the A:\SETUP.EXE and press ENTER. 5. The user-friendly installation program will guide the user step by step throughout the whole

installation process. The installation program will take few minutes to complete. 6. When the software installation is completed, restart the PC. 7. Once restarted, user can execute the SmartGuard runtime module by selecting it from the

"START" menu, or user could select to create a shortcut at the desktop, using the Windows Explorer.

FIRST LOGIN User can execute the SmartGuard runtime module by selecting it from the "START" menu, or through the shortcut created at the desktop. Once started, the SmartGuard software will request user whether to start with or without the Transaction Server support.

Figure 1.0: Prompt user confirmation to Enable Transaction Server

Then, user is required to set the serial communication port setting - port number, which is attached with the PCI. The baud rate for PCI-CIP500 must be "9600". Meantime, user can choose to run the following function:

• Validate Data Files Structure • Reindex Files • Backup Files on ShutDown

Figure 1.1: SmartGuard Startup Operations Before the SmartGuard software is started, it needs to locate the PCI; or else the software will started in DEMO mode. Once the PCI is detected, it will display the PCI Firmware type.


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Figure 1.2: PCI-CIP Firmware Version Checking

If a data file is missing, the SmartGuard software will request user to re-create it. For instance,

Figure 1.3: Prompt user confirmation to create new table

If user selects to run the "Validate Data Files Structure" function, the following screen will be displayed:

Figure 1.4: Prompt user confirmation to Validate Data Files

If user selects to run the "Reindex Files" function, the following screen will be displayed:


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Figure 1.5: Prompt user confirmation to Reindex Database

Finally, the login screen will display as:

Figure 1.6: SmartGuard Login Menu

Once user has successfully logged-in, using the valid user ID and password, the system will notify the user that it will be updating the controller(s) date and time.

Figure 1.7: Notify user to check the pc time before synchronize begin


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The SmartGuard software will detect and create the system folders automatically. The following shows the name and description of the respective folders:

Backup This folder is used to store data files, which are copied from the "SysData" folder. For instance, upon leaving the program, the user will be asked whether to backup the data files, if the users choose "Yes", a backup copy of all system files will be copied over here.

Export This folder is used to store file created by the Data Export function - standard industry Text or CSV file format. For instance, select from the menu - Tools -> Database Exporter, user can export the database tables accordingly; the exported tables will be stored here.

Floor Plan This folder is used to store floor plan file - bitmap file format with the maximum size of 780 x 340 pixel resolution.

Languages This folder is used to store the language mapping file, when the software is set to the specify language mode. For instance, "LMALAY.DBF" and "LMALAY.MDX" are required if the SmartGuard software is to be run in Malaysian language. The language file can only be modified using the SmartGuard Language Editor.

LogData This folder is used to store data retrieved from the controller(s). Each file is identified by date. For instance, "TR20030103.DBF" consists of transactions created on January 3, 2003 by the controller or the host (PC).

OldData This folder is used to store data files before the conversion process performed by the software. If a data file is required to be upgraded due to the changes to the software operating process, the data file will be converted automatically. The old data file will be moved here.

Photo The folder is used to store the card user photo image file - bitmap file format with the maximum size of 100 x 140 pixel resolution.

SysData The folder is used to store the data files required to operate the SmartGuard software.

If user selects to run the "Backup Files on ShutDown" function, the following screen will be displayed:

Figure 1.8: Prompt user confirmation to backup system database


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COMMON SCREENS This section provides some basic information that you will need to know in order to operate the SmartGuard software. If this is the first time that you have used SmartGuard, you should read through this section before continuing.

Figure 2.0: SmartGuard Screen

The display screen consists of 3 main areas, namely, the Menu bar. Its main function is to provide an interface for the command option, where the user can execute.

The middle part of the screen is the on-line information data display area. It can be sub-divided into 5 areas, which are,

1. Latest Transaction List 2. Latest Alarm List 3. Dynamic Floor Plan 4. Door List 5. Controller List 6. Card User Transaction List

Lastly, the bottom portion of the screen is to reflect the status information, such as,


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• Brief latest event logged or retrieved from the controller, including the date and time of the event occurred

• Logged-in system user ID • Hard disk availability space (free) • Currently active serial communication port number (Bus), which is being processed by the

software. • Current date/time • Online Photo button, which is used to identify card user, whom was performing the door

access transaction, through the graphical image stored in the database.

PC Beeper Control

When alarm occurs, SmartGuard ES Standard will alert you with the beeping sound. You can control the alarm beep duration. "Normal" is the default value that set by the system. You can change setting to "10 secs" or "No Sound" by click on it.

Figure 2.1: PC Beeper Control

Normal This is the default setting for the alarm beeping. That means, the beeping will only when you acknowledge the alarm.

10 secs When alarm occurs, the beeping will only beep for 10 seconds. No sound When alarm occurs, there is no sound at all but the system still blinking.

It is advisable to select Normal option, in order to be alerted by the alarm-triggering event until the alarm is acknowledged.

The following screen is used to request user whether to send the updated data to the controller:

Figure 2.2: Prompt user confirmation to update setting to controller


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The following screen is used to request user confirmation on removing the record from the database:

Figure 2.2.1: Prompt user confirmation to delete record


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LATEST TRANSACTION LIST This SmartGuard software provides a comprehensive online event-tracking screen to record the activities of the entire system. It will display software user login time as well as the logout time. The event retrieving activity, which the host requests to download the transaction log from he controller of the network, is executed at the 'background'. Any failure of 'uploading' data will be displayed on the screen too. If a valid card user performs the transaction, it will be updated to the online Card User Transaction screen.

The information displayed is categorized as below:

• Date The date of the event occurred. • Time The time of the event occurred. • Controller Name The unique ID of the controller where the data was stored and then been retrieved by the Host. • Door Name The unique ID of the door reader that the events occur. • Bus The serial communication port number which the PCI is attached. • Add The address or unit number of the controller which the event occurred. • Rdr The door number which the event occurred. • Card No The card number of the card user which performing the event retrieved. • Card Name The card name of staff name of the card user which performing the event retrieved. • Transactions The transaction code, in brackets, and description of the event occurred.

The screen can hold up to 200 transactions logged, which user can scroll up to view the previous transaction. To ease the user in identifying the type of transaction, the information row will be displaying in different types of colors: • Red An alarm transaction is identified. • Green An non-critical transaction • Blue An non-critical warning transaction.

The following screen shows the online latest transaction list:

Figure 2.3: Latest Transaction List


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LATEST ALARM LIST This SmartGuard software provides a comprehensive online event-tracking screen to record any critical alarm activities of the entire system. The event that was first captured by the online transaction list and then post to this latest alarm list. The entire alarm event recorded will be displayed in red and the top panel will be blinking. If the beeper setting is turned on, the system will warn the user with a high pitch beeper sound through the speaker.


• Date The date of the alarm event occurred. • Time The time of the alarm event occurred. • Controller Name The unique ID of the controller, which the alarm event was stored and retrieved by the Host. • Door Name The unique ID of the door reader, which the alarm event occurred. • Bus The serial communication port number, which the PCI is attached. • Add The address or unit number of the controller, which the alarm event occurred. • Rdr The door number, which the alarm event occurred. • Card No Not used. • Card Name Not used. • Transactions The transaction code, in brackets, and description of the alarm event occurred.

Once the user acknowledged by pressing the 'Acknowledge' button or 'F8' key, all the alarm transaction displayed on the screen will be cleared. The following screen shows the online latest alarm list:

Figure 2.4: Latest Alarm List


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DYNAMIC FLOOR PLAN This SmartGuard software is equipped with a dynamic floor plan displaying features, which will be activated in the event of alarm triggering.

By using the floor plan object or door point icon, this graphical floor plan display can be configured to show the door reader location of a particular site on the screen. It will ease the user to identify the 'problem' door reader or alarm zone, which the floor plan object or door icon will be animated. As a result, user can easily and quickly respond to any alarm triggered.

In addition, user can activate a 'Quick Door Operation' menu by selecting or double-clicking this floor plan interactive floor plan object of door point. In the event of alarm triggering, user can press the 'Acknowledge' button or 'F8' key to acknowledge the alarm event.

The information displayed is as below: • Map ID The unique ID to identify the current floor plan displayed. • Description The description of the current floor plan displayed. • Floor Plan Size The pixel resolution of the current floor plan displayed. The standard database navigator buttons are described as below:

Display first record of the Floor Plan table. Display previous record of the Floor Plan table. Display next record of the Floor Plan table. Display last record of the Floor Plan table.

Figure 2.5: Floor Plan


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CONTROLLER LIST This SmartGuard software provides a quick view of the existing controller list. In addition, this interactive and informative screen can link user to the 'Reload Settings to Controller' menu. Selecting or double-clicking the information row will display the ‘Reload Settings to Controller’ menu.

The screen can hold up to 16 controller records configured, which user can use the scroll key to view and select the controller record. In the event of Host-Controller communication failure, the information row will turn to red. Therefore, the information will only turn back to green when communication link is resumed.


• Controller# The sequence number of the existing controller list. • Controller Name The unique ID to identify the controller record. • Installed The active flag of the controller record. • Door Name The unique ID of the door record. • Bus No The serial communication port number which the PCI is attached. • Unit No The address or unit number of the controller which the event occurred. • Status The Host-Controller communication status flag. • Site Type The controller location code of the controller network. • Connection The connection type of a remote access controller network. • Controller Type The controller model name or product code. • Ctr. Mode The controller firmware operating mode.

The following screen shows the current existing controller setting list:

Figure 2.6: Controller List


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DOOR LIST This SmartGuard software provides a quick view of the existing door list. In addition, this interactive and informative screen can link user to the 'Quick Door Operation' menu. By selecting or double-clicking the information row, the 'Quick Door Operation' menu will be displayed. The screen can hold up to 16 doors records per controller configured, which user can use the scroll key to view and select the door record. In the event of alarm triggering, the information row will turn to red. Then, user can press the 'Acknowledge' button or 'F8' key to acknowledge the alarm event.


• Door# The sequence number of the existing door list. • Door Name The unique ID to identify the door reader record. • Description The description of the door record. • Door Name The unique ID of the door record. • Bus No The serial communication port number which the PCI is attached. • Unit No The address or unit number of the controller which the event occurred. • Door No The door number of the door record. • Alarm The status of door record.

The following screen shows the current existing door setting list:

Figure 2.7: Door List


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CARD USER TRANSACTION This SmartGuard software provides a quick view of the existing card user list as well as the movement records. It will ease the user to view the card user activities instead of using the Time Attendance Report menu or Log Transaction Report menu. In addition, this interactive 'Left Panel Data Grid' or Card User List' screen can link user to the 'Card User Detail' screen. Selecting or double-clicking the card user information row will display the ‘Card User Detail’ screen.

The standard buttons are described as below:

• Transaction Date The date used to derived the card user transaction from the transaction log. • Refresh The function used to refresh and update the card user transaction list screen. • Auto Refresh The function used to refresh and update the card user transaction list screen automatically. The information screen displayed is divided as below : • Left Panel Data Grid The 'Card User List' which will display the existing card user number and name. • Right Panel Data Grid The 'Card User Transaction List' which will display the card user transaction derived, by referring to the 'Transaction Date' specified.

The 'Right Panel Data Grid' or 'Card User Transaction List' is explained as:

• Time The time of the transaction performed by the specify card user. • Cont Name The controller name or controller ID of the transaction performed by the specify card user. • Dr Name The door name or door ID of the transaction performed by the specify card user. • Dept The department name of the specify card user. • Job Title The job title of the specify card user. • Tr Description The description of the transaction performed by the specify card user.

The following screen shows the current card user transaction list:

Figure 2.8: Card User Transaction


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COMMON KEYS The SmartGuard software users can select any menu command on the menu bar with the keyboard. Press ALT to select the menu bar. Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want. For the on-line information data display area, press CTRL+TAB; repeat until the toolbar you want is selected.

Key Description Arrow Up Key Move up the submenu Arrow Down Key Move down the submenu Enter Key Execute the highlighted menu item Beside the standard key operation, SmartGuard software has included two special function keys. (F8 - Alarm Acknowledgement and F9 - Find Card). The user can apply these function keys in case an alarm occurs and to locate a cardholder current location.

The functionality of the buttons are described as below:

For alarm acknowledgement, during an alarm happened the user is required to press the 'F8' key to acknowledge the alarm event and silence off the beeping.

For locating a cardholder location in the premises, user can select the 'F9' key to search for the cardholder location. To access the online help, press F1. To quit the program, press 'ALT + F4'. You will be prompted for your password.


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COMMON SHORT CUTS

Figure 3.0: Short Cuts Menu


This button will display the Time Set Setting module.

This button will display the Time Zone Setting module.

This button will display the Individual Door Setting module.

This button will display the Global Door Setting module.

This button will display the Transaction Server Setting module.

This button will display the Card User Database Entry module.

This button will display the Find Card Holder module.

This button will display the Time Attendance Record module.

This button will display the Backup/ Restore Database File module.

This button will display the Rebuild Database Index File module.

This button is used to acknowledge the alarm event instead of pressing the 'F8' key.


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SYSTEM SETUP PROCEDURE During setting up the SmartGuard software for the first time, the system will automatically create a default system administration - 'Castle'. The user ID is attached to the system self-defined command access level - '0'.

User must first create and configure the command access level before creating and configuring a new software user.

The following screen shows System Software Menu Options. Inside consist of 3 others option, which are Command Accessibility, Software User List and Password Setting.

Figure 4.0: System Software Menu Options

When users select Command Accessibility option, the software will show the screen below. User will be able to Add, Modify or Delete the data in it.

Figure 4.1: Command Accessibility Setting List


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In order to create additional software user, first select Add option then there will be a menu screen appear as shown in Figure 9.2. User then can key in the Access Level Name, Description as well as configure the access level

Figure 4.1.1: Command Accessibility Setting - Add

The following screen shows the Software User Setting List, the second option in the System Software Menu. After setting the Command Accessibility the user need to proceed to this option to Add in any new additional user that want to access the software. Other than adding user, it will also have the option to Modify and Delete existing user.

Figure 4.2: Software User Setting List


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After selecting the Add option, user will be allow to key in the new User ID, User Name, selecting their Department, Job Title, Command Accessibility that was previous key in and option whether to allow the user to Change Pin and Remote Access or not.

Figure 4.2.1: Software User Setting - Add

When a new user was successfully added, the software will automatically create the password for the user. The new user password will be same as the user ID.

Figure 4.2.2: Acknowledge user that Password is set same as User ID

The third option in the System Software Menu would be Password Setting. In that option, user would be able to change their software log in password. First the software would prompt user to key in the current password (Figure 4.3), follow by the new password (Figure 4.3.1) and lastly key in the new password again for verification (Figure 4.3.2). User would be able to use the new password on the next login.


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Figure 4.3: Software User Password Setting – Current Password

Figure 4.3.1: Software User Password Setting – New Password

Figure 4.3.2: Software User Password Setting – Verify Password

Figure 4.3.3: Acknowledge password change successful


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COMMON ATTRIBUTES The following items are the most frequent used item in setting SmartGuard software. Time Set Time Set is the most frequent used data in the system. It usually has to be set or created before setting other items, e.g. Time Zone. SmartGuard software allows user to create up to 256 sets of Time Set, which item code '000' and '001' are the default setting. Item code '000' and '001' are used as inactive (No Access At All) and active (Free Access To All) mode accordingly. User is not allowed to change or remove the mentioned item codes.

Figure 4.4: Time Set Setting List


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Time Zone

Time Zone is one of the most frequent used data in the system. It usually has to be set or created before setting other items, e.g. Individual Door Setting. SmartGuard software allows user to create up to 256 sets of Time Zone, which item code '000' and '001' are the default setting. Item code '000' and '001' are used as inactive (No Access At All) and active (Free Access To All) mode accordingly. User is not allowed to change or remove the mentioned item codes.

Figure 4.5: Time Zone Setting List


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Door Accessibility

Door Accessibility function will allow the user to maintain and control a card user access rights to a particular door(s), by referring to the door accessibility time zone setting. The default time zone setting will be '000' - No Access at All.

User is required to assign an unique access number and followed by a meaningful description. SmartGuard software has also extended the flexibility of the access privilege definition by allowing the user to specify the validity date of the access level by accepting the start and end date.

Figure 4.6: Door Accessibility Setting List


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CONFIGURE COMMON SETTING Once Time Set and Time Zone setting records are created accordingly, user can proceed to set other item in the system e.g. Controller.

Controller In order to retrieve /download data from the controller, user must first create and configure the controller setting record in the system. Meantime, if an Event Relay is required in the system, user must first create the event relay setting record. User can set up to 16 controllers for a single Bus.

Figure 4.7: System Hardware Menu Options - Controller


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Door Once Controller setting record is created, user can now create and configure the door setting record in the system. User can set up to 16 doors for a single CASTLE ES controller. Then user can proceed to configure the following items:

Individual Door Setting. Global Door Setting. Door Accessibility.

Figure 4.8: System Hardware Menu Options - Door


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INSTALL CARD USER The Controller requires the card information to be installed before a card is allowed to access to the specified door. The card user information can be created and configured through the Card User Maintenance Module.

The following items have to be created and configured first:

1. Department. 2. Job Title. 3. Door Accessibility. 4. Working Shift 5. Card User 6. Card Pin Setting

Figure 4.9: Card User Setting Menu Options


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CONFIGURE FLOOR PLAN This SmartGuard software includes a dynamic floor plan feature, which the floor plan will be automatically displayed due to an alarm event. The floor plan object, or the door point icon, will be animated. Selecting or double-clicking on the object will display an interactive control panel displayed to configure or control the particular object setting, e.g. Security Mode. The following steps are used to create or configure a floor plan:

1. Select Floor Plan function from the main menu. 2. Select 'Add' button to enter the 'Tag Name' and 'Description'. 3. Select 'Load Image' to locate the floor plan bitmap file. 4. Select 'Browse' to open and search the folder(s) of the Host hard disk. Normally, the floor

plan bitmap files will be located at the 'Floor Plan' folder. Once the file is selected, the image will be displayed on the 'Map Panel'. Then, select 'OK' button to load the image.

5. Select 'Insert Door Point' to view the existing doors list. Select the door record and then press the 'OK' button to insert the object (door point) to the current floor plan. Repeat this step until all the door point of the floor plan is 'labeled' with the specify object(s).

6. To move the floor plan object, user must first select the object, which the text background colors will turn to red. Then, drag the object to the desired location.

7. To remove the floor plan object, user must first select the object, which the text background color is turned to red. Then, press the 'Remove Door Point button.

Finally, user must change the dynamic floor plan setting at the Software Setting menu.

Figure 5.0: Floor Plan Setting List


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UPLOADING SYSTEM PARAMETERS Normally, the system parameter will be downloaded automatically when created or changed, e.g. Time Set and Individual Door Setting. However, this SmartGuard software allows user to download the setting to the controller manually through the following functions:

1. Reload Settings to Controller 2. Update Card Settings in Controller 3. Door Operations

Retrieve Controller version This function is used to check the controller firmware version. Sometimes, it is used to check the communication link status between the software and the controller. The mentioned uploading function must be executed with extra caution, especially the 'Clear Memory' function. User is advised to perform the functions during 'non-peak' hour.

Figure 5.4: Reload Setting to Controller


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SYSTEM SETTING This SmartGuard software will allow user to configure the basic but crucial parameter of the system. All the settings are required to operate the software accordingly. The following screen shows the event relay setting list:

Figure 6.0: Software Setting


Modify - to reconfigure the software setting. Close - to exit Software Setting Maintenance module. Report - to print the setting.


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Software Parameter Setting

The following briefly explains the parameter setting:

PCI No 1

Comm Port - The serial communication port number that the primary PCI is attached to the Host

Baudrate - The baud rate of the communication speed between the Host (PC) and the primary PCI

PCI No 2 (for SmartGuard iCass Remote only)

Comport - The serial communication port number which the secondary PCI is attached Baudrate - The baud rate of the communication speed between the Host (PC)

and the primary PCI

Company Detail Company Name - The company name or description of this SmartGuard software user name Use Own Logo - The control flag on whether to use the company logo in generating reports (Logo file name: CompanyLogo.BMP and Pixel Resolution: 75x75 with 16 colors or below)


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Advance PC Alarm Type - The alerting sound type during emergency or alarm triggering - soft beep,

Continuous beep or MIDI beep. (MIDI beep is used when the Host's internal speaker is not functioning or not present). On-line Floor Plan - The control flag on whether to use the dynamic floor plan display feature.

When an alarm was triggered, the floor plan containing the door will be display automatically, along with the alerting sound and panel.

Auto Transaction Export Time Panel - The serial communication port number that the secondary PCI is attached

Modem Port - The serial communication port number that the Modem is attached to the Host (PC)

Card User

User Define#1 - The user definable field name which to be used in

Card User maintenance module

User Define#2 - The user definable field name which to be used in Card User maintenance module

Use Photo Image - The control flag on whether to include card user personal photo image in Card User maintenance module - pixel resolution of 80x80. When the card user accessed a particular door, his personal photo image configured will be displayed at the online transaction screen.


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Card User

Auto Transaction Exporting - User can enable this feature to automatically export

transaction base on the time state.

Auto Card User Expiry Updating - User can enable this feature to automatically update the card user expiry base on the time state.

Auto Card Data Importing - User can enable this feature to automatically update

the card data base on the time state.


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SOFTWARE SETTING This SmartGuard software will require user to enter the valid user ID and password in order to protect the system. The user ID is used to access ('Log In’) or to leave (Log Out or Shut Down) the main menu. User will have to create a group of user IDs to use for maintaining the system, by referring to the Command Accessibility setting. Unauthorized user will be blocked from accessing the system. The default user ID of this software will be "Castle", which cannot be removed but only be modified.

User must first create and configure the command access level before creating and configuring a new software user.

The following screen shows System Software Menu Options. Inside consist of 3 others option, which are Command Accessibility, Software User List and Password Setting.

Figure 7.0: System Software Menu Options


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COMMAND ACCESSIBILITY When users select Command Accessibility option, the software will show the screen below. User will be able to Add, Modify or Delete the data in it.

Figure 7.1: Command Accessibility Setting List

In order to create additional software user, first select Add option then there will be a menu screen appear as shown in Figure 7.1.1. User then can key in the Access Level Name, Description as well as configure the access level


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Figure 7.1.1: Command Accessibility Setting - Add


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SOFTWARE USER LIST The following screen shows the software user setting list:

Figure 7.2: Software User Setting List


Add - to create and configure new software user setting. Once the ID is created, the password of the ID will be the same as the user ID. In order to change the password, user will require to select the 'Change Password' function from the 'Tools' menu.

Modify - to reconfigure the software user setting. Delete - to remove the software user setting from the database. Close - to exit Software User List Maintenance module. Report - to print the setting into hard copy. Find - to find specific card in the fastest way. Save - to save the changes. Cancel - to abort the changes.


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Software User Parameter Setting


User ID - A unique ID to identify the user. User Name - The description / name of the user. Command Accessibility Level - The Command Accessibility setting of the user ID. Change PIN Right - The privilege right to change the card PIN of the existing card

user(s) in the database. Remote Access Right - The privilege right to access the system remotely.

Figure 7.2.1: Software User Setting – Add

When a new user was successfully added, the software will automatically create the password for the user. The new user password will be same as the user ID.

Figure 7.2.2: Acknowledge user that Password is set same as User ID


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PASSWORD SETTING The third option in the System Software Menu would be Password Setting. In that option, user would be able to change their software log in password. The change password procedure will be explained below.

Figure 7.3: Software User Password Setting

Password Setting Parameter


Password - The old / new password (up to 8 alpha-numeric characters).

Password Changing Procedures

• Firstly, user must log in the system using the old password. • Select the 'Change Password' function from the 'Tools Menu'. • Key in the old password and then press the 'ENTER' key. • Key in the new password and then press the 'ENTER' key. • Re-key in the new password and then press the 'ENTER' key.

Figure 7.3.1: Acknowledge password change successful


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HARDWARE SETTING In Hardware Setting, it has been divided to two main menus, which is Controller and Door. In Controller Menu it consists of Controller Setting, Event Relay Setting, Time Set as well as Time Zone Setting.

Figure 8.0: System Hardware Menu Option – Controller

Meanwhile in Door Setting, it consists of Controller Setting, Door Setting, Global Door Setting, Door Anti-Passback Setting, Individual Door Setting, Time Zone Setting, Time Set and Door Accessibility Setting.

Figure 8.1: System Hardware Menu Option – D


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CONTROLLER SETTING This SmartGuard software can support up to 16 ES controllers through a PCI. The controllers can be connected in a 'MultiDrop' network. Once the record is created, it will be updated to the online Controller List screen. The following screen shows the controller list:

Figure 8.2: Controller Setting List


Add - to create and configure new controller setting lists. Modify - to reconfigure the controller setting. Delete - to remove the controller setting from the database and controller(s). Close - to exit Controller Setting List Maintenance module. Report - to print the setting into hard copy. Find - to find specific card in the fastest way. OK - to save the changes. Cancel - to abort the changes. Upload - update controller setting manually.


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Controller's Parameter Setting The following briefly explains the parameter setting: Tag Name - A unique ID to identify the controller Description - The description of the controller or controller name Controller Type - The controller model code name or product code. Controller Mode - The controller mode that is using Bus No - The physical address of the bus (refer to PCI connection with the Host) Unit No - The physical controller ID (refer to the hardware dip switch) LCD Header - The controller LCD header description Event Relay - The controller mode in supporting Event Triggering Relay feature

Figure 8.2.1: Controller Setting List – Add


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EVENT RELAY SETTING This SmartGuard software will allow user to configure the event relay-triggering mode of the controller. This function is used to trigger the relay by referring to the selected transaction code. The following screen shows the event relay setting list:

Figure 8.3: Event Relay Setting List


Add - to create and configure new event relay setting. Modify - to reconfigure the event relay setting. Delete - to remove the door event relay setting from the database. Close - to exit Event Relay Setting List Maintenance module. Report - to print the setting into hard copy. Find - to find specific card in the fastest way. OK - to save the changes. Cancel - to abort the changes. Select All - to check and select the items shown with the check box. Unselect All - to uncheck the selected items shown with the check box.


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Event Relay Parameter Setting


E.Relay No. - A unique ID to identify the event relay setting Description - The description of the event relay setting Duration - The duration of the triggered relay to be active (up to 9999 seconds) Transaction Type - The transaction codes which to be selected to trigger the relay

Then, the event relay setting is set to attach to a particular controller through Controller Setting. The setting can be manually loaded to the controller using the Reload Setting to Controller.

Figure 8.3.1: Event Relay Setting – Add


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DOOR SETTING This SmartGuard software can support up to 16 door units through an ES controllers. Once the record is created, it will be updated to the online Door List screen.

The following screen shows the door Setting list (Setup):

Figure 8.5: Door Setting List


Add - to create and configure new door setting list. Modify - to reconfigure the door setting. Delete - to remove the door setting from the database and controller(s). Report - to print the setting into hard copy. Find - to find a specific door in the fastest way. Upload - to upload the door setting to the controller. Close - to exit Door Setting List Maintenance module. OK - to save the changes. Cancel - to abort the changes.


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Door Setting List - Setup The following briefly explains the parameter setting: Tag Name - An unique ID to identify the door Description - The description of the door or door name Controller - The unique ID which the door is attached to Bus No - The physical address of the bus (refer to PCI connection with the Host) Unit No - The physical controller ID (refer to the hardware dip switch) Door Number - The physical door ID (refer to the hardware dip switch) Lock Release Time - The door release duration (up to 60 minutes) Door Open Time - The door opening duration (up to 99 minutes)

Anti-Passback Zone Code Parameter Setting Entry code - An unique ID to identify the location entry zone code (up to 99),

which '0' will deactivate the code Exit code - An unique ID to identify the location exit zone code (up to 99),

which '0' will deactivate the code

Door Setting List - Detail In order to enhance the security level and the functionality of the door unit, this SmartGuard software provides an extra configuration menu for user to control the door unit. Therefore, the door unit can be configured to support some features. The following screen shows the Door Setting List – Detail:

Figure 8.6: Door Setting List - Detail

Individual Door Parameter Setting


• Security Mode This is the door interface security flag status - 'Off' or 'On'. Once the flag is turned 'Off', no authorization process is required to access the particular door. • Use as Time Clock Select “Y/N” to determine whether the transaction of the door will be included in time attendance calculation • Use Common PIN This is the global PIN usage flag - 'No' or 'Yes'. Once the flag is turned on ('Yes'), the door can be accessed using the global PIN set through Global Door Setting module. In addition, the Local PIN feature will be disabled.


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• PIN Mode The local PIN usage flag - 'Off' or 'On'. Once the flag is turned 'On'), the door can be accessed using the local PIN set, either Set I or Set II. In addition, the Local PIN feature can be controlled by time zone. However, this feature requires the 'Use Common PIN' mode to be turned off ('No'). • Card + Pin Mode This is the door accessing mode, which requires card and card PIN - 'Off' or 'On'. Once the flag is turned 'On', the door interface unit will request the card user to enter the card PIN after the card was read by the card reader. Then, he will only be allowed to access if the card and card PIN number are valid. • Card + Pin Time Zone Once the 'Card+PIN' mode is turned 'On', the door interface unit can be configured to 'activate' this mode by time zone - the door will only request for card and card PIN access on the specify time zone. • Local PIN #1 This is the first 4 digit PIN which is used to access the particular door, when the 'PIN' mode is turned 'On'. • Local PIN #1 Time Zone Once the 'PIN' mode is turned 'On', the door interface unit can be configured to accept 'Local PIN #1' by the specify time zone. • Local PIN #2 This is the second 4 digit PIN which is used to access the particular door, when the 'PIN' mode is turned 'On'. • Local PIN #2 Time Zone Once the 'PIN' mode is turned 'On', the door interface unit can be configured to accept 'Local PIN #2' by the specify time zone. • Auto Lock Release TZ This is the time zone setting used to set the door interface security flag status. Once the door interface local time is within the specify time zone, the door will be released ('security mode off'). Then, the door will be locked when the door interface local time is not in the specify time zone. • Exit Button TZ This is the time zone setting used to enable or disable the use of the exit push button. Once the door interface local time is within the specify time zone, user can use the exit push button to release the particular door.

Door Setting List – Local Pin In order to enhance the security level and the functionality of the door unit, this SmartGuard software provides an extra configuration menu for user to control the door unit. Therefore, the door unit can be configured to support 10 local pins with time zone. The following screen shows the Door Setting List – Local Pin:

Figure 8.7: Door Setting List – Advance

• Local Pin #1… #10 This is the 4 digits of 10 local PIN used to access the door. • Local Pin #1 … #10 time Zone This is using time zone to enable the local pin mode.


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Door Setting List – Alarm In order to enhance the security level and the functionality of the door unit, this SmartGuard software provides an extra configuration menu for user to control the door unit. Therefore, the door unit can be configured to support some features. The following screen shows the Door Setting List – Alarm:

Figure 8.9: Door Setting List - alarm

• Fire Alarm This is the door interface fire alarm usage flag - 'Off' or 'On'. Once the flag is turned 'On', the door interface unit can be used to triggered the external fire alarm alerting hardware, eg. strobe light or siren. Getting Know - Introduction

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GLOBAL DOOR SETTING This SmartGuard software allows user to configure the standard door control settings, ie. 'Anti-Passback', 'Lock-Out' and 'Expiry Date', through this function. Beside that, time zone can be configured using this function too. The following screen shows the global door setting list:

Figure 8.10: Global Door Setting


Modify - to reconfigure the global door setting. Report - to print the setting into hard copy. Close - to exit Global Door Setting Maintenance module. Upload - to upload the global door setting to the controller. OK - to save the changes. Cancel - to abort the changes.


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Global Door Parameter Setting


• Card Lock Out This is to enable this SmartGuard software to lock the card from accessing the door if the PIN retry exceeded the limit. The limit count includes 3 consecutive wrong PIN access or anti-passback violations. As a result, user will have a higher security guarding condition from the system. • Check Card Expiry This is to enable the system to check on the card validity within the controller local date. As each card is attached to a door accessibility level, the system will use the date, which configured in the door accessibility setting to compare with the controller local date. Once the door accessibility date is expired, the card will be restricted from accessing the door(s). • Anti- Passback This is to enable the system to check for any incomplete 'In-Out' transaction. With this feature, card user will always have to perform an "In" transaction (Entry) and followed by an "Out" transaction (Exit) later. If a card user does not perform an "Out" transaction (Exit) but tries to perform a "In" transaction, the system will show 'Anti-Passback Violation'. • Auto PIN 1-10 This is 4 digits PIN for accessing the door(s) with 'Use Common PIN' mode turned 'On'. The main purpose is to provide an alternative method to access the door(s) instead of using card or 'Local PIN'. • Auto PIN 1-10 Time Zone This is to activate the 'Auto PIN 1-10' to be used at the door(s) by referring to the time zone setting.

DOOR ACCESSIBILITY SETTING This SmartGuard software allows user to enhance the door accessing security by implementing door accessibility level. It helps the security officer to group card user by access level, which restrict card user to access the door on the designated time zone. Each door access level also comes with an expiry date.

The data created will then be used in Card User Maintenance module

The following screen shows the door accessibility setting list:

Figure 9.0: Door Accessibility Setting List


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Add - to create and configure new Door Accessibility Setting. Modify - to reconfigure the Door Accessibility Setting. Delete - to remove the Door Accessibility Setting from the database and controller(s). Report - to print the setting into hard copy. Find - to find a specific door in the fastest way. Upload - to upload the Door Accessibility Setting to the controller. Close - to exit Door Accessibility Setting. OK - to save the changes. Cancel - to abort the changes.

First user must have created the access level number, description and expiry date. Then, user can configure an individual door setting by placing the mouse pointer at the record and then double click on it. The time zone pop up screen will appear. At this point, the user can select the time zone set and assign to it to the door accordingly. If the user decided not to permit an access at this door for a particular access level, then the user is recommended to choose time zone '000' - 'No Access At All'.

TIME SETTING In Time Setting, it has been divided to Time Set, Time Zone, Holiday Set and Working Shift Set. User first has to configure Time Set then follow by Time Zone. Time Set and Time Zone setting are for creating set of time to control the security access system. Meanwhile Holiday Set is for user to add their desire holiday. Lastly Working Shift Set is for creating and identifies working shift hours.

Figure 10.0: Time Setting Menu Options


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TIME SET This SmartGuard software will allow user to configure up to 256 set, including the 2 default setting - '000' (No Access At All) and '001' (Free Access At All). Both of the default setting cannot be changed or removed from the database. Each time set consists of 3 interval time ranges with the starting and ending time (HH:MM).

Example You may specify the time set record - '002', as below: Interval #1 09:00 to 12.00 Interval #2 13:00 to 17:00 Interval #3 00:00 to 00:00 Then, the card user attached to this time set will only be accessing the door from 9:00am to 12:00 noon and from 1:00pm to 5:00pm. The card user will not allow to access the door when the accessing time is not the time range specified in the time set record '002'.

Figure 10.1: Time Set Setting List


Add - to create and configure new time set setting list. Modify - to reconfigure the time set setting. Delete - to remove the time set setting from the database and controller(s). Report - to print the setting into hard copy. Find - to find a specific Time Set in the fastest way. Upload - to upload the Time Setting to the controller. Close - to exit Time Setting. OK - to save the changes. Cancel - to abort the changes.


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TIME ZONE SETTING This SmartGuard software will allow user to configure up to 256 set, including the 2 default setting - '000' (No Access At All) and '001' (Free Access At All). Both of the default setting cannot be changed or removed from the database. Each time zone consists of 7 weekly time set, plus 2 holiday time set settings. For example: You may specify the time set records as below: Time Set # Interval #1 Interval #2 Interval #3 Time Set 001 08:00 to 12:30 13:30 to 18:00 00:00 to 00:00Time Set 002 09:00 to 12.00 13:00 to 17:00 00:00 to 00:00Time Set 003 08:00 to 13.30 00:00 to 00:00 00:00 to 00:00Time Set 004 00:00 to 00:00 00:00 to 00:00 00:00 to 00:00Time Set 005 00:00 to 23:59 00:00 to 00:00 00:00 to 00:00

Then, set time zone record as below:

Time Zone # Sun Mon Tue Wed Thu Fri Sat HolTime Zone 001 005 005 005 005 005 005 005 005Time Zone 002 004 001 001 001 001 002 003 004Time Zone 003 004 001 004 001 004 002 004 004

Each entry in the time zone setting above refers to the time set no.

Therefore,

1. The Time Zone '001' specifies that the card will use Time Set '005' everyday where Time Set '005' is 00:00 to 23:59 (24 hours access)

2. The Time Zone '002' specifies that the card will use Time Set '004' on Sunday and holiday (No access at all), Time Set '001' on Monday till Thursday, Time Set '002' on Friday and Time Set on Saturday

3. The Time Zone '003' specific that the card will use Time Set '004' on Sunday, Tuesday, Thursday, Saturday and Holiday (No Access at all) and Time Set 1 on Monday, Wednesday and Saturday

The following screen shows the time zone setting list:

Figure 10.3: Time Zone Setting List


Add - to create and configure new time zone setting list. Modify - to reconfigure the time zone setting. Delete - to remove the time zone setting from the database and controller(s). Report - to print the setting into hard copy. Find - to find a specific Time Zone Setting in the fastest way. Upload - to upload the time zone setting to the controller. Close - to exit time zone setting List Maintenance module. OK - to save the changes. Cancel - to abort the changes.


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Time Zone Parameter Setting


Time Zone No - A unique ID to identify the time zone. Description - The description of the time zone. Sunday - The available time set setting of the day. Monday - The available time set setting of the day. Tuesday - The available time set setting of the day. Wednesday - The available time set setting of the day. Thursday - The available time set setting of the day. Friday - The available time set setting of the day. Saturday - The available time set setting of the day. Holiday Type I - The available time set setting of the holiday type I. Holiday Type II - The available time set setting of the holiday type II.

Figure10.4: Time Zone Setting List - Add


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HOLIDAY SET This SmartGuard software allow user to configure 2 sets of holiday groups. The setting will be used in time attendance rebuilding process by referring to the working shift setting. Each holiday set can cater up to 50 dates. The following screen shows the holiday dates setting list:

Figure 10.5: Holiday Setting List


Add - to create and configure new Holiday Setting list. Modify - to reconfigure the Holiday Setting. Delete - to remove the Holiday Setting from the database and controller(s). Report - to print the setting into hard copy. Find - to find a specific Holiday Setting in the fastest way. Upload - to upload the Holiday setting to the controller. Close - to exit Holiday setting List. OK - to save the changes. Cancel - to abort the changes. Getting Know - Introduction

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By clicking or selecting the folder header - Holiday Set I List or Holiday Set II List, user can switch between holiday type I or II to configure for the respective holiday group set.

Holiday Dates Parameter Setting


Description - The description of the holiday date. Month - The month of the holiday date.

To step to the previous year.

To step to the next year. Finally, click on the calendar to select the date.

Figure 10.6: Holiday Calendar Setting - Add


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WORKING SHIFT SET This SmartGuard software will allow user to configure the card user access transaction as time attendance records. The default working shift setting - 'Default', cannot be removed from the database. However, the default setting can be changed.

During the time attendance-rebuilding process the setting will be used to identify card user time attendance status through the access transaction records, i.e.

1. Early In 2. Late In 3. Early Out 4. Late Out 5. Incomplete Swipe 6. Absent 7. On-Leave 8. Overtime 9. Non-Working Day

The setting would also be used to compute the over time working duration. The following screen shows the working shift setting list:

Figure 10.7: Working Shift Setting List


Add - to create and configure new working shift setting list. Modify - to reconfigure the working shift setting. Delete - to remove the working shift setting from the database and controller(s).


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First user must have created the access level number, description and expiry date. Then, user can configure an individual door setting by placing the mouse pointer at the record and then double click on it. The time zone pop up screen will appear. At this point, the user can select the time zone set and assign to it to the door accordingly. If the user decided not to permit an access at this door for a particular access level, then the user is recommended to choose time zone '000' - 'No Access At All'. Upload - to upload the working shift setting to the controller. Close - to exit working shift setting List Maintenance module. OK - to save the changes. Cancel - to abort the changes. Working Shift Parameter Setting The following briefly explains the parameter setting: Tag Name - An unique ID to identify the working shift setting. (For Sunday, Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, Holiday I, Holiday II) Working Hour - The working hour time range - Start and End. Min Work Time - The minimum working hour of the working hour time range. Meal Break - The meal break time range - Start and End. Deduction Time - The duration of the meal break which to be deducted from the total

working our of the day. Out Grace Time - The duration required before a card user access transaction is identified

as 'Over Time'.

Meal Break Out Grace time Out Time - The duration that identifies the card user access transaction as

'early meal break departure'. In Time - The duration that identifies the card user access transaction as

'late meal break return'.

Finally, the feature requires user to change the setting through Card User Maintenance and Door Setting module accordingly.

CARD USER SETTING In Card User Setting, it consists of Card User, Department, Door Accessibility, Card PIN Setting, Job Title and Working Shift Set. User will use the Card User option setting to create or add new user. Where as Department and Job Title Setting is for user to set their department and job title list. Meanwhile Card PIN Settings are for user to change the card pin number. Door Accessibility and Working Shift Set have been previously explained. The following screen shows the Card User Setting Menu Options:

Figure 11: Card User Setting Menu Options


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CARD USER This SmartGuard software has a comprehensive data entry menu for maintain card user through this function. It is capable to store card detail, card accessibility rights; staff leaves information, personal detail etc. Beside, user can attach the card user's personal photo image, which to be used in online photo identification process. Once the record is created, it will be updated to the online Card User Transaction List screen.


Add - to create and configure new card user setting. Batch Add - to create and configure new card user setting in batch, automatically. Modify - to reconfigure the card user setting. Delete - to remove the card user setting from the database and controller(s). Report - to keep the card user setting report as a backup. Close - to exit Card User Setting List Maintenance module. Find - to have a record quick-find process by 'Card Number', 'Staff Code' or

'Staff Name'. Summary - A summary status display for total card user database. Upload - to update controller setting manually. OK - to save the changes. Cancel - to abort the changes.

Figure 11.1: Card User Setting List


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Card User Setting List – Setup

Figure 11.2: Card User Setting List - Setup


Card No. - A unique ID to identify card user record Staff Name - The name of the card user or description of the card. Start Date - The card validity start date. End Date - The card validity end date. Enable Flag - The active flag of the card user - 'activated' or 'deactivated' Door Accessibility - The card user door accessing privilege setting.


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Card User Setting List – Detail

Figure 11.3: Card User Setting List - Detail


Staff Code - The staff code of an organization or employee number. Department - The department of the card user. Job Title - The job title or job function of the card user. Working Shift Code - The card user working shift code. Over Time Enable Flag - The status flag used in computing staff over time working duration

during the Time Attendance Rebuild process. Leave Entitlement - The number of days that the card user is allowed to take as annual leave. Leave B/F - The number of days that the card user left for taking as annual leave. Load Photo - to load or attach a photo image at maximum pixel resolution 100x140. Reset Photo - to unload or clear the photo image attached.


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Card User Setting List – Personal Info.

Figure 11.4: Card User List – Personal Info.


Vehicle No. - The transport registration number of the card user, which is used for Car Park Collection Maintenance module.

I/C No. - The identification number of the card user. Date of Birth - The card user's date of birth. Age - The age of the card user by referring to the 'Date of Birth'. Address - The address of the card user. Contact No. – The contact No. of the card User.


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DEPARTMENT SETTING This SmartGuard software allows user to classify the card user by department, which is maintained through this function. It will then be used in Card User Maintenance module, Daily Time Attendance Rebuild process and some of the report generating process. The following screen shows the department setting list:

Figure 11.5: Department Setting List The standard buttons are described as below: Add - to create and configure new department setting list. Modify - to reconfigure the department setting list. Delete - to remove the department setting list from the database and controller(s). Report - to keep the department setting list report as a backup. Close - to exit department setting list Maintenance module. Find - to have a record quick-find process by 'Card Number', 'Staff Code' or

'Staff Name'. OK - to save the changes. Cancel - to abort the changes. The following briefly explains the parameter setting: Tag Name - A unique ID to identify the department setting. Description - The description of the department or department name.


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JOB TITLE SETTING Besides classifying card user by department, this SmartGuard software allows user to categorized the card user by job title, through this function. The data created will then be used in Card User Maintenance module, Daily Time Attendance Rebuild process and some of the report generating process.

The following screen shows the job title setting list:

Figure 11.6: Job Title Setting List

The standard buttons are described as below: Add - to create and configure new job title setting list. Modify - to reconfigure the job title setting list. Delete - to remove the job title setting list from the database and controller(s). Report - to keep the job title setting list report as a backup. Close - to exit job title setting list Maintenance module. Find - to have a record quick-find process by 'Card Number', 'Staff Code' or

'Staff Name'. OK - to save the changes. Cancel - to abort the changes. The following briefly explains the parameter setting: Tag Name - A unique ID to identify the department setting. Description - The description of the department or department name.


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CARD PIN SETTING This SmartGuard software allows user to update the controller with the new card PIN through this function. Normally, the card PIN is provided by the supplier or manufacturer. But when the card user lost the card PIN, the security officer will have to use this function to store the new PIN for the particular card user, and then update the controller. However, the security officer login ID must have to be configured to have the right to perform this function - 'Can Change PIN'.

This is an important function if the system is configured to use the 'Card + PIN' feature. The following screen shows the change card PIN setting list:

Figure 11.7: Card PIN Setting List Menu


Modify - to reconfigure the card PIN setting. Find - to have a record quick-find process by 'Card Number', 'Staff Code' or

'Staff Name'. Close - to exit Card PIN Setting List module. OK - to save the changes. Cancel - to abort the changes.

Change Card PIN Parameter Setting


Card No. - The card number of the card user (view only). Staff Code - The staff code of an organization or employee number. Staff Name - The name or description of the card user (view only).


80PIN - The new 4 digits card PIN for the card user.

FLOOR PLAN SETTING This SmartGuard software allows user to load and configure a floor plan image for the dynamic floor plan feature. The pixel resolution of the floor plan must not exceed 780(Width) x 340(Height). The floor plan bitmap file is recommended to be stored at the 'FloorPlan' folder of the SmartGuard program file folder. The following screen shows the floor plan setting list:

Figure 12: Floor Plan Setting List


Add - to create and configure new floor plan setting. Modify - to reconfigure the floor plan setting. Delete - to remove the floor plan setting from the database. Report - to keep the floor plan setting report as a backup. Find - to have a record quick-find process by ‘Map ID' or 'Description'. Close - to exit Floor Plan Setting List Maintenance module. OK - to save the changes. Cancel - to abort the changes. Load Image - to locate and open (load) the floor plan bitmap file. Save Floor Plan - to save the floor plan. Insert Door Point - to locate and insert the floor plan object (or door point) from the

existing door list. Remove Door Point - to locate and remove the floor plan object selected from the floor plan.


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Floor Plan Parameter Setting


Tag Name - A unique ID to identify the floor plan setting. Description - The description of the floor plan setting.

Figure 12.1: Floor Plan Setting - Add


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RELOAD SETTING TO CONTROLLER This SmartGuard software provides a comprehensive utility tool to configure / update the controller(s), using the parameter setting stored in the data files. The parameter uploading functions or buttons is categorized as:

1. Controller 2. Door Set 3. Time Set 4. Card User 5. Auxiliary IO

The following screen shows the system parameter uploading module:

Figure 13: Reload Setting To Controller


Close - to exit System Parameter Uploading module. Select All - to check and select the items of the controller list panel, shown with the check box. Unselect All - to uncheck the selected items of the controller list panel shown with the check box.

Controller Parameter Uploading The functionality of the buttons is described as below:

This button will clear the controller(s') memory storage of transaction log and parameter setting, eg card user list. The default setting - '000' and '001, will be remained.


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This button will reset all the card user anti-passback status at the controller(s).

This button will reset all the card user locked-out status at the controller(s).

This button will update the controller(s) with the Host's system date and time.

This button will update the controller(s) LCD description with the setting stored in the 'Software Setting' data file.

This button will load all the essential parameter setting to the controller excluding card user detail.

This button will load all the essential parameter setting to the controller including card user detail.

Door Set Parameter Uploading The functionality of the buttons are described as below:

This button will update the controller(s’) with the setting stored in the 'Individual Door Setting' data file.

This button will update the controller(s’) with the setting stored in the 'Floor Accessibility' data file.

This button will update the controller(s') with the setting stored in the ''Global Door Setting'' data file.

This button will update the controller(s') with the setting stored in the 'Door Accessibility Setting'' data file.

This button is to release all the doors of the controller(s).

This button is to lock all the doors of the controller(s), so that they will require card, PIN or both to access.


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Time Set Parameter Uploading The functionality of the buttons are described as below:

This button will remove all the time set data from the controller(s), except the default setting - '000' and '001'.

This button will update the time set data at the controller(s') with the setting stored in the 'Time Set Setting'' data file.

This button will remove all the time zone data from the controller(s), except the default setting - '000' and '001'.

This button will update the time zone data at the controller(s') with the setting stored in the 'Time Zone Setting'' data file.

This button will update the holiday set 1 data at the controller(s') with the setting stored in the 'Holiday Setting'' data file.

This button will update the holiday set 2 data at the controller(s') with the setting stored in the 'Holiday Setting'' data file.

Card User Parameter Uploading The functionality of the buttons are described as below:

This button will remove all the card user data from the controller(s).

This button will install all the card user data to the controller(s') with the setting stored in the 'Card User'' data file.

Auxiliary IO Parameter Uploading The functionality of the buttons are described as below:

This button will install all the event relay data to the controller(s') with the setting stored in the 'Event Relay Setting'' data file.


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UPDATE CARD SETTING IN CONTROLLER This SmartGuard software provides a comprehensive utility tool to configure / update the card user settings in the controller(s), using the parameter setting stored in the data files. The parameter uploading functions or buttons is categorized as:

1. Card Command 2. Status Flag

The following screen shows the card user parameter uploading module:

Figure 14: Update Card Setting In Controller


Close - to exit Card Parameter Uploading module. From - to indicate the starting card user number for the updating process (only applicable

when the "Don't care" is not checked). To - to indicate the ending card user number for the updating process (only applicable

when the "Don't care" is not checked). Don’t Care - to indicate that the process will include all the existing card in the database. Select All - to check and select the items of the controller list panel, shown with the check box. Unselect All - to uncheck the selected items of the controller list panel shown with the check box.


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Card Command Uploading The functionality of the buttons is described as below:

This button is to install a new card user data to the controller(s), by referring to the From, To or Don't Care buttons setting.

This button is to remove the card user data from the controller(s), by referring to the From, To or Don't Care buttons setting.

This button is to update the card user PIN data at the controller(s), by referring to the From, To or Don't Care buttons setting.

Status Flag Uploading The functionality of the buttons is described as below:

This button is to reset the card user anti-passback status at the controller(s), by referring to the From, To or Don't Care buttons setting.

This button is to reset the card user locked-out status at the controller(s), by referring to the From, To or Don't Care buttons setting.

This button is to update the card user data at the controller(s), by referring to the From, To or Don't Care buttons setting - Active, Expiry and Dual-Card Match Number.

This button is to update the card user door accessibility level at the controller(s), by referring to the From, To or Don't Care buttons setting.

This button is to update the card user floor accessibility level at the controller(s), by referring to the From, To or Don't Care buttons setting.


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Finger Print Command Uploading The functionality of the buttons is described as below:

This button is to retrieve FP User ID from controller to PC.

This button is to retrieve FP Template ID from controller to PC.

This button is to delete FP Template ID in controller.

This button is to restore FP User ID to controller.

This button is to restore FP Template ID to controller.

This button is to synchronize FP Database between controller and PC.


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DOOR OPERATIONS Can be used for a group of door selected from the door list panel.

Figure 15: Door Operation Menu


The function of this button is to release the particular door by on the door release time setting.

The function of this button is to release the particular door.

The function of this button is to lock the particular door so that it will require card, PIN or both to access.

The function of this button is to turn off the fire alarm feature of the particular door.

The function of this button is to turn on the fire alarm feature of the particular door.

The function of this button is to allow the user to view and/or change the additional door setting of the door.


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RETRIEVE CONTROLLER VERSION This SmartGuard software provides a simple utility tool to check the controller firmware version (EPROM). By selecting the controller ID or tag name, the system will return the firmware version as below:

Figure 16: Controller List Menu

Figure 16.1:

Meantime, this function can be used to check the communication link status between the software and the controller.


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TIME ATTENDANCE In Time Attendance Setting, it has been divided to two main menus, which are Daily Time Attendance and Monthly Time Attendance. Daily Time Attendance consist sub option of Working Shift Set, Daily TA Rebuild, Daily TA Master List, Card User Compilation List as well as Card User.

Figure 17: Time Attendance Management – Daily Time Attendance

Meanwhile Monthly Time Attendance consists of Working Shift Set, Monthly TA Rebuild, Monthly TA Master List, Card User Compilation List and Card User.

Figure 17.1: Time Attendance Management – Monthly Time Attendance


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DAILY TIME ATTENDANCE This SmartGuard software is incorporated with basic Time Attendance recording features. Staff or the card user's attendance will be recorded (captured) through the door readers - In or Out door reader. Once the data is captured and stored in the database, user will then 'rebuild' the data to the temporary daily time attendance table, which the data will be compiled and updated by referring to the working shift table.

The data 'rebuilding' process will provide the following detail for a card user:

1. Date and Time In including the Authenticated Time In, 2. Date and Time Out including the Authenticated Time Out, 3. Total Worked Hour and Over-Time Worked Hour, 4. Shift Code, 5. Authentication Remark, 6. Leave Status, 7. Attendance Status, 8. Meal Break Time Out and Time In, 9. Meal Break Transaction Status.

After that, user can choose to proceed to the Time Attendance Reports menu in order to print the analysis reports or export the data into a standard industry ASCII file format, which will be used for the third party software integration.

The rebuilt data shown on the screen can be sorted and displayed by:

• Date + Card Number, • Card Number + Date, • Staff Code + Date, • Staff Name + Date.

The rebuilt data shown on the screen can be filtered and displayed by:

• All Transaction, • Late In, • Early In, • Late Out, • Early Out, • Absent.

The rebuilt data shown on the screen can be removed by:

• All Transaction, • Date Range.


Rebuild Time Attendance - to rebuild the daily time attendance records into the temporary daily time attendance table.

Find - to locate the daily time attendance record by transaction date and card user number.

Report - to keep the daily time attendance report as a backup. View Master - to view daily master time attendance records posted. Post Master - to rebuild daily master time attendance table. Save Text - to save the daily time attendance records to a industry

standard ASCII file format, with extension CSV. Working Shift - to view the existing working shift list. Clear Table - to remove daily time attendance records from the temporary daily

time attendance table or master daily time attendance table. Close - to exit Daily Time Attendance Setting List Maintenance module. OK - to save the changes. Cancel - to abort the changes. The following screen shows the daily time attendance setting list:

Figure 17.2: Daily Time Attendance Setting List – Attendance


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Figure 17.3: Daily Time Attendance Setting List – Meal Break

Figure 17.4: Daily Time Attendance Setting List – Detail


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Figure 17.5: Daily Time Attendance Setting List – Status


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DAILY TIME ATTENDANCE REBUILD PROCESS There are two (2) types of daily time attendance captured from the door reader:

1. In Reader only, 2. In and Out Reader.

Then, user can choose to rebuild daily time attendance data for transactions from a specify door reader(s) or all the door readers. There are four (4) types of time attendance rebuild process options:

1. Normal Working Hour, 2. Overnight Shift, 3. Normal Working Hour + OverNight Shift, 4. Normal Working Hour + OverNight Shift +Cross-Over Shift

Both OverNight and Cross-Over shift require 'In and Out' Reader transactions. For a quick on-screen information, user can press the 'Rebuild's Info' button. The rebuild process has provide the following filter options:

• All card users, • Selected card users, • All departments, • Selected department, • All working shifts, • Selected working shift.

For over time computation, user can choose the following filter options:

• Early In, • Late In, • Early Out, • Late Out, • Non-Working day, • Include Early In (with Min. Work Time) • Include Early In (without Min. Work Time)

The following screen shows the daily time attendance rebuild setting:

Figure 15.3: Daily Time Attendance Setting – Rebuild


Door List - to list the existing door records which is/are configured as 'Time Clock' through the 'Door Setting' module.

Rebuild Info. - to display a brief introduction on this time attendance rebuild process.


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DAILY MASTER TIME ATTENDANCE Besides of using the Daily Time Attendance Reports to analyze the daily time attendance data rebuilt through 'Daily Time Attendance' processing module, user can post the data to the daily master time attendance table for on-screen data analysis. Once the data is posted, user can choose to sort and view the on-screen by:

• Date + Card Number, • Card Number + Date.

Then user can choose to view the master data filtered by:

• All Transaction, • Late In, • Early In, • Late Out, • Early Out, • Absent, • Month, • Year, • All card users, • Selected card user.

The following screen shows the daily master time attendance setting list:

Figure 15.4: Daily Time Attendance Setting - Master

The standard buttons are described as below: Card Selection - to view and select the card user number from the card user list. Clear Table - to remove daily master time attendance records from the temporary

daily master time attendance table. Report - to keep the daily time attendance report as a backup. Close - to exit Daily Master Time Attendance Setting List module.


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MONTHLY TIME ATTENDANCE As this SmartGuard software is incorporated with basic Time Attendance recording features, daily time attendance records can be compiled to a monthly time attendance record for a particular card user. By selecting the process month and year, the rebuild process will provide the following detail for a card user:

1. Transaction Month and Year, 2. Total Worked Hour and Over-Time Worked Hour, 3. Total number of Non-Working days count, 4. Total number of Incomplete Swipe (Transactions) count, 5. Total number of Over Time transaction count, 6. Total number of Staff Leave transaction count, 7. Total number of Early In transaction count, 8. Total number of Early Out transaction count, 9. Total number of Late In transaction count, 10. Total number of Late Out transaction count,

After that, user can choose to proceed to the Time Attendance Reports menu in order to print the analysis reports or export the data into a standard industry ASCII file format, which will be used for the third party software integration.

The rebuilt data shown on the screen can be removed by:

• All Transaction, • Date Range.

The following screen shows the monthly time attendance setting list:

Figure 15.5: Monthly Time Attendance Setting List


Rebuild Time Attendance - to rebuild the monthly time attendance records into the temporary monthly time attendance table.

Save Text - to save the monthly time attendance records to a industry standard ASCII file format, with extension CSV.

View Master - to view monthly master time attendance records posted. Report - to keep the monthly time attendance report as a backup. Post Master - to rebuild monthly master time attendance table. Clear Table - to remove monthly time attendance records from the temporary

monthly time attendance table. Close - to exit Monthly Time Attendance Setting List Maintenance module. OK - to save the changes. Cancel - to abort the changes.


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MONTHLY MASTER TIME ATTENDANCE Besides of using the Monthly Time Attendance Reports to analyze the monthly time attendance data rebuilt through 'Monthly Time Attendance' processing module, user can post the data to the monthly master time attendance table for on-screen data analysis. Once the data is posted, user can choose to sort and view the on-screen by:

• Date + Card Number, • Department + Card Number.

Then user can choose to view the master data filtered by:

• Year • All card users • Selected card user

The following screen shows the daily master time attendance setting list:

Figure 15.6: Monthly Time Attendance Setting - Master


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Card Selection - to view and select the card user number from the card user list. Clear Table - to remove daily master time attendance records from the temporary

daily master time attendance table. Report - to keep the monthly time attendance report as a backup. Close - to exit Monthly Master Time Attendance Setting List module.

CARD USER COMPILATION LIST This SmartGuard software provide user a quick-view on-screen time attendance records rebuilt. The card user is sorted in tree-view by department. The monthly time attendance record will be displayed when the card user is selected or clicked. Then, the daily time attendance records will be displayed too.

The card user detail will be displayed when the card user is selected or double-clicked.

The following screen shows the card user time attendance compilation list:

Figure 15.7: Card User Time Attendance Compilation List


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STAFF LEAVES In Staff Leaves sub module, it consists of Leave Type, Leave Application, Bulk Clear Leave List, Card User as well as ReCompute Leave Balance. Under this option setting, it allow user to manage all their staff leaves, where user can determine The following screen shows the Staff Leave Application Management:

Figure 17: Staff Leave Application Management


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LEAVE TYPE As this SmartGuard software is incorporated with a basic Staff Leave Application Management module, user can configure a number of leave types through this function. Each leave type can be categorized as 'Annual Leave' or 'Non-Annual Leave'. If the leave type is classified as 'Annual Leave', the staff's (card user's) leave balance will be deducted using the Recomputed / Resynchronize Leave Balance function.

Figure 17.1: Leave Type Setting List


Add - to create and configure new leave type setting. Modify - to reconfigure the leave type setting. Delete - to remove the leave type setting from the database. Close - to exit Leave Type List Maintenance module.

Leave Type Parameter Setting


Tag Name - A unique ID to identify the leave type setting. Description - The description of the leave type.


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LEAVE APPLICATION This SmartGuard software has been incorporated with a simple Staff Leave Application Tracking System, which allows user to create and track card user (staff) leave application and movement. However, user must first create and configure the leave type list.

If the leave type is configured as 'Annual Leave', the card user leave balance will be deducted automatically when the leave application data is rebuilt - Recomputed / Resynchronize Leave Balance function. Or user can choose to remove the leave application data through the Bulk Clear Entry function.

The screen will first shows the existing card user list, with the number of leave applied. By clicking or selecting the Leave Application List, user can view the leave transaction applied by the particular card user. The following screen shows the leave application setting list:

Figure 17.2: Staff Leave Application List – Card User List & Leave Application List


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The standard buttons are described as below: Add - to create and configure new staff leave application setting. Modify - to reconfigure the staff leave application setting. Delete - to remove the staff leaves application setting from the database. Close - to exit Staff Leave Application List Maintenance module. OK - to save the changes. Cancel - to abort the changes. Re-compute Expenses - to synchronize the medical expenses. Leave Slip - to generate and print staff leave application slip.

Staff Leave Application Parameter Setting

The following briefly explains the parameter setting: Date - The date of the leave applied or the leave transaction date. Leave Type - The leave type of the leave transaction applied. Annual Leave - The leave type status flag for leave balance computation.

If the flag is 'Yes', the leave balance will be deducted automatically. Paid Mode - The leave mode - 'Paid Leave' or 'Non-Paid Leave'. Day Mode - The leave duration mode - 'Full Day' or 'Half Day'. Remarks - Additional information or reason of applying the leave. Panel Clinic - Panel Clinic detail (optional). Amount - Current medical expenses (optional). Card No. - Card number of the card user applying the leave. Name - Name of the card user applying the leave. Department - Department name of the card user applying the leave. Job Title - Job title of the card user applying the leave. Leave B/F - Bring forward leave balance. L.Entitled - Entitled leave balance. Leave Balance - Last leave balance. Medical Expenses - Latest total medical expenses claimed or recorded.

BULK CLEAR LEAVE LIST This SmartGuard software allows user to clear / remove a card user's leave application transactions by date range, through this function. By specifying the date range, the system will automatically remove all the leave application transactions of the particular card user will be removed in one click. The following screen shows the bulk clear leave entry list:

Figure 17.3: Bulk Clear Leave Entry

The standard buttons are described as below: Delete - to remove the staff leaves application setting from the database. Close - to exit Bulk Clear Leave Maintenance module. OK - to save the changes. Cancel - to abort the changes. Find - to find the leave application transaction by date. Sort Order - to display the on-screen leave application transaction by date or card number.


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Bulk Clear Leave Parameter Setting


Card User List

Card No. - Existing card user's number. Staff Code - Existing card user's staff code or employee number. Staff Name - Existing card user's name.

Date Range From - The start date for the bulk data clearing process. To - The end date for the bulk data clearing process.

RECOMPUTE LEAVE BALANCE This SmartGuard software allows user to re-compute or rebuild the leave balance through this function. User can choose to re-compute a specify card user or all the existing card users. Once the process completed, the screen will be refreshed with new value. The following screen shows the re compute leave balance list:

Figure 17.4: Re-Compute Leave Balance


Calculate One- to re-compute the card user selected from the list. Calculate All - to re-compute all the card users displayed / found in the database. Close - to exit Re-Compute Leave Balance Maintenance module. OK - to save the changes. Cancel - to abort the changes.


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CAR PARK COLLECTION This SmartGuard software allows user to manage their car park user. Car Park Collection serves as a car park user database where all the record is keep. In Car Park Collection, user will be able to key in the car park site, the car bay number, user card number, user card name, two car numbers, company name as well as the user car park payment balance. The following screen shows the Car Park Collection List:

Figure 19: Car Park Collection List

The standard buttons are described as below: Add - to create and configure new car park collection setting. Modify - to reconfigure the car park collection setting. Find - to locate the car park collection list record by Site code

or card user number. Report - to print the list report into hard copy. Delete - to remove the car park collection setting from the database and controller(s). Close - to exit Car Park Collection List Getting Know - Introduction

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Figure 19.1: Card Park Collection – Add

Car Park Collection Parameter Setting


Site Code - The location of the site. Card No. - A unique ID to identify card user record Card Name - The card user name. Start Date - The card validity start date. End Date - The card validity end date. Company Name - The card user company name. Vehicle No.1 - The card user car plate number. Vehicle No.2 - The card user car plate number. Fees - The amount of fees. Amount - The total amount. Invoice No. - The card user invoice number. Bay Station - The card user car bay station. Bay No. - The card user car bay number. Getting Know - Introduction

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SYSTEM SETTING REPORT This SmartGuard software allows user to generate the system setting reports. These reports will be displayed on the screen and then user can choose to print as hard copy or save as soft copy. The left-upper corner of the report will show the user's company logo. The reports option are shown as below:

1. Software - System Setting List - Command Accessibility List - Software User List

2. Hardware Controller - Controller List - Event Relay List

3. Hardware Door - Door List - Global Door Setting - Individual Door Setting - Door Accessibility Setting - Door Anti Passback Group List

The following screen shows the device setting report menu:

Figure 19: System Setting Report Menu Options


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This button will display the current page of the report in full page.

This button will zoom / enlarge the current page of the report to 100%.

This button will display the current page of the report to fit with current screen width.

This button will display the first page of the report.

This button will display the previous page of the report.



This button will display the system printer setup menu which user can perform the standard file printing functions, e.g. printer selection or setting the page(s) to be printed.

This button will print the report to the default system printer.

This button will allow user to save the current report as a file.

This button will allow user to locate and open the saved report.

This button will close the current generated report.


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DATA SETTING REPORT This SmartGuard software allows user to generate the data setting reports. These reports will be displayed on the screen and then user can choose to print as hard copy or save as soft copy. The left-upper corner of the report will show the user's company logo. The reports are shown as below:

1. Time Set Setting List - Time Set Setting - Time Zone Setting - Holiday Set I List - Holiday Set II List - Working Shift Setting

2. Card User Setting - Department List - Job Title List - Card User List - Card User Tracking - Card User Distribution

3. Floor Plan Setting - Floor Plan List

The following screen shows the Data Setting Report Menu Options:

Figure 20: Data Setting Report Menu Options


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CARD USER LIST REPORT This SmartGuard software allows user to generate the card user list by referring to the following filter options :

• Card number, • Card holder name, • Department, • Job title, • Expiry date, • Door accessibility, • Shift.

The data of the report generated can be sorted according to:

• Card number, • Staff code, • Staff / Card holder name, • Department, • Job Title.

The following screen shows the card user report menu:

Figure 20.1: Card User Report Menu


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The standard buttons are described as below: Refresh - to load the card user records to the on-screen data grid, by referring to the sort order. Report - to preview the report generated. Then user can choose to print as hard copy or

save as soft copy. The left-upper corner of the report will show the user's company logo.

Close - to exit Card User Report Generation module. Don’t Care - to select all the records or ignore the filter selection. The functionality of the report buttons are described as below:








This button will display the system printer setup menu which user can perform the standard file printing functions, eg. printer selection or setting the page(s) to be printed.






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CARD USER TRACKING REPORT This SmartGuard software allows user to generate card user tracking or movement report on a designated time, based on the following options: • First and Last Transaction,

- This option will extract the first and last records from the tracking log file only by referring to the transaction type setting.

• First Valid and Last Valid Transaction,

- This option will extract only the first valid and last valid records from the tracking log file. • First Valid In and Last Valid Out Transaction.

- This option will extract only the valid in and last valid out records from the tracking log file.

The following screen shows the card user tracking report menu:

Figure 20.2: Card User Tracking Report

The standard buttons are described as below: Report - to preview the guard tour data re-generated from the transaction log file(s). Rebuild - to extract the guard tour transaction from the transaction log file(s) based

on the guard tour transaction type setting. Close - to exit Card User Tracking Report Generation module.


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Don’t Care - to select all the records or ignore the filter selection. Select All - to check and select the items of the transaction list panel, shown with the check box. Unselect All - to uncheck the selected items of the transaction list panel, shown with the

check box. Transaction Types Setting

The 'First Valid In and Last Valid Out Transaction' option is only applicable to the door security system with 'In-Out Readers'. The transaction type setting for this tracking / movement report are as below:

• Wrong time zone, • Duress alarm on, • Valid card entry, • Valid card exit, • Unknown card number, • Wrong facility code, • Anti-Passback violation, • Card locked out, • Valid Dual-card entry, • Valid Dual-card exit, • Dual-card violation, • Dual-card time out, • Dual-card locked out, • PIN changed, • Valid guard tour scan, • Invalid guard tour scan, • Wrong guard tour station checked, • Wrong guard tour time zone, • Valid guard tour station checked

The following screen shows the card user tracking report list:

Figure 20.2.1: Card User Tracking Report List


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CARD USER DISTRIBUTION REPORT This SmartGuard software allows user to generate card user distribution report on a designated time and door reader. This report will derive any valid entry or exit transaction from the transaction log file. Then, by referring to the card user number, it will 'look for' the 'last valid entry' of the card. This is an important report, as it will enable the security officer to locate the card user during the emergency. The following screen shows the card user distribution report menu:

Figure 20.3: Card User Distribution Report Menu

The standard buttons are described as below: Report - to preview the report generated. Then user can choose to print as hard copy or save

as soft copy. The left-upper corner of the report will show the user's company logo. Close - to exit Card User Tracking Report Generation module. Don’t Care - to select all the records or ignore the filter selection.


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SUB MODULE REPORT This SmartGuard software allows user to generate the setting report, which are essential to maintain the system. These reports will be displayed on the screen and then user can choose to print as hard copy or save as soft copy. The reports are shown as below:

1. Staff Leave Application - Leave Type List - Leave Application List

2. Car Park Setting - Car Park Collection List

3. Transaction Log - Transaction Log Listing

The following screen shows the Sub Module Report Menu Options:

Figure 21: Sub Modules Report Menu Options


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TRANSACTION LOG LISTING REPORT This SmartGuard software allows user to generate log transaction report based on the following filter options:

• Transaction time, • Card number, • Staff name, • Department, • Job title, • Controller name, • Door name, • Transaction types.

Then, the report can be sorted according to:

• Transaction time, • Card number, • Department, • Job title, • Door name, • Transaction type.

The following screen shows the log transaction report menu:

Figure 21.1: Log Transaction Report

The standard buttons are described as below: Preview - to have a quick-view on a particular transaction log file. Reindex Log File - to rebuild / reindex a transaction log file(s). Report - to preview the report generated. Then user can choose to print as


126 hard copy or save as soft copy. The left-upper corner of the report will show

the user's company logo. Close - to exit Log Transaction Report module. Don’t Care - to select all the records or ignore the filter selection.

Figure 21.2: Transaction Log Database Report


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TRANSACTION LOG VIEWER This SmartGuard software allows user to have a quick-view of the log transaction, as well as exporting the data to a standard industry Comma Separated Values (CSV) file format. The default folder to store the exported data file is the 'EXPORT' folder.

The following screen shows the log transaction report menu:

Figure 21.3: Log Transaction Report Menu

The standard buttons are described as below: Export - to extract the data from the selected transaction log file and then convert it to a

CSV file format. Rebuild - to close the current log file opened and then open the new selected log file in order

to be displayed at the on-screen data grid. Close - to exit Transaction Log Viewer module.


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TIME ATTENDANCE REPORT This SmartGuard software allows user to generate the time attendance reports. These reports will be displayed on the screen and then user can choose to print as hard copy or save as soft copy. User will be able to check on their staff daily or monthly working time. It also can be printed out as report for management uses. The reports are shown as below: The following screen shows the Time Attendance Report Menu Options:

Figure 22: Time Attendance Report Menu Options – Daily Time Attendance Setting

The following screen shows the Time Attendance Report Menu Options:

Figure 22.0.1: Time Attendance Report Menu Options – Monthly Time Attendance Setting


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DAILY TIME ATTENDANCE ANALYSIS REPORT Once the daily time attendance records have been rebuilt, this SmartGuard software allows user to generate the daily time attendance analysis report. The report can be categorized by:

1) Early-in transaction, 2) Early-out transaction, 3) Late-in transaction, 4) Late-out transaction, 5) Incomplete-swipe transaction, 6) Absent transaction, 7) Overtime transaction, 8) On-Leave transaction.

This functions provides the following filter options:

• Transaction date, • Card number, • Department, • Working Shift.


• Card number, • Department, • Staff code, • Staff name.

By selecting the 'colour mode', any 'Non-Working Day' record will be displayed in 'blue' on-screen or printed. But, the following transaction types will be displayed in 'red':

• Early-out, • Late-in, • Incomplete-swipe, • Absent.

The standard buttons are described as below: Report - to preview the report generated. Then user can choose to print as hard copy or


Close - to exit Daily Time Attendance Analysis Report module. Don’t Care - to select all the records or ignore the filter selection.

The following screen shows the daily time attendance analysis report menu:

Figure 22.1: Daily Time Attendance Analysis Report

The functionality of the report buttons are described as below:














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Figure 22.1.1: Daily Time Attendance Analysis Report


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DAILY TIME ATTENDANCE DETAIL REPORT Once the daily time attendance records have been rebuilt, this SmartGuard software allows user to generate the daily time attendance detail report. The report can be categorized by:

1. All First-In and Last-Out transaction, 2. Non-Working Day transaction, 3. Early-In transaction, 4. Early-out transaction, 5. Late-in transaction, 6. Late-out transaction, 7. Incomplete-swipe transaction, 8. Absent transaction, 9. Overtime transaction, 10. On-Leave transaction.

This functions provides the following filter options • Transaction date, • Card number, • Department, • Working Shift.



The following screen shows the daily time attendance detail report menu:

Figure 22.2: Daily Time Attendance Detail Report



Close - to exit Daily Time Attendance Detail Report module. Don’t Care - to select all the records or ignore the filter selection. By selecting the 'color mode', any 'Non-Working Day' record will be displayed in 'blue' on-screen or printed. But, the following transaction types will be displayed in 'red':



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DAILY MASTER TIME ATTENDANCE REPORT Once the daily time attendance records have been rebuilt, the data then can be posted to the daily master time attendance table. This SmartGuard software allows user to generate the daily master time attendance report through this function. The report can be categorized by:

1. All First-In and Last-Out transaction, 2. Non-Working Day transaction, 3. Early-In transaction, 4. Early-out transaction, 5. Late-in transaction, 6. Late-out transaction, 7. On-Leave transaction, 8. Absent transaction, 9. Incomplete-swipe transaction, 10. Overtime transaction.

This functions provides the following filter options: • Transaction date, • Card number, • Department, • Working Shift.


• Card number, • Department.

The following screen shows the daily master time attendance analysis report menu:

Figure 22.3: Daily Time Attendance Master Report


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Close - to exit Daily Master Time Attendance Report module. Don’t Care - to select all the records or ignore the filter selection. The functionality of the report buttons are described as below:














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DAILY ATTENDANCE MEAL BREAK REPORT Once the daily time attendance records have been rebuilt, this SmartGuard software allows user to generate the daily time attendance analysis report. This functions provides the following filter options:

• Transaction date, • Card number, • Department, • Working Shift.



The following screen shows the daily time attendance analysis report menu:

Figure 22.4: Daily Time Attendance Meal Break Report



Close - to exit Daily Time Attendance Meal Break Report module. Don’t Care - to select all the records or ignore the filter selection. Getting Know - Introduction

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DAILY ATTENDANCE SPECIAL REPORT Once the daily time attendance records have been rebuilt, the data then can be posted to the daily master time attendance table. Besides using these data to generate 'daily time attendance' report, this SmartGuard software also allows user to generate this 'special' daily time attendance report through this function.


• Working shift • Department • Card User Number

By selecting the 'color mode', any 'Non-Working Day' record will be displayed in 'blue' on-screen or printed. But, the following transaction types will be displayed in 'red':


The following screen shows the monthly time attendance special report menu:

Figure 22.4.1: Monthly Time Attendance Special Report


Report - to preview the report generated. Then user can choose to print as hard copy or save as soft copy. The left-upper corner of the report will show the user's company logo.

Close - to exit Monthly Time Attendance Special Report module. Don’t Care - to select all the records or ignore the filter selection.

Figure 22.4.1: Monthly Time Attendance Special Report Getting Know - Introduction

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MONTHLY DETAIL LISTING Once the time attendance records have been rebuilt, this SmartGuard software allows user to generate the monthly detail listing report. By selecting the card number and department, the report can be categorized by:

1. List (Summary)


• Department + Card number, • Card number + Department, • Department + Staff code, • Department + Staff name.

By selecting the 'color mode', any 'Non-Working Day' record will be displayed in 'blue' on-screen or printed. But, the follo5wing transaction types will be displayed in 'red':


The following screen shows the monthly detail listing report menu:

Figure 22.4: Monthly Time Attendance Report


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Close - to exit Monthly Detail Listing Report module. Don’t Care - to select all the records or ignore the filter selection. The functionality of the report buttons are described as below:














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MONTHLY ATTENDANCE SPECIAL REPORT Once the monthly time attendance records have been rebuilt, the data then can be posted to the monthly master time attendance table. Besides using these data to generate 'monthly master time attendance' report, this SmartGuard software also allows user to generate this 'special' monthly time attendance report through this function.


• Transaction date, • Department.


• Early-in transaction, • Early-out transaction, • Late-in transaction, • Late-out transaction, • Incomplete-swipe transaction, • Absent transaction, • Overtime transaction, • On-Leave transaction.



The following screen shows the monthly time attendance special report menu:

Figure 22.5: Monthly Time Attendance Special Report


Report - to preview the report generated. Then user can choose to print as hard copy or save as soft copy. The left-upper corner of the report will show the user's company logo.

Close - to exit Monthly Time Attendance Special Report module. Don’t Care - to select all the records or ignore the filter selection.


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MONTLY TIME ATTENDANCE MASTER REPORT Once the monthly time attendance records have been rebuilt, the data then can be posted to the monthly master time attendance table. This SmartGuard software allows user to generate the monthly master time attendance report through this function. This functions provides the following filter options:

• Transaction Date, • Card number, • Department.


• Card number, • Department.



The following screen shows the monthly master time attendance report menu:

Figure 22.6: Monthly Master Time Attendance


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Close - to exit Card User Report Generation module. Don’t Care - to select all the records or ignore the filter selection. The functionality of the report buttons are described as below:














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DATA FILES MAINTENANCE This SmartGuard software provides a comprehensive utility tool for data file maintaining. In the Data File Maintenance Menu Options, it consists of two menus that are Data File Exporting and House Keeping. In Data File Exporting there is sub option of Data Files Export and Transaction Log Export, meanwhile in House keeping, there is Backup System Files, Clear Transaction Log and Reindex Data Files. The following screen shows Data File Exporting menu:

Figure 24: Data File Maintenance


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DATA FILE EXPORTING This SmartGuard software allows user to export the system data file to a standard industry Comma Separated Value (CSV) file. Once the data file is 'exported', it will be stored at the default folder - 'EXPORT'. Then, the file can be used for the third party software integration process. The first row of the CSV file will be the table file name. Then, the second row will list out the field name of the table.

The following screen shows the data file exporting module list:

Figure 24.1: Data File Export

The standard button is described as below:

Export - to export the data file displayed on the screen to a CSV text file. Close - to exit Data File Exporting module. Getting Know - Introduction

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Data File Exporting Parameter Setting Data Type - The type of data available to be selected for the exporting process.

Main Data File Listing

1. Card User 2. Car Park Collection 3. Command Accessibility 4. Controller 5. Department 6. Door 7. Door Accessibility 8. Event Relay 9. Floor Plan 10. Guard Tour Route Set 11. Guard Tour Schedule Set 12. Guard Tour Shift Set 13. Guard Tour Time Set 14. Holiday Type I 15. Holiday Type II 16. Interlocking Group 17. Job Title 18. Site 19. SMS Log 20. Software Setting 21. Software User 22. Staff Leave Application 23. Staff Leave Type 24. Time Attendance Daily Log 25. Time Attendance Monthly Log 26. Time Set 27. Time Zone 28. Working Shift Set

TRANSACTION LOG EXPORT This SmartGuard software allows user to export the card access transaction log to a standard industry text (TXT) file. Once the data is 'exported', it will be stored at the default folder - 'EXPORT' . Then, the file can be used for the third party software integration process, esp. Payroll System.

The following screen shows the access log data exporting module list:

Figure 24.2: Card Access Log Data Export

The standard button is described as below:

Export - to export the data file displayed on the screen to a TXT text file. Close - to exit Access Log Data Exporting module. Export Info. - to display a brief introduction on this access log data exporting process.


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Access Log Data Exporting Parameter Setting The following briefly explains the parameter setting: • Transaction Type

The type of log data to be extracted - 'In Reader Only' or 'In and Out Reader'. • Reader Option

The process will check whether to include the door number of the card access transaction into the data exported.

Data File Structure

The following briefly explains the export file data, without door number:

Data Type Position Length Example Transaction Date 1 - 8 8 20030131Transaction Time 9 - 14 6 082530 Bus No. 15 - 16 2 00 Unit No. 17 - 18 2 02 Card No. 19 - 24 6 123456 In/Out Indicator 25 - 25 1 I

The following briefly explains the export file data, with door number:

Data Type Position Length Example Transaction Date 1 - 8 8 20030131Transaction Time 9 - 14 6 082530 Bus No. 15 - 16 2 00 Unit No. 17 - 18 2 02 Door No. 19 - 20 2 04 Card No. 21 - 26 6 123456 In/Out Indicator 27 - 27 1 I

BACKUP SYSTEM FILES This SmartGuard software allows user to backup the system files, e.g. data files at SYSDATA folder, using this simple Explorer-alike function. By using this function, user can select one or more target files to a specify destination including the removable drive detected. Nevertheless, user MUST NOT copy the system files back to the SmartGuard program files folder, esp. the SmartGuard executable program and the data files.

This is an important function as backing-up the system files periodically is highly recommended to safe-guard your security system. User shall perform a daily backup on the data files and a monthly full system backup. A complete backup of the system data files will reduce the down time during system failure or broke down.

The following screen shows the system files backup module:

Figure 24.3: System Files Backup

The standard buttons and panels are described as below:

Backup - to start the files copying process. Close - to exit System Files Backup module. Getting Know - Introduction

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System File Backup Parameter Setting


Target Drive - The location drive of the target files which will be copied. Target Folder List - The folder listed or found in the Target Drive. Target File List - The files listed or found in the selected Target Folder of the Target

Drive.User can click to select the file (highlighted) or using the standard Windows keys - CTRL or SHIFT.

Target File Type - The files type that will be listed in the Target File List - All Files, Database Files, Memo Text Files, Index Files, Floor Plan Files, Photo Compressed Files, Transaction Log Files, Tracking Files, Export Files, CSV Files.

Destination - The location drive that the selected target files will be copied into. Destination Folder List - The folder listed or found in the Destination Drive.

SmartGuard File Type

The following briefly explains the main file used in the software, by file extension type:

Extension Description Example DBF System data file in Visual DBase 7 format V5iUSER.DBF DBT Memo text file V5iSMSLOG.DBT MDX Index file in Visual DBase 7 format V5iUSER.MDX CDM Floor plan image file MAP1.CDM CDC Card user photo image compressed file _C074037.CDC

TR*.DBF Daily transaction log file in Visual DBase 7 format TR20030131.DBF and TR20030131.MDX

TK*.DBF Daily card user movement log file in Visual DBase 7 format

TK20030131.DBF and TK20030131.MDX

TXT Data export file in standard industry file format TR20030131.TXT

CSV Data export file in standard industry Comma Separated Value file format DBEXPORT.CSV

CLEAR TRANSACTION LOG This SmartGuard software allows user to clear the transaction log files using this function. By entering the start and end date, the system will start to search for the particular log file and then remove the file from the LOGDATA folder. Nevertheless, users MUST NOT select the current log file.

Once the SmartGuard software is first started of the day, a log file will be created by referring to the system date or the transaction date extracted from the data retrieved from the controller(s). The log file will be appended if the log file has been created. As a result, user will expect an increase of log files in the LOGDATA folder as well as the log file size.

This function is important to ensure the SmartGuard software to operate with sufficient hard disk space, which can be seen on the right-lower corner of the SmartGuard software main screen. However, user MUST perform the backup process using the System Files Backup module or Windows Explorer before performing this Log File Clearing process.

The following screen shows the transaction log file clearing module:

Figure 24.4: Transaction Log Clearing


Cancel - to exit Transaction Log Clearing module. OK - to start the transaction log files clearing process or acknowledge the message.

Transaction Log File Clearing Parameter Setting


From - The starting date for the log files clearing process. To - The ending date for the log files clearing process.


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REINDEX DATA FILES This SmartGuard software allows user to reindex / rebuild the main data files, which is stored in the SYSDATA folder, using this function. This function is important to ensure the integrity of the index files, which is essential to the entire system operation. User may encounter some data entry / retrieving problem if the index file is corrupted. If user choose to restore the data files into the SmartGuard's SYSDATA folder, he MUST perform this function when starting up the software or using this function.

Main Data File Listing

1. Car Park Collection 2. Command Accessibility 3. Controller 4. Department 5. Door 6. Door Accessibility 7. Event Relay 8. Floor Plan 9. Holiday Type I 10. Holiday Type II 11. Job Title 12. Software Setting 13. Software User 14. Staff Leave Application 15. Staff Leave Type 16. Time Attendance Daily Log 17. Time Attendance Monthly Log 18. Time Set 19. Time Zone 20. Working Shift Set

The following screen shows the data files reindexing process:

Figure 24.5: Reindex Database


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LOAD SAVED REPORT This SmartGuard software allows user to stored report generated using the report saving button. Then, the report can be previewed again using this function. The following screen shows the load saved report menu:

Figure 25: Load Saved Report Menu


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HELP CONTENTS This SmartGuard software comes with an interactive online help program, which provide the necessary information to the user. This function can be accessed through the main menu or pressing the F1 key.


• Hide The function will hide the quick access panel - Contents and Index.

• Show The function will display the quick access panel - Contents and Index.

• Back The function will display the previous help content page.

• Print The function will print the current help content page detail.

• Option The function is used to configure this Help Contents program.

• Contents The panel will display all the topics created in this Help Contents program.

• Index The panel will display all the quick search key to locate the help content topic and detail.

Figure 26: Help Contents


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ABOUT SCREEN This function will allow the user to view the current executed SMARTGUARD software release version. This information is important for the user for future software upgrading.

Figure 26.1: About Screen

This function can be accessed through the main menu or clicking the Castle logo at the Online

screen.


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LOG OUT Besides of using the 'Windows Screen Saver' feature to protect the SmartGuard software from the unauthorized user accessing / tampering the system. This SmartGuard software allows the user to temporary log out, without shutting down the system. Then, the system can continue monitoring the SmartGuard network. By selecting the log out function from the main menu, the user will be requested to enter the current user password.

Figure 27: Log Out Password Entry


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SHUT DOWN In order to shut down this SmartGuard software, user can choose the following step:

1. Selecting the shut down function from the main menu, or 2. Clicking the 'cross-hair' icon from the upper left corner of the application window, or 3. Pressing the ALT followed by the F4 keys.

Figure 27.1: Prompt user confirmation to quit SmartGuard

Upon shutting down the system, user will be requested to enter the current user password.

Figure 27.1.2: Quit Password Entry


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APPENDIX A

Table File Name Description V5iReport Temporary Working File V5iParam Software Setting V5iMenu Command Accessibility Setting (Menu Accessibility) V5iSysUser Software User List V5iTimeSet Time Set Setting V5iTimeZone Time Zone Setting V5iHoliday1 Holiday Type I Setting V5iHoliday2 Holiday Type II Setting V5iSite Site Setting V5iCtrler Controller Setting V5iEvnRelay Controller Event Relay Setting V5iDoor Door Setting V5iDrInter Interlocking Group Setting V5iDAcc Door Accessibility Setting V5iMap Floor Plan List V5iDepart Department Setting V5iJob Job Title Setting V5iUser Card User List V5iLvType Leave Type Setting V5iLeave Staff Leave Application List V5iLvReport Temporary Working File (Leave Transaction) V5iShift Working Shift Setting V5iDTime Daily Time Attendance Log (After rebuilt) V5iWTim Daily Time Attendance Detail Log (After rebuilt) V5iXTime Daily Time Attendance Master Log (After rebuilt) V5iDtRpt Temporary Daily Time Attendance Working File V5iMTime Monthly Time Attendance Log (After rebuilt) V5iZTime Monthly Time Attendance Master Log (After rebuilt) V5iMtRpt Temporary Monthly Time Attendance Working File V5iCarPark Car Park Collection List V5iSMSLog SMS Log V5iGtTime Guard Tour Time Set Setting V5iGtRoute Guard Tour Route Set Setting V5iGtShift Guard Tour Working Shift Set Setting V5iGtSched Guard Tour Weekly Schedule Set V5iGtSum Temporary Guard Tour Summary Log (After rebuilt) V5iGtLog Temporary Guard Tour Detail Log (After rebuilt)

Documents

OPERATION GUIDE - castle.com.my Manual/SmartGuard ES...OPERATION GUIDE MODEL: SMARTGUARD ES ... Company Profile ... Selangor Darul Ehsan, Malaysia